RICHMOND COUNTY BOARD OF SUPERVISORS April 10, 2025 / April 24, 2025 MINUTES At a regular meeting ofthe Board of Supervisors for Richmond County, Virginia, held on the 10th day of April, 2025, thereof: in the Public Meeting Room of the County Office Building. Present; F. Lee Sanders, Chairman J. David Parr, Member Richard E. Thomas, Vice-Chairman Robert B. Pemberton, Member JR Fidler, Member Also Present: Hope Mothershead, County Administrator Maddie Jett, Administrative Assistant Dr. Davis, Richmond County Public Schools David Beale, VDOT Sheriff Smith, Sheriff's Office/ Animal Shelter/ NNRJ Mitch Paulette, Chief of Emergency Services Kristie Brann, Treasurer Halle Cullison, Voter Registrar Jason Lentz, RCVFD Gary Smith, Project Manager, Dominion Energy Approximately 15 others CALL TO ORDER Chairman Sanders opened the meeting, gave the invocation and led in the pledge. COUNTY DEPARTMENT RECOGNITION Mrs. Mothershead introduced and welcomed the new Richmond County Administration Office employee Maddie Jett. Mrs. Mothershead stated Richmond County is tortunate to have employees in place who truly care about the County and each other. Mrs. Mothershead recognized the Richmond County Volunteer Fire Department and thanked them for all their hard work and for helping the County and Citizens. STAFF REPORTS VOTING MACHINES UPDATE 1 Mrs. Cullison proposed the update of voting machines and signing a quote for a plan of updating voting machines. "On a motion made by Robert B. Pemberton, the Board voted: Richard E. Thomas aye; J. David Parr aye; J.R. Fidler - aye; F. Lee Sanders - aye; Robert B. Pemberton-qye; to allow Mrs. Mothershead and Mrs. Cullison to moye forward with voting nachines. 9 RICHMOND COUNTY PUBLIC, SCHOOLS Dr. Davis shared academic updates with the Board and congratulated those students on their success. Dr. Davis noted there was a career day at Richmond County Elementary School and it was well run by the school counselors. Dr. Davis shared about the Feet Meet that is for the special education students and gives them an opportunity to go on the football field and compete in various competitions. They had over 230 participants. Dr. Davis thanked all of the volunteers for their support and help. Dr. Davis mentioned the 2nd Graders School to Pool program that is located at an indoor pool in Kilmarnock, Virginia, is a weeklong and gives the children the opportunity to learn to swim. Dr. Davis highlighted the Assistant Principals at Richmond County Schools for Assistant Principals week: Leslie Taylor (Elementary School) Kirsten Eder (Middle School) Maronica Brown (High School) Dr. Davis shared school play information for the Middle and High School. The Middle school will be performing Shrek the Musical Jr. on April 16th and the High School will be performing Alice in Wonderland on May gth and May 10th Dr. Davis recognized Rappahannock High School's Leadership class donation to the Haven. The Leadership class works directly with the Haven to collect the items that the Haven needs. Dr. Davis thanked Mrs. Michelle Packett for teaching the Leadership class how to be service minded individuals. Dr. Davis recognized the students from the Northern Neck Technical Center and their awards from the Skills State competition. Examples of the competitions that are competed in are drones, search and rescue, and mobile robotics. Student Ms. Sanders was chosen as a state officer for Virginia. VDOT Mr. Beale highlighted maintenance activity completed for the Month of April: Shoulder Repair (Rt 1014 East Monroe Ave) 2 Beaver Dam removal (Rt 634 Naylors Beach Rd, Rt 603 Quinton Oak Rd) Brush Cutting at Simonson Rd, Rt 608 Mr. Beale mentioned upcoming activity: Brush cutting at Piney Grove, Newland Rd, and Farnham Creek Rd Shoulder Repair (Rt 1014 East Monroe Ave) Beaver Dam removal (Rt 634 Naylors Beach Rd, Rt 603 Quinton Oak Rd) Pothole patching at Farnham creek Rd and Calvary Church Rd Should repair on 360 and 600 Ridge Rd Litter removal starts on April 14th Work on gravel road grading and keeping up with potholes Work orders countywide Mr. Beale mentioned that in the last year or two VDOT has been working down Simonson Rd, on a living shoreline, they plan to plant some vegetation and have beach nourishment. Mr. Beale expects construction to begin sometime this summer. Mr. Beale talked about the pavement schedule and that most oft the prep work has been completed but majority of the surface treatment is probably a month or two off. Mr. Beale commented on the questions about the plans for the Box Culvert, Scates Mill Stream which required revisions, the ad date has been extended until the 23rd of April. Chairman Sanders mentioned to Mr. Beale there was a VDOT employee picking up trash with a trash grabber out of the window of a truck. Chairman Sanders asked if there are specs on what has to be done to pick up trash in the most efficient way. Mr. Beale stated that this was the first he had heard about this and will make sure to follow up on it. Mr. Thomas noted at the end of Cole Hill Lane there was a mess from a school bus and it should be checked. Mr. Thomas also noted a Cherry Tree near that location that is partially in the way. Mr. Beale mentioned he would check both of those things out. Mr. Thomas mentioned that the job near Simson Rd. looks good and makes a huge difference at that location. VDOT - SECONDARY SIX YEAR PLAN Mr. Beale mentioned that these updates are needed at least every two years when there is less than $100,000 annually. Mr. Beale mentioned the plan starts in July and goes until 2031. Mr. Beale gave a review of the Secondary Six Year Plan, (See Exhibit I) 3 "On a motion made by J.R. Fidler, the Board voted: Richard E. Thomas aye; J. David Parr aye; J.R. Fidler - aye; F. Lee Sanders - aye; Robert B. Pemberton-aye; to schedule a public hearing on thes Secondary Six Kear Plan on May 8", 2025 at 9:00 a.n. 39 SHERIFF/NNRJ/ANIMAL CONTROL Sheriff Smith reported 1,366 calls for service; 326 civil papers, 7 arrests, 22 warrants, 12 protective orders served, with 46 traffic summons for the month of March. Animal Control had 32 calls for service; took in 6 animals, adopted and returns 7. Sheriff Smith noted there are only 5 animals at the shelter currently. Sheriff Smith noted in regards to the Jail, he received a letter on Thursday April 3rd from Judge Revere who is the General District Court Judge in Gloucester County, Virginia. The letter stated information about a gentleman who made acquisitions in court under oath about how he was being poorly treated in the jail and what happened to him in the jail. Sheriff Smith added that none of this information was given to anyone prior to the day of his testimony. Sheriff Smith mentioned that the gentleman who made these acquisitions was released from jail. Sheriff Smith stated that he has looked into the case and that he has evidence that the acquisitions that this gentleman stated under oath are false. Sheriff Smith mentioned that he will be going down to meet with the Commonwealth Attorney from Gloucester, Virginia to charge this gentleman with perjury. Mr. Parr commented that he has talked to someone who has been at the jail a few times and that ifyou have to be in jail then that jail is the best place to be and that the food is excellent. CHIEF OF EMERGENCY SERVICES Chief Paulette extended thanks to the Richmond County Volunteer Fire Department. Chief Paulette reported Emergency Services responded to 153 calls for service in