SECOND MONTHLY MEETING APRIL 23, 2025 VOLUME 28 PAGE 272 MINUTES April 23, 2025 SECOND MONTHLY MEETING OFT THE CITY COUNCIL CITY HALL- -2ND FLOOR MEETING ROOM I 160 6" AVENUE E. 4:00 p.m. Present: Mayor Barbara G. Volk, Mayor Pro Tem Dr.Jennifer Hensley and Council Members Lyndsey Simpson, Melinda Lowrance and Gina Baxter Staff Present: City Manager, John Connet, Assistant City Manager Brian Pahle, City ClerkJill Murray, Staff Attorney Daniel Heyman, Communications Manager AllisonJustus, Communications Coordinator II Brandy Heatherly and others. 1. CALLTO ORDER Mayor Barbara Volk called the meeting to order at 4:00 p.m. and welcomed those in attendance. A quorum was established with all members in attendance. 2. CONSIDERATION OF AGENDA Council Member. Melinda Lowrance moved that City Council approve the agenda as presented. A unanimous vote ofthe Councilfollowed. Motion carried. 3. PRESENTATIONS A. Employee Wellness Program Update - John Connet, City Manager City Manager Connet explained that several weeks ago Mayor Pro Tem Hensley asked for an update on thel Employee Wellness Program and Benefit and we asked our HR department to be heret to present but they are not here SO Assistant City Manager Brian Pahle will give a brief PowerPoint presentation ofthe current City benefits. City Benefits April 23, 2025 de 0 1847 Wellness Program Screening Topics Medical Insurance Paid Family Leave Short Term Disability SECOND! MONTHLY) MEETING APRIL 23, 2025 VOLUME 28 PAGE 273 Wellness Incentive program. Currently, 250 employees are registered, and we average 145 meeting the quarterly goal. Employees meeting the goal receive two vacation days. Employee clinic. Employees may visit the health professionals at Pardee@Work for non-workrelated medical issues. There were 341 employee visits in 23-24 and, thus far in this fiscal year, 248 visits. Events. The City offers on-site activities such as wellness fairs, skin cancer screenings, flu & TDAP shots, along with a hiking series, softball team and more. "So started with the City of Hendersonville in March of this) year, 2024. I found outa about this program and basically did iti for the extra days off. Since being on the goal, l've lost weighta anda clothing size. It's been a win/v win." Engineering Technician III Screenings The City provides on-site health screenings every year for employees and spouses on the medical insurance. Anyone who does not meet at least three standards is offered health coaching. 2022 - 49 did not meet standards 2023 - 35 did not meet standards 2024 - 21 did not meet standards MODERATE CONTROL STANDARDS (need to meet three) 1. Blood Pressure < 140/90 or decrease by 10% 2. Cholesterol/HDL Ratio 4 or HELTAY decrease by 10% 3. Blood Glucose LIFE Fasting glucose 126 or decrease by 10% OR A1C< 7.0% 4. Waist Circumference <3 35" (female)o or < 40" (male)o or decrease 5% 5. Average 200 points quarterly with AccelWell (employees only) Medical Insurance Employee only - 220 Employee & spouse - 32 Employee & child - 20 Employee & children - 22 Employee & family - 43 Waived medical - 11 SECOND MONTHLY! MEETING APRIL 23, 2025 VOLUME 28 PAGE 274 2023 Paid Leave Admin 1 Family Comm! Devel 1 Engineering 1 2024 2025 Finance 1 Fire 4 Finance 1 Fire 5 HR 2 Fire 2 Police 4 HR 2 HR 1 PublicWorks 1 Police 2 Legal 1 Police 5 Water/Sewer 5 PublicWorks 1 PublicWorks 2 Total 16 Water/Sewer 1 Total 9 Water/Sewer 5 Total 23 Short Term Disabilty 2023 2024 2025 Engineering 1 Finance 1 Fire 1 Finance 1 Fire 1 Police 1 Fire 3 Police 1 Public Works 1 Police 5 Public Works 1 Total 3 Public Works 4 Water/Sewer 3 Water/Sewer 4 Total 7 Total 18 &AR Absence Utilization Total 2024. In total 6,926 days were utilized in 2024. Sick = 2,200 Vacation: = 3,387 Wellness - 1,339 On Average. This equates to approximately 18 days per year per employee, or 7.26% of total working days (248). Sick = 2.26% or 5.6 Days Vacation = 3.44% or 8.54 Days Wellness = 