Town of Sedgwick Meeting Agenda Monday, May 12, 2025, 6:00PM Public Comments Information Ifyou wish to address the Board ofTrustees, there is a "Comment from the Public" scheduled time. Comments on Agenda items will be allowed following the presentation or Board deliberation. Your comments will be limited to three (3) minutes and can only speak once on any motion or agenda item. Monthly staff reports to the board are not open for comments. I. Call to Order and Pledge Allegiance II. Approve the Agenda III. Approval of Minutes from last Meeting(s) IV. Approval of Bills V. Comments from the public VI. Monthly Reports Clerk's Office i. The CSU Forestry Grant for trees cut down of $5,000 has been reimbursed to the Town. VII. Maintenance Mayor Board of Trustees VIII. New Business Dannah Koeniger GMS - Update on Sewer Project Cassie Kizer SCED "Pay it Forward" Donation received (Letters in packets) 0 Rhonda Graham Monthly Updates from Sedgwick County Chamber / EDSC Renewal of Natures of Sedgwick Retail Marijuana License and Natures of Sedgwick Cultivation License IX. Old Business - None X. Executive Session (If needed) XI. Call to Adjourn SEAL Posted 5.9.2025 by Samantha Owens 4 COLORA Individuals with disabilities needing auxiliary aid(s) may request assistance by contacting Kim Quayle-May, Town Clerk, Phone (970) 463-8814, or FAX (970) 463-5537. At least a 48 hour advance notice prior to the scheduled meeting would be appreciated sO that arrangements can be made to locate the requested auxiliary aid(s). Un-official April 14th, 2025 Town of Sedgwick Record of Proceedings April 14th, 2025 Members Present: Danny Smith, Jaime Anchondo, Dale Jones, Roger Munson, Traci Sanchez, and Peggy Owens. Employees Present: Kim Quayle, Richard Kehm, Sam Owens Call to Order: The Town Board met in regular session. A quorum was verified, and thei meeting was called to order at 6:00 pm by Mayor Danny Smith Roll Call Mayor Danny Smith Here Traci Sanchez Here Bailey Nail Absent Peggy Owens Here Roger Munson Here DaleJones Here Jaime Anchondo Here Approval of Agenda Motion: Approval of Agenda Traci Sanchez made a motion to approve the agenda; Peggy Owens seconded, all in favor; none opposed, motion carried. Approval of Minutes No corrections Motion: Approve the minutes Dale Jones made a motion to approve the minutes; Peggy Owens seconded, all in favor; none opposed, motion carried. Bills (Published in Julesburg Advocate) Jaime Anchondo asked about the random testing costs for WPCI. All employed CDL holders with the Town arei in the pool. Motion: Bills Roll Call Vote Roger Munson made a motion to pay the bills, Dale Jones seconded, all in favor; none opposed, motion carried. Clerk's Office Sedgwick Fire Dept. donation of $15,000.00 approved in the 2025 budget was paid this month. Lyle's Service completed a new mini-split unit at the museum. Check issued to Masters Touch Tree Service for CSU Forestry Grant reimbursement. Posted dates in Newsletter for Spring Clean Up to be Apr. 23rd, 30th and May 7th. We have hired our new Deputy Clerk, Samantha "Sam" Owens as full-time. Starting $15.50 per hour till June 1st and will go up to $16.00 per hour and her insurance will begin. LCRR Potholing is complete, thank you Maintenance Crew. Pctelcom building permit application submitted and paid for, we have not issued the permit. Motion: Roger Munson made a motion to issue Pctelcom their building permit. Traci Sanchez seconded, all in favor; none