RECORD OF PROCEEDINGS Minutes of the City Council of the City of Cherry Hills Village, Colorado and of the Cherry Hills Village Charlou Park 3rd Filing General Improvement District Board of Directors and of the Cherry Hills Village Southmoor Circle and Hudson Parkway General Improvement District Board of Directors held on Tuesday, January 21, 2025 at 6:30 PM at City Hall, 2450 East Quincy Avenue, Cherry Hills Village, Colorado 80113 The City Council held a Study Session at 5:30 PM. CALL TO ORDER Mayor Brown called the meeting to order at 6:36 PM. ROLL CALL OF MEMBERS Mayor Katy Brown, Mayor Pro Tem Earl Hoellen, Councilors Doug Robinson, Dave Heller, Susan Maguire, and Karen Fisher, were present on roll call. Also present were City Manager Chris Cramer, City Attorney Kathie Guckenberger, Deputy City Manager/Public Works Director Jay Goldie, Community Development Director Paul Workman, Police Chief Jason Lyons, Finance Director Doug Farmen, Parks Project and Operations Manager Emily Black, and City Clerk Laura Gillespie. Absent: Councilor Robert Eber. PLEDGE OF ALLEGIANCE The Council conducted the pledge of allegiance. PRESENTATION: HIGH LINE CANAL TRANSITION Harriet LaMaire, Chief Executive Officer of the High Line Canal Conservancy, and Gini Pingenot, Director of Arapahoe County Open Spaces, presented on the High Line Canal transition; fundraising; transfer of ownership from Denver Water to Arapahoe County; and what to expect for the next few years; maintenance; long term funding; and planning efforts. AUDIENCE PARTICIPATION PERIOD Ari Ballonoff, 1945 East Chenango Court, presented information on the negative health effects of cell tower radiation. Caterina Fagelson, 2275 East Grand Avenue, requested the cell coverage issue be put off for several years. Becca Damiano, 15 Cherry Vale Drive, expressed opposition to a cell tower in Woodie Hollow Park. Josh Behr, 19 Huntwick Lane, presented information from an anonymous expert which conflicted with the information from the City's consultant; he expressed support for a citizen committee. Laura Christman, 18 Cherry Lane Drive, provided information on recent court cases related to wireless communications. Jeremy Records, 18 Cherrymoor Drive, expressed his opposition to a cell tower in his neighborhood. Chris Lewand, 2035 East Chenango Court, questioned the completeness and viability of the cell coverage discussion and study. January 21, 2025 City Council Minutes Page 1 of 16 RECORD OF PROCEEDINGS REPORTS FROM MEMBERS OF CITY BOARDS AND COMMISSIONS None. CONSENT AGENDA Mayor Pro Tem Hoellen removed Item 7a from the Consent Agenda. Mayor Pro Tem Hoellen moved, seconded by Councilor Maguire, to approve the following items on the Consent Agenda: 7b. Resolution 7, Series 2025; Appointing John F. Welborn as the Presiding Municipal Judge and Karen Barsch as an Alternate Municipal Judge The motion passed unanimously. ITEMS REMOVED FROM CONSENT AGENDA 7a. Approval of January 7, 2025 Minutes Mayor Pro Tem Hoellen noted a change to page nine of the minutes. Mayor Pro Tem Hoellen moved, seconded by Councilor Maguire, to approve the amended January 7, 2025 minutes. The motion passed unanimously. UNFINISHED BUSINESS Cherry Hills Land Preserve 2025 Quincy Farm Annual Plan (continued from December 11, 2024) Manager Black noted Exhibit C to the 2025 Annual Plan in the packet was the inçorrect version. Ellen Thompson, Executive Director of the Cherry Hills Land Preserve, explained the Cherry Hills Land Preserve (CHLP) primarily focused on programming and marketing for Quincy Farm, but in 2024 had also fundraised for the Big Barn rehabilitation project and had worked with City staff on strategic collaboration; Manager Black explained three capital projects were carrying over from 2024 into 2025: the Big Barn rehabilitation project, the foot bridge across the High Line Canal, and dredging and replanting the pond. Ms. Thompson explained in 2025 CHLP would work on donor appreciation events, their signature series of programming, social media outreach, and their ambassador program; the 2025 Annual Plan had been updated from the December 2024 Council meeting to include a section on creating a new vision and a section on reviewing the MOU; there was a new attachment showing CHLP's 2025 programs; and a new attachment showing CHLP's 2025 budget. Councilor Fisher and Mayor Pro Tem Hoellen asked about the City's budget for Quincy Farm. Manager Black explained the City's 2025 budget for Quincy Farm was $1.3 million, but that the particular budget for the Big Barn project was complex due to being carried over from 2024, Council's approval of the additional contract funds in 2024, and the donation funds received. January 2i, 2025 City Council Minutes Page 2 of 16 RECORD OF PROCEEDINGS Councilor Heller asked how Council's strategy intersected with CHLP working on the visioning statement and MOU with staff. Mayor Brown explained in the past various committees had attempted visioning and strategies but this time CHLP, staff, and a Council liaison if one were chosen by Council later this evening, would be the ones doing the work of a working