* * * Agenda Board of Supervisors Tuesday, April 22, 2025, at 6:00 PM Administration Building Auditorium > 1792 414 North Main Street, Madison, Virginia 22727 Pdison Cass Call to Order, Pledge of. Allegiance & Moment of Silence Determine Presence of a Quorum/Adoption of Agenda Public Comment Consent Agenda 1. Approve Minutes: a. 03/27/2025, 04/02/2025, & 04/03/2025 b. 04/07/2025 C. 04/08/2025 2. Supplemental Appropriation #23 - School Board Request Special Appearances 3. Firefly Presentation - Galen Creekmore & Gary Wood 4. Older. Americans Month Proclamation - Anna Rogers, Aging Together 5. NAAVI Presentation Clarissa Berry & Dawn DelaCruz Public Hearing 6. Proposed CY25 Tax Rates County Administrator a. Ordinance #2025-3 Old Business 7. Polling Lease for Rose Park United Methodist Church - County Administrator 8. School Zone Speed Camera Enforcement - County Administrator 9. Industrial Revitalization Fund/Criglersville Elementary School - County Administrator b, Resolution #2025-6 New Business 10. Committe-Board Updates - Deputy Clerk C. Building Code Board of Appeals Reappointment d. RSA Reappointment Discussion Information/Correspondence Public Comment Closed Session Adjourn 154 IPage MADISON COUNTY BOARD OF SUPERVISORS' MEETING Date: 6:00 PM Tuesday, April 22, 2025 Location: Admin. Building Auditorium, 414 N. Main Street MEETING #22- April 22nd At a regular meeting oft the Board of Supervisors on Tuesday, April 22nd at 6:00 PM in the Admin. Building Auditorium: PRESENT: R. Clay Jackson, Chairman Carty Yowell, Vice-Chairman (Attended Remotely) Jud Buchanan, Member Dustin Dawson, Member James Jewett, Member Jonathon Weakley, County Administrator Hannon Wright, County Attorney Kimberly Turner, Deputy Clerk ABSENT: None. CALL TO ORDER, PLEDGE OF ALLEGIANCE & MOMENT OF SILENCE Chairman Jackson called the Board to order. Chairman Jackson stated he would like to start with the Pledge of Allegiance and follow with a moment of silence. DETERMINE PRESENCE OF A QUORUMIADOFTION OF AGENDA Supervisor Dawson made a motion to permit Vice-Chairman Yowell to attend the April 22, 2025, meeting of the Madison County Board of Supervisors remotely, pursuant to Virginia Code Section 2.2-3708.2, and Section 2.4.F ofthe Bylaws ofMadison County. Vice-Chairman Yowell attended from his home. Vice-Chairman Yowell was unable to attend the meeting currently scheduled for April 22, 2025, in person because of a previously scheduled medical personal commitment. This was the first meeting Vice-Chairman Yowell attended remotely this calendar year. Seconded by Supervisor Jewett. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0). Abstain: (0) Absent (0). Chairman Jackson advised that a quorum was present. Supervisor Jewett made a motion to approve the agenda as presented, seconded by Supervisor Buchanan. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0) Abstain: (0) Absent (0). PUBLIC COMMENT Chairman Jackson opened the floor for public comment. Bruce Bowman: Mr. Bruce Bowman informed the Board of the upcoming Blue Ridge Committee for Shenandoah National Park Relations meeting on May 15th 155 IPage e The County Administrator suggested inviting the new Shenandoah National Park Superintendent to a Board meeting. Mr. Bruce Bowman agreed. With there being no further public comment being brought forward; the public comment opportunity was closed. CONSENT AGENDA 1. Approve Minutes: a. 03/27/2025, 04/02/2025, & 04/03/2025 b. 04/07/2025 C. 04/08/2025 2. Supplemental Appropriation #23 - School Board Request Vice-Chairman Yowell made a motion to pull out item la. (minutes from 03/27/2025, 04/02/2025, 04/03/2025) & item 1b. (minutes from 04/07/2025) from the consent agenda, seconded by Supervisor Buchanan. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0) Abstain (0) Absent: (0). The County Administrator reviewed the Supplemental Appropriation #23, which was a request from the School Board. Supervisor Jewett made a motion to approve item lc. (minutes from 04/08/2025) & item 2. (Supplemental Appropriation #23) from the consent agenda, seconded by Supervisor Dawson. