A1 ROCKLIN CITY COUNCIL ROCKLIN City Council Special CALIFORNIA Meeting Rocklin Police Department - EOC 4080 Rocklin Rd. Rocklin, CA 95677 Website: www.rocklin.ca.us March 18, 2025 5:00 pm MEETING MINUTES -FINAL- CALL TO ORDER Mayor Gayaldo called the meeting to order at 5:00 p.m. PLEDGE OF ALLEGIANCE Mayor Gayaldo led the pledge of allegiance. ROLL CALL Present: Councilmembers David Bass, Ken Broadway, Bill Halldin, Greg Janda Mayor Jill Gayaldo Absent: None CITIZENS ADDRESSING THE CITY COUNCIL DISCUSSION ITEMS D1. Strategic Planning Workshop Action: Conducted a workshop to review the City's current strategic plan objectives and recommended updates. Nancy Hetrick, from Raftelis, facilitated the workshop resulting in a summary report which has been included as an attachment for reference. FINAL Meeting Minutes of March 18, 2025 Rocklin City Council 1Page ADJOURNMENT Mayor Gayaldo adjourned the meeting at 7:00 p.m. This is to certify that the foregoing is a true and correct copy oft the minutes of March 18, 2025 as approved by the Rocklin City Council. Avinta Singh, City Clerk FINAL Meeting Minutes of March 18, 2025 Rocklin City Council 2IPage City of Rocklin, CA City Council Workshop March 18, 2025 A1 ROCKLIN 2 RAFTELIS CALIFORNIA City of Rocklin Page 1 2025 City Council Workshop The City of Rocklin held a City Council Workshop on March 18, 2025. The workshop was planned and facilitated by Raftelis. Welcome and Warm-Up Mayor Jill Gayaldo welcomed participants and thanked them for their time. City Manager Aly Zimmermann echoed these comments and then ACVISVABLED introduced the facilitator, who asked each - IDEAS wl Councilmember to share their expectations for the VPDATE COMMUNI mYSUPPDRT These comments ond workshop. were captured by the PLAN - visual facilitator to the right. MOVE ROCKUN ENGAGEL-O FORWARD PUBLIC dir After the facilitator reviewed PROCESS the agenda and meeting norms, Councilmembers participated in a warm-up activity in which they answered the questions: What is a headline you would like to see about the City of EKPECTATIONS Rocklin two years from today? Next, they were Cowlinue our reflect Confirnn invited to on what they want this governing gpod progress Or body to be known for. These responses were captured progress, We are by the visual facilitator as seen below. clavify on the Sawe page ERE - WE WILL BÇ HEADLINES ONCE AGAIN * GREAT PLACE BEST Ond SAFEST KNOWN to START a FDR PLACE BUSINESS +1 * Sound *CONTINVES to VOTED Fiscally +Accourhlle 4 ACH(EVE REDUCTIONS REGION decisions residewts HOMELESSNESS BEST PLACE ir t UVE oad CRIME * Prolescioral +Reretoserve *NEWEST aurd * EVERYONE CAN BEST DOWMTOWIN RTrawspANt WALK to a PAPK * MOST INI NDVATNE * EMPLVER ob CITY CHOICE in PLACER COUMTY % BEST SCHOOLS: TOP IDD i US & TRIPLE A nnnn PATIN 6 od npfipe SOuD BVD6ET City of Rocklin Page 2 2025 City Council Workshop Setting the Stage: City Manager's Update and Key Accomplishments City Manager Aly Zimmermann provided an update that included highlights from the 2025 National Community Survey conducted by Polco, an update on the City's current strategic plan, and a review ofthe five- year financial forecast. In the community survey, Rocklin scored similar or higher than other agencies on 119 out of 123 questions; residents rated higher satisfaction in areas such as Mobility, Safety, and Economy. 83% ofrespondents trust the City of Rocklin to spend tax dollars wisely, and more than 80% of respondents rated Safety, Parks and Recreation, Natural Environment, and Economy as "good" or "excellent. " Finally, 93% of respondents rated Safety as essential or very important. She then shared an update on the City's progress toward strategic plan pillars: Resilient, Vibrant, Livable, Sustainable, and Safe, highlighting key milestones and accomplishments. She closed her update with a review of the City's current financial position, noting the need to be attentive to rising costs and flat revenues. FY2024/25 FY2025/26 FY2026/27 FY2027/28 FY2028/29 General Fund 5-Year Forecast Approved Projection Projection Projection Projection Sources Revenue $66,772,600 $ 67,799,100 $69,459,900 $71,460,600 $73,134,400 Other Sources 250,000 Total Sources 67,022,600 67,799,100 69,459,900 71,460,600 73,134,400 Uses Operation Expenditures 65,924,230 67,177,450 68,999,150 70,836,600 72,773,850 Capital Improvements 484,500 349,450 585,950 644,900 364,650 Contribution to Operating Reserve 506,000 451,500 430,900 456,500 481,400 Total Uses 66,914,730 67,978,400 70,016,000 71,938,000 73,619,900 Net Resources / (Deficit) $ 107,870 $ (179,300) $ (556,100) $ (477,400) $ (485,500) Following the City Manager's update, the facilitator reviewed the accomplishments heard during pre-retreat interviews. These included themes around Infrastructure Investments, Public Safety, and enhanced Quality of Life. After this review, Councilmembers reflected on what they are most proud of and shared their thoughts about the factors that contribute to their success. This discussion was captured by the visual facilitator as shown on the following page. City 2025 of City Rocklin Council Workshop Page 3 STEWARDS: WE ARE ALL HERE 1a OUR COMMUNITY in Fains Wequickly resolve SBALANCE: isswes MEETING E NEEDS oa o 0 ENHANCING we got it done! How SAFE e OUR PCOPLE FEELS RESPONSINENESS COUNCIL MOST RESPECTS We Eingpge STAFF wew no