group. Mayor Pro Tem Hoellen suggested staff meet individually with each Council member to get their input on a vision statement. He asked if Colorado Open Lands (COL) had sent staff their report based on their 2024 site visit. Manager Black replied they had not. Mayor Pro Tem Hoellen asked for more details on the study of the Hopkins House identified in the 2025 Annual Plan. Manager Black replied staff preferred to do the assessment in the first half of the year in order to be better informed for the 2026 budget discussion; historic structure assessments had been previously completed on all buildings which evaluated the cost of restoring the exterior of the buildings; the 2025 assessment of the Hopkins House would provide the City with the cost estimate of making the first floor more accessible with the possibility of adding an accessible restroom. Councilor Maguire asked about the timing of presenting the annual report to Council. Manager Black replied the MOU deadline of July to present the following year's annual plan to Council was very difficult due to the cadence of feasibility studies to inform budgets. Councilor Maguire suggested August or September. Mayor Pro Tem Hoellen asked if the site visit report from COL was a legal requirement. City Manager Cramer replied it was not. Councilor Maguire asked for confirmation that the funds raised by CHLP were for Quincy Farm. Ms. Thompson confirmed that was correct. Mayor Pro Tem Hoellen moved, seconded by Councilor Robinson, to approve the 2025 Quincy Farm Annual Plan, and direct staff to work with the Cherry Hills Land Preserve to implement the Plan. The motion passed unanimously. NEW BUSINESS Item 10a. Resolution 8, Series 2025; Approving a Correction to the Zoning Map for Tract B of the Glenmoor of Cherry Hills Subdivision Director Workman explained Tract B of the Glenmoor of Cherry Hills Subdivision was shown as R-3 on the City's zoning map, but R-3 did not allow the uses proposed in the next agenda item; during staff's review it was discovered that Tract B was rezoned in 1983 but the rezoning was not reflected on the City's zoning map; Municipal Code Section 16-2-20 provided the process for correcting errors to the zoning map via resolution. Council discussed the confusing wording of the Municipal Code. January 21, 2025 City Council Minutes Page3 of16 RECORD OF PROCEEDINGS Councilor Maguire moved, seconded by Mayor Pro Tem Hoellen, to approve Resolution 8, Series 2025, approving a correction to the Zoning Map for Tract B of the Glenmoor of Cherry Hills Subdivision from R-3, 1-Acre Residential District to 0-1, Open Space, Parks, and Recreation Area District. The motion passed unanimously. Item 10b. Public Hearing: Resolution 9, Series 2025; Glenmoor Country Club Site Plan Amendment Mayor Brown opened the Public Hearing at 8:04 PM. Director Workman presented Glenmoor Country Club's site plan amendment application for Council's consideration; all public notice requirements had been met; the original site plan amendment had included a concrete pad for pickle ball but at the Planning and Zoning Commission (P&Z) meeting the applicant had agreed to remove the concrete pad and it was not part of the request being heard this evening; if the applicant wanted to add that feature in the future they would be required to submit a separate and additional site plan amendment application; the current application was to renovate and upgrade most of the member and back of houses spaces, a new attached pro shop space, and outdoor patio upgrades; the renovations would result in an increased building footprint; the applicant had submitted a parking study analysis and parking reduction request; the Code required 469 parking spaces for the application; the applicant proposed 255 parking spaces or a 45.6% reduction; the Code allowed for up to a 50% reduction. Mayor Pro Tem Hoellen questioned the 50% parking reduction allowance in the Code. Director Workman replied apart from the specifics of the current application he would be interested in getting feedback from Council if they would like staff to look into the parking requirements in the Code. Director Workman continued with the application; based on the parking analysis 133 parking spaces were anticipated to be needed for typical operations; when patron numbers are between 580 and 659, the Club will use maintenance facility parking, encourage employees to carpool, have a parking attendant, and use the on street spaces that they assert they control adjacent to the Club; when patron numbers are 660 or more the Club will use off-site parking and shuttle service; parking demand was expected to remain the same after the renovations as it was currently; there was no request to increase membership; an issue that had been raised regarding the application was parking along Glenmoor Drive; Glenmoor Drive was a private street; staff had heard conflicting information from the Club and Glenmoor HOA about who controlled the parking adjacent to the Club; 203 parking spaces were at the Club, 21 were on Track B, and 10 adjacent to the tennis court. Director Workman reviewed the criteria in the