* * * * Agenda * Budget Worksession #7 A Thursday, April 10, 2025 at 3:00 PM Administration Building Auditorium 1792 414 North Main Street, Madison, Virginia 22727 dison Cours Call to Order, Pledge of Allegiance & Moment of Silence Determine Presence of a Quorum/Adoption of Agenda Public Comment FY26 Budget Worksession 1. FY25 Capital Line-Item Transfer 2. FY26 Administrative Fees 3. Administration Budget Presentation Public Comment Closed Session Adjourn 145 IPage MADISON COUNTY BOARD OF SUPERVISORS' MEETING Date: 3:00PM Thursday, April 10, 2025 Location: Admin. Building Auditorium, 414 N. Main Street MEETING #20 April 10th At a Budget Worksession (#7) oft the Board of Supervisors on Thursday, April 10th at 3:00PM in the Admin. Building Auditorium: PRESENT: R. Clay Jackson, Chairman Carty Yowell, Vice-Chairman Jud Buchanan, Member Dustin Dawson, Member James Jewett, Member Jonathon Weakley, County Administrator Brian Gordon, Deputy County Administrator Jennifer Warren, Finance Director Kimberly Turner, Deputy Clerk ABSENT: Hannon Wright, County Attorney CALL TO ORDER, PLEDGE OF ALLEGIANCE & MOMENT OF SILENCE Chairman Jackson called the Board to order. Chairman Jackson stated he would like to start with the Pledge of Allegiance and follow with a moment of silence. DETERMINE PRESENCE OF A QUORUMIADOFTION OF AGENDA Chairman Jackson advised that a quorum was present. Chairman Jackson advised amending the following to the agenda: 1. FY25 Capital Line-Item Transfer 2. FY26 Administrative Fees 3. Administration Budget Presentation Supervisor Dawson made a motion to approve the agenda as amended, seconded by Supervisor Buchanan. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0). Abstain: (0) Absent: (0). PUBLIC COMMENT Chairman Jackson opened the floor for public comment. With there being no public comment brought forth; the public comment opportunity was closed. FY26 BUDGET WORKSESSION 1. FY25 Capital Line-Item Transfer 146 I P ag e The County Administrator discussed the FY25 capital budget, specifically the need to transfer $5,500 from the roof capital line item to the HVAC line. Vice-Chairman Yowell made a motion to move $5,500 from the Capital budget's roof line item to the HVAC line item, seconded by Supervisor Jewett. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0). Abstain: (0) Absent: (0). 2. FY26 Administrative Fees The County Administrator summarized the recommended FY26 Administrative Fees, including a commercial hauler fee increase from $65 to $70 per ton and a $5 increase on dog and cat adoption fees. The County Administrator reviewed the Animal Shelter Manager's research on surrounding communities' fees and the rationale behind the recommended increases. The Board had further discussion on the boarding fees and the impounding fees and agreed to increase the boarding fee for small animals from $5 to $10 per day. 3. Administration Budget Presentation Finance Director & County Administrator The Finance Director presented the Administration Budget presentation, highlighting the capital budget breakdown, the reductions in budget requests, and the impact on various departments. There was discussion about departments and the schools' budgets, including capital. The Board discussed the Comp Board's funding and legislative changes that would affect the budget. The Finance Director presented the outside agencies' funding, highlighting the flat funding for most agencies. The Finance Director presented the FY26-FY27 capital budget breakdown, highlighting the trimming down of the County's and Schools' capital budgets. There was discussion about the importance of the study report for future capital planning and the need for more information on capital needs. The Finance Director presented three scenarios for the budget: a three-cent real estate tax increase with no additional debt funding until FY27, a two-cent real estate tax increase with $6 million in additional debt funding while reinvesting it in SNAP funds, and a two-cent real estate tax increase with no additional debt funding. There was discussion on the financial estimates for each scenario, including the impact on the unassigned fund balance and the need for additional revenue sources. The Board and staff further discussed the different scenarios for debt funding for capital needs, the need to increase the revenues and the importance of economic development. The Board and staff also discussed potentially requiring business licenses and the personal property tax rate. After discussion, the Board agreed to have the CIP Committee meeting on Tuesday to reprioritize and trim the capital budget. The Board also agreed to hold an additional budget 147 IPage worksession on April 17th to further discuss budget adjustments. The Board agreed to set a public hearing on May 7th at 6:00 pm for the FY26 Administration Fees. Supervisor Dawson made a motion to hold a public hearing on May 7, 2025, at 6:00 pm for the FY26 Administration Fees, seconded by Supervisor Jewett. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0). Abstain: (0) Absent: (0). Supervisor Dawson made a motion to hold a special meeting for a budget worksession on April 17, 2025, at 3:00 PM, seconded by Supervisor Jewett. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0). Abstain: (0) Absent: (0). The Board agreed to have the Economic Development Committee consider the business license requirement. PUBLIC COMMENT Chairman Jackson opened the floor for public comment. With there being no public comment brought forth; the public comment opportunity was closed. CLOSED SESSION None. ADJOURN With there being no further business to conduct, Vice-Chairman Yowell made a motion to adjourn, seconded by Supervisor Dawson. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0). Abstain: (0) Absent: (0). R. Clay Jackson, Chairman Madison County Board of Supervisors Jonathon Weakley, Clerk Adopted on: May 13, 2025. 148 IPage