CITY CLERK DEPT 2025 MAY 8 PM4:51 OF TEXAS FINANCIAL OVERSIGHT AND AUDIT COMMITTEE MINUTES April 10, 2025 COUNCIL CHAMBERS, CITY HALL 2:00 PM The Financial and Oversight and Audit Committee members of the City of El Paso met at the above place and date. Meeting was called to order at 2:03 p.m. Committee Chair Dr. Josh Acevedo was present and presiding and the following Committee Members answered roll call: Dr. Josh Acevedo, Alejandra Châvez, Deanna Maldonado-Rocha, Ivan Nino, Edmundo S. Calderon - Chief Internal Auditor, and Dionne Mack - City Manager. PLEDGE OF ALLEGIANCE AGENDA 1. Motion made by Committee member Nino, seconded by Committee member Maldonado-Rocha, and unanimously carried to APPROVE the Minutes for the Financial Oversight and Audit Committee meeting of March 13, 2025. AYES: Committee Members Acevedo, Chavez, Maldonado-Rocha, and Nino NAYS: None 2. Discussion and Action on Texas Department of Transportation State Infrastructure Bank loan options for local match requirements for federally funded transportation projects funded through the Metropolitan Planning Organization. Mr. Joaquin Rodriguez Capital improvements Department (CID) Grant Funded Programs Director, delivered a PowerPoint presentation. The following members of the FOAC commented: Dr. Josh Acevedo, Committee Chair. Ms. Alejandra Châvez, Committee Member. Ms. Deanna Maldonado-Rocha, Committee Member. Mr. Ivan Nino, Committee Member. Ms. Dionne Mack, City Manager. Motion made by Committee Member Maldonado-Rocha, seconded by Committee Member Chavez, and unanimously carried to APPROVE the use of Texas Department of Transportation State Infrastructure Bank loan options for local match requirements for federally funded transportation projects funded through the Metropolitan planning Organization and send to City - Council, for action. April 10, 2025 Page 2 AYES: Committee Members Acevedo, Chàvez, Maldonado-Rocha, and Nino NAYS: None 3. Discussion and Presentation on the City of El Paso's FY 2026 = 2030 Debt Service. Mr. Robert Cortinas, Chief Financial Officer/Deputy City Manager, and Ms. Maria Urbina, Hilltop Securities, delivered a PowerPoint presentation. The following members of the FOAC commented: Dr.. Josh Acevedo, Committee Chair. Ms. Alejandra Chavez, Committee Member. Mr. Ivan Nino, Committee Member. NO ACTION was taken on this item. 4. Discussion on Types of Engagements. Mr. Edmundo S. Calderon = Chief Internal Auditor delivered a PowerPoint presentation. The following members of the FOAC commented: Dr. Josh Acevedo, Committee Chair. Ms. Alejandra Chàvez, Committee Member. NO ACTION was taken on this item. 5. Discussion and Action on the FY 2024-2025 Annual Audit Plan Replacement Audits. Mr. Edmundo S. Calderon = Chief Internal Auditor delivered a PowerPoint presentation. The following members of the FOAC commented: Dr. Josh Acevedo, Committee Chair. Ms. Alejandra Chàvez, Committee Member. Ms. Deanna Maldonado-Rocha, Committee Member. Mr. Ivan Nino, Committee Member. Ms. Dionne Mack, City Manager. The following City staff member commented: Ms. Margarita Marin - Comptroller/Deputy Chief Financial Officer. Motion made by Committee Chair Acevedo, seconded by Committee Member Maldonado-Rocha, and unanimously carried to SELECT the Code Compliance Audit as the replacement audit with audit scope and objectives to be provided at the next FOAC meeting, scheduled for May 8, 2025. - CITY CLERK DEPT 2025 MAY 8 PM4:51 April 10, 2025 Page 3 AYES: Committee Members Acevedo, Châvez, Maldonado-Rocha, and Nino NAYS: None ADJOURN Motion made by Committee Member Nino seconded by Committee Member Chavez and unanimously carried to ADJOURN the meeting at 3:53 p.m. AYES: Committee Members Acevedo, Châvez, Maldonado-Rocha, and Nino NAYS: None APPROVED AS TO CONTENT: Doslu Cucvedis Drjbsh Acevedo - Committee Chair, Financial Oversight and Audit Committee Ammb S. Gibr Edmundo S. Calderon = Chief Internal Auditor, Internal Audit Department -