TOWN OF HILLSBOROUGH San Mateo County Sophie Cole, Mayor 1600 Floribunda Avenue Leslie Marden Ragsdale, Vice Mayor Hillsborough, CA 94010 Laurie Davies Adams, Councilmember www.hilsborough.net Marie Chuang, Councilmember Phone 650-375-7400 Christine Krolik, Councilmember M MINUTES MONDAY, FEBRUARY 10, 2025 5:15 PM CLOSED SESSION 6:00 PM CITY COUNCIL MEETING Hillsborough Town Hall Meetings of the City Council are held in-person at Town Hall. As a courtesy, and in compliance with applicable state law, staff and members of the public participated in the meeting in person at Town Hall or virtually via Zoom Video Conference. CLOSED SESSION CALL TO ORDER Mayor Cole called the meeting to order at 5:16 p.m. ROLL CALL Present: Adams, Chuang, Krolik, Ragsdale, Cole PUBLIC COMMENT There were no speakers. ANNOUNCEMENT OF CONFLICT OF INTEREST There were no announcements of conflict of interest. CLOSED SESSION ITEM A. CONFERENCE WITH LEGAL COUNSEL - INITIATION OF LITIGATION Pursuant to Government Code Section 54956.9(d)(4) Town as Plaintiff - One Potential Case ADJOURN CLOSED SESSION The Closed Session adjourned at 5:53 p.m. REGULAR CITY COUNCIL MEETING I. CALL TO ORDER Mayor Cole called the meeting to order at 6:03 p.m. II. ROLL CALL Present: Adams, Chuang, Krolik, Ragsdale, Cole III. PLEDGE OF ALLEGIANCE Mayor Cole led the Pledge of Allegiance. IV. REPORT FROM CLOSED SESSION City Attorney Christiopher Diaz reported that the City Council met in Closed Session regarding initiation of litigation; direction was given to staff and there was no reportable action under the Brown Act. Minutes Hillsborough City Council Monday, February 10, 2025 Page 2 V. PROCLAMATION BLACK HISTORY MONTH Councilmembers shared in the reading of a proclamation in recognition of February 2025 as Black History Month. VI. TOWN UPDATE City Manager Doug Davis provided an informational update regarding events and activities in the town. VII. PUBLIC COMMENT There were no speakers. VIII. ANNOUNCEMENT OF CONFLICT OF INTEREST There were no announcements of conflict of interest. IX. CONSENT CALENDAR Councilmember Krolik requested to provide comments on Item 6. Councilmember Ragsdale requested to provide comments on Item 12. CounelmemperBulding and Planning Commissioner Krolik provided information regarding the applicants to the Architecture and Design Review Board. Councilmember Ragsdale provided comments in appreciation of the inclusion of the Legislative Update agenda item. Mayor Cole requested legislative updates for June through September 2025 to allow the City Council to review pending legislation for response. Assistant City Manager Mandy Brown stated that the Legislative Update would be a regular monthly City Council meeting agenda item. Regarding Item 8, Resolution Authorizing Compensation and Benefits Adjustments for Unrepresented Employees, Mayor Cole announced that the Brown Act requires a verbal report of the recommendations for final action on the salary or compensation paid in the form of fringe benefits of a local agency executive during the open meeting in which the final action is to take place, which includes the Department Head positions in the Unrepresented group. Mayor Cole reported the salary adjustments include a 3.75% cost of living increase for the Assistant City Manager, Chief of Police, Director of Finance, Director of Building and Planning and Director of Public Works, and the new annual salaries are: Assistant City Manager: $221,827.94 Chief of Police: $275,907.64 Director of Building and Planning: $255,810.45 Director of Finance: $255,810.45 Director of Public Works: $273,377.92 Mayor Cole stated that the City Manager's salary would be evaluated in the upcoming months in conjunction with his performance appraisal. On motion by Councilmember Krolik, seconded by Councilmember Ragsdale and unanimous on roll call vote, the Consent Calendar was approved. 1. APPROVAL OF CITY COUNCIL SPECIAL MEETING MINUTES OF JANUARY 27, 2025 The City Council special meeting minutes of January 27, 2025 were approved. 2. MONTHLY CLAIMS: JANUARY 1 THROUGH JANUARY 31, 2025 Minutes Hillsborough City Council Monday, February 10, 2025 Page 3 The monthly claims for January 2025 were approved as submitted. 3. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH HF&H CONSULTANTS, LLC FOR A WATER RATE COST-OF- SERVICE STUDY IN AN AMOUNT NOT TO EXCEED $65,550.00 PURSUANT TO CEQA GUIDELINES 15378 AND 15273 AND PUBLIC RESOURCES CODE SECTION 21080(B)(8) The resolution approving and authorizing the City Manager to execute an agreement with HF&H Consultants, LLC for a water rate cost-of-service study in an amount not to exceed $65,550.00 pursuant to CEQA Guidelines 15378 and 15273 and Public Resources Code Section 21080(B)(8) was adopted. 4. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH HF&H CONSULTANTS, LLC FOR A SOLID WASTE RATE COST-OF-SERVICE STUDY IN AN AMOUNT NOT TO EXCEED $59,690.00 PURSUANT TO CEQA GUIDELINES 15378 AND 15273 AND PUBLIC RESOURCES CODE SECTION 21080(B)(8) The resolution approving and authorizing the City Manager to execute an agreement with HF&H Consultants, LLC for a solid waste rate cost-of-service study in an amount not to exceed $59,690.00 pursuant to CEQA Guidelines 15378 and 15273 and Public Resources Code Section 21080(B)(8) was adopted. 5. RESOLUTION ADOPTING THE TOWN OF HILLSBOROUGH 2025 LEGISLATIVE PLATFORM The resolution adopting the Town of Hillsborough 2025 Legislative Platform was adopted. 6. RESOLUTION APPOINTING THREE MEMBERS TO THE ARCHITECTURE AND DESIGN REVIEW BOARD: ONE TO A REGULAR SEAT FOR A PARTIAL TERM FEBRUARY 11, 2025 THROUGH DECEMBER 31, 2025, ONE TO AN ALTERNATE SEAT FOR A PARTIAL TERM FEBRUARY 11, 2025 THROUGH DECEMBER 31, 2026 AND ONE TO AN ALTERNATE SEAT FOR A PARTIAL TERM FEBRUARY 11, 2025 THROUGH DECEMBER 31, 2027 The resolution appointing three members to the. Architecture and Design Review Board: one to a regular seat for a partial term from February 11, 2025 through December 31, 2025, one to an alternate seat for a partial term February 11, 2025 through December 31, 2026, and one to a second alternate seat for a partial term February 11, 2025 through December 31, 2027 was adopted. 7. RESOLUTION AUTHORIZING COMPENSATION ADJUSTMENTS FOR THE HILLSBOROUGH POLICE OFFICERS ASSOCIATION UNIT The resolution authorizing compensation adjustments for Hillsborough Police Officers Association unit employees was adopted. 8. RESOLUTION AUTHORIZING COMPENSATION AND BENEFITS ADJUSTMENTS FOR UNREPRESENTED EMPLOYEES The resolution authorizing compensation and benefits adjustments for Unrepresented employees was adopted. 9. RESOLUTION ADOPTING THE 2025 SALARY SCHEDULE FOR THE TOWN OF HILLSBOROUGH The resolution adopting the 2025 Salary Schedule for the Town of Hillsborough was adopted. Minutes Hillsborough City Council Monday, February 10, 2025 Page 4 10. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A TWO-YEAR AGREEMENT WITH AGUILAR AND SONS, INC. FOR ON-CALL STREET CONSTRUCTION AND MAINTENANCE SERVICES FOR A TOTAL NOT-TO- EXCEED AMOUNT OF $75,000.00, WITH AN OPTION TO RENEW FOR A THIRD YEAR, PURSUANT TO CEQA GUIDELINE 15301 The resolution approving and authorizing the City Manager to execute a two-year agreement with Aguilar and Sons, Inc. for on-call street construction and maintenance services in the amount of $75,000.00, with an option for the City Manager to extend upon mutual agreement of both parties for a third year, pursuant to CEQA Guideline 15301 was adopted. 11. RESOLUTION AWARDING TO AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH APB GENERAL ENGINEERING FOR THE CHATEAU DRIVE SANITARY SEWER REHABILITATION PROJECT IN THE AMOUNT OF $588,620.00, WITH A 20% CONTINGENCY IN THE AMOUNT OF $117,724.00, FOR TOTAL COST OF $706,344.00 PURSUANT TO CEQA GUIDELINE 15301 The resolution awarding to and authorizing the City Manager to execute a contract with APB General Engineering for the Chateau Drive Sanitary Sewer Rehabilitation Project in the amount of $588,620.00, with a 20% contingency of $117,724.00 if needed, for a total cost of $706,344.00 pursuant to CEQA Guideline 15301 was adopted. 12. LEGISLATIVE UPDATE The January 2025 CPPG Legislative Summary was received. X. PUBLIC HEARING 13. PUBLIC HEARING TO CONSIDER AND ADOPT A RESOLUTION APPROVING (A) THREE (3) COMCAST PERMIT APPLICATIONS FOR THE INSTALLATION OF SIX (6) BATTERY CABINETS (UTILITY BOX OUTDOOR FIXTURES) AT LOCATIONS IN THE PUBLIC RIGHT OF-WAY (TWO (2) CABINETS NEAR 20 BENGLOE LANE, TWO (2) CABINETS NEAR 1780 BLACK MOUNTAIN ROAD, AND TWO (2) CABINETS NEAR 978 TOURNAMENT DRIVE); AND (B) THE CITY ENGINEER'S RECOMMENDATION TO GRANT COMCAST'S REQUEST FOR AN EXCEPTION TO POLICY NO. 19-01 FOR THESE INSTALLATIONS, PURSUANT TO CEQA DETERMINATIONS Associate Civil Engineer Doug Belcik provided the staff report. City Attorney Christopher Diaz, City Manager Doug Davis and Public Works Director Paul Willis provided additional information. Mayor Cole opened the Public Hearing at 6:33 p.m. Applicant Alex Youn, Director, Government