opposed, motion carried. Page 1 of3 Un-official April 14th, 2025 Maintenance Called Frank to schedule a time to get the new sign put up. Grader is working now. All lawn mowers are serviced and ready to go. Still cleaning out gutters Mayors Report Boys have been doing good work. Steve Nein wanted to put an antique gun in the museum, Not to comfortable with that but what does the Board think? The Board discussed and decided Not to allow the gun in the Museum due to the lack ofits security. Motion: Traci Sanchez made a motion to decline the request from Steve Nein and the antique gun from going into the museum, Peggy Owens seconded, all in favor; none opposed, motion carried, Allen Coyne, I wanted to thank Kim and Eddie, they did a great job on that Potholing stuff and Sam's catching up on all that stuff. PFAS testing was supposed to be done on Tuesday. Board of Trustees Traci Sanchez o Talked to Richard about me setting somebody up to get the metal scrap anybody wants to dispose of. This weekend looks like 17 sales vendors. Own crew to shut down Main between 138 and half way past The Garden Center. Porta pottyt to be set on Istand alley behind Town Hall. Public Comments reminded they will have 3mins. None. New Business Dannah Koeniger GMS - Update on Sewer Project: We are working through our lists of contacts, yours is on the list. Partial review has been done, quality control is very important for this process. Planning for 6 weeks or SO. Trying to speed up the process. We have probably about 9 months of construction. I can plan on attending or calling in for the meetings. During construction we will have somebody there at the meetings. I will put it on my calendar. Dale Jones asked if they have already filed for Permits. Dannah replied yes and that's been approved. More permits for contractors to get. Plans are just not quite ready yet. Jaime Anchondo asked how the bids are done, by project or time and materials. Dannah stated the bids are entered by item and may be by bid schedules, Awarded to the lowest qualified bidder. Would still be awarded based on Board Approval. Cassie Kizer - SCED (Letter in packets) Not present, Traci Sanchez stated that she received information that the Town of Sedgwick would be 100%: reimbursed for the tree removal grant, Julesburg had already gotten theirs. Rhonda Graham Monthly Updates from Sedgwick County Chamber: Not present Heather - Blue Skies request for fee waiver May 24th Reverse Raffel and application for Special Event license. liquor Motion: Dale Jones made a motion to approve fee waiver and liquor license for Blue Skies, Peggy Owens seconded, all in favor; none opposed, motion carried. Baby Bear Hugs donation, last year donated $100.00 "Supportive Sponsor Page 2 of 3 Un-official April 14th, 2025 Motion: Traci Sanchez made a motion to approve the donation of$100.00 for Baby Bear Hugs, Peggy Owens seconded, all in favor; none opposed, motion carried. Sedgwick County Post Prom Committee: Letter Donation Request Motion: Traci Sanchez made a motion to donate $200.00 to the Post Prom Committee, Peggy Owens seconded, all in favor; none opposed, motion carried. Meeting Adjourned: Motion: At 6:31 pm, Traci Sanchez made a motion to adjourn, Dale Jones seconded, all were in favor, none apposed, motion carried. Mayor Attest: Town Clerk SEAL Page 3 of3 1:55 PM Town of Sedgwick 05/08/25 Trial Balance Accrual Basis As of April 30, 2025 Apr 30, 25 Debit Credit 1021 . Cash on Hand 87.09 1022 - Points West Bank Checking 435,036.64 1029 * Savings:1030 . Points West:1031 9240 26,793.54 1029 * Savings:1034 . Cashi in Savings - Lottery 12,986.85 1029 - Savings:1040 * Points West Bank:1043 - Water Surcharge Account 85,044.11 1029 - Savings:1050 . Equitable Savings:1051 . 