1.54% or 3.82 Days Impacts. The only budgetary impacts felt by National Avg. of Sick Leave Utilization by Season sick, vacation, and wellness utilization are overtime costs. If a sanitation worker utilizes 4 days of wellness during the year, this would equate to approx. $900 in salary costs for overtime. Wellness days supplement vacation and sick use, which would likely be used anyway if wellness days were not available. SECOND MONTHLY MEETING APRIL 23, 2025 VOLUME 28 PAGE 275 B. Presentation of Pavement Condition Inventory - Various Staff Assistant City Manager Brian Pahle gave a brief overview of what is going to be discussed. Lew Holloway, Craig Shoreling, Blake Fulgham, Brian Pahle, Matt Manley and Brent Detwiler all discuss the options below. - City Council Workshop = PCI + ADA Plan City of Hendersonville April 23, 2025 Considerations For FY26 Recommended Budget PRESENTATION OBJECTIVES 01 02 To update City To prioritize the level Council with current of services to be conditions of City strived for and streets and impacts potential rates to of current PROWAG fund them. requirements. AGENDA L Topics to Cover: 1. PCI Process, Score, and Map 6. Why is this important? 2. PROWAG - What it is and the Larger Impacts (NCDOT/MPO) impacts... Corridors/High Risk 3. Bike/Ped Impacts Network 4. Project Examples Ped./Veh. Accidents 7th Ave. (Tracks to Gwy) street e Do it right..complete Blythe St. (5th to 6th) Enhance NCDOT Projects 5. Revenue Options PILO Sidewalks MFV Benchmarks G.O. Bond SECOND MONTHLY. MEETING APRIL 28, 2025 VOLUME 28 PAGE 276 Craig Shorling from Transmap Engineering PLLC began with the pavement condition index. We've been doing your pavement sinve 2018 and this is your second inspection. Section 1 - PCI Overview Transmap Engineering, PLLC EXECUTIVE SUMMARY Hendersonville, NC - Reporting Details PMS Report Date September 2024 Number of Miles in Network 68.62 Asphalt and Concrete Roads only Value of the Network $107 Million Cost to Fix Everything $5.2M Average Network PCI 74 Work Planning Horizon 5) Years Do-Nothing Budget PCI = 56 after 5-Yrs Budget to Maintain the Current $1.402M Network PCI Given Projected Annual Budget PCI drops 7 points after 5-Yrs $925k EXECUTIVE SUMMARY - The results of a Pavement Management System analysis provide a quantitative performance score called the Pavement Condition Index (PCI). Pavement Condition Index (PCI) is a term representing the surface condition of the pavement on a scale of O to 100. For example: - PCI of100 is a pavement in perfect condition - PCIC of O is a pavement that is failed SECOND MONTHLY MEETING APRIL23, 2025 VOLUME 28 PAGE 277 CURRENT PCI - SEPT. 2024 PCI Range Condition Jul. 2018 PCI=71 86-100 Good Hendersonville, NC 71-85 PCI=74 Satisfactory 56-70 Fair 41-55 Poor 26-40 Very Poor 11-25 Serious 0-10 Failed DATA COLLECTION - - I - DualG GPS Panoramic vatel Antennas 6 Lenses est Alignment Panoram ic le Orth not to oge aphy Creation Asset Condition . KEEPBACK LIDAR 200 FEET oo. 000 Points sity luet ns Mark Laser Crack Measu System( (LCMS, LCMS2) 4.000-F ointL aser Length, Width, Dopth SIER PAVEMENT TREATMENT OPTIONS Deterioration Curve CSENOAD:BHip B atal Copy edModelData Desipnated CnticalP IPCAN Rensm Delete Calcula Cose Boundares Age Ouier Reviewk ModeDats 2UeBaunday! VOuler 3.0ptons VewE Equationsan andSlats Aasgnfanky 1* (100- 4.65379810333252: X1 0.636216700077057 X2 0,0199684072285891 X-3. 