Affairs, Comcast, provided information regarding the application. Eli Wright, Senior Manager of Construction, Comcast, provided additional information. Hans Schmidt, 985 Tournament Drive, stated he did not receive notice from the Town regarding the project, expressed concerns regarding the accuracy of the address for the proposed Tournament Drive location and inquired about the impact of the battery cabinets on public health and safety due to potential fire danger. Applicant Alex Youn and Eli Wright responded to City Council questions and stated that they knocked on doors and hung door hangers at neighboring properties. Mayor Cole closed the public hearing at 6:53 p.m. Councilmember Chuang disclosed she drove by the three proposed locations. Mayor Cole re-opened the public hearing at 7:02 p.m. Joshua Cooperman recommended the City Council consider adding a condition of Minutes Hillsborough City Council Monday, February 10, 2025 Page 5 approval requiring the installation of bollards, the siting of the cabinet, and continued surveillance of plants and trees nearby to prevent fire hazards. Following discussion, Josh Cooperman provided additional comments to recommend that the Conditions of Approval include the largest, heaviest bollards. Mayor Cole closed the Public Hearing at 7:17 p.m. On motion by Councilmember Adams, seconded by Councilmember Krolik and unanimous on roll call vote, the resolution approving three (3) Comcast permit applications for the installation of six (6) battery cabinets (Utility Box Outdoor Fixtures) at locations in the public right of-way (two (2) cabinets near 20 Bengloe Lane, two (2) cabinets near 1780 Black Mountain Road, and two (2) cabinets near 978 Tournament Drive); and granting Comcast's request for an exception to Policy No. 19-01 for these installations, pursuant to CEQA determinations was adopted with the understanding that Comcast will work with the Public Works Department, the Hillsborough Beautification Foundation and other entities to the best of their ability to address the issues of aesthetics at the sites. XI. DISCUSSION 14. UPDATE ON LONG-TERM FINANCIAL NEEDS Finance Director Jan Cooke provided the staff report. Mayor Cole opened public comment. There were no speakers. Mayor Cole closed public comment. XII. CITY COUNCIL ITEMS Councilmember Chuang reported her attendance at a meeting of the CalCities Peninsula Division in which a legislative update was presented and reported that newly wrapped SamTrans buses in honor of Lunar New Year and Black History Month are now in service. Councilmember Adams reported her attendance at a meeting with Public Works Director Paul Willis in her role as Public Works Commissioner, reported that she will be the C/CAG Board of Directors alternate member and Mayor Cole will be the primary member, announced her attendance at upcoming meetings of the Hillsborough Beautification Foundation and the Hillsborough Neighborhood Network and reported her attendance at subcommittee meetings with Mayor Cole. Councilmember Adams provided comments regarding the "plain English movement" to make legal terminology more accessible to the public. Councilmember Adams presented photos from her attendance at the CalCities New Mayors and Council Members Academy and an orientation and tour of the Shoreway Environmental Center in her role as a member of the RethinkWaste Board. Vice Mayor Ragsdale reported her attendance at a meeting of the CalCities Peninsula Division, a retirement event for BAWSCA CEO Nicole Sandkulla, and a meeting with Public Works staff and new BAWSCA CEO/General Manager Tom Smegel. Vice Mayor Ragsdale announced Peninsula Clean Energy's new website and rollout of their "turnkey concierge" program and reported her attendance at a meeting of Sustainable San Mateo County. Vice Mayor Ragsdale reported her attendance at a meeting of San Mateo County and Thrive Alliance regarding wildfire safety and a CERT course, and shared emergency preparedness tips. Councilmember Krolik reported her attendance at a meeting of the SFO Airport/Community Roundtable in which she was appointed Chair, a monthly meeting of the Peninsula Roundtable, and a kickoff meeting of the Memorial Day planning committee. Mayor Cole encouraged residents to attend the upcoming Emergency Preparedness information session and reported the Firewise website has been updated. XIII. ADJOURNMENT Mayor Cole adjourned the meeting at 8:11 p.m. Minutes Hillsborough City Council Monday, February 10, 2025 Page 6 Submitted by: Lisa Natusch, City Clerk