Municipal Code; Municipal Code Criterion 1: The proposed development is consistent with and furthers or implements the goals and strategies of the Master Plan, including preservation of the semi-rural character of the City; the future land use map in the Master Plan designated the subject property as private recreation, which included land owned by a club or other private organization used for private recreational purposes; the application was consistent with the future land use map, met the Master Plan vision of being consistent with the established character of the area, and met the Master Plan goal of maintaining the existing land use; Criterion 1 had been met. Municipal Code Criterion 2: The proposed development complies with all applicable City ordinances and is consistent with other City policies and plans; the site plan amendment was reviewed for compliance with zoning requirements and had been determined to meet the zoning requirements subject to the approval of the requested parking reduction; should the parking reduction not be approved the application would not meet January 21,2025 City Council Minutes Page 4 of1 16 RECORD OF PROCEEDINGS the City's parking requirement and therefore Criteria 2 would not have been met; Council had to approve the requested parking reduction in order to approve the site plan amendment; the City's building consultant and South Metro Fire Rescue had also reviewed the site plan amendment and indicated the applicant does or will be able to meet their applicable code requirements as part of the permit process; there were no know inconsistencies with any other City policy or plan. Municipal Code Criterion 3: The bulk and scale of any proposed buildings, structures, or expansions thereto is consistent with the context of the site and does not materially change the physical character or function of the surrounding area; the proposed exterior changes and additions were consistent with the existing architectural style; the changes and additions represented increases in functionality of the building and modemization of the structure; the physical character and function of the property as a country club was not changed; this approval criterion was the one that P&Z felt was not met by the existence of the concrete pad. Municipal Code Criterion 4: Drainage systems are designed to utilize natural materials and low-maintenance best management practices to the maximum feasible extent, and to appear consistent with the character of the surrounding area; there were some minor increases to the total impervious surface that could be accommodated by the existing infrastructure; that was confirmed by the City's engineering consultant through review of the phase three drainage report. Municipal Code Criterion 5: The proposed development will not result in unreasonable traffic congestion or create a safety hazard to vehicular or pedestrian traffic and adequate provisions will be provided to manage any traffic-related issues; 255 parking spaçes existed today and the same number will exist after construction; the parking study stated there was adequate parking provided during typical parking demand and during the observed busiest operation days; when patron numbers are between 580 and 659, the Club will use maintenance facility parking, encourage employees to carpool, have a parking attendant, and use the on street spaces that they assert they control adjacent to the Club; when patron numbers are 660 or more the Club will use off-site parking and shuttle service; there was no proposed change in membership; the requested larger Pro Shop did not create new safety concerns; the Police Department had confirmed they conduct routine patrols on private streets for crime prevention and they had not been contacted regarding any blockage of Glenmoor Drive. Mayor Pro Tem Hoellen noted of course the City was concemed with the safety of all residents but asked how concerned Council should be about traffic on private streets. Director Workman replied in his opinion safety concerns met with traffic issues when the site could not accommodate the patrons; that was when the applicant would be required to coordinate off-site parking with a shuttle service. Chief Lyons added private roadways that are not open to the public were exempt from traffic enforcement with the exception of criminal activities such as reckless driving, careless driving, DUI, fire lanes and handicap parking. Councilor Robinson asked if the observed busiest days of operation included Mother's Day and Father's Day and asked if the Club had handled the busiest days with off-street parking and shuttle service in the past. Director Workman replied the busiest days of operation did not include the special events like Mother's Day and Father's Day; the off-site parking and shuttle service were new plans. Mayor Pro Tem Hoellen noted the development agreement language was not clear about the shuttle service. January 21, 2025 City Council Minutes Page 5 of 16 RECORD OF PROCEEDINGS Director Workman continued with Municipal Code Criterion 6: Construction will be timed and staged to minimize impacts