March. Total revenue recovery for the month $45,828.89 Chief Paulette noted March continued to be busy as it was the busiest March they've ever had for calls and transports. Chief Paulette reported that the medication program is running smoothly. Chief Paulette noted they are making adjustments as needed but there are no major issues with securing medications when they are needed to be reordered. Chief Paulette also mentioned there are some medications that are on national backorder but they have been able to find a replacement medication pretty easily. Chief Paulette commented that the fuel tank is in and is filled, they just need to have the electrical connections made to it. 4 RICHMOND COUNTY VOLUNTEER FIRE DEPARTMENT Jason Lentz reported Fire Company 1(Warsaw) 10 total calls, Fire Company 2 (Farnham) 6 total calls, Fire Company 3 (Newland) 6 total calls. TREASURER Mrs. Brann stated as for 2024, uncollected taxes are $534,298.48. Mrs. Brann added that they are converting to new software and that is why some ofthe collections actions are not added and may be effecting the uncollected figures. BUILDINGI ZONING/LAND USE Mrs. Mothershead stated total fees collected were $6,713, construction cost was $9,720,391 for March 2025. 3 land disturbing permits and 17 zoning permits. Mrs. Mothershead noted the Planning Commission did meet this month on April 7th and held a public hearing for an application where in Excellent Homes, LLC proposes to rezone approximately 51.93 acres, Tax Map No. 241 (1)3, located on Richmond Hill Road, Warsaw, VA, from Agricultural, General (A-1) to Residential, Limited (R-1) to allow for a new water access community. The current owner oft the parcel ofland is Glenn K. Ziegler. Mrs. Mothershead commented there were many concerns shared by community members. Mrs. Mothershead added because ofthose concerns the Planning Commission decided to table any vote on the matter until the May 5th Planning Commission meeting. Mrs. Mothershead stated the Booker's Mill Solar project stabilization efforts continue, increasing grass growth in some of the more areas prone to erosion. Mrs. Mothershead added that Jacob Roberts (Code Compliances Officer) has been out converting some of the basins in some of the fields to permanent basins. Mrs. Mothershead noted that means that the growth there is becoming effective and those basins are ready for conversion. That site is being monitored for conversion purposes. Mrs. Mothershead stated that Moon and Cerulean solar project has had a few sediment releases over the past month. Mrs. Mothershead mentioned The State Water Control Board and DEQ have inspected the site multiple times and have suggested short term temporarily measures in the high- risk areas. Mrs. Mothershead added that the construction term has done a great job getting those measures completed sO that these releases do not continue to. happen. Mrs. Mothershead mentioned that it's proven with repeat inspections by DEQ that those measures are working. Mrs. Mothershead stated that all long term corrective action for the site must be drawn by the engineers and approved by the DEQ and by Richmond County. Mrs. Mothershead mentioned that yes there has been some release going into Chin Mills however, they need to learn from those instances and that the plans drawn initially by the engineers are not always perfect and may need to be adjusted throughout the construction process. 5 Mrs. Mothershead noted that at the SelfI project the crews onsite are continuing construction while compliance measures are inspected weekly. Mrs. Mothershead stated the same for the Self IV project and that site work on this project has begun. Mrs. Mothershead noted the first steps are the placement ofs silt fence and measures around the perimeter, then work begins on the inside of the silt fence placement. Mrs. Mothershead mentioned that the final touches on the E&S plan are expected to address comments from ARM group and VDOT for the DG Revolution Solar project. That project will be ready to continue once the E&S plans are finalized. SOLID WASTE Mrs. Mothershead reported a total of 69 hauls for the month of March. Indianfield 36, Farnham 18, and Newland hauled away 15. The brush site had 227 visits. Mrs. Mothershead noted the brush site is needed to be swept to make room for the upcoming season. PUBLIC COMMENT Michael Self, 553 Self's Lane, thanked the highway department for cutting the trees on Canal Road. Mr. Self commented on that a neighbor to the solar project he is involved in on Richmond Hill Road, has complained about the dust, runoff, nose and traffic. Mr. Self commented he has walked this project several times, there was problems and they have been addressed. Mr. Self added it takes time and to give these projects time. CliffMullin, 8351 Historyland Hwy, thanked the county for allowing Mr. Mullin's church to have their sunrise service at the park area at Totuskey Creek. Mr. Mullin extended a thanks to the person that cut the grass at that park area. Mr. Mullin noted Locust trees located on the side ofthe property that joins the road going down to the boat landing and into the residence, along that edge there are three locust trees that are dead and asked if the County can look at these trees and see who is responsible for those. Mr. Mullin noted he is going to try to clean the fallen tree up. AGENDA ITEMS SOLAR DESCRIPTION AND PATH OF APPROVAL Mrs. Mothershead mentioned with the current developments of solar in Richmond County, many have expressed concern about how solar works, how it was permitted in Richmond County and how it is monitored once construction begins. Mrs. Mothershead added that citizens have asked about the possibility oflimiting the total amount of Solar, either by overall percentage or acreage across Richmond County. Mrs. Mothershead stated that during the time period of February 2022 through March 2023, the Planning Commission and Board of Supervisors met multiple times to 6 discuss how to improve the current solar ordinance. Mrs. Mothershead added that those minutes are open to the public online. Mrs. Mothershead stated that everyone wants the solar developments in Richmond County to benefit all oft the citizens. Mrs. Mothershead shared the solar description and Path of Approval. Mrs. Mothershead noted with the funds obtained from the siting agreements the following projects have been considered by the board: New Radio Infrastructure for all Emergency Services (Sheriff's Office, Town Police, EMS, and Fire) Completion of the remodel of the Coggin Building for Treasurer's Office and Commissioner's Office Contribution to the Richmond County Public School CIP Construction of Farnham EMS Station County Match for Commerce Parkway Expansion Allowance for RCVFD Co. 3 Improvements Allowance for RCVFD Co. 2 Improvements County Match for Pedestrian Trails Economic Development Efforts, Recreation Projects, and more. Mrs. Mothershead mentioned that projects of this size would not be possible in a small locality like Richmond County without a large increase in taxes. Mrs. Mothershead stated that when a solar project application comes in, it is not the matter ofjust approving it. There is a process that they stay with throughout construction until it is released. Mr. Thomas added that this solar project was a long thought out process for all of the items to happen that were on Mrs. Mothershead path of approval, not just a tip of a hat decision. CERULEAN AND MOON CORNER SOLAR