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0) Abstain: (0) Absent (0). SPECIAL APPEARANCES 3. Firefly Presentation = Galen Creekmore & Gary Wood Mr. Gary Wood, Firefly CEO, provided a detailed update on the project's progress, funding sources, and construction phases. Mr. Gary Wood discussed the funding sources, including grants and state initiatives. Supervisor Jewett inquired if Firefly was covering the Woodberry Forest School area, which is on Dominion Power not Rappahannock Electric Cooperative (REC). Mr. Gary Wood and Mr. Galen Creekmore both agreed. Supervisor Jewett referenced a note someone left on one of the crew's trucks that was parked on his property. Supervisor Jewett stated for clarification that he was not sure who left the disgruntled note, but he did grant permission for the crew to park on his property until the job was completed. Supervisor Jewett inquired about the placement of fiber loops. Mr. Gary Wood explained their fiber construction methods and the importance of respecting property. 156 I Page e Supervisor Buchanan inquired about the timeline for Firefly in the Etlan area. Mr. Gary Wood explained they were building "make ready" now. Mr. Gary Wood stated that 2026 was the completion date, but they anticipated making connections for VATI2024 by the end of2025 and/or the beginning of 2026. Mr. Gary Wood clarified this was an estimated date. Chairman Jackson commended Firefly's crews as well. Vice-Chairman Yowell referenced a letter they received in Etlan about the schedule for their area. Vice-Chairman Yowell inquired about the comparison of fiber internet versus satellite. Mr. Gary Wood discussed the benefits of fiber internet over satellite. 4. Older Americans Month Proclamation = Anna Rogers, Aging Together Ms. Anna Rogers, Aging Together's Director of Community Engagement, discussed the importance ofrecognizing the contributions of older adults. Ms. Anna Rogers highlighted the work of Aging Together and their initiatives in Madison County. The County Administrator complimented the resource packet provided by Aging Together. Supervisor Dawson made a motion to approve the Older Americans Month Proclamation, seconded by Supervisor Buchanan. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0) Abstain: (0) Absent (0). 5. NAAVI Presentation - Clarissa Berry & Dawn DelaCruz Ms. Clarissa Berry, Commonwealth Attorney, and Ms. Dawn DelaCruz, Victim Witness Program Director, discussed the importance ofvictim services and notification programs. They explained the VINE and NAAVI programs, which provided timely notifications about offender custody statuses. The presentation included information on how victims could register for these services. The Commonwealth Attorney and the Victim Witness Program Director emphasized the importance of these programs for victims and survivors. Chairman Jackson expressed appreciation for the work ofthe Victim Witness Program. PUBLIC HEARING 6. Proposed CY25 Tax Rates County Administrator a. Ordinance #2025-3 The County Administrator presented the proposed tax rates for the calendar year 2025, highlighting a 2-cent increase in the real estate tax rate and a Virginia State Code language change. The County Administraotr clarified that the Board equalized the real estate tax rate on April 8, 2025, as a result oft the County's reassessment. 157 IPage The Commissioner of] Revenue was present and reviewed the change to the language in the Virginia State Code. Based on this language change, the County would not have any change in administration of farm use vehicles and trailers. Ift they left the code section as previously written, it would now include exempting farm vehicles and farm trailers that are eligible to be titled or registered through DMV as being exempt. As advertised and presented, it results in no tax on farm vehicles, which is no change in what the County has previously done. The County Administrator mentioned they learned that the County is required to publish the reductions in revenues. The County Administrator stated the reductions in revenues were advertised with the CY25 Tax Rates. There was further discussion regarding items that qualified for exemptions. Chairman Jackson opened the floor for public comment. Joe May: Mr. Joe May inquired about the County's plans for when they no longer had the Volunteer Fire Department. Mr. Joe May expressed concerns about the cost increase this would bring to the County. Chairman Jackson stated it would be a challenge and commended the Madison County Volunteer Fire Company for doing an exceptional job. With there being no further public comment, the public comment section was closed. *** Ordinance #2025-3 Ordinance to Fix Tax Rates for the Tax Year beginning January 1, 2025, which sets