on adjacent residential properties, including but not limited to lighting, visual impacts, vibration, and noise; the Club expected their construction schedule to start in early 2025 and run through spring of 2026; during that time the Club staff would be housed in trailers on the property; the Club expected reduced membership during construction and would not offer all and potentially none of their special events; the Club anticipated occupying 67 on-site parking spaces during construction leaving 157 spaces in the Club parking lot available for Club operations which should be enough to accommodate their reduced membership and reduced special events; the applicant has indicated they will abide by the City's construction hours. Director Workman reviewed the proposed development agreement; it was an amended development agreement and a lot of topics had been carried over from the previous agreements; they might have some slight updates to reference current sections of the Municipal Code but they remain relatively the same as the previous agreements; the parking reduction section had been updated; there were three conditions associated with the parking reduction; first was an unchanged statement from the previous agreement that no further parking reduction was allowed without a site plan amendment; conditions two and three were new and provided additional traffic mitigation strategies such as off-site parking and shuttle service; staff had received two emails from members of the public on this application and those were included in the packet; the concerns were mainly regarding the pickleball courts that had been part of the original application but had been removed from the application, and the parking reduction; staff met with members of the Glenmoor community in November 2024 and they raised concerns related to the parking conditions and pickle ball operations; P&Z felt that the concrete pad reflective of the pickleball court was not consistent with the context of the site and it materially changed the physical character and function of the site; P&Z asked the applicant if they were willing to remove the concrete pad from the application; the applicant confirmed they were; P&Z voted unanimously to recommend approval of the application subject to the condition that the concrete pad be removed; the concrete pad was removed from the application now under consideration by City Council; P&Z recommended approval of the site plan amendment including the parking reduction. Councilor Maguire noted the current number of members was 639, the Club had an internal cap of 685, and the City would currently allow up to 745; she asked at what point the Club would have to return to City Council to discuss parking if they admitted more members. Director Workman replied the Club would have to return to the City if they wanted to increase their membership above the 745 threshold. Councilor Maguire asked about parking during construction. Director Workman replied the parking would meet the approval criteria; his understanding was the clubhouse would be mostly closed during construction. Councilor Maguire asked if the City would know about the Club's special events beforehand. Director Workman replied most of them were holidays such as Mother's Day and 4th of July. Mayor Brown asked where in the development agreement attendance was defined as the total number of people for any and all events at the Club at a given time. Director Workman referred to Section 1.8(c) of the development agreement. January 21, 2025 City Council Minutes Page 6 of1 16 RECORD OF PROCEEDINGS Mayor Brown asked about the highlighted sections of parking on the site plan document. Director Workman explained those were reflective of either new parking or reconfigured existing parking. Mayor Brown asked how many parking spaces were currently on Tract E and how many would there be after construction. Director Workman replied there would be 203 parking spaces on Tract E after construction; there were 225 parking spaces on Tract E currently. Mayor Brown asked what was taking the place of the 22 parking spaces on Tract E. Director Workman deferred to the applicant. Mayor Brown questioned the 10 parking spaces next to the tennis courts which were not on Tract B or Tract E. Director Workman replied those spaces had historically been counted and were counted towards this parking calculation; parking spaces were being moved out to accommodate a possible future pickleball court; he deferred to the applicant for more information. Mayor Pro Tem Hoellen noted there was no definition of off-site in the development agreement as it related to the off-site parking and shuttle service during special events and expressed concern that the 41 spaces on the south side of Glenmoor Drive should not be used for off-site parking. Director Workman indicated the south side of Glenmoor Drive was part of Tract B. Mayor Pro Tem Hoellen noted while the total parking spaces proposed were not changing, the percent of parking reduction requested was increasing because the additional square footage proposed, mainly for the Pro Shop, resulted in 