TOWN OF HILLSBOROUGH San Mateo County Sophie Cole, Mayor 1600 Floribunda Avenue Leslie Marden Ragsdale, Vice Mayor Hillsborough, CA 94010 Laurie Davies Adams, Councilmember www.hilsborough.net Marie Chuang, Councilmember Phone 650-375-7400 Christine Krolik, Councilmember E MINUTES MONDAY, JANUARY 13, 2025 5:00 P.M. CLOSED SESSION 6:00 PM CITY COUNCIL MEETING Hillsborough Town Hall Meetings of the City Council are held in-person at Town Hall. As a courtesy, and in compliance with applicable state law, staff and members of the public participated in the meeting in person at Town Hall or virtually via Zoom Video Conference. This meeting included teleconference participation by Councilmember Laurie Davies Adams from 68- 1050 Mauna Lani Point Drive Apartment B-201, Waimea, Hawaii and Councilmember Christine Krolik under the just cause provision of the Brown Act. The agenda was posted at Councilmember Laurie Davies Adams's teleconference location. CLOSED SESSION CALL TO ORDER Mayor Cole called the meeting to order at 5:00 p.m. ROLL CALL Present: Adams (by teleconference), Chuang, Krolik (by teleconference), Ragsdale, Cole PUBLIC COMMENT There were no speakers. ANNOUNCEMENT OF CONFLICT OF INTEREST There were no announcements of conflict of interest. CLOSED SESSION ITEMS A. CONFERENCE WITH LABOR NEGOTIATOR Pursuant to Government Code Section 54957.6 Agency Negotiator: Glenn Berkheimer Employee Organization: Teamsters Local 856 - Public Works and Clerical Employee Organization: Teamsters Local 350 - Public Works Supervisors B. CONFERENCE WITH LABOR NEGOTIATOR Pursuant to Government Code Section 54957.6 Agency Negotiator: Glenn Berkheimer Employee Organization: Hillsborough Police Officers Association C. CONFERENCE WITH LABOR NEGOTIATOR Pursuant to Government Code Section 54957.6 Agency Negotiator: City Manager Doug Davis Unrepresented employees: Accountant, Administrative Services Manager, Assistant City Manager, Assistant Director of Building and Planning, Assistant Director of Finance, Assistant Engineer, Assistant Planner, Associate Engineer, Associate Planner, Budget Analyst, Building Official, Chief Building Official, Chief of Police, City Clerk, Communications Manager, Deputy City Clerk, Deputy Director of Public Works, Director of Building and Planning, Director of Finance, Director of Public Works-City Engineer, GIS Coordinator, GIS Technician, Human Resources Manager, Management Analyst, Management Assistant, Planning Manager, Police Captain, Police Lieutenant, Public Works Superintendent, Senior Accountant, Senior Civil Engineer, Senior Management Analyst, Senior Planner, Support Services Manager Minutes - Hillsborough City Council Monday, January 13, 2025 Page 2 ADJOURN CLOSED SESSION The Closed Session adjourned at 5:34 p.m. REGULAR CITY COUNCIL MEETING I. CALL TO ORDER Mayor Cole called the meeting to order at 6:00 p.m. II. ROLL CALL Present: Adams (by teleconference), Chuang, Krolik (by teleconference), Ragsdale, Cole Councilmember Krolik announced she was attending the meeting under the "just cause" provision of the Brown Act that allows a Councilmember to teleconference to a meeting for the caregiving need of a grandchild. III. PLEDGE OF ALLEGIANCE Mayor Cole led the Pledge of Allegiance. IV. REPORT FROM CLOSED SESSION City Attorney Christopher Diaz reported that the City Council met in Closed Session to consider three items related to labor negotiations; direction was given to staff, and there was no reportable action. Mayor Cole held a moment of reflection for the victims of the fires in Los Angeles County and expressed gratitude to first responders. V. PRESENTATION HIP HOUSING 2025 CALENDAR HIP Housing Board Member Mary Leahy presented the HIP Housing 2025 Calendar. Councilmembers provided comments. VI. PUBLIC COMMENT Larry Friedberg thanked