05-4505160 40,037.01 1070 - COLOTRUST:1071 * General Fund #2 Water Plus 1,297,444.63 1070 * COLOTRUST:1072 General Fund #4 General Plus 1,260,756.47 1070 - COLOTRUST:1073 - General Fund #3 CIP Plus 1,363,742.55 1070 - COLOTRUST:1074 General Fund #1 - Sewer CIP 1,654,720.15 1081 - Cash - County Treasurer 238.98 TOTAL 6,176,888.02 0.00 Page 1 1:58 PM Town of Sedgwick 05/08/25 Profit & Loss Accrual Basis April 2025 Apr 25 Ordinary Income/Expense Income 4122 * Current PropertyTaxes 1,321.89 4142 . Specific Ownership Taxes 158.73 4152 - Interest on Taxes 3.61 4172 * Sales Tax 13,201.13 4212 * Cigarette Tax 6.81 4222 - Road and Bridge 383.96 4232 - Motor Vehicle 59.67 4300 - Utilities Clearing -12,504.00 4323 - Water Sales 12,528.12 4333 - Sewer Sales 6,927.15 4386 . Trash Collections 4,861.25 4392 * Other Income 4392.1 . Occupation Tax 46,920.33 4392.2 - Excise Tax 1,877.30 4392.3 - State of Colorado 9,803.95 4392.4 - Lodging Tax 46.00 4392 - Other Income Other 50.00 Total 4392 Other income 58,697.58 4393 - Other Income 349.86 4412 * Highway Use Tax 1,132.88 4422 - License Fees 1,315.00 4802 - Interest Income 20,189.38 7353 - Grant-Sewer Project 179,312.66 Total Income 287,945.68 Gross Profit 287,945.68 Expense 6002 * County Treasurer's Fees 41.26 6032 Office Expense - GG 37.42 6042 * Professional Services GG 20,125.00 6062 - Supplies and Maintenance GG 298.04 6072 * Telephone GG 274.93 6092 * Miscellaneous GG 692.2 Charitable Contributions 300.00 6092 * Miscellaneous GG - Other 1,606.20 Total 6092 . Miscellaneous GG 1,906.20 6102 Utilities - TH- GG 788.44 6120 - Bank Service Charges 40.00 6142 Street Lighting 640.46 6162 - Street Maintenance 240.00 6462 * Supplies and Maintenance Park 910.90 7063 * Supplies & Maintenance Water 685.98 7073 - Utilities Water 747.81 7093 Miscellaneous Water 20.00 7163 * Supplies and Maintenance Sewe 77.19 7173 . Utilities - Sewer 132.87 7346 Landfill Trash 385.47 7366 - Supplies and' Maintenance Tras 0.00 7603 . Note Payments Water System 6,983.33 7703 - Capital Outlay 7703.2 New Sewer System 140,069.66 Total 7703 . Capital Outlay 140,069.66 7800 Salaries Clearing 361.06 7990 . Supplies and Maint. - Clearing 2,621.68 7994 - Utilities Clearing 227.71 7995 Payroll Taxes - Clearing 2,599.96 Total Expense 180,215.37 Net Ordinary Income 107,730.31 Page 1 1:58 PM Town of Sedgwick 05/08/25 Profit & Loss Accrual Basis April 2025 Apr 25 Other Income/Expense Other Expense 7896 Insurançe Clearing 5,104.26 Total Other Expense 5,104.26 Net Other income -5,104.26 Net Income 102,626.05 Page 2 9:52 AM Town of Sedgwick 05/09/25 Check Detail April 14 through May 12, 2025 Num Name Memo Account Pald Amount Points West Community : Wire Transfer Fee for Sewer Project. 1022 Points West Bank Ch... Water Surcharge Account 6120 Bank Service Charges -20.00 TOTAL -20.00 Points West Community : Wire Transfer Fee for Sewer Project./ design and engineering. 