UPDATES FROM DOMINIONSTRATA Gary Smith, Project Manager, from Dominion Energy thanked the Board of Supervisors for the opportunity to provide an update to them and the general public on the Richmond County solar projects. (See Exhibit II) Mr. Smith stated that the Booker's Mill project became operational in December 2024. Mr. Smith mentioned that they have been in close communication with Richmond County and DEQ on the concerns that have been mentioned about the runoff and the inspections performed. Mr. Smith noted there have been some weather challenges for the first few months of the project but that Strata does have an environmental team that performs weekly inspections, and Dominion also performs inspections. Due to the weather concerns Mr. Smith noted that they increased their 7 periodicity ofinspections. Mr. Smith added that Dominion, Strata, and Richmond County are all working together to work ahead of these concerns from the public. Mr. Smith highlighted that safety is their top priority. Safety for their teams, safety for the community, and environmental safety. REVENUE ANTICIPATION NOTE FOR FY26 Mrs. Mothershead stated for FY26 she is asking for financing on $2,000,000 or $2,250,000. Mrs. Mothershead added that with the large projects in the future (EMS Station, Commerce Park Expansion, and DHCD Block Grant) she recommends a revenue anticipation loan of $2,250,000, which would benefit the County prior to the return of tax payments in the late fall months. Mrs. Mothershead mentioned that Davenport will issue the RFP to prospective lenders during the week of April 28th with proposals due back May 29th. Mrs. Mothershead added that the Board of Supervisors will consider proposals on June 12th and then close on the money on July 1st, 2025. Mrs. Mothershead noted the Board will approve this proposal by formal motion at an upcoming meeting, once the bank comes back with a quote. NORTHERN NECK AND ESSEX DRUG COURT Mrs. Mothershead noted they have discussed the Drug Court at former meetings and received the Memorandum of Agreement pertaining to the program. Mrs. Mothershead added that she asked Major Jonathan English, the Deputy Superintendent of Northern Neck Regional Jail if he would provide some information on exactly how the program works and to share some success stories. Mrs. Mothershead noted that the Board of Supervisors have information in their packet provided by Major English that will educate them on the program. ORDINANCE TO ALLOW PAYMENTS OF BONUSES Mrs. Mothershead stated in the review of the FY26 budget, discussion was had about a one-time bonus to employees, as proposed by the Comp Board. Mrs. Mothershead added that it has been brought to her attention that Virginia Code Section 15.2-1508 requires a governing body to authorize the payment of a bonus by adoption ofan ordinance. Mrs. Mothershead highlighted that this ordinance adoption would require a public hearing however once adopted would cover any such bonuses proposed. Mrs. Mothershead added that they should go ahead and have the ordinance in place in case it comes up in future budget years. "On a motion made by J.R. Fidler the Board voted: Richard E. Thomas aye; J. David Parr - aye; F. Lee Sanders - aye; J.R. Fidler- aye; Robert B. Pemberton-aye; to allow for a public hearing on May 8", 2025. 3 FY26 BUDGET Mrs. Mothershead stated since the last regular monthly meeting, a Budget presentation was held on March 24th and a work session was completed on April 2nd At this point, the FY26 8 recommended budget is prepared, modified, and ready for advertisement. Mrs. Mothershead noted there will be a public hearing on April 24, 2025 at 7:00 p.m. with a proposed adoption on May gth 2025, during regularly scheduled meeting. ONGOING PROJECTS VDOT RECREATIONAL TRAIL PROJECT Mrs. Mothershead commented there is an application for additional funding that is being prepared for submission to the VDOT Tap program. Mrs. Mothershead noted she will continue to give updates on that but she is just waiting for the additional funding to merry in with the funding that is already in place. COGGIN BUILDING RENOVATION Mrs. Mothershead stated the contractors and county staff continue to plug along on the To-Do list prepared by the Commissioner and Treasurer. Mrs. Mothershead added because of the software conversion things have been a little crazy but that it is move in ready. Chairman Sanders suggested they probably should not move until the software conversion is successfully completed. Mrs. Mothershead commented that they do not want add extra pressure to the Treasurer's office by having to move in the middle of a software conversion. EMS Station #2 No new update for EMS Station #2. COMMERCE PARK EDA GRANT Mrs. Mothershead stated that the next step on this project is bid submission which should take place soon. Upon receipt ofthe bid prices, we will make certain that local match funds are available prior to starting construction. EMERGENCY RADIO INFRASTRUCTURE No new update for Emergency Radio Infrastructure. DHCD - COMMUNITY DEVELOPMENT BLOCK GRANT (SCOTT TOWN) Mrs. Mothershead added that a management team meeting was held on this project, attended by Planning District Commission staff, Rehab housing specialist, board representative (Robert B. Pemberton), and county staff. Mrs. Mothershead noted to be on the lookout for a project sign - next steps will be work sessions to sort through title deficiencies. Mrs. Mothershead commented 9 that they have found an attorney who can help go through and make certain that the titles themselves are in place and recognized all of the owners of the property to be able to create the subdivisions that are needed and put the note and deeds trust in place that are necessary together with the grant. Mrs. Mothershead noted that Mr. CliffMullin's niece is going to be the Rehab Housing Specialist for this project and that it was nice to make the connection with her. COURTHOUSE REMODEL Mrs. Mothershead stated a sketch of the courthouse will be forwarded to the Clerks ofthe Circuit Court/District Court, Sheriff's Office, District Court/Circuit Court Judge and the Supreme Court when it is finalized. Mrs. Mothershead noted that she received information from Syd Davis that someone from the Supreme Court had to be in on that review and approve the plans moving forward. MISCELLANEOUS INFORMATION Mrs. Mothershead noted the Cigarette tax received for the month ofFebruary 2025 was $1,713.05. Mrs. Mothershead reminded everyone that the Northern Neck Jail Board Governing Bodies Recognition dinner will be held on April 16, 2025 at 6:30 p.m. BOARD APPOINTMENTS Mrs. Mothershead stated that Robert Franklin, Wetland Board, At-Large Alternate Member, existing term expires on 6/30/2025 (eligible for: reappointment). Mr. Fidler added that he has talked to Robert Franklin and Mr. Franklin said he would be willing to serve another term. "On a motion made by J.R. Fidler the Board voted: Richard E. Thomas - aye; J. David Parr - aye; F. Lee Sanders - aye; J.R. Fidler- aye; Robert B. Pemberton-aye; to reappoint Robert Franklin to the Wetlands Board. MONTHLY APPROPRIATIONS - RICHMOND COUNTY DEPARTMENT OF SOCIAL SERVICES "On a motion made by Robert B. Pemberton the Board voted: F. Lee Sanders- aye; Richard E. Thomas aye; J. David Parr = aye; J.R. Fidler - aye; Robert B. Pemberton-qye; to approve Richmond County Department ofSocial, Services May appropriation in the amountofs85,000: 3 10 MONTHLY APPROPRIATIONS - RICHMOND