26 additional parking spaces required. Mayor Brown invited the applicant to make their presentation. Mike Wippley, representative of Glenmoor Country Club, explained the Club had the same membership for 40 years; they were proud of the Club; they had recently remodeled the golf course, added a pool cabana, and redid the pool; they estimated the proposed project to be $35 million; they had invested $50 million into the project and the community; they had made it a nice place; their bylaws allowed up to 495 golf members and 190 social members; they were allowed to have 150 members who lived more than 100 miles away and had seven now; membership was currently down to 432 golf and 118 social; they were competing with other clubs in the metro area that were more recently remodeled; the Club membership and the HOA membership voted in favor of the proposed project; he showed renderings of the proposed new Pro Shop, entry experience, upper desk, and fitness area; they were planning the parking around possible future pickle ball courts; some of the parking calculations in the Code did not make sense; the Club had the current membership numbers for 40 years and had successfully managed parking; they were able to stagger the crowds for events such as Mother's Day and Father's Day; they wanted to be a good neighbor to the HOA and were willing to make the proposed changes. Jim Perry, representative of Glenmoor Country Club and resident of 65 Glenmoor Drive, explained the proposed project did not add people but rather improve the facility; they had removed some parking spaces from the main parking lot sO they could fit the potential future pickle ball courts; they added parking spaces to Tract B to compensate; there were 21 spaces for employees to park on Glenmoor Drive; the Club believed they owned the south side of Glenmoor Drive; the street was about 32 feet wide; parking on January 21, 2025 City Council Minutes Page 7 of 16 RECORD OF PROCEEDINGS the south side left about 26 feet for traffic which seemed to work; the Club did not include the 41 spaces along the street in their parking calculation but they could have; the lots extended into the golf course; historically the south side of Glenmoor Drive had been used for overflow parking, but the Club's special events required more parking; typically cars parked on the west side of Glenmoor Circle and further east on Glenmoor Drive; Labor Day was their largest event because they did fireworks; the Police Department helped with traffic; the Club hired a professional parking company; the most people the Club could accommodate at one time was about 400 people, or 200 people for an event with a meal like Mother's Day; according to the HOA declaration the HOA regulated parking on all the streets not owned by the Club; there were currently no parking restrictions in the neighborhood; residents could go to the HOA and ask for a change; the clubhouse would be closed during construction, there would be a mobile kitchen and snack bar by the pool, and the halfway house on the golf course; he showed more images of the proposed renovations; construction was planned to begin as soon as approved by the City and the clubhouse was planned to reopen for Memorial Day 2026. Mayor Brown invited questions from Council. Councilor Robinson asked for clarification of the portion of the road owned by the Club as opposed to the HOA. Mr. Perry replied the lot line went through the middle of the street, and additionally the Club owned Tract C on the north side of the street, across from the clubhouse, SO along that property line the Club owned the entire street; it was about 41 spaces. Councilor Robinson asked if the Club had had success with employees carpooling in the past. Mr. Perry replied during special events employees parked in the maintenance facility and were shuttled down; the golf operations employees always parked at the maintenance facility. Councilor Robinson asked if the Club already had arrangements for off-site parking. Mr. Perry replied the Club had not yet determined where the off-site parking would be located; the HOA parking was currently open parking. Councilor Heller asked if there had been any consideration by the Club to lower the number of attendees allowed at the special events. Mr. Perry replied there was only a small handful of residents who complained about parking; those residents complained about people walking on their grass, leaving trash, and being rude; there would always be a little of that with large events; the residents closest to the clubhouse were the most impacted but they also had the benefit of being able to walk to the clubhouse; he was not aware of any safety incidents due to parking. Mayor Pro Tem Hoellen asked if Mr. Perry believed the complaints being made regarding parking issues were legitimate. Mr. Perry replied they were not; during the Labor Day event last year the parking on both sides of the street reduced the street to one lane for traffic; there had been an emergency during their Labor Day event, an ambulance had come in, there had been no problem even with parking on both sides of the