MINUTES OF THE TOWN OF LAKE LURE REGULAR TOWN COUNCIL MEETING Tuesday, March 11, 2024 @ 5:00 pm m m Legends at Rumbling bald CEN 1op Agenda Roll Call: Mayor, Carol C, Pritchett Commissioner Dave DiOrio Commissioner Patrick Bryant Commissioner Scott Doster Commissioner Jim Proctor Town Manager, Olivia Stewman William Morgan, Attorney Laura Krejci, Communications Director Kimberly Martin, Town Clerk I. Call to Order Mayor Pritchett called the meeting to order at 5:03pm II. Agenda Adoption Commissioner Scott Doster made a motion to adopt the agenda as presented. Commissioner David DiOrio seconded the motion and all were in favor. III. Mayor's Communication Mayor Carol C. Pritchett spoke thanking everyone for coming and Jeff Geisler and Scott Martin for the use of Rumbling Bald. We continue to move forward with the recovery process and hopeful in the things to come. IV. Town Mangers Communication Recovery efforts continue for the town. Drain Valve project will be finishing up at the end of this month. The Fire department will begin to move into the Fairfield April Ist. Sprinkler system being installed and some remodeling to house the fire fighters. Want to make everyone aware that if you have not signed up for Everbridge to please do so. Available resources for those in need through HopeNC. Had the opportunity to speak at the Greenville Rotary club. Updated with all our recovery efforts. Was thankful for the opportunity. No other updates at this time. V. Council Liaison Reports and Comments Commissioner Scott Doster liaison for the Zoning and Planning Board met on February 18. One new member was added to the board and officers will be elected this month. Commissioner Scott Doster Liaison for the ABC Board advised still doing well. Reminder that hours are 12 to 7. Hours will remain for the foreseeable future. Liaison for the BOA Commissioner David DiOrio was unable to attend meeting sO Commissioner Scott Doster filled in. Stated that a case was heard and a determination was given. New members and officers will be decided next month. Commissioner Jim Proctor liaison for the Parks and Rec board advised that meetings will resume beginning April 3rd at 1:30. On March 22, 2025 Carolina Climbing Coalition is celebrating 30 years and will hosting an event. Advisory Board luncheon has been scheduled for April 3 at Legends at Noon. Commissioner Patrick Bryant who was unable to attend tonight and is the liaison for the Vacation Rental Advisory Board will update with a date once it has been decided. VI. Consent Agenda A. Approval ofl February 2025 Minutes Commissioner Jim Proctor made a motion to approve the February 2025 minutes. Commissioner David DiOrio seconded the motion and all were in favor. VII. Unfinished Business There is no unfinished business. VIII. New Business A. Private Property Debris Removal Program Presentation Gabby Allerton presented a program that is contracted through the Army Corp. This program is for private property and small business owners to have debris, including fallen trees, root balls and other matter removed at no cost to them. It is a free program and will take about 3 months to go through the process. Will be available for questions if needed. B. Internal Controls-Policy Review and Requested Adoption Stephen Ford, Finance director advised that from audit there were some systems that we need to have in place. A packet of the information is included. Council reviewed the information. Commissioner Jim Proctor made motion to approve the Internal Controls Policy as presented. Commissioner David DiOrio seconded the motion and all were in favor. C. Conflict of Interest-Policy Review and Requested Adoption Stephen Ford, Finance director advised that from audit there were some systems that we need to have in place. A packet of the information is included. Council reviewed the information for a conflict of Interest policy. Commissioner Jim Proctor made motion to approve the Internal Controls Policy as presented. Commissioner David DiOrio seconded the motion and all were in favor, D. Resolution 25-03-11 for Revenue Replacement Loan Stephen Ford, Finance director presented the Revenue Replacement Loan information. This is for disaster response activity. The town would be looking at repaying 1 dollar to start and will increase to 10% and then increase again. The information provided shows amounts and the breakdown ofrepayment. Commissioner David DiOrio made a motion to approve Resolution 25-03-11 for Revenue Replacement Loan. Commissioner Scott Doster seconded the motion and all were in favor. E. Notice of Violation Appeal NOV2024046 Rick Carpenter presented for Community Development that a week after Helen applicant was notified of issues with the erosion. Was understanding with the storm issues. At a later date applicant was notified of issues again. The site had no activity and at that time a citation was issued on February 3, 2025. Advised that this property is in need of erosion control. Property owner Troy Schurter spoke regarding property at "184 Garden Lane". We were unable to access property for a few weeks after the storm. A water line was put in by the water department. I assumed that the water department would be in contact with the town. Was unaware that I had to notify them even with the permits in place. Majority of the runoff is from the storm and the silt fences have held except 2 or 3 small sections. It has not cleared the brush fence and seeding has been done. We have also applied with the Personal property debris removal. In hopes that if we put in place additional fencing and continue to resolve the issues having the silt removed. when contractors are available. Council began discussion and questions. Commissioner Scott Doster made a motion to suspend the NOV2024046 until April 4th, 2025 while owner installs a double silt fence and improvement being made on the sediment removal to avoid erosion. Commissioner David DiOrio seconded the motion and all were in favor. F. Storm Recvoery updates We have many storm recovery updates to provide. The West End Sewer Project is now set to move forward this week. Will be about a 4 month process for completion. A final design for the Proctor Road project will be available soon. The Public Works department has been working long and hard cleaning up parts of Morse Park. Hoping to open a portion of Morse Park at a later date with half the area being utilized for the subsurface debris and sediment removal. The National Guard continues to help with the trail clean up on the Weed patch Trail. Letters have been sent to property owners in regards to the demolition of damaged Lake Structures. Water Samples have been received and things look really good. Turbidity is improving with each testing. Weekly updates are available on our website. Mayor Carol C. Pritchett thanked everyone for their continue hard work. IX. Public Comments A. Bob Mitchell (332 Snug Harbor Circle) Stated that he is impressed with the work that has already been done. Although there has been some minor damage to properties and hopes that more attention is given in consideration of the sewer lines. Stated that property owners could possible help by moving debris out for contractors to be able to get to easier. B. Troy Schurter (184 Garden Lane) No longer had a comment and had left meeting. C. Steve Milito (1412 Proctor Rd) Advised that his questions were answered and no longer needed to speak. D. Jeff Smith (235 North Shore Drive) Received the letter for a damaged Lake structure that needs removed. Upset as he feels that he did not have enough time and was confused with the letter and what exactly it meant. Mike Williams with Community Development spoke on behalf of the letter and apologized for the misunderstanding and advised that they could speak after the meeting. Jeff was in agreeance. Mayor Carol C. Pritchett thanked everyone for their comments! Advised that next month Town Council would be meeting downstairs on the terrace. IX. Adjournment Commissioner Scott Doster made a motion to adjourn the meeting, Commissioner David DiOrio seconded and the motion carried 4-0, the meeting ended at 6:00pm. ATTEST: le Othth wbsmat Kimberly Martin, Town Clerk Carol C. Pritchett, Mayor