Bexar County Emergency Services District No. 3 April 8, 2025 5:30 PM MINUTES In accordance with Chapter 551 of the Texas Government Code, notice is hereby given to the public that the Board of Commissioners of Bexar County Emergency Services District No. 3 (BCESD No. 3) had a regular board meeting on April 8, 2025 at 5:30 PM at the Bexar-Bulverde Fire Department Station 105, 25408 Canyon Golf! Road, San Antonio, Texas, 78260. 1. Commissioner Wilkinson called meeting to order at 5:30 PM and a quorum was established by roll call. Robert Moss, David Diharce, Ray Wilkinson, George Drew, and John Kirk were present at roll call. 2. Welcome and recognition of citizens. None. 3. Citizen Comment. None. 4. Reading and approval of minutes for the Regular Meeting conducted on March 11, 2025. MOTION: Commissioner Drew made motion to accept the minutes for the Regular Meeting conducted on March 11, 2025 at 5:30 PM. 2nd. Commissioner Moss. MOTION PASSED: 5/0 in favor. 5. Discuss/take action as appropriate to approve the finalized BCESD No. 3 2024 Audit Report for FY ended September 30, 2024, to be presented by representative from Montemayor Britton Bender, PC, CPAS. Stacy Britton, representing Montemayor Britton Bender, PC, CPAs, presented the Independent Auditors Report and Financial Statements for BCESD No. 3 Fiscal Year ended September 30, 2024. Discussion was held. MOTION: Commissioner Diharce made motion to accept and approve the September 30, 2024 Independent Auditor's Report as presented. 2nd. Commissioner Kirk. MOTION PASSED: 5/0 in favor. 6. BCESD No. 3 Financial Reports: a. Discuss/take action on monthly financial report. Commissioner Moss presented the financial report for month ofMarch 2025 MOTION: Commissioner Kirk made motion to accept financial report as submitted for the month of March 2025. 2nd. Commissioner Drew. MOTIONI PASSED: 4/0 in favor with Commissioner Moss abstaining. b. Discuss/take action on approval and authorization ofe expenditures. Commissioner Moss presented March expenditures in the amount of$348,346.22. MOTION: Commissioner Moss made motion for approval and authorization of March expenditures in the amount of $348,346.22. 2nd. Commissioner Kirk. MOTION PASSED: 5/0 in favor. 1/3 C. Receive and review BCESD No. 3 Investment Transactions Report for quarter ending March 31, 2025 per BCESD No. 3 Investment Policy. MOTION: Commissioner Diharce made motion to accept the Investment Transactions Report for quarter ending March 31, 2025. 2nd. Commissioner Drew. MOTION PASSED: 5/0 in favor. 7. BCESD No. 3 District Territory Report: a. Monthly activity and performance report from Fire Chief or representative; discuss/take action as appropriate. Fire Chief Dustin Beaudoin presented the BBFD Incident Reporting System Emergent Responses for 3/1-31/25. March 2025 Emergent calls = 284, with overall average on-scene at 6:38 minutes. 2025 YTD Emergent calls = 896 with overall on-scene at 6:28 minutes. 2024 YTD Emergent calls = 795 with overall on-scene at 6:08 minutes. b. Monthly report on City of San Antonio (COSA) U.S. Hwy 281 North Commercial Corridor within Bexar County ("Annexed Territory"); discuss/take action as appropriate. Fire Chief Beaudoin reported SAFD Emergent calls in the US Hwy 281N Commercial Corridor for the month of March 2025. 15 Emergent San Antonio Fire Department calls in the US HWY 281N corridor. 12 BBFD arrivals prior to any cancellation. 36 billable Emergent calls YTD. C. Receive report on BBFD Station(s) 103, 104, 105, and 106; discuss/take action as appropriate. Chief Beaudoin reported the first meeting was held with Malitz Construction concerning new Station 103. 8. Report on BCESD No. 3 matters from BCESD No. 3 Executive Director. No report. 9. Executive Session = The following may be discussed in Executive Session and Action Taken in an Open Meeting Session under Section 551.071 of the Texas Open Meetings Act: Consultation with Legal Counsel regarding Matters in which the Duty of Legal Counsel to Bexar County Emergency Services District No. 3 under the Texas Disciplinary Rules of Professional Conduct of the State Bar ofTexas Clearly Conflicts with the Act. Tabled. 10. Consider, discuss, and take appropriate action on the following items: a. Discuss and take action on Interlocal Agreement between the City of San Antonio (COSA) and the BCESD No. 3 to provide for Firefighting and Emergency Services in the U.S. Hwy 281 North Commercial Corridor Area annexed by COSA. No report. b. Discuss/take action to add the BCESD No. 3 Financial Manager as a signatory to the existing money market account at Texas Partners Bank. Discussion was held. MOTION: Commissioner Diharce made motion that Financial Manager Frances Miller be added as an authorized signer on the current Texas Partners Money Market account. 2nd: Commissioner Kirk. MOTION PASSED: 5/0 in favor C. Discuss/take action on opening a dedicated money market account at Texas Partners Bank for the loan proceeds for the construction of Fire Station 103. Discussion was held. MOTION: Commissioner Kirk made motion to establish a new money market account backed by securities with Texas Partners Bank and transfer the balance of the Fire Station 103 loan proceeds now on deposit with Amery Bank to this new account and close the money market and checking accounts that were set up for the loan at Amegy Bank and further moved that the authorized signers on the new account shall be Raymond Wilkinson President; Robert Moss, Treasurer; John Kirk, Assistant Treasurer; Frances Miller, Financial Manager; and Jerry Bialick, Executive Director. 2/3 2nd: Commissioner Moss. MOTION PASSED: 5/0 in favor. d. Discuss/take action on retaining an Engineering Company for the testing requirements for the construction ofFire Station 103. Discussion was held. MOTION: Commissioner Drew made motion to approve the proposal from UES Professional Solutions for $28,590.00 to perform necessary testing of labor and materials used in the construction of Fire Station 103. 2nd: Commissioner Diharce. MOTION PASSED: 5/0 in favor. e. Discuss/take action on integration of BBFD and BCESD No. 3 websites. Discussion was held. Tabled. f. Status report/update on BCESD Association. Executive Director Bialick reported the Association's lobbyists are working on various bills for this session of the Texas State Legislature. Executive Director Bialick will be traveling to Austin in the future to support the legislative efforts ofthe BCESD Association and the State Association of Fire and Emergency Districts (SAFE-D). g. BCESD No. 3 Sales and Use Tax matters. No report. h. Recurring Reports Calendar. No report. 1. Date and time oft the May 2025 monthly meeting. MOTION: Commissioner Drew made motion that the regular meeting be held May 13, 2025, at 5:30 PM at BBFD Station 105, 25408 Canyon Golf Road, San Antonio, Texas, 78260. 2nd: Commissioner Diharce MOTION PASSED: 5/0 in favor. 11. Close meeting. MOTION: Commissioner Moss made motion to close meeting at 6:36 PM. 2nd: Commissioner Kirk. MOTION PASSED: 5/0 in favor. A ATTEST: erte George Drew Secretary 3/3