0.0027788 178 XA4 555817388: XA5- 3.036108410015E-067 X*6) PCI Pts SECOND MONTHLY MEETING APRIL 23, 2025 VOLUME 28 PAGE 278 PAVEMENT TREATMENT OPTIONS - - MERCategory MBRT Treatment Price perSqYard ExpectedResult DoN Nothing N/A $0.00 N/A (PCI 76-100) Conventional 1.5"Mill & Overlay $10.90 10yearStabilization (Reset PCI=100) (PCI56-75) Conventional 2.0"Millg & Overlay $15.20 15) Years (Reset Stabilization =100) Condition Distribution (PCI4 41-55) PCI= Conventional 3.0"N Mill& Overlay $24.90 20 Years Stabilization 13.49% (PCI26-40) (Reset PCI= =100) Reconstruction FDR $27.00 25 Years (Reset PCI =100) 27.69% 4.40% (PCIO-25) 0.28% 54.14% -76-100 56-75 41-55 26-40 0-25 PAVEMENT TREATMENT OPTIONS I Full Depth Reclamation PAVEMENT TREATMENT OPTIONS Slurry Seal Mill & Overlay SECOND! MONTHLY MEETING APRIL 23, 2025 VOLUME 28 PAGE 279 PCI @ DIFFERENT SERVICE LEVELS - Year Beginning July 1, $925kA Annual Budget $1.9m Annual Budget to Do Nothing $1.4mto Maintain PCI74 2025 Consequences Achieve PCI80 2025 70 74 73 76 2026 67 74 72 78 2027 63 75 70 80 2028 59 74 69 81 2029 56 74 67 80 Asphalt All Roads Scenario Summary 85 80 81 80 80 76 78 75 74 4 95 4 70 72 65 70 70 69 57 67 60 63 55 59 50 56 2025 2026 2027 2028 2029 -Do Nothing $1.4 4mtoN Maintain PCI74 $925k Annual Budget Consequences $1.9m Annual Budget to. Achieve PCI8O PCI GIS Link https:!/gis- hendersonvile.hub, arcgis.com/ Management Analyst for Strategy and Performance Blake Fulgham spoke abou the ADA Transition Plan. TERRACE** CONCRET* - SIDEWALK Section 2 = E C RADISTE 5 ADA a 0 MAX @ E 155S OPE DETECTASLE SIDEWALK AT TCH ExaS TAS Transition 32 FEDIYP) A 0 SLOPE 0 4 a8 RIAE SIDI Plan - SEETE SDEVALK MAAE SEEDETALA EE DETALB FEI CURER PLAN VIEW CURB RAMP TYPE 2 (CENTER OF CORNER RADIUS) SECOND MONTHLYMEETING APRIL 23, 2025 VOLUME 28 PAGE 280 ADA ASSESSMENT - L - L - - L - - - - Between March & April of 2024, Precision Infrastructure Management conducted an Americans with Disabilities Act Self-Assessment of our City's public rights-of-ways. Hendersonville aims to provide its community fair access to public right-of-ways and ensuring safe conditions for pedestrian travel. Current barriers may pose safety/injury risk for pedestrian travelers, reduced access to local facilities, as well as a decreased quality of life. The City partnered with the public to announce the ADA assessment, disseminated a public survey which received 86 responses, and plans to publicize the final report. ADA BARRIERS Vertical Height Displacements and sidewalk Demolition & Replacement account for 63.6% of ADA barriers. Barrier Class Total Barriers Cost to Repair Cross Slope>50 ft. 344 $ 1,301,250 Crosswalks 1116 $ 1,954,750 Curb Ramps 1659 $ 6,510,000 No Curb Ramp 185 Driveway Cross Slopes 846 $ 1,825,750 Obstructions 524 $ 185,000 Vertical Height Displacements 7582 $ 815,189 Demolition & Replacement 675 $ 577,500 Sidewalk Gaps & Footpaths 17 $ 101,250 Sidewalk < 41 ft. 37 $ 147,000 Total 12985 $ 13,417,689 Long-Range Planning Manager Matt Manley spoke about the bike/pedestrian plan. 6 - dig B S a Section 3 - & Bike/Ped Plan o fn B & Legend - City Limits Ocher Towns - Parks Hendo EMM Projects ProposedWAlk Hendo- NCDOTF Projects Proposedy Walk Hendo NCDOT Corridor Projecs - ProposedwakHendo- E SECOND MONTHLY MEETING APRIL 23, 2025 VOLUME 28 PAGE 281 BLYTHE STREET WALK HENDO PLAN Legend 5 City Limits - Other Towns 03 Parks ProposedWalk Hendo - % City Projects Proposed Walk Hendo NCDOT Projects Proposed Walk Hendo - NCDOT Corridor Projects ProposedWalk Hendo BrevardRopd Regional Connector 64 Miles ORT 0.8 7TH AVE BIKE PLAN - Buffered Bike Lanes North Grove Oklawaha Cityo of (west of Maple Street) 7" Avenue Street Greenway Hendersonville Bike Lanes Restriping 0.5 $230,000 (east of Maple Street) ISION CRO -SECT TIC ON (EAST OF MAPLE STRIET) Public Services Director Brent Detwiler spoke about project examples and what it looks like from a cost standpoint. Cityo fHenderson ille OPINIONOF PROBABLE COST 305 Willamss Street PROJECT:E Blythes Street, Complete Street NC 28792 ate for: Costs: Brent PE osts E E B REVIEWEDE Y: Dat:/20/S re Det tw er, PE ITEM DESCRIPTION EST. NIT UNIT TOTAL Section - QUAN ICE obil 0, 4 ng 000 ing indlucingr ave 300, - Project ate 000 00 00 Cur 0 - : : - pha Depth 00 vpe Examples Course, sc Mix me E Control 0,000 0.00 000 N) 0,000.00 saceo Subl otal 0357 50 150 igno sts tngineerine Survey, 35 X) 131 tion Costs(legal, equhsi lon %) Istimated