the City Council for honoring his wife, Phyllis Tankel, with the Mayor's Award at the August 12, 2024 meeting, and requested that the Mayor's Award be formally renamed the "Phyllis Tankel Award" in her honor. VII. ANNOUNCEMENT OF CONFLICT OF INTEREST Councilmember Krolik announced that she would recuse herself from Item 14 as her home is within 1,000 feet of the property. City Attorney Diaz provided additional information. VIII. CONSENT CALENDAR Mayor Cole removed Item 6, Item 11 and Item 14. Vice Mayor Ragsdale provided comments on Item 4. On motion by Councilmember Chuang, seconded by Councilmember Krolik and unanimous on roll call vote, Consent Calendar Items 1, 2, 3, 4, 5, 7, 8, 9, 10, 12, and 13 were approved. 1. APPROVAL OF CITY COUNCIL MEETING MINUTES OF NOVEMBER 12, 2024 AND DECEMBER 9, 2024 The City Council meeting minutes of November 12, 2024 and December 9, 2024 were approved. 2. MONTHLY CLAIMS: DECEMBER 1 THROUGH DECEMBER 31, 2024 Minutes - Hillsborough City Council Monday, January 13, 2025 Page 3 The monthly claims for December 2024 were approved as submitted. 3. QUARTERLY TREASURER'S REPORT FOR THE QUARTER ENDING DECEMBER 31, 2024 The Treasurer's Report for the quarter ending December 31, 2024 was approved. 4. APPROVAL OF AN APPLICATION FOR AI NEW BANNER FOR THE HILLSBOROUGH SCHOOLS FOUNDATION ANNUAL DINNER DANCE AND AUCTION FUNDRAISING EVENT PURSUANT TO CEQA GUIDELINE 15301 The application for the Hillsborough Schools Foundation Annual Dinner and Auction fundraising event banner was approved. 5. RESOLUTION APPROVING THE SECOND REVISED AND RESTATED SAN MATEO COUNTY OPERATIONAL AREA EMERGENCY SERVICES ORGANIZATION JOINT POWERS AGREEMENT The resolution approving the second revised and restated San Mateo County Operational Area Emergency Services Organization Joint Powers Agreement was adopted. 6. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A LICENSE AGREEMENT WITH CENTRAL COUNTY FIRE DEPARTMENT FOR TEMPORARY USE OF 1640 FLORIBUNDA AVENUE AND 1600 FLORIBUNDA AVENUE (WALNUT PARKING LOT) PURSUANT TO CEQA GUIDELINE 15301 City Manager Doug Davis responded to City Council questions. Mayor Cole opened public comment. Laith Salma expressed concerns regarding the term for the use of the property as it relates to the future Town Hall project, and requested assurance that the use would be temporary only. Mayor Cole closed public comment. On motion by Councilmember Chuang, seconded by Vice Mayor Ragsdale and unanimous on roll call vote, the resolution approving and authorizing the City Manager to execute a license agreement with Central County Fire Department for temporary use of 1640 Floribunda Avenue and 1600 Floribunda Avenue (Walnut parking lot) was adopted. 7. RESOLUTION. APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE MEMORANDUM OF UNDERSTANDING BETWEEN THE TOWN OF HILLSBOROUGH AND THE TEAMSTERS LOCAL 856 - PUBLIC WORKS AND CLERICAL UNIT The resolution approving and authorizing the City Manager to execute the Memorandum of Understanding between the Town of Hillsborough and the Teamsters Local 856 - Public Works and Clerical unit was adopted. 8. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE MEMORANDUM OF UNDERSTANDING BETWEEN THE TOWN OF HILLSBOROUGH AND THE TEAMSTERS LOCAL NO. 350, I.B.T. - PUBLIC WORKS SUPERVISORS UNIT EMPLOYEES The resolution approving and authorizing the City Manager to execute the Memorandum of Understanding between the Town of Hillsborough and the Teamsters Local No. 350 I.B.T. was adopted. 