neeled Do (PROUD... goichnas' ACCESSIBIE Shade! ECOMMUITY LRLol They ITIS THE on US UTTLE THINGS lelp- Uhet IMPACT KEEPING LIVES ROCKLIN's TRIPVE A SMAWTOWN BOND RATING - FEEL City of Rocklin Page 4 2025 City Council Workshop Strategic Plan Pilllars and Priorities Local governments operate at the intersection of political acceptability-often driven by Council priorities- and administrative sustainability-what the organization has the capacity to accomplish. The facilitator shared Stephen Covey's "Big Rocks" analogy, noting that effective management requires maintaining the majority of focus on the day-to-day management of municipal services while leaving time for new initiatives, strategic improvements and training, and unforeseen challenges. The facilitator then shared themes from pre-workshop interviews, as summarized below. Councilmembers agreed that the five Pillars adopted two years ago still resonate. They indicated a desire to "stay the course" and identified the following priorities: Financial and Economic Sustainability: Strengthen reserves and attract business growth. Public Safety and Infrastructure: Fund a fourth fire station, enhance crime prevention, address wildfire threats, and improve roads. Parks and Community Amenities: Expand parks, trails, and recreation; revitalize downtown, anchored by our amphitheater and a new public market. Housing and Homelessness: Support affordable housing and collaborate on regional homelessness solutions. The facilitator walked the Council through the five pillars to review and affirm the language for each. An update to the directional statement for the Safe pillar was the only change, as shown below: Previous: Rocklin residents feel comfortable walking and biking throughout the community, enjoying parks and public spaces, and know that the City is prioritizing the safety, health and well-being of its community. Rocklin invests in public safety by providing resources and technology to consistently reduce crime and ensure the City remains safe. The City partners with nonprofits, social service agencies, and the community to address the root causes of crime and social instability. Revised: Rocklin residents feel comfortable traveling throughout the community, enjoying parks and public spaces, and know that the City is prioritizing the safety, health and well-being ofits community. Rocklin invests in public safety by engaging community partners, providing resources and technology to consistently reduce crime and ensure the community remains safe. The group discussed what success looks like for each of the five pillars, as captured on the following page. City of Rocklin Page 5 2025 City Council Workshop WHAT SUCCESS LODKS LIKE.., Taeuti ify Surplus CLEARLY DEFINED RESERNE NEEPS SWSTAINABLE G RESILIENT oR REVENVE SOURCES P M STATE a FED Be, IMPACTSe BUD6ET: M S a forus self-reliart) PLAN SALARY FOR NEEDS a CONNECTORS Takeo advantage of & Measureable) SAN FUNDING/ID ROCKLIN comawercial opportunities COMPLETED AA INFRASTEVCTVRE PILLARS PROJECTS VIBRANT) "Public SAFE ZI Safety" LINEABLE D nl includes + FIREiS this part ot this 23 ATTRACTING Bepe OMASUPPOETNG o 4" FIRE STATION Focus on EXISTNG BUSINESS Tied Economic to RESIDENTS OSMALL BUSNESS Decpnt FUNCTIONING OUTREACH PPO6PAM Shehegy REALTIME y "COMMUNITY o COLLABORATON PvBuc AFT CRIME PNITNERS" wel REGIONAL GET CREATINE CENTER instead of * PAFINERS AFTSCOMMISSION (sporistevrisaet) SPtaRL list DC-OPsP PRO6PANS Comlinwedsurport The success factors were summarized and reviewed by pillar as captured in the table below. These priorities will be integrated into the City's work plan and two-year budget. Safe Livable Vibrant Resilient Sustainable -Fund and construct a -Support -Expand parks, -Complete -Be self-reliant with 4th fire station affordable trails, and infrastructure resources (pursue -Enhance crime housing recreation projects (fire commercial prevention -Collaborate on Revitalize station, bridges) opportunities, Real Time Crime homelessness downtown, -Invest in road sports tourism) Center solutions anchored by our maintenance -Strengthen COPPS program -Identify funding amphitheater and a reserves (define new public market reserve -Address wildfire threats options for needs) Interstate 80 -Attract and support -Identify new -Implement interchange business growth revenue options interoperability across improvements regional jurisdictions for -Support public art fire response -Pursue regional improvements to State Road 65 City of Rocklin Page 6 2025 City Council Workshop Wrap-Up and Next Steps As the meeting came to a close, Councilmembers reflected on what they are most looking forward to over the next two years. These responses are captured below: LOOKING FORWARD. NEXT CLARITY ond TPAMSPARENCY on WHAT WE wILL DO TWD YEARS Continwe to & Meeling onl D = Suppart the exceeling Commnity & expectalions Being a TEAM fp RV 4 FickleBall, * Workirg Bridges, Parks. resor with +his People SEE te 09 enhorcemerts Sofiball Next, each participant shared a word that expressed how they were feeling about the direction of the City. Mayor Gayaldo thanked her colleagues and staffi for their time before adjourning the meeting. As the next steps, major work plan elements will be developed by staff to track progress on the Council pillars. The pillars will inform areas of emphasis for the FY2025-27 budget.