Cost nded) 1,7 709,000 NCD ecvi. ddsi ew as E tihg ing the ull rosdwuy. duding SECOND! MONTHLY! MEETING APRIL 23, 2025 VOLUME 28 PAGE 282 What is a Complete Street? Int thes state ofl NC, NCDOT developed policyt to consider andi incorporates severalr modes of transportation whenb building newj projects or makingi improvements toe existingi infrastructure. Thek benefits oft thisa approachi include: Makingi ite easier fort travelers tos get where they needt tog go; Encouragingi the use of alternativei forms of transportation; Building more sustainable communities; Increasingo connectivity between neighborhoods,: street, andt transit systems; Improvings safety for pedestrians, cyclists, and motorists. FESTIVAL STREET Mains Hen d AN derkg Curbless, flexible use space 77B Pedestrian and bicyelist-focused design Anew downtown "gateway" AI BLYTHE STREET EXAMPLE 1 Table a Zoomto Complete Street: BLYTHE STREET $1,709,000 (-$1100/LF) Replace Existing Sidewalks (East Side) PCIF Rating:5 50 and Paving with Bicycle Lanes: pciRange WorkType Rehabilitation Options $1,103,000 (-$700/LF) Poor Structural overlay, Repave and Repair ADA Transition Plan 41-55) Conventional overlay, or mill and Deficiencies with Bicycle Lanes: overlay $856,000 (-$500/LF) Repave Only with Sharrows: a $384,000 (-$240/LF) SECOND! MONTHLY MEETING APRIL 23, 2025 VOLUME 28 PAGE 283 Blythe Street ADA Deficiencies 7TH AVENUE EXAMPLE Complete Street: $5,924,000 (-$2900/LF) Replace Existing Sidewalks (Both Sides) 7THAVENUE! EAST and Paving with Bicycle Lanes: $3,048,000 (-$1500/LF) PCIF Rating: 32 Repave and Repair ADA Transition Plan CIRan Deficiencies with Bicycle Lanes: 26- rlay. milla nd $1,294,000 (-$600/LF) Repave Onlywith Sharrows: $560,000 ("-$270/LF) 7th Avenue ADA Deficiencies SECOND MONTHLY MEETING APRIL 23, 2025 VOLUME 28 PAGE 284 Assistant City Manager Brian Pahle talked about the revenue options. Section 5 - Revenue Options NOVEMBER 2024 4.5 I 4.0 3.5 3.0 2.5 2.0 1.5 BOND 1.0 REFERENDUMS 0.5 cc00 0.0 2N N - 3 S 0 8 N & & 8 N & & a 8 a 8 8 a 8 a 8 ExistingDebt Service Total Proposed Debt Service REV. OPTIONS - MOTOR VEH. FEE NCGS 20-97(b1): Currently: (1) The first $5.00 is general purpose we can (1) The City leverages a $15 fee. use this for anything the City can lawfully (2) On average this fee produces $220k in appropriate funds for. revenues per year. (2) The second $5.00 can be used toi finance, (3) An additional $15 would allow for the Cityt to construct, operate, and maintain add another $220k in revenue to the existing transportations: systems only applies to a paving program, bringing the total revenue to City or town operating a transportation $440k pers year. system defined in NCGS 105-550. i. Approximately $200k of this goes to (3) The remaining $20.00 can be used to Apple Country Public Transit. maintain, repair, construct, re-construct, widen, or improve public streets that are not part of the State highway system. REV. OPTIONS - PILO SIDEWALKS L - L - - - - - - Historical City Revenues: FY22: = $13,933 FY23 - $60,621 FY24 = $39,006 FY25 = $61,575 Average = $43,784 This funding is available for sidewalk construction within specific districts. Current cost is $75 per linear foot. Fee Schedule Amendment Recommendation inF FY26 Budget ($130 per linear foot). SECOND MONTHLY MEETING APRIL 23, 2025 VOLUME 28 PAGE 285 REV. OPTIONS - G.O. BOND @ $5M - L - - - - Cityo of Hendersonville. North Carolina CaptaPlamingModel- GeneralFund E andPropa ebt & 1 Penny on the Tax Rate 00 07 ABE 56 - 32 E 23 515 1 419 353. 4,1 50 09 REV. OPTIONS - G.O. BOND @ $10M - Cityo of Hendersonville. North Carolina CastaiPamingMidel- GeneralR Fund Scenarioi BistingandPr Proposed Debts Service a 2 Pennies on Existing Debt Service ond the Tax Rate 2 14716350 04 70. 