9. RESOLUTION. APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A SIDE LETTER TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE TOWN OF HILLSBOROUGH AND THE TEAMSTERS LOCAL NO. 350, I.B.T. - PUBLIC WORKS SUPERVISORS UNIT EMPLOYEES REGARDING THE 2024-25 CLASSIFICATION AND COMPENSATION STUDY Minutes Hillsborough City Council Monday, January 13, 2025 Page 4 The resolution approving and authorizing the City Manager to execute a side letter to the Memorandum of Understanding between the Town of Hillsborough and the Teamsters Local No. 350 I.B.T. regarding the 2024-25 Classification and Compensation Study was adopted. 10. RESOLUTION ADOPTING THE 2025 SALARY SCHEDULE FOR THE TOWN OF HILLSBOROUGH The resolution adopting the 2025 Salary Schedule for the Town of Hillsborough was adopted. 11. RESOLUTION AWARDING TO AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH APB GENERAL ENGINEERING FOR THE 2024 SANITARY SEWER REHABILITATION & REPLACEMENT PROJECT IN THE AMOUNT OF $1,004,000.00, WITH A 10% CONTINGENCY IN THE AMOUNT OF $100,400.00, FOR TOTAL PROJECT BUDGET OF $1,104,400.00 PURSUANT TO CEQA GUIDELINE 15301 Deputy Director of Public Works Natalie Gribben responded to City Council questions. Mayor Cole opened public comment. There were no speakers. Mayor Cole closed public comment. On motion by Councilmember Chuang, seconded by Vice Mayor Ragsdale and unanimous on roll call vote, the resolution awarding to and authorizing the City Manager to execute a contract with APB General Engineering for the 2024 Sanitary Sewer Rehabilitation & Replacement Project in the amount of $1,004,000.00, with a 10% contingency in the amount of $100,400.00, for a total project budget of $1,104,400.00 was adopted. 12. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A PRIMARY GRANT AGREEMENT WITH THE SAN MATEO COUNTY TRANSPORTATION AUTHORITY FOR FUTURE MEASURES A AND W FUNDING PURSUANT TO CEQA GUIDELINE 15378 The resolution (1) approving and authorizing the City Manager to execute a primary grant agreement with the San Mateo County Transportation Authority to be eligible to receive Measures A and W grants over the next 10 years; (2) certifying that any funds awarded by the TA will be used to supplement existing funds for program activities, and will not replace existing funds or resources; and (3) authorizing the City Manager, or designee, to take any other actions necessary to give effect to the resolution, was adopted. 13. RESOLUTION ACCEPTING AS COMPLETE THE CONTRACT WITH NORGO ENGINEERING FOR THE 80 DEL MONTE STORM DRAIN EXTENSION PROJECT IN THE AMOUNT OF $106,160.00 AND ALLOCATING ADDITIONAL FUNDS FROM THE STORMWATER MASTER PLAN IMPROVEMENT PROGRAM (#801) IN THE AMOUNT OF $8,060.00 PURSUANT TO CEQA GUIDELINE 15302 The resolution accepting as complete the contract with NORGO Engineering for the 80 Del Monte Storm Drain Extension Project, the final amount of which is $106,160.00, authorizing staff to file a Notice of Completion for the project and release withheld retention in accordance with state prompt payment laws, and allocating additional funds from the Storm Water Master Plan Improvement Program (#801) in the amount of $8,060.00 was adopted. 14. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH MIG FOR PREPARATION OF AN INITIAL STUDY AND APPROPRIATE ENVIRONMENTAL DOCUMENT FOR A PROPOSED TENTATIVE MAP AT STRAWBERRY HILL" 2260 REDINGTON ROAD IN AN AMOUNT NOT TO EXCEED $226,000.00, PURSUANT TO CEQA GUIDELINE 15306 Councilmember Krolik muted her audio and turned off her Zoom video at 6:37 p.m. based on her announcement under Item VII. Minutes - Hillsborough City Council Monday, January 13, 2025 Page 5 Assistant Director of Building and Planning Liz Ruess responded to City Council questions. Deputy Director of Public Works Natalie Gribben and City Attorney Christopher Diaz provided additional information. Mayor Cole opened public comment. There were no speakers. Mayor Cole closed public comment. On motion by Councimember Chuang, seconded by Vice Mayor Ragsdale and unanimous on roll call vote with Councilmember Krolik recused, the resolution approving and authorizing