COUNTY SCHOOL BOARD "On a motion made by J.R. Fidler the Board voted: F. Lee Sanders- aye; Richard. E. Thomas aye; J. David Parr aye; J.R. Fidler - aye; Robert B. Pemberton-aye; to approve Richmond County School Board May appropriation in the amount of $1,810,336. Mrs. Mothershead added there is money in the School CIP funds and they would like the Boards approval to move forward with the purchase of a new bus. "On a motion made by J.R. Fidler the Board voted: F. Lee Sanders- aye; Richard E. Thomas - aye; J. David Parr = aye; J.R. Fidler - aye; Robert B. Pemberton-aye; to approve the CIP purchase of a new school bus. 3 MONTHLY SUPPLEMENTAL, APPROPRIATIONS No monthly supplemental appropriations. APPROVAL OF MINUTES Approval of Minutes - March 13, 2025 / March 24, 2025 / April 2, 2025 (combined into one) Mrs. Mothershead noted that there is one motion that needs to be added to the April 2nd minutes - Motion made to hold public hearing for FY26 Budget on April 24, 2025 at 7:00 p.m. Mrs. Mothershead said that she did not include that in the minutes SO that when the Board approves the minutes, to approve them as amended. Chairman Sanders added that on page 5 there. is a sentence that says "Chief Sanders" and to change it to "Chairman Sanders". Chairman Sanders noted on page 7 that there. is only one EMS truck chief SO to change "one of"to just "one". "On a motion made by. Robert B. Pemberton, the Board voted: F. Lee Sanders- aye; Richard E. Thomas aye; J. David. Parr - aye; J.R. Fidler - aye; Robert B. Pemberton-qye; To approve the March 13", 2025, March 24", 2025 & April 2u, 2025 minutes as amended. 3 BOARD MEMBER COMMENTS. / OTHER BUSINESS Mr. Thomas wished everyone a Happy Easter. Mr. Parr commented he went to the Newland Fire house open house and it was a really nice place. Mr. Parr also noted there was fun baseball game where Rappahannock played Lafayette (4A School) and the Rappahannock pitcher pitched a no hitter that was impressive. Mr. Pemberton stated that he has received a few phone calls about solar and erosion, and one thing that has come out ofit was how the solar process works. Mr. Pemberton highlighted that there are 11 multiple opportunities to speak your opinion at public hearings. Mr. Pemberton added that the comment came back that the public were afraid to come to the Board of Supervisors because the county might take retributions against them. Mr. Pemberton stated that he was dumbfounded because the Board of Supervisors can't do that. Mr. Pemberton commented the Board of Supervisors encourages the public to come to the meetings that the only way the Board of Supervisors can hear the public's opinion isi ifthey come to themeetings and speak. Mr. Pemberton reminded the public there would be no retributions for voicing their opinion. Chairman Sanders asked Mrs. Mothershead about what the Planning Commission did about the Westmoreland Solar that borders Richmond County. Mrs. Mothershead commented that they shared the conditions with Westmoreland and other than that there has not been any action from the Richmond County Planning Commission. Mrs. Mothershead noted that the Planning Commission is still discussing the open burning that the Board of Supervisors sent to them to discuss, they have entertained some conditions and regulations from other localities but are not at a point to make a recommendation back to. the Board of Supervisors. Chairman Sanders noted that there is a group of people that burn almost every day and they do not believe the fire department when they tell them they are outside of the burning order. Chairman Sanders added the only time they were cooperative was when one of one of the deputies went to the location and drove in the yard. Mrs. Mothershead stated that the Code ofVirginia requires a comprehensive water supply planning process. The original water supply plan was prepared in July of 2010 and was updated in November of2018. Mrs. Mothershead noted that thel Northern Neck Planning District Commission has agreed to lead the charge on this plan review and modification. Mrs. Mothershead added that Richmond County will be a part of this group for review, the PDC will be applying for grant funds to assist with this effort. Mrs. Mothershead commented there is a resolution for adoption to allow Richmond County to be a part of this planning group and also approving PDC for participation in the grant process. Mrs. Mothershead stated that this was something Jerry Davis asked to get before the Board of Supervisors to have approved SO that they could move forward with obtaining grant funds. "On a motion made by Robert B. Pemberton the Board voted: F. Lee Sanders- aye; Richard E. Thomas - aye; J. David. Parr - aye; J.R. Fidler - aye; Robert. B. Pemberton-aye; to approve PDC for participation in the grant process. 39 CLOSED SESSION "On a motion made by J. David. Parr, the. Board voted: F. Lee, Sanders - aye; Richard. E. Thomas - aye; J. David. Parr - aye; F. Lee Sanders- aye; J. David. Pary- aye; Robert. B. Pemberton - aye: As permitted by Virginia Code Section 2.2-3711 (A) (1), a personnel matter involving salary or other compensation of a specific employee and as permitted by Virginia Code Section 2.2- 3711(A)(7), a briefing by staff or consultants about another matter requiring advice ofo counsel. 9 12 CERTIFICATION MOTION AFTER RECONVENING IN PUBLIC SESSION "On a motion made by Robert B. Pemberton, the Board voted by roll call: F. Lee Sanders = aye; Rickiard E. Thomas - aye; J. R. Fidler aye; J. David, Parr aye; Robert B. Pemberton - aye; that the Board certifies that, in the closed session just concluded, nothing was discussed except the matter" or matters (1) specifically identified in the motion to convene in closed session and (2) lawfully permitted to be SO discussed under the provisions of the Virginia Freedom of Information Act cited in that motion. ACTION FROM CLOSED SESSION "On a motion made by. J. David. Parr, the. Board voted: F. Lee Sanders = aye; Richard E. Thomas - aye; J.. David. Parr - aye; F. Lee Sanders- aye; J. David. Pary- aye; Robert B. Pemberton = aye: to accept the two salary adjustments as presented by. Mrs. Mothershead, effective May 1, 2025. 3 Recess until 6:00 p.m. Public Hearing. Chairman Sanders called the meeting back to order at 6:00 p.m. PUBLIC HEARING In accordance with Section 15.2-2204 of the Code of Virginia, 1950 as amended and pursuant to Section 15.2-1800 of the Code of Virginia, 1950 as amended, the Richmond County Board of Supervisors hereby gives notice that a Public Hearing will be held starting at 6:00 p.m., Thursday, April 10, 2025 in the Richmond County Public Meeting Room, 101 Court Circle, Warsaw, Virginia 22572 to receive public comment on consideration ofthe proposed. sale ofTax Map No. 16-42 (13.297 acres) and Tax Map No. 24-6 (30.031 acres) to Emerson Companies, LLC for the purpose of residential development. Mrs. Mothershead reviewed that the property was purchased by the County from Belle Ville Enterprises in November of 2019, for the purpose of development. In June of 2024, the County entered into contract with MABO Development on the 13 acrej parcel. MABO realized after a study period that a larger site would be beneficial and joined forces with Emmerson Companies. Emerson contacted the County about purchasing both parcels upon the release of the MABO Development contract. Mrs. Mothershead added that Emmerson has expressed interest in approximately 100- single family homes with a designation of: small commercial area at the corner oft the bypass and Main Street, near the YMCA. Mrs. Mothershead noted that Code Section 15.2-1800 requires a locality to hold a public hearing for the sale or disposal of property and the public hearing was advertised in the Northern Neck News for two weeks prior to this meeting. Mrs. Mothershead stressed that it's important to understand that this public hearing tonight is strictly for the purpose of selling the property as all site plans and further approval will be completed at the Town of Warsaw level. Chairman Sanders opened the public comment session. 