36 10,000000 74 32 82 3314932 951712 573,96 03 14 3181 68 414 27: 35 531 : 3109 18 47, 614 564,0 01 BIS 112 E EET 93 477 844 5818 726 52, 85 - 28 163 193 2 E 3857256 157 85, 38, 131,0 5,8 - 26760 9a0 06,83 I 2041 961 37 55.5 07,517 192 20 28,3 21 34 511577 22 45 Section 6 = Why is this important? R 3RD. AVENUE EAST PCIRating: 28 PCIRange Worklype - Rehasilferionoptions Very Conventional tructural overlay, Poor (26- overlay, orr mill and 40) overlay SECOND.MONTHIY) MEETING APRIL 28, 2025 VOLUME 28 PAGE 286 WHY IS THIS IMPORTANT? - - Factors Impacting/ed Peopte lender sonville Streets : malkcinso o by Improved atedi - tessto valable once MeeL oWR apcp ard ens - e 1. Ped./Veh. ndu a a Accidents hest rate) Lle for ed 1 ria 2. Corridor/Travel mbe CAe ev ve inuries 6 *4 endeeme uires % Improvements res - itik 8 3. Complete Streets adon rom Er 8 4. Strong SCA rth 6 iftitiik Infrastructure te re oV ing ea 102 29 ien grew a Aligh aeporinn E mon - ves ttract 3 o idewalk gaps re vent nere hilel - ESAPSeE ine's domtownis ide walk wal ECNEN iver ple A leels he se hes - hese - Questions? https:!/gis- hendersonville.hubarcgis.com UMAgESNX Ctri+Click to follow link 4. NEW) BUSINESS A. Request for Letter of Support for Hands on Children's Museum and Science Center Lyndsey Simpson Council Member Council Member Lyndsey Simpson said that she sent everyone a draft letter last week and an info sheet from Hand's On about their plans to build a science center downstairs from where the museum is currently. So they are trying to work with out State representatives to get some State funding and they asked for a letter of support from the City. Council Member Lyndsey Simpson moved that the City Council approve the. Letter of Supportfor Hands On Children 's Museum and Science Center. A unanimous vote of the Councilfollowed. Motion carried. Dear Representative, Balkcom, lam writing to urge your support for Hands On! Children's Museum as you and other members of the state legislature consider providing one-time financial support for the development of the future Hands On! Science Center in downtown Hendersonville. For nearly twenty years, Hands On! has been a beacon of educational enrichment for children in our community. The museum fosters a love for science, technology, engineering, and mathematics (STEM) subjects in a fun and interactive way. The future Science Center project will provide a completely new learning experience for older youth ages twelve and up. The Science Center will serve as a pipeline to support the Made in Henderson County Apprenticeship Program. The interactive Science Center will feature learning experiences that directly reflect STEM industries within Henderson County and Western North Carolina. SECOND MONTHLY MEETING APRIL 23, 2025 VOLUME 28 PAGE 287 Henderson County and Western North Carolina are home to a growing number of high-paying STEM careers. There are numerous local career pathways through vocational programs, certifications, associate degrees, and apprenticeships-many of which local youth are not aware of. By raising awareness of STEM career opportunities, particularly in the areas of Advanced Manufacturing and Agriculture, the Science Centerwill serve as a catalyst for inspiring older youth to pursue rewarding STEM careers without having to leave their community. The future Science Center will support the Made in Henderson County Apprenticeship Program in partnership with the Henderson County Partnership for Economic Development, Henderson County Schools, and Blue Ridge Community College. Thank you for your service to our state and for considering financial support through the state legislature fori the Hands On! Science Center Project. Hands On! Children's Museum is an important resource for our children and oldery youth, and support from the State of North Carolina will be instrumental to the success of this project. 5. ADJOURN There being no: further business, the meeting was adjourned at 5:14 p.m. upon unanimous assent of the Council. Baslnia Tk Barbara Volk, Mayor ATTEST: Wu Jill gauauy Murray, City Clerk