1022 Points West Bank Ch.. Water Surcharge. Account 6120 Bank Service Charges -20.00 TOTAL -20.00 IRS Auto Withdraw 1022 Points West Bank Ch... March 25 payroll Taxes 7995 Payroll Taxes Clearing -2,599.96 TOTAL -2,599.96 13584 Baby Bear Hugs 1022 Polnts West Bank Ch... Baby Bear Hugs Donation (Annual) Matched last year 2024 692.2 Charitabie Contributio.. -100.00 TOTAL -100.00 13585 Sedgwick County Post Pr... 1022 Points West Bank Ch.. Sedgwick County Post Prom Committee 2025 692,2 Charitable Contributio... -150.00 TOTAL -150.00 13586 Sedgwick County Post Pr.. 1022 Points West Bank Ch... Sedgwick County Post Prom Committee: 2025 692.2 Charitable Contributio... -50.00 TOTAL -50.00 13587 GMS GMS Invoices from 2024 1022 Points West Bank Ch... GMS Invoice #1 2024 7703.2 New Sewer System 38,479.50 GMS Invoice #2 2024 7703.2 New Sewer System 26,523.30 GMS Invoice #3 2024 7703.2 New Sewer System -1,201.00 GMS Invoice #4: 2024 7703.2 New Sewer System 3,961.57 GMS Invoice #5: 2024 7703.2 New Sewer System -505.79 GMS Invoice #6: 2024 7703.2 New Sewer System -7,173.00 GMS Invoice #7: 2024 7703.2 New Sewer System -1,422.40 GMS Involce #8 2024 7703.2 New Sewer System -524.00 GMS Invoice #9 2024 7703.2 New Sewer System -279.10 Balance of D&E Grant applied Toward Involce #1 7703.2 New Sewer System -60,000.00 TOTAL 140,069.66 13588 Spencer Fane Bond Attorney for New Sewer Loan re: WPCRF 1022 Points West Bank Ch... Spencer Fane Hand Bill 2/28/25 6042 Professional Services -20,000.00 TOTAL 20,000.00 13589 Richard M. Kehm Payroll 1022 Points West Bank Ch... Gross Payroll 7809 Salary-Richard M Kehm -4,219.94 Social Security 7995 Payroil Taxes Clearing Medicare 7995 Payroll Taxes Clearing Federal 7995 Payroll Taxes Clearing Colorado W/H 7995 Payroll Taxes Clearing AFLAC 7995 Payroll Taxes Clearing TOTAL -3,401.47 13590 Kim E. Quayle VOID: Payroll 1022 Points West Bank Ch... TOTAL 0.00 Page 1 9:52 AM Town of Sedgwick 05/09/25 Check Detail April 14 through May 12, 2025 Num Name Memo Account Paid Amount 13591 Eduardo Sanchez Payroll 1022 Points' West Bank Ch... Gross Payroll 7825 Salary-Eduardo Sanch... 3,512.29 Social Security 7995 Payroll Taxes Clearing Medicare 7995 Payroll Taxes Clearing Federal 7995 Payroll Taxes Clearing Colorado 7995 Payroll Taxes Clearing AFLAC 7995 Payroll Taxes Clearing WPCI Follow Up Deduction 6092 Miscellaneous GG TOTAL 2,609.75 13592 Samantha Owens Payroll 1022 Points West Bank Ch... Gross Payroll 7800 Salarles Clearing -2,504.99 Social Security 7995 PayrollTaxes- Clearing Medicare 7995 Payroll Taxes Clearing Federal 7995 Payroll Taxes Clearing Colorado 7995 PayrollTaxes Clearing TOTAL 2,088.36 13593 Edward D Smith Payroll 1022 Points West Bank Ch... Gross Payrall 7806 Salary-Ed Smith Jr. -72.10 Social Security 7995 Payroll Taxes Clearing Medicaid 7995 Payroll Taxes Clearing TOTAL -66.58 13594 Kim E. Quayle Payroll 1022 Polnts West Bank Ch.. Payroll 7820 Salary- Kim E Quayle -3,032.64 Social Security 7995 Payroll Taxes Clearing Medicare 7995 Payroll Taxes - Clearing Federal 7995 Payroll7 Taxes Clearing Colorado 7995 Payroll" Taxes Clearing AFLAC 7995 . PayrollT Taxes Clearing Eye & Vision Ins. 7995 PayrollTaxes Clearing TOTAL -2,225.29 13595 Colorado Dep of Revenue 1022 Points West Bank Ch.. 2025 1st Qtr 7995 Payroll Taxes Clearing -1,365.00 TOTAL -1,365.00 13596 Colorado Department of! L... 1022 Points' West Bank Ch... 1st Qtr 2025 6022 Payroll" Taxes GG -78.57 TOTAL -78.57 13597 Points West Cardmember. 