13 Belinda Reynolds, 6169 Richmond Road, Ms. Reynolds stated that the citizens of Richmond County vote each Board of Supervisor in to do what is right for the County. Ms. Reynolds noted that there has already been 321 homes approved which will almost max out the waste water system in the Town of Warsaw. Ms. Reynolds highlighted that the waste water system will be at 70% when 270 homes are finished, then the Town of Warsaw will have to notify DEQ for plans to build a new waste water system. Ms. Reynolds noted that this development will have to go to the Town Planning Commission to be approved. Ms. Reynolds expressed her concerns for the infrastructure of the Richmond County Schools and where the next Rappahannock High School will be built. Ms. Reynolds stated that she believes the development location is the perfect spot for the new high school and that ifit were to be sold to the developers that the County would then have to buy more land at a higher cost. Ms. Reynolds noted that the EMS is maxed out. Ms. Reynolds added that there would have to be bigger fire departments built, provide more engines, and hire higher paid firemen. Ms. Reynolds stated that that the infrastructure should be set in place before more homes are built and do what is right for the County. Ms. Reynolds reminded the Board of Supervisors that the LEO, fire, EMS, and County schools are all involved in this decision and to think about the future. Chairman Sanders closed Public Comment. Mr. Thomas expressed his concern is what pressure will be put on the school system and he still holds those concerns. Mr. Pemberton added that it seems like all the Board of Supervisors is doing is selling the property and how the Town decides to move it forward is their option. Mr. Pemberton stated he does not feel like the County is in the position as stated before, to be a real-estate holder. Mr. Pemberton noted he thinks that the houses being proposed will bring additional value to the real-estate market, real-estate taxes, and personal property taxes will be increased by the number of houses and cars you bring into those communities. Mr. Pemberton commented that the Board of Supervisors has made a provision to put another rescue squad building in Farnham and there has been conversations about putting in Newland to alleviate some of the stress the County's rescue squad is going through. Mr. Pemberton noted that another option to think is there are students in the Richmond County School System that will be graduating that are out of county students and that those spots can be filled by County residents. Mr. Pemberton stated he sees the points of1 both sides. Mr. Parr added his concern is the waste water system being able to handle waste water from that many homes. Mr. Parr stated that someone told him that there was enough room fori it, thati it would be just barely being used. Mr. Parr added Ms. Reynolds had said that it was already at capacity and that it would overload it and if SO that is a concern. Chairman Sanders commented that the Town of Warsaw would not pass it ifit would overload the waste water system. Chairman Sanders added that the decision is up to the Town of Warsaw. 14 Mr. Fidler stated that he thinks there would definitely be infrastructure improvements needed to support this decision. Mr. Fidler reminded everyone that it is not their decision, it is something the Town of Warsaw would have to decide should they approve it. Chairman Sanders asked if the school system is aware of this and it was brought up at earlier meetings. Mr. Fidler added that the comment Ms. Reynolds made about the property being good for a new school was a very good comment and that he did not think that was the Board of Supervisors plan to put a school there. Mr. Fidler noted that as he understands the plan is that there is enough acreage in the school's location now for the next school. Mr. Pemberton stated there is acres all the way from the high school to the road. Mr. Thomas asked how long it would take for the transition oft the students that are in school now to graduate is a question to ask. Mr. Thomas added that the out of county students would not be kicked out oft the school system if they have already been attending Richmond County Schools. Mr. Parr noted that it would probably be 12 years for the out of county students to graduate. Mr. Thomas stated he is not against the development but when it is going to burden the County's taxpayers down the road is what scares him. Mr. Thomas noted that it is the Town of Warsaw's decision once the land is sold but for future problems brought back to the County is what scares him. Mr. Parr asked that ift the County was to sell the piece of property is it a guaranteed the homes are going to be built there or could it be used for anything else. Chairman Sanders stated No, that it would be zoned residential. Mr. Parr also asked who was responsible for the infrastructure upgrade. Chairman Sanders stated it would then go back to the Town of Warsaw, it would be out ofthe County's hands once sold. Mrs. Mothershead added that it is her understanding that all of the items would be discovered in a feasibility period and they would have time to make certain that they can work out the site plan with the Town, work out waste water connections, and that would all be part of the review. Mrs. Mothershead stated that is something the Town would do and is not completely sure on how they go about approvals. Mr. Fidler mentioned the comment about Richmond County being a real estate holder, and that is not why this property was purchased. Mr. Fidler also noted that it a cost to the citizens to keep it. Mr. Fidler stated that he understands that the mfnastnuctucimpovemens supporting the EMS and other departments should the property be developed the County is going to have to address. Mr. Fidler commented with all of the other projects happening, the infrastructure is going to have to be addressed anyway. 15 Mr. Pemberton stated that Mr. Lamb came to the Board of Supervisors and said either the County buy it or he was going to put it in an easement and nobody would want that to happen because it cuts off all growth in that direction. Mr. Pemberton noted that there is still debt on that land and by selling it the County can get out oft the debt release. Mr. Fidler stated his personal opinion is to sell it. Mr. Fidler mentioned that building of the new school that Ms. Reynolds had mentioned was a great idea, but it is not the plan to build a new school there. Chairman Sanders noted that the County still has the land that the school is going to be built on. Mr. Fidler recommended that he does not think the County should be buying land and holding on to it as a County, because it is just costing tax payers. Mrs. Mothershead read the following resolution. (See Exhibit) "On a motion made by Robert B. Pemberton: "the Board voted: Richard E. Thomas nay; J. David. Parr - aye; J.R. Fidler aye. F. Lee Sanders -aye; Robert B. Pemberton aye; authorized the Chairman of the Board and the County Administrator is authorized to execute the sale of this property to Emerson Companies, LLC, in the amount of $840,000.00" OTHER BUSINESS Mr. Thomas asked if anything came up of Ms. Bailey's concern off on Islington Road. Mrs. Mothershead added that is a private drive. After no further business, Chairman Sanders adjourned the meeting. April 24, 2025, 7:00 P.M. - FY26 Budget Public Hearing Present: F. Lee Sanders Richard E. Thomas J. David Parr Robert B. Pemberton J. R. Fidler Also Present: Hope D. Mothershead, County Administrator Denise V. Dunaway, Director of Finance Maddie Jett, Administrative Assistant Approximately 2 others Chairman Sanders opened the meeting, gave the invocation and led in the pledge. 