the City Manager to execute a contract with MIG for preparation of an Initial Study and appropriate environmental document funded by the applicant to analyze a proposed Tentative Map at "Strawberry Hill" 2260 Redington Road in an amount not to exceed $226,000.00 was adopted. At 6:52 p.m., Councimember Krolik returned to the Zoom meeting and turned on her video camera. IX. PUBLIC HEARING 15. RESOLUTION VACATING AN UNUSED PORTION OF EUCALYPTUS AVENUE - A PUBLIC RIGHT OF WAY AND RESERVING TWO FIVE-FOOT-WIDE PUBLIC UTILITY EASEMENTS AT 300 EUCALYPTUS AVENUE PURSUANT TO CEQA GUIDELINE 15301 Associate Civil Engineer Doug Belcik provided the staff report. Mayor Cole opened the Public Hearing at 6:57 p.m. There were no speakers. Mayor Cole closed the Public Hearing at 6:57 p.m. On motion by Councilmember Adams, seconded by Councimember Chuang and unanimous on roll call vote, the resolution vacating an unused portion of Eucalyptus Avenue - a public right of way and reserving two five-foot-wide public utility easements at 300 Eucalyptus Avenue was adopted. X. OLD BUSINESS 16. 40 BAYWOOD AVENUE PROPERTY DONATION UPDATE PURSUANT TO CEQA GUIDELINE 15378 Assistant City Manager Mandy Brown provided the staff report. City Attorney Christopher Diaz provided additional information. Tirzah Anne Lassahn, Trustee of Teri Lilienthal, provided historical information regarding the 40 Baywood property and prior discussions regarding the potential property donation, information about the Friends of 40 Baywood Avenue 501(c)3, and responses to previous City Council requests for information. Ken Horowitz, attorney for Trustee Lassahn, provided additional information. Mayor Cole opened public comment. Ken Horowitz, attorney, provided comments regarding the Town's request for audited financial statements, stated that there is no endowment, and suggested use of the property by first responders and for meeting and office space. Karyn Stiles, CPA and professional fiduciary working with the Trustee, expressed concern regarding comments made at previous meetings regarding the potential property donation, and stated that she hoped the City Council would accept the gift of 40 Baywood while embracing the wishes of Ms. Lilienthal. Tom Pantazis, 301 Brentwood Road, spoke in support of the services by Anne Lassahn and the opportunities presented by the donation of 40 Baywood including preservation of al historic estate, community enrichment and revenue potential and urged the City Council to work collaboratively with Ms. Lassahn on the donation. Shawn Christianson, former Mayor, provided information regarding her experience with the potential property donation in 2019 and 2020 when she was on the City Council, and Minutes - Hillsborough City Council Monday, January 13, 2025 Page 6 stated that at that time it was understood that funds were available in the trust. Mayor Cole closed public comment. Following discussion, Mayor Cole inquired as to whether it would be possible for the attorneys to have a conversation regarding the property. City Attorney Diaz stated that staff can look into it, and if it's possible, it can be agendized for a future City Council meeting. XI. NEW BUSINESS 17. RESOLUTION ADOPTING THE TOWN OF HILLSBOROUGH 2025 LEGISLATIVE PLATFORM Assistant City Manager Mandy Brown provided the staff report. Dane Hutchings, Founder and CEO, California Public Policy Group (CPPG) and City Attorney Christopher Diaz provided additional information. Councilmember Krolik suggested adding language under Land Use Planning and Housing to support legislation providing more housing credit for larger units and support for legislation allowing municipalities to credit the next RHNA cycle if they build more than required in the previous cycle. Vice Mayor Ragsdale stated she had a number of minor