street. Mayor Brown opened the Public Testimony portion of the Public Hearing. Bill Atkinson, 66 Glenmoor Drive, stated he and his wife had been residents of Glenmoor for 25 years and members of the Club; had raised their two daughters there; were very active in the Club; he had served on both the board of the Club and the board January 21, 2025 City Council Minutcs Page 8 of 16 RECORD OF PROCEEDINGS of the HOA; they had always had a very open and collaborative relationship going both ways; there was a homeowner designated on the Club board; they were very excited about the renovations and hoped their home values appreciated accordingly. Brian Becker, 24 Glenmoor Drive, stated he was four houses away from the clubhouse; had been a resident there for five years; was on the board of the Club; had three kids who had grown up in the Club; the board did a parking study to make sure the parking requirements were met; he believed they were; parking on both sides of the street concerned him and many other people; the Club agreed to use a parking service to make sure that did not happen; he supported the application. Brad Manley, 1505 East Tufts Avenue, stated he was a previous board member and was now on the project planning committee; there were a lot of grey lines between what was related to the application and what was a point of contention between the Club and HOA; he agreed there had always been very open communications between the Club and HOA; they could work out any issues; those issues should be kept separate from the application. Robin Gear, 75 Glenmoor Drive, stated she was on the HOA and was on the new membership committee at the Club but was not here in either of those capacities; she was here as a homeowner; she joined the Club in 2011 and moved into the neighborhood in 2019; she lived on the Club; she voted for the construction; the clubhouse was already closed; there were still 255 parking spaces; the more the start of construction was delayed the more expensive the project would be and residents might get assessments; this was a great project and would increase the value; it was good for the entire City. Doug McDonald, 18 Glenmoor Drive, stated he had been a developer for 30 years; he did not represent the HOA and was speaking as an individual homeowner, experienced real estate professional, and member of the HOA's capital infrastructure committee; he voted for the clubhouse renovation; he had no interest in delaying approval or increasing costs; he and many homeowners had concerns with the application based on fire life safety concerns and quality of life impositions; 50% parking variances were usually reserved for sites with unique physical impediments; the application placed little emphasis on mitigation efforts; the applicant had not provided any parking plan outlining efforts to operate the Club during and after construction; there were concerns if the applicant had provided parking locations meeting the City's development standards; there were life safety concerns with parking on both sides of the street; he requested a survey of the roads with consideration for the City's parking width requirements and have South Metro review the survey; he experience unkind treatment, attempted intimidation, and apparent defamation from representatives of the applicant; he hoped a binding development agreement with necessary protections would be considered by Council. Michael Otte, 2 Glenmoor Circle, stated he was a vocal opponent of pickle ball courts because of the noise pollution that would asymmetrically be a burden on 1, 2, and 3 Glenmoor Circle; parking had been a problem; he agreed parking should not be removed; people had parked in front of his house, left trash, and driven over his lawn; the Club had made a good effort over the last year of at least putting cones up; Glenmoor Circle was the main thoroughfare SO even if Club parking was on just one side of the street, both sides were needed for parking for residents' contractors, lawn care, etc; keeping all the current parking on the main lot would help eliminate a lot of problems; Tract B had never been used for parking; he supported the application and recommended the amendment for parking. Mayor Brown closed the Public Testimony portion of the Public Hearing. Mayor Brown noted at the bottom of the second page of the Kimley Horn report which was Exhibit C to the staff memo it stated the number of parking spaces at the clubhouse would remain the same at 224 spaces, a few parking spaces would be removed from January 21, 2025 City Council Minutcs Page 9 of 16 RECORD OF PROCEEDINGS the tennis court area, and a few spaces would be added to the maintenance staff area, overall retaining the net number of 255 existing parking spaces; that was not accurate; she did not understand the parking spaces at the tennis courts being included in the requirements and she did not understand them being counted in meeting those requirements because they are far from the clubhouse and not adjacent to the site that was being amended; if the six spaces required because of the tennis courts were removed from the required