16 Mrs. Mothershead presented the Fiscal Year 2025-2026 Budget Presentation and Discussion. (See Exhibit III). Chairman Sanders then opened the Fiscal Year 2025-2026 Budget Public Hearing. There were no individuals signed up to speak at the Public Hearing. Chairman Sanders closed the Budget Public Hearing. After no further business, Chairman Sanders adjourned the meeting. 4 - & F. Lee Sanders, Chairman Richmond County Board of Supervisors 17 - 1 - & & & 5 6 & & 3 & 8 8 I f 8 8 f 3 8 % % a 3 a - - & 5 U - J - n m S - - 3 a 8 0 : € - m 8 8 8 e a U m - - m4 D 1 S - U - m4 ( a JA E 9 I - - D 55 2 m4 4 - - m - 1 - E - m m U m U a 3 I - 9 - n m a 3 o a PI / A 9 B / a U m U m m 5 PARIIN mmi mmp 2 : & E n - m * - - 0 6 M à * RTIS n m HET m E - V 1 E - 5 ) 4 D - O 1 n m E m . m4 Exhbt IT 4/29/2025 Richmond County Fiscal Year 2025-2026 Budget Public Hearing BOARD OF SUPERVISORS APRIL 24, 2025 COUNTT VATE 1692 FY2025/2026 Proposed Budget THE. FISCAL' YEAR COMMENCING JULY 1, 2025. AND ENDING JUNE 30, 2026 This budget synopsis, except for the section on public schools, is prepared and published for informative and fiscal planning purposes only. In no event, including the section on public schools, shall this publication be deemed to be an allocation of funds. The Board of Supervisors on ai monthly and/or annual basis will make actual allocation of funds. A PUBLIC HEARING will be held by the Richmond County Board of Supervisors on this budget on April 24, 2025 starting at 7:00 p.m. in the Richmond County Public Meeting Room, County Office Building, 101 Court Circle, Warsaw, Virginia. The public hearing is being held pursuant to Section 15.2-2506 of the Code of Virginia, 1950 as amended, allowing the public to question and comment on the proposed budget. All citizens of] Richmond County have the right to attend and share their views thereon in oral ori in written form. 1 4/29/2025 FY2025/2026 Proposed Budget EST. BEGINNINGI UNDESIGNATED GENERALI FUNDI BALANCE- $1,968,000 REVENUEI ESTIMATES FY2024-2025 FY2025-2026 Difference Local Sources $13,785,600 $14,367,257 $581,657 State Sources $16,560,199 $17,452,695 $892,496 Federal! Sources $1,504,934 $1,569,763 $64,829 Non- -revenuel Receipts (Transfers) $1,969,665 $2,052,436 $82,771 TOTALI ESTIMATEDI REVENUES $33,820,398 $35,442,151 $1,621,753 EXENDIUREESTMATES FY2024-2025 FY2025-2026 Difference General Govemment Administration $3,443,332 $3,306,660 ($136,672) Judicial Administration $930,510 $995,238 $64,728 Public Safety $4,583,696 $5,189,461 $605,765 Public Works $1,244,541 $1,255,532 $10,991 Health and' Welfare $2,634,148 $2,825,962 $191,814 Education: Public Schools $20,113,699 $20,954,474 $840,775 Community College $12,098 $12,098 SO Parks, Recreationa and Culture $170,129 $185,469 $15,340 Community Development $376,826 $382,822 $5,996 Non-departmental $311,418 $334,435 $23,017 TOTALI ESTIMATEDI EXPENDITURES $33,820,397 $35,442,151 $1,621,754 EST. ENDING UNDESIGNATED GENERALFUNDI BALANCE- $1,968,000 FY2025/2026 Proposed Budget TAX] RATES The recommended local tax levies for the fiscal year ending June 30, 2023 are as follows: Real Estate $0.60 cents per $100 of assessed valuation. Personal Property $3.50 per $100 of assessed valuation. Machinery & Tools $0.40 cent per $100 of assessed valuation. Merchants Capital $3.50 per $100 of assessed valuation. Thel Board of Supervisors proposes that thel Personal Property Tax Relief Act (Car Tax) rate be set at 50%. 2 4/29/2025 FY2025/2026 Budget Goals and Challenges Toj present and recommend a balanced budget to the Board of Supervisors that does not increase our tax rates. Present a budget that continues to fund our core services at needed levels, for the benefit of the Taxpayer. Work through the challenges of a uncertain economy, in which expenses are increasing higher than revenue. Determine alternate funding strategies where needed. FY2025/2026 Budget Goals and Challenges The Budget being presented does not include much buffer for the yearly unexpected. Therefore, staying within budget for the upcoming fiscal year will be a responsibility for everyone, including the Board of Supervisors, Administrative Staff and Department Leaders. 3 4/29/2025 What Do We Fund? Employees Buildings and Property Salaries, Benefits, Insurance Information Technology/GIS Education- - K-12 & Community College Assessment and Collections Judicial o Judges, Facilities Clerks and/ Attorneys Elections and Voter Registration Mental Health MP/NNO CSB Baitding Inspections/Code Compliance Jailsa and Detention (NNRJMPIDC) Erosion and Sediment Control/Stormwater Preservation Act Socials Services/Health Department Mmagamen/Chespeake Bay At-Risk Youth/Foster Children Land Use/Planning/Zoning Recreation (MMCARCLL/outh Footbali) Solid Waste and) Recycling Richmond County Public Library Public Transit Bay Transit Museums Economic Development Conservation Publics Safety- Fire, Police andl Rescue Regional Programs and Partnerships Emergency Management o NNI Food Bank, Rapp. River Basin, The Emergency Radio Systems Haven, Planning Menokin, District Commission, Remote Area Main Medical, Street Animal County! Dispatch Control Program, Bay Aging, Bay Workforce, WRC County Records Chamber, other focal programs. Cooperative Extension Fiscal Year 2025/2026 Recommended Tax Rates FY26 Tax Rates o $0.60/$100- - Real Property Tax ) $3.50/$100. - Personal Property Tax (suggested reduction) o $0.40/$100 - Machinery and Tools Tax ) $3.50/$100- - Merchants Capital Tax No Changes to Vehicle License Fees o $32.50 - Cars o $18.00 - Motorcycles 4 4/29/2025 FY26 Recommended Expenditures Fiscal Year 2025/26) Recommended Expenditures CATEGORY APPROVED FY25 RECOMMENDEDI FY26 CHANGE+!- General Govt. $3,443,332 $3,306,660 ($136,672) Judicial Admin. $930,510 $995,238 $64,728 Public Safety $4,583,696 $5,189,461 $605,765 Public Works $1,244,541 $1,255,532 $10,991 Health and Welf. $2,634,148 $2,825,962 $191,814 Education $20,125,797 $20,966,572 $840,775 Parks/Rec $170,129 $185,469 $15,340 Com. Dev. $371,744 $382,822 $11,078 Non-departimental $311,418 $315,895 $4,477 TOTAL $33,815,315 $35,423,611 $1,608,296 This represents a 4.7% increase over the approved FY25. Budget FY26 Expenditure Summary Richmond County - Largest Departments 1. Richmond County Public Schools - $20,954,474- (59.15%) 2. Sheriff's OficeDispatch/nimal Control - $3,044,228- (8.59%) 3. Ambulance and Rescue Services $1,616,791- (4.56%) 4. Debt Service $1,500,000- (4.23%) 5. Solid Waste $866,000- (2.44%) These five departments account for 78.97% of] FY26 Budget County pays debt service for Richmond County Public Schools. Including debt, RCPS is 62.23% ofFY261 Budget. 