Sean QR Code lo View Agenda * Agenda Packet. Madison County Board of Supervisors Special Meeting u 1792 Wednesday, May 7, 2025 at 6:00 PM aiison Cos . Building Auditorium, 414 North Main Street, Madison, Virginia 22727 Call to Order, Pledge of Allegiance & Moment of Silence Determine Presence of a Quorum/Adoption of Agenda Public Comment Consent Agenda 1. Approve Minutes: a. 03/27/2025, 04/02/2025, & 04/03/2025 (Absent: Vice-Chairman Yowell) b. 04/07/2025 (Absent: Vice-Chairman Yowell & Supervisor Jewett) Public Hearing 2. FY26 Administrative Fees = Deputy County Administrator a. Resolution #2025-7 Old Business New Business 3. Radio Usage MOU - Deputy County Administrator 4. Graves Mountain Lodge's Large-Scale Outdoor Event Permit Application (Music Festival) - Deputy County Administrator Discussion Information Correspondence Public Comment Adjourn 163 IPage MADISON COUNTY BOARD OF SUPERVISORS SPECIAL MEETING Date: 6:00 PM Wednesday, May 07, 2025 Location: Admin. Building Auditorium, 414 N. Main Street MEETING #23 May 7th At a special meeting oft the Board ofSupervisors on Wednesday, May 7th at 6:00 PM at the Admin. Building Auditorium, 414 N. Main Street, Madison, VA. 22727. PRESENT: R. Clay Jackson, Chair Carty Yowell, Vice-Chair Jud Buchanan, Member Dustin Dawson, Member James Jewett, Member Brian Gordon, Deputy County Administrator Hannon Wright, County Attorney Kimberly Turner, Deputy Clerk ABSENT: Jonathon Weakley, County Administrator CALL TO ORDER, PLEDGE OF ALLEGIANCE & MOMENT OF SILENCE Chairman Jackson called the Board to order. Chairman Jackson stated he would like to start with the Pledge of Allegiance and follow with a moment of silence. DETERMINE PRESENCE OF A QUORUMIADOFTION OF AGENDA Chairman Jackson advised that a quorum was present. Supervisor Dawson made a motion to approve the agenda as presented, seconded by Supervisor Buchanan. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0). Abstain: (0). Absent: (0). PUBLIC COMMENT: Chairman Jackson opened the floor for public comment. With there being no public comment brought forward; the public comment opportunity was closed. CONSENT AGENDA 1. Approve Minutes: a. 03/27/2025, 04/02/2025, & 04/03/2025 (Absent: Vice-Chairman Yowell) b. 04/07/2025 (Absent: Vice-Chairman Yowell & Supervisor Jewett) Supervisor Dawson made a motion to approve item la. oft the consent agenda (03/27/2025, 04/02/2025, & 04/03/2025 minutes), seconded by Supervisor Jewett. Aye: Jackson, Buchanan, Dawson, Jewett, Nay: (0). Abstain: Yowell. Absent: (0). 164 I Page Supervisor Dawson made a motion to approve item 1b. ofthe consent agenda (04/07/2025 minutes), seconded by Supervisor Buchanan. Aye: Jackson, Buchanan, Dawson. Nay: (0) Abstain: Yowell, Jewett. Absent: (0). PUBLIC HEARING 2. FY26 Administrative Fees - Deputy County Administrator a. Resolution #2025-7 The Deputy County Administrator presented the proposed FY26 Administrative Fees, including changes to animal shelter boarding and adoption fees, and transfer station fees. Comparisons are made with other counties' fees to justify the proposed changes. Chairman Jackson opened the floor for public comment. With there being no public comment brought forward; the public comment opportunity was closed. Vice-Chairman Yowell made a motion to approve Resolution #2025-7 adopting the FY26 Administrative Fees, seconded by Supervisor Buchanan. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0) Abstain: (0) Absent: (0). OLD BUSINESS None. NEW BUSINESS 3. Radio Usage MOU - Deputy County Administrator The Deputy County Administrator explained the need for an MOU with the Shenandoah National Park to coordinate radio usage. The MOU outlines mutual permission to use each other's frequencies and the cost-responsiblities for any changes. The County Attorney stated he did not see any issues regarding risk and financial liability. There was discussion on the Shenandoah National Park's radio system update and the MOU's 90- day written notice clause. Supervisor Jewett made a motion to approve the radio usage MOU, seconded by Supervisor Dawson. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett, Nay: (0) Abstain: (0) Absent: (0). 4. Graves Mountain Lodge's Large-Scale Outdoor Event Permit Application (Music Festival) - Deputy County Administrator The Deputy County Administrator presented the annual Large-Scale Outdoor Event Permit Application from Graves Mountain Lodge. The event is scheduled for May 29th-31st, with no significant changes from previous years. 165 IPage Supervisor Buchanan made a motion to approve Graves Mountain Lodge's Large-Scale Outdoor Event Permit Application, seconded by Supervisor Dawson. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0) Abstain: (0) Absent: (0). DISCUSSION None. INFORMATION CORRESPONDENCE The Deputy County Administrator mentioned the upcoming Hair Scramble event at Graves Mountain, which is administratively approved by the Zoning Administrator and EMS will be on standby. PUBLIC COMMENT None. ADJOURN With there being no further business to conduct, Supervisor Dawson made a motion to adjourn, seconded by Supervisor Jewett. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0) Abstain: (0) Absent: (0). R. Clay Jackson, Chairman Madison County Board ofSupervisors Jonathon Weakley, Clerk Adopted on: May 13, 2025. - 166 IPage