TOWN OF LAKE LURE REGULAR TOWN SPECIAL WORK SESSION AND ACTION MEETING m m m Friday, March 28, 2025, at 8:30 a.m. Lake Lure Fire Department GBEhea 92 Agenda Roll Call: Commissioner Jim Proctor Commissioner Dave DiOrio Commissioner Patrick Bryant Commissioner Scott Doster Mayor, Carol C, Pritchett Town Manager, Olivia Stewman Stephen Ford, Finance Director Laura Krejci, Communications Director Dustin Waycaster, Fire Chief Dean Lindsey, Public Works Director Sean Humphries, Police Chief Mike Hager, Evan Smith, FEMA Absent: I. Call to Order Mayor Carol C Pritchett called meeting to order at 8:36 am. II. Agenda Adoption: Commissioner Scott Doster made a motion to approve the agenda as presented. Commissioner Patrick Bryant seconded the motion and all were in favor. III. Eagle Scout Project Amendment Town manager, Olivia Stewman presented the Eagle Scout project amendment to the board. They have changed the scope of the project to include 2 benches and a small box library to be placed in Morse Park. Commissioner Jim Proctor made a motion to approve the Eagle Scout Project Amendment. Commissioner Scott Doster seconded the motion and all were in favor. IV. Public Service Building Proposal Town Manager Olivia Stewman presented the proposal of the Public Works building. This would allow to relocate Public Works near the Parks and Rec building. Dean Lindsey added that quotes for the project are in the packet. The project would take 4 to 6 months to complete and could be started immediately. The only thing that would be left after. construction would be to build a pole barn for storage. Commissioner Scott Doster asked what would the old building be used for or could it be utilized for the Police Department. Discussion ensued Commissioner Jim Proctor made a motion to approve the Public Works building proposal. Commissioner Scott Doster seconded the motion and all were in favor. V. Capital Project Ordinance Bridge Loan Stephen Ford, Finance Director presented to council the Capital project Ordinance Bridge Loan. Stated this was a bit of housekeeping. We needed to have an ordinace in place. The board reviewed the information provided. Commissioner Jim Proctor made a motion to approve the Capital Project Ordinance Bridge Loan. Commissioner Scott Doster seconded the motion and all were in favor. VI. Resolution 25-03-26 Accepting State Bridge Loan Stephen Ford, Finance Director presented to the board the acceptance of the State Bridge Loan. Commission Jim Proctor made a motion accepting the State Bridge Loan. Commissioner Patrick Bryant seconded the motion and all were in favor. VII. Storm Updates Town manager Olivia Stewman advised that FEMA was working on site inspections for Town Hall, Marina, and Welcome center. We should have the reports back by the end of the day. Discussion ensued. Sediment removal is still in the works, working on the contract approval. Army Corp is mobilized and ready to go and once contract is settled. the will begin. FEMA is asking for remedy for the historical status of the Flowering bridge. We are working with Army Corp to salvage some pieces for a memorial. Michael Williams has completed a draft of the demolition of lake structures and has been sent to FEMA. Sending offer to Chloe Moore on the purchase of the property needed for the West end sewer project. Dean, Labella, and Olivia have been working on possible sewer line with Fae Nectar. It may be more costly, but more efficient for the town to own the line. Commissioner Dave DiOrio agrees. Will get a proposal together and present to the board at a later date. Dean Lindsey advised that the sewer allocation will be about 84,000 per DEQ. This is for all new sewer connections. What was on the sewer prior to storm is already accounted for. Met with Chimney Rock to discuss a grant for a study on the area. Will have more information at a later date. Dana Bradley Park and rec director advised they will be working in Buffalo Creek Park to reconnect parking lot. National Guard is mobilized, just waiting for fund approval. Dustin Waycaster had no updates at this time. Dean Lindsey advised valve testing went well and is completed. We do have a few small things to complete but all things are a go. Discussion ensued. West End Sewer project is the next big project working to move and get completed. Proctor Road project is set to start in May. Morse Park clean up continues and working on an opening date. A portion of the field was given back as it's not need by Ashbritt and current lake levels are 985. Mike Hager stated there is a few bills for Helene. Money is being allocated to different areas and may be available to the town. Discussion ensued. Evan Smith with FEMA advised recovery centers are closing and April 7th, 2025 is the deadline. Sean Humphries, gave praise to Ashbritt. Had a driver with a suspended license and Ashbritt handled it quickly and the department thanks them for their quick response. Laura Krejci reminder that Asheville Citizen times will be here Wednesday April 2nd, 2025 to begin interviews regarding Helene recovery. Mountain Biz work grant could be up to 25,000. Posted on the website for business owners. The WNC small business grants has about 7,000 applicants. T'here has been a ton of questions about road opening through Chimney Rock. Still unable to give accurate information. Rowing teams have reached out and are hopeful they may be able to use the Lake this fall or spring. Meeting with Don Cason on Monday. No other updates at this time. Stephen Ford, finance director advised money was deposited into the bank on Monday from approval of the Loan. Still working on the insurance portion and will update when more information is available. VIII. Town Manager/Project Updates Dustin Waycaster, Fire Chief met with officers and volunteers at the Fairfield Fire department. Training new firefighters and they will begin dissolution of the LLC. April 7, 2025 they will vote to turnover to Lake Lure Fire. Will also sign any remaining assets to Lake Lure. The quote for the sprinkler system and remodel came in at $120,000. Next week we will begin to have paid staff at that location. Dustin thanked Jennifer and Steve for working so hard with the insurance for staff. It means a lot to all of us. Also the brush truck is currently out of order and being repaired. There will be a cook out today at noon. IX. Public Comments Pat Buede: Memorial Hwy. Updates on Lago Vista Rd.? Town still working on it and plan to budget for it. Marina sediment removal, what is the scope? Town has submitted its scope and hoping it will all come together in the end. Unknown of what will actually take place. At Legends, the sound makes it hard to hear any way to increase microphones? Will work on using the microphones better and make more accessible. Are we working on the watershed property? Town has asked for this in the scope of work. Is there damage to Memorial Bridge, Tryon Bay Bridge, and Lake Lure Bridge? Okay with normal inspection. Will have another inspection once sediment removal is completed. Lastly thanked council for all their hard work and dedication to the T'own. No other public comments. X. Adjourmment: Commissioner Patrick Bryant made a motion to adjourn. Commissioner Dave DiOrio seconded the motion and all were in favor. Attest: Swlsmas Lu GEatia - Kimberly Martin, Town Clerk Carol C. Pritchett, Mayor