5 4/29/2025 Fiscal Year 2025/2026 Budget Overview General Overview of Salary and Benefits Recommended 3% raise for all full-time County staff effective July 1, 2025. Recommended 1.5% bonus on. July 1, 2025 for all full-time County staff. Retention Plan Increases for EMS and Sheriff's Office included. Increase of additional 6%1 to all dispatch positions. Adjustments to all Sheriff's Office and EMS positions in lieu of adoption of new starting salary scale. Overall Personnel Increases for FY26 Full-Time Salaries $508,643 New Positions- $100,000 Note: New Positions include: Fully funding two new deputy positions to assist with thei increase of calls in the County and the Town. Ins addition, these positions would assist with the civil process and warrant services at NNRJ. Fiscal Year 2025/2026 Budget Overview County Employee Raise History FY15-0% FY16-0% FY17-1% FY18-2% FY19-0% FY20-3% FY21-0% FY22-5% FY23-5 5% Y24- - 7%( (5%. July 2023 & 2%1 December: 2023) FY25 - 3% FY26-3 3% (additional 1.5% bonus) 6 4/29/2025 Fiscal Year 2025/2026 Budget Overview Debt Service - o Total Debt Service for FY26 is $1,500,000. x Proposing that the debt on the Union loan for the Belle Ville property (43 acres) will not be due and payable this year on 7-15-25 and 1-15-26. If property isn't sold by this date, principal/interest will be reimbursed from sales price at the time of sale. ($87,163.00) Capital Improvement Plan - Contribution of $48,000.00 to the Capital Improvement Plan. Items to take precedence for FY26 will be discussed in a later meeting. Fiscal Year 2025/2026 Budget Overview Information Technology - Increase of $24,000 to Professional Services and $3,000 to Postal Services. Additions to Professional Services include costs from RDA implementation and also ID Networks support costs to add EMS units to the CAD system. Clerk ofthe Circuit Court- Increase shown in the costs ofindexing for Circuit Court, together other miscellaneous changes. Each year, Ms. Pierson applies for a grant toj preserve books in her office. Last year, this grant was a total of $65,136 and for the FY26 year, you will see a decrease in the amount to $20,498. Thel Richmond County Circuit Court is passionate about preserving each book: so that it can be viewed for years to come. 7 4/29/2025 Fiscal Year 2025/2026 Budget Overview Richmond County Sheriff's Office - Budget includes fully funding two new deputy positions to fill the gapsi in road duty and paper service at Northem Neck Regional Jail. The Sheriff's Officei is currently tasked with civil process and warrant services at NNRJ for the counties ofR Richmond, Northumberland, Westmoreland and Gloucester. This can be time consuming and keeps deputies from being able to assist when needed. Proposed new starting salary scale: Sheriff's Office -1 new employee (effective. July 1, 2025) Deputy 1 $50,000 (uncertified) Deputy 2- $52,000 (certified with training) Deputy 3 - $54,000 (certified with advanced training) Dispatch 1 $35,000 (uncertified) Dispatch 2 $37,000 (certified with training), Dispatch 3 $40,000 (certified with advanced training) Fiscal Year 2025/2026 Budget Overview Richmond County Sheriff's Office - O FY26 Salaries for existing Sheriff's Office include 3% increase, retention payment, incremental raise for adjustment to new salary scale, 1.5% bonus and comp board suggested 6% increase for dispatchers only. Total adjustment in salaries - $249,595 Increase of$10,000 to Overtime, General. Increase of $5,500 to Salaries - Part' Time/Other. The overtime amounts for all emergency services are amounts that we will continue to chase. Richmond County takes pride inj providing excellent services to all and will make certain that shifts are filled and the community is well-covered. 8 4/29/2025 Fiscal Year 2025/2026 Budget Overview E911 Management Program Increase of $40,000 to' Telecommunications: and $35,0001 to Radio System Maintenance. (adjustment from Professional Services and Repairs budget together with expectation of receiving $40,000 from VDEM on grant request) Addition of Portable Radio Purchase ($12,000) to this budget category. Richmond County Volunteer Fire Department - Increase RCVFD' Truck Fund by $5,000 and Operational Budget by $5,000, as requested. Three Rivers Health Department - $8,872 increase to' Threel Rivers, from $177,437 to $186,309. Total increase is 5% andi is being shown to assist with pharmaceutical drugs and environmental & food Specialist. Fiscal Year 2025/2026 Budget Overview Middle Peninsula Northern Neck Behavioral Health o $7,631 increase from $42,000 to $49,631 Department of Social Services - ) Increase of Local Support by $47,000. CSA increased by $22,500 - this is ai number that can fluctuate greatlyl based on the number of children being serviced at any given time. Richmond County Public Library- o $7,840i increase to Library, from $112,000 to $119,840. Thisi increase will assure thel Library that the State funds match willl be available. 9 4/29/2025 Fiscal Year 2025/2026 Budget Overview Richmond County EMS- Budgeti includes Adjustments to EMS supplies for drug purchases and also a yearly payment for the new Stryker equipment purchased in 2025. Proposed new slarting salary scale: Department of Emergency Services -1 new employee (effective July 1,2025) EMTI Basic $45,000 EMTAdvanced $47,000 EMTI Intermediate $49,000 EMTI Paramedic $51,000 Lieutenant $56,000 Captain- $66,000 Department ofE Emergency Services -Part' Time Providers EMT Basic $17/hr. EMT Advanced $18/hr. EMT Intermediate $20/hr. EMT Paramedic $21 /hr. Fiscal Year 2025/2026 Budget Overview Richmond County EMS- 0 FY26 Salaries for existing EMS include 3% increase, retention payment, incremental raise for adjustment to new salary scale and 1.5% bonus. Total adjustment in salaries - $73,647 10 4/29/2025 Outside Agencies and Departments Agency FY25Approved FY26 Requested FY26Rec Difference RCVFD $170,000 $180,000 $180,000 $10,000 RCLibrary $112,000 $119,840 $119,840 $7,840 NN-E BH $42,000 $49,631 $49,631 $7,631 BayAging $8,371 $8,622 $8,622 $251 BayT Transit $90,058 $92,759 $92,759 $2,701 RCC $12,098 $12,098 $12,098 $0 Legal Aid Works $2,467 $2,467 $2,467 $0 YMCA $20,000 $25,000 $25,000 $5,000 RCLL $20,000 $22,500 $22,500 $2,500 Healthyl Harvest $5,000 $10,000 $7,500 $2,500 NNS Soil/Water $15,000 $15,000 $15,000 $0 RappRiver) BC $1,000 $1,000 $1,000 $0 Thel Haven $5,800 $5,800 $5,800 $0 NNPDC $4,500 $4,500 $4,500 $0 NNTourism $7,500 $7,500 $7,500 $0 Outside Agencies and Departments Agency FY25Approved FY26Requested FY26Rec Difference Tri-Rivers Health $177,437 $186,309 $186,309 $8,872 Tapp! Free Health $7,000 $7,000 $7,000 $0 NNI Free Health $3,000 $3,000 $3,000 $0 RCI Museum $4,000 $4,000 $4,000 $0 Menokin $1,500 $1,750 $1,750 $250 Remote! Medical $1,500 $1,500 $1,500 $0 NNKI Drug Court $6,000 $6,000 $6,000 $0 4thofJuly $700 $1,000 $1,000 $300 RHSI Prom $500 $1,000 $1,000 $500 MainStreet $1,000 $1,000 $1,000 $0 WarsawFest $500 $1,000 $1,000 $500 Bay Workforce $2,270 $2,296 $2,296 $26 NNK CASA $2,000 $2,000 $2,000 $0 WRCO Chamber $1,750 $2,000 $2,000 $250 Boys & Girls Club $5,000 $10,000 $7,500 $2,500 Christmas Wishes $0 $200 $200 $200 11 4/29/2025 Fiscal Year 2025/2026 Budget Overview The Richmond County Public Schools, teachers and students are very important to Richmond County. Having a well run and well funded school division is vital to our community, and I believe we have seen and continue to see those results with families looking to locate in Richmond County. We have an exceptional school division we should all be proud of, and we should continue to work with them and support them for the betterment of our community. Richmond 3B 3B County Public Schools Additional Revenue - FY26 State Revenue - $374,099 o Federal/Other Funds - $ 89,879 Local Funds Requested - $216,876 x Current Contribution - $5,421,727 x Requested Contribution - $5,638,603 Total Additional Revenue Noted - $680,854 12 4/29/2025 Richmond 3B 3B County Public Schools Notable Changes - FY26 Increase ADM by 20 students from 1285 to 1305 ) Salary Increase - $525,137 xTeachers 5% (includes a step) XAll Others 3% x Starting Teacher Salary $52,000 ( Additional Reading Specialist Position Carry Forward Funds (All-In Funds) to be used for continued focus on learning loss and absenteeism. 