1022 Points' West Bank Ch.. Murphy" Tractor Voltage Regulator Grader & Mower Blades 6062 Supplies and Mainten... -261.50 Office supplies & Petty Cash Return 6032 Office Expense GG -149.36 TOTAL -410.86 13598 21st Century Inv. P35548 & P37931 1022 Points West Bank Ch... Voltage Regulator 6462 Supplles and Mainten... -256.30 Finance Chg 6482 Supplies and Mainten... -3.84 Lawn Mower Blades 6462 Supplies and Mainten... -80.76 TOTAL -340.90 13599 AÇ-DC Water Works LLC ORC Services 1022 Points West Bank Ch... ORC Monthly Contract Services 7063 Supplles & Maintenan... -400.00 Meeting with staff for LCRR & Paperwork 7063 Supplles & Maintenan... -163.00 TOTAL -563.00 Page 2 9:52 AM Town of Sedgwick 05/09/25 Check Detail April 14 through May 12, 2025 Num Name Memo Account Paid Amount 13600 Blg Springs Equipment 1022 Points West Bank Ch... Blade 19" CW Parallel Uplift 6062 Supplies and Mainten... -178.04 TOTAL -178.04 13601 CEBT Health nsurance 1022 Points West Bank Ch... Employee Health Insurance May-June 25 6052 Insurance and Bonds -3,453.20 TOTAL 3,453.20 13602 Centuryl.ink 334021765 1022 Points West Bank Ch.. Phonel lines and Fax line 6072 Telephone GG -274.93 TOTAL -274.93 13603 Highline Electric Ass'n 1022 Polnts West Bank Ch... Water Pump -66552 7073 Utilitles Water -188.81 New Shop 8280879 7994 Utillties Clearing -93.43 New Town 822186 6102 Utlities TH-GG -102.65 Museum 8426371 6102 Utilities TH-GG -155.80 Pump #2 40915 7073 Utilities - Water -175.71 Street Lights -41680 6142 Street Lighting -243.28 Sewer 62657 7173 Utilties Sewer -66.87 Rodeo Grounds 6102 Utilities TH-GG -43.50 Community Center 6102 Utilities -TH-GG -82.54 TOTAL -1,152.59 13604 IDEAL Linens & Uniform 1022 Points West Bank Ch.. Communlty center Linens, supplies and rugs for Town Hall 7990 Supplles and Maint. -100.94 TOTAL -100.94 13605 Journal Office 1022 Points West Bank Ch... Copy machine copy fees 6032 Office Expense GG -37.42 TOTAL -37.42 13606 Marick's Waste Disposal Porta Potty Cleaning and Rent 1022 Points West Bank Ch... Porta Potty Rent 4.20.2025 Celebration 6462 Supplles and Mainten... -450.00 Potty Cleaning Mar 2025 6462 Supplies and Mainten... -120.00 Potty Cleaning Apr 2025 6062 Supplles and Mainten... -120.00 TOTAL -690.00 13607 Northeast colorado health... Bacteria Test 1022 Points West Bank Ch... Water Bacteria Test 2025-04 7063 Supplles & Maintenan... -20.00 TOTAL -20.00 13608 Pete Guzman Community Center Deposit Return 1022 Points West Bank Ch... Community Center Deposit Return 6092 Miscellaneous GG -50.00 TOTAL -50.00 13609 Planet Bounce Bounce house for Harvest Festival Inv 0147 1022 Points West Bank Ch.., Bounce house for Harvest Festival 2025 (Island Falls Watersllde $80... 6092 Miscellaneous GG -1,550.00 TOTAL -1,550.00 13610 Ritcheys' Redi-Mix Concr... 1022 Points West Bank Ch... 3/4 Granitf for the Drain Pans on Maln St 6162 Street Maintenance -240.00 TOTAL -240.00 Page 3 9:52 AM Town of Sedgwick 05/09/25 Check Detail April 14 through May 12, 2025 Num Name Memo Account Pald Amount 13611 S & W Auto Supply 1022 Points' West Bank Ch.. Solenoid x 2 7990 Supplies and Maint. - -32.99 Hydraullc hose, fittings, Bolts Washers, Clamps, Radiator cap 7990 Supplies and Maint. - -42,16 Hydro Oil & Filter, Battery 7990 Supplies and Maint. - -228.52 TOTAL -303.67 13612 Sapp Bros. Petroleum Petroleum 1022 Polnts' West Bank Ch.. Unleaded Fuel 7990 Supplies and Maint. -1,092.44 Deise! Fuel 7990 Supplies and Maint. -1,009.34 TOTAL -2,101.78 13613 Sedgwick County Sales Landfill Fees 1022 Points West Bank Ch.. Landfll Fees 7346 Landfll Trash -385.47 TOTAL -385.47 13614 SINGLEPOINT LLC New Sharp BP Copier Rental/Loan 1022 Points West Bank Ch... New Copier Monthly Payment 7990 Supplies