edits and suggestions for the legislative platform including support for e-bike regulations. Mayor Cole opened public comment. There were no speakers. Mayor Cole closed public comment. Without objection, the City Council directed staff to incorporate the edits discussed and bring forward a redline version of the document to the February City Council meeting for approval on the Consent Calendar. Vice Mayor Ragsdale provided her suggested edits: under Administration and Finance, in the second bullet point, to add "accessibility," in the tenth bullet point, modify "bond threshold" to "bond voting threshold;" under Governmental Transparency and Public Access, add "support modifications for Form 700 reporting requirements that have a higher minimum investment level requiring disclosure," " for example, $10,000 instead of $2,000; under Water Quality and Water Supply, last bullet point, add EE .and would also take into account past conservation successes as well as the need to maintain healthy landscapes;" under Land Use Planning and Housing, second bullet point, second sentence, add "Support legislation that recognizes the need to.. ." and add support for legislation regarding e-bike safety to the platform. City Attorney Diaz stated that the item will be on the next City Council meeting agenda for approval in redline format. 18. 2025 COUNCILMEMBER REPRESENTATIVES TO TOWN AND REGIONAL ASSIGNMENTS Mayor Cole introduced the item and reported a correction to the assignments to the San Mateo Operational Area Emergency Services Organization (Emergency Services Council): Councilmember Chuang should be listed as the primary and Mayor Cole should be listed as the alternate. Following discussion, Councilmember Krolik was assigned to the Citizens Communication Advisory Committee with Councilmember Ragsdale. Mayor Cole opened public comment. There were no speakers. Mayor Cole closed public comment. On motion by Vice Mayor Ragsdale, seconded by Councilmember Adams and unanimous on roll call vote, the 2025 Councilmember Representatives to Town and Regional Assignments were approved with the correction to the Emergency Services Council assignments and the addition of Councilmember Krolik on the Citizens Communication Advisory Committee. Minutes Hillsborough City Council Monday, January 13, 2025 Page 7 XIII. TOWN UPDATE City Manager Davis provided an informational update regarding the Town's ADU Dashboard and events and activities in the town. XIV. CITY COUNCIL ITEMS Councilmember Chuang reported her attendance at a meeting of the SamTrans Board of Directors. Councilmember Krolik provided comments in honor of community member Ruth Wisnom who passed away in December. Vice Mayor Ragsdale provided comments in honor of community member Ruth Wisnom and reported an upcoming recognition event for retiring BAWSCA CEO Nicole Sandkulla and an upcoming meeting with Town staff and new BAWSCA CEO Tom Smegal. Vice Mayor Ragsdale reported her attendance at a meeting of the Peninsula Clean Energy Community Advisory Committee as a guest. Mayor Cole reported her attendance at a meeting of the Firewise Board and expressed appreciation to Dr. David Weinberg for his continued efforts, reported that the Central County Fire Department is now fully staffed with fire prevention specialists, and encouraged residents to sign up for Genasys Protect for evacuation zone information. Councilmember Chuang stated that the Zonehaven app is now called Genasys Protect and encouraged members of the community to sign up for information regarding their evacuation zone. XV. ADJOURNMENT At 8:48 p.m., Mayor Cole adjourned the meeting in honor of the memory of William "Bill" Hetts, in honor of the memory of Joyce Webster Hetts, and in honor of the memory of Ruth Wisnom. Submitted by: ! Lisa Natusch, City Clerk 4 -