3R Richmond 3B County Public Schools Local Funds Requested - $216,876 Current Contribution (FY25)- $5,421,727 Requested Contribution - $5,638,603 +$216,876 O FY25 allowed the Board to contribute $200,000 to the RCPS CIP and an additional $250,000 to the operating budget. The CIP contribution is available again this year, however, through conversations with School Administration, the suggestion is for $141,876 of that contribution to be pulled over to the operating budget this year together with a recommended increase to RCPS of$75,000, totaling the $216,876 necessary to meet budget needs. 13 4/29/2025 FY26 Recommended Revenue Projections Fiscal Year 2026 Revenue Projections Source' Totals 2024/25Adopted 2025/26 Estimate Difference Local Sources $13,785,600 $14,363,717 $578,117 State Sources $16,566,499 $17,437,965 $871,196 Federal Sources $1,504,934 $1,569,763 $64,829 Non-Revenue Receipts $1,971,865 $2,052,436 $80,571 TOTALS $33,828,898 $35,423,611 $1,594,713 Fiscal Year 2025-2026 Revenue Projections Local Sources FY26 Budget Increase/Decreasel From FY25 Reall Property- $7,125,000 $275,000 Public Service Corps.- $815,000 $140,000 Personal Property" Taxes- $2,536,637 $142,117 Motor Veh. License' Tax- $264,000 $0 Mobilel Home Taxes $12,000 $500 Machinery and Tools- $70,000 $10,000 Merchants Capital- $115,000 $10,000 Penalties- $75,000 $8,000 Interest- $40,000 $4,000 Local Sales- $1,700,000 $0 Taxes - Records and Wills- $90,000 $0 Interest on Deposits- $210,500 $0 Rev. from Prop. Lease- $24,000 $0 Building Permits - $50,000 $0 Land] Dev. Fees - $40,000 $10,000 14 4/29/2025 Richmond County Taxable Value Real Estate The FY26 Budget is projecting 2.0% growth in Taxable Real Estate Value, from $1,201,412,259 to $1,225,440,504. o New construction values are tracking near $30,000,000 for FY25. Budgeted RE Revenue for FY25 - $6,850,000 (95%) Budgeted RE Revenue for FY26 - $7,125,000 (97%) Richmond County Taxable Value Real Estate Taxable Value Real Estate $1,400,000,000.00 $1,200,000,000 0.00 $1,201,412,259.00 $1,25,440,504.00 $1,000,000,000.00 $801,277,938.00 $807,813,135.00 $842,826,334 $900,166,399.00 $s00,00,00000 $797A23,154.00/ $40421851800 / $826,455,629.00 $857,298,736 $600,000,000.00 $400,000,000.00 $200,000,000.00 $0.00 FY2017 FY2018 P2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 Fr202610) 15 4/29/2025 Richmond County Taxable Value Personal Property Over the last several years, we. have anticipated a decrease in vehicle values to get back to pre-pandemic numbers, however, we have not seen this move. Richmond County has been diligent to try to keep personal property tax amounts steady and have given away more money than is awarded through the PPTRA program. Therefore, I would like to make a change in the overall personal property division to decrease the amount of personal property tax to $3.50 per $100.00 and then adjust the PPTRAI rate accordingly once the actual values are projected and released in the fall. Based off of calculations, this plan should produce an equal amount of revenue to what has been received in the past but will reduce the PPTRA to the $803,000 value. Budgeted PP Revenue for FY25 - $2,394,500 Budgeted PP Revenue for FY26 - $2,536,617 91.5%, proposed 3% drop in value, rate ofs $3.50/$100, reimbursing citizens $803,000 Personal Property/PPTRA ) For FY26, it is likely that the PPTRA rate will go back to the true rate, which is expected to be approximately 40%, and no additional relief will be granted above the $803,000. o Until the Personal Property Book is finalized in September, setting a PPTRA rate is difficult due to the market volatility, and in order to get the most accurate number, the recommendation is to follow the same process as FY25. x Set aj preliminary PPTRA rate of 50%. x Review actual data in September, to make necessary adjustments to the rate in October, prior to tax bills. 16 4/29/2025 Local Sales Tax - Our Local Sales Tax Revenue has been a steady source of revenue for the County over the last several years. The preliminary estimate for FY26 will remain at $1,700,000 since history has not shown signs ofincreasing amounts. The Sales Tax success in Richmond County can be attributed to retail and shopping in the Town of Warsaw, on-line sales tax and the increased cost of goods. Fiscal Year 2025-2026 Revenue Projections State Sources Compensation Board - o The Commonwealth ofVirginia has approved a 3% raise, a 1.5% bonus and a 6% increase to dispatchers. x Thej preliminary estimates set forth in the FY26 budget are very conservative based on the new amounts to be paid back by the State. This will allow for position changes or submission difficulties throughout the year. 17 4/29/2025 Fiscal Year 2025-2026 Revenue Projections Other Notable Revenue Changes State School Aid - $619,074 Public Assistance (DSS)- - $105,560 Children's Services Act - $19,000 Circuit Court Records Grant - $44,638 Sheriff's Office SRO - $12,000 Federal School Funds - $64,829 EMS Billing - $30,000 Undesignated Reserve - $116,600 o Coggin payment removed from budget since it was paid in full in FY25 Fiscal Year 2025-2026 Revenue Projections Other Notable Revenue Changes Revenue Share 0 Budget includes $262,000 in Revenue Share payments - this includes a full year of Booker's Mill and % year payment for Cerulean and Moon Corner. 18 4/29/2025 FY26 Budget Summary Salary Improvements Consistent with our past few years, addressing salaries of our most valuable assets, our employees, is the major driver of the FY26 Budget. The rising cost of doing business affects our budget just as it does any other business or household. While revenue increases are occurring, they are not fully outpacing the rising cost of other personnel, goods and services. FY271 Look-Ahead - FY27 is looking very challenging due to several factors, not including possible economic factors that may change. We will anticipate ani increase in VRS and Group Life policies. We'll also know that insurance costs will most likely rise since we saw a flat rate this year. Remaining Budget Schedule Monday, March 31, 2025 - FY26 Budget Worksession (6:001 PM) Thursday, April 10, 2025- - FY26 Budget Worksession (6:00 PM) Monday, April 14, 2025 - FY26 Budget Worksession (6:00 PM) Thursday, April 24, 2025 - FY26 Budget/CIP/lax Rate Public Hearing (7:001 PM) Thursday, May 8, 2025 - FY26 Budget/CIP/Tax Rate Adoption (9:00 AM) Thank youfor allowing me to review the highlights ofthe proposed. FY26 budget. As with any year, there are decisions to be made hard decisions that highlight our commitment to our workforce and ultimately the citizens ofRichmond County. 19