and Maint. - -115,29 TOTAL -115.29 13615 UNCC (C0811) Tickets Issued Fees 1022 Points West' Bank Ch... UNCC Tickets Issued Fees. 6092 Miscellaneous - GG -6.20 TOTAL -6.20 13616 WPCI INV# S169177 1022 Points West Bank Ch... S1691... CDL Random Testing Consorteum ES April 2025 6042 Professional Services -125.00 TOTAL -125.00 13617 IDEAL Linens & Uniform 1022 Points West Bank Ch... 11270... Community center Linens, supplies and rugs for Town Hall May 7990 Supplies and Maint. -127.86 TOTAL -127.86 Page 4 8 U E e de X a - E J s a 2 o E B 6 5 3 $ 6 6 0 0 - - X a X 9 X 5 I 3 A de 5 B2 3 970)474-3504 SEDGWICK COUNTY sced@pctelcom.coop ECONOMIC DEVELOPMENTE 125 Cedar St. Box 1 Julesburg, CO 80737 To the Town of Sedgwick Board of Trustees, I hope this message finds you well. Please accept my sincere apologies for not being able to attend tonight's meeting. I am currently attending the Bridging Ceremony for Sedgwick County Girl Scout Troop 76156, where our Daisies are moving up to Brownies. Supporting our youth-especially those showing leadership and entrepreneurial potential-remains one of my greatest passions here in Sedgwick County. I am writing today both to provide an update and to make a formal request. I'm pleased to inform you that the Town of Sedgwick has been reimbursed for the recent work completed by Master's Touch Tree Service. SCED is actively collaborating with CSU Extension and the Colorado State Forest Service to develop a six-month working plan for replanting trees as part of our shared project. While there remains some uncertainty at the federal level, please know we are moving forward with dedication and purpose to restore and enhance our community landscape. In the spirit of continued collaboration, I would also like to respectfully request a $250 donation from the Town of Sedgwick to serve as a sponsor for Thursday Night Out (TNO) raffle prizes or children's game prizes. Your support will be recognized with placement of your name/logo on our TNO banners and across event advertising, both before and during the summer series. Your ongoing support of SCED and our mission to build a better Sedgwick is deeply appreciated. Thank you for your time, your consideration, and your continued commitment to the community. With gratitude, Cgu Cassie Kizer Executive Director Sedgwick County Economic Development 970)474-3504 SEDGWICK COUNTY 3 a sced@pctelcom.oop ECONOMIC DEVELOPMENT 125 Cedar St. Box1 1Julesburg, CO 80737 To Whom It May Concern, Please find enclosed a donation of $349.86, raised through raffle ticket sales as part of our Pay It Forward program. The Pay It Forward program provides local prick-and-mortar businesses with $500 or $1,000 in utility credits in exchange for donating an item, service, or cash valued at $75 or $150, depending on business size. These donations are then raffled off to the public over the course of 3 to 4 months. All proceeds from the raffles are distributed to local schools, youth organizations, and museums throughout Sedgwick County. In 2025 alone, $32,000 has been distributed in utility credits, with $2,449.00 being allocated among seven local groups. This initiative not only supports small businesses but also invests in the future of our community. Thank you for your continued dedication to Sedgwick County. Your work is deeply appreciated and makes a meaningful difference. Warm regards, Cassie, Kizer CH2ek Executive Director Sedgwick County Economic Development