the following levies for the year beginning January 1, 2025: BE IT ORDAINED by the Madison County Board of Supervisors that tax levies for the County ofMadison be, and they hereby are established for the tax year beginning January 1, 2025, as follows: I. REAL ESTATE as defined by Virginia Code Section 58.1-300 (1950, as amended), including public service corporation real estate as defined by Virginia Code Section 58.1-2606 (1950, as amended) and manufactured homes as defined by Virginia Code Section 36-85.3 (1950, as amended): $0.51 per $100 of assessed valuation based on 100% of market value, subject to Madison County land use tax ordinance if applicable (proposed 2 cent increase). I. TANGIBLE PERSONAL PROPERTY as defined by Virginia Code Section 58.1-3000 (1950, as amended) and classified by Virginia Code Section 58.1- 3500 through 58.1-3506 (1950, as amended), including public service corporation tangible personal property as defined by Virginia Code Section 58.1-2606 (1950, as amended): 158 I Page e $3.40 per $100 of assessed valuation based on 100% of market value for classified tangible personal property defined in Virginia Code Section 58.1-3503(A)0-5,7- 8),(10-12) (1950, as amended); subject to personal property tax relief for personal use vehicles for automobiles, trucks, motorcycles, trailers or semi-trailers, campers and other recreational vehicles, and other motor vehicles (no increase); provided, however, the tax levy for motor vehicles with a seating capacity ofi not less than 30 persons, including the driver, as classified by Virginia Code Section 58.13506(A)(39) (1950, as amended) shall be $1.77 per $100 of assessed valuation based on 100% of market value (no increase); $3.10 per $100 of assessed valuation based on 100% ofmarket value for all other classified tangible personal property; provided, however, household goods and personal effects as defined by Virginia Code Section 58.1-3504 (A)(1-10) (1950, as amended) shall be exempt and farm animals, grains and other feeds used for the nurture of farm animals, agricultural products, farm machinery and farm implements as defined by Virginia Code Section 81-350AX1-a0-IXC0 and forest harvesting equipment (B), (1950, as amended) shall be exempt (no increase). III. MACHINERY AND TOOLS as defined by Virginia Code Section 58.13507 (1950, as amended): $1.67 per $100 ofa assessed valuation based on 100% ofr market value (no increase). IV. MERCHANTS CAPITAL as defined by Virginia Code Section 58.1- 3510 (1950, as amended); provided, however, that persons or entities with no physical place of business in Madison County will not be taxed on the value of inventory owned by them and stored in a company that specializes in product fulfillment services on behalf ofthe product owner: $0.86 per $100 of assessed valuation based on 100% ofi market value (no increase). *** The County Administrator reviewed surrounding counties' current tax rates, including their equalized real estate tax rates and personal property tax rates. The Board further discussed the FY26 Budget challenges, highlighting the equalization oft the real estate tax rate and the potential tax increase. Supervisor Buchanan made a motion to approve Ordinance #2025-3 to fix tax rates for the tax year beginning January 1, 2025, seconded by Supervisor Buchanan. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0) Abstain: (0) Absent (0). OLD BUSINESS 7. Polling Lease for Rose Park United Methodist Church = County Administrator The County Administrator discussed the lease agreement for the new Graves Mill/Wolftown Precinct polling location at Rose Park United Methodist Church. Vice-Chairman Yowell made a motion to authorize the County Administrator to sign the polling precinct lease agreement contingent on the Rose Park United Methodist church signing it, 159 I Page seconded by Supervisor Dawson. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0) Abstain: (0) Absent (0). 