CITY COUNCIL MEETING (CITY HALL) April 9, 2025; 5:30 PM Woodcreek, Texas MINUTES CALL TO ORDER MOMENT OF SILENCE PLEDGES ROLL CALL and ESTABLISH QUORUM PRESENT Mayor Jeff Rasco Mayor Pro Tem Chrys Grummert Council Member Russell Scott Council Member Debra Hines Council Member Linnea Bailey Council Member Krista Richardson CITY STAFF PRESENT City Administrator Jim Burton Office Admin Taffy Barker City Attorney Stan Springerley PUBLIC COMMENTS No public comments were made PROCLAMATIONS and PRESENTATIONS Presentation by Dr. Greg Bonewald, WISD Superintendent, regarding the upcoming bond election. CONSENT AGENDA A motion was made by Council Member Debra Hines to approve the minutes from March 25, 2025 City Council Meeting. Seconded by Council Member Russell Scott. Motion passed by a show of hands 5-0-0 REPORTS FROM OFFICERS and COUNCIL LIAISONS UNFINSIHED BUSINESS and GENERAL ORDERS City Administrator Report a) Sheriff Report b) Monthly Check Register and Financials c) Code Enforcement d) City Hall Updates 3. Mayor's Report Emergency Preparedness Fair LCRA Grant Application for Creekside Park Restroom - Drainage education support from Meadows Center - TXDOT City Limits Signs Planning & Zoning Liaison Report - Community Relations Liaison Report 4. City Attorney Report - Texas Legislature update REGULAR AGENDA 5. Discussion and possible action on directing the ADA compliance consultant from Freeland Turk to review City Hall for ADA compliance and provide a report on possible improvements needed. (Hines) AI motion was made by Council Member Debra Hines to direct ADA Compliance Consultant Andrea LaCour to review City Hall for ADA compliance and provide a report on possible improvements needed. Seconded by Mayor Pro Tem Chrys Grummert Motion passed by show of hands 5-0-0 6. Discussion and possible action on directing the ADA compliance consultant from Freeland Turk to consult directly with the Trees and Parks Board on all future park improvements and installation. (Hines) A motion was made by Council Member Debra Hines to direct ADA Compliance Consultant Andrea LaCour to consult directly with the Trees & Parks Board on all future park improvements & installation. Seconded by Mayor Pro Tem Chrys Grummert. Motion passed by show of hands 5-0-0 7. Discussion and possible action on awarding the contract for preparation of the application and subsequent grant administration and management of the Texas General Land Office Community Development Block Grant-Mitigation Resilient Communities Program, by adopting Resolution. (Rasco) A motion was made by Mayor Pro Tem Chrys Grummert to award the contract for preparation of the application and subsequent grant administration and management of the Texas General Land Office Community Block Grant-Mitigation Resilient Communities Program to GrantWorks . Seconded by Council Member Debra Hines. Motion passed by show of hands 5-0-0 8. Discussion and take possible action of directing Staff to purchase new Council Chamber tables from Office Resource Group as part of City Hall update, not to exceed $7000. To be spent from the City Hall Renovation Capital Fund 70-24-7009. (Burton) A motion was made by Council Member Debra Hines to direct staff to purchase new Council Chamber tables from Office Resource Group as part of the City Hall update, not to exceed $7000 to be spent from the City Hall Renovation Fund 70-24-7009. Seconded by Council Member Krista Richardson. Mayor Pro Tem Chrys Grummert amends to proceed with the purchase after making sure table is ADA approved. Seconded by Council member Russell Scott. Motion passed by show of hands 5-0-0 Main motion as amended states that tables purchased for Council Chamber not to exceed $7000, from the City Hall Renovation Capital Fund 70-24-7009, need to be check for ADA Compliance before purchase. Motion passed by show of hands 5-0-0 9. Discussion and possible action to review the Oak Wilt abatement program and the process by which residents can apply. (Grummert) A motion was made by Mayor Pro Tem Chrys Grummert to review the Oak Wilt abatement program and the process by which residents can apply. Seconded by Council Member Debra Hines. No vote was taken Council Member Russell Scott amends the motion to make a subcommittee to review and make possible changes to the Oak Wilt Abatement Program and application and bring back before the council. Motion passed by show of hands 4-1-0 Council Member Linnea Bailey and Council Member Linnea Russell Scott volunteered to be part of the subcommittee. 10. Discussion and possible action on waiving certain requirements and consideration of approval. for reimbursement from the Oak Wilt Abatement Program. Budget line 10- 10-5203. (Hines) A motion was made by Council Member Debra Hines to waive certain requirements and consideration of approval for reimbursement from the Oak Wilt Abatement Program. budget line 10-10-5203. Seconded by Council Member Krista Richardson. Motion passed by show of hands 5-0-0 A motion was made by Council Member Debra Hines to Reimburse Palmer $3750 and Bloom $1311 from the Oak Wilt Abatement Program budget line 10-10-5203. Seconded by Mayor Pro Tem Chrys Grummert. Motion passed by show of hands 5-0-0 Council took a short recess at 7:23 PM 11. EXECUTIVE SESSION - To consult, receive, and seek advice from attorney pursuant to Section 551.071 ofthe Texas Government Code regarding legal requirements and procedures for issuance of building permits pursuant to Chapter 151 of the City's Code of Ordinances, including but not limited to instances of applicant's hardship and related legal considerations. Council went in to Executive Session at 7:34 PM Council came out of Executive Session at 7:51 PM No action was taken during executive session. 12. Only if necessary, discuss, consider and take action related to procedures for issuance of building permits pursuant to Chapter 151 of the City's Code of Ordinances. A motion was made by Council Member Debra Hines to Delegate City Administrator Jim Burton to proceed with application for 18 Tremont Trace requiring all permitting process to be completed as long as all Extenuating Circumstances are met for permitting and a rainwater collection system installed. Seconded by Council Member Russell Scott. Motion passed by show of hands 5-0-0 13. Discuss and possible action to revisit the Temporary Water Restriction Resolution 2023-08-23-01, as outlined in the Resolution. (Grummert). A motion was made by Mayo Pro Tem Chrys Grummert to reaffirm the temporary Water Restriction Resolution 2023-08-23-01. Seconded by Council Member Debra Hines. Motion passed by show of hands 5-0-0 Council Member Russell Scott amends the motion to reevaluate the Resolution no less than every 6 months. Seconded by Council Member Debra Hines. 14. Discussion and possible action to approve installing a rain harvest system at Creekside Park as part of the public bathroom installation. A motion was made by Mayot Pro Tem Chrys Grummert to approve installation of a rain harvesting system at Creekside Park as part of the bathroom installation. Seconded by Council Member Debra Hines. Motion passed by show of hands 5-0-0 15. Discussion and possible action to accept a proposal for City Photographer and instruct Staff to enter into an agreement with the selected party. AI motion was made by Mayor Pro Tem Chrys Grummert to accept a proposal from Charles Quinn Photographer and to direct staff to enter into an agreement. Seconded by Council Member Linnea Bailey. Motion passed by show of hands 5-0-0 16. Discussion and possible action to set the joint Public Hearing with Planning and Zoning on May 14, 2025 for purposes of rezoning the Triangle to P-1 a Public Park. (Grummert) A motion was made by Mayor Pro Tem Chrys Grummert to set the joint Public Hearing with Planning and Zoning on May 14, 2025, for purposes of rezoning the Triangle to P-1 a Public Park. . Seconded by Council Member Debra Hines/ Motion passed by show of hands 5-0-0 COUNCIL CONSIDERATIONS FOR AGENDA ITEMS AT NEXT REGULAR COUNCIL MEETING Audit report should be ready for the next meeting. Updates on Woodcreek Survey. ANNOUNCEMENTS No 2nd meeting for the month of April has been scheduled. ADJOURN A motion was made to adjourn by Board Member Debra Hines. Seconded by Mayor Pro Tem Chrys Grummert. Mayor Rasco adjourned meeting at 8:19 PM BY: aker 1-549 Taffy Barker, City Admin