8. School Zone Speed Camera Enforcement = County Administrator The County Administrator reviewed the previous discussion regarding the potential implementation of speed cameras in school zones in Madison County. The County Administrator explained the benefits and logistics ofthe program, including the cost and local impact. Supervisor Jewett inquired about Greene County's experience with this program. The County Administrator mentioned he spoke with Greene County, and they use a different vendor. The County Administrator stated Greene County had seen a reduction in speeding. Supervisor Buchanan asked for clarification that if this were approved, the County would not be able to put the speed cameras everywhere. The County Administrator stated the State Code only allowed the cameras to be placed in school zones and potential construction zones. The County did not plan to place them in construction zones. Vice-Chairman Yowell mentioned this was no cost to the County except for the Sheriff's offices time and inquired if they had the band width for this time commitment. The County Administrator stated the Sheriff had not requested an additional position. Vice-Chairman Yowell made a motion to approve moving forward with the School Zone Speed Camera Enforcement Program and for staff to draft an Ordinance for the Board's review on May 13, 2025, seconded by Supervisor Jewett. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0) Abstain: (0) Absent (0). 9. Industrial Revitalization Fund/Criglersville Elementary School - County Administrator a. Resolution #2025-6 The County Administrator reviewed a previous proposal for the County to apply for the Industrial Revitalization Fund (IRF) on behalf of Criglersville Elementary School. The County Administrator reminded the Board of previous discussions regarding the IRF and the role of Locus as the service provider. The Board had previously decided to move forward with the application process, with Locus as the administrator. Should the resolution be approved, the next step would be drafting the application and working with the Department ofHousing and Community Development (DHCD). The County Administrator explained that Madison County was seeking a million dollars from the IRF for the redevelopment ofc Criglersville Elementary School. The Criglersville Elementary School LLC, represented by Mr. Felix Shapiro, would provide a million dollars in matching funds. DHCD has approved the language of the resolution, and the timeline for grant applications runs from May to August. 160 I Page Mr. Felix Schapiro was present and confirmed that DHCD raised the cap to a million dollars. *** RESOLUTION # 2025-6 BE IT RESOLVED, that Madison County wishes to apply for $1,000,000 of Industrial Revitalization Funds for the redevelopment of Criglersville Elementary School into a boutique hotel. WHEREAS, at least $1,000,000 in matching funds from Criglersville Elementary School LLC will also be expended on this project, the beneficiary of the loan arising from this application and the entity responsible for its repayment. It is projected that one new business and three new jobs will result from the implementation oft this project. BE IT FURTHER RESOLVED, that the County Administrator is hereby authorized to sign and submit appropriate documents for the submittal ofthis Industrial Revitalization Fund proposal. *** Supervisor Dawson made a motion to approve Resolution #2025-6, seconded by Supervisor Jewett. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0) Abstain: (0) Absent (0). NEW BUSINESS 10. Committee-Board Updates - Deputy Clerk a. Building Code Board of Appeals Reappointment b, RSA Reappointment The Deputy Clerk discussed the reappointment ofMr. John Stamp to the Building Code Board of Appeals, whose term expired on March 10, 2025. The Deputy Clerk also mentioned a letter from Rapidan Service Authority (RSA) that notified the Board about Mr. Pete Elliott's term expiring in June, and stated he was eligible for reappointment. The Deputy Clerk noted the RSA Board appointment would be for three and a halfyears instead of four years. Supervisor Dawson made a motion to approve Mr. John Stamp for the Building Code of Appeals and Mr. Pete Elliott for the RSA Board, seconded by Supervisor Buchanan. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0) Abstain: (0) Absent (0). DISCUSSION None. INFORMATION/CORRESPONDENCE None. PUBLIC COMMENT 161 IPage Chairman Jackson opened the floor for public comment. With there being no public comment, the public comment section was closed. CLOSED SESSION None. ADJOURN With there being no further business to conduct, Supervisor Jewett made a motion to adjourn, seconded by Supervisor Buchanan. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0) Abstain: (0) Absent: (0). R. Clay Jackson, Chairman Madison County Board of Supervisors Jonathon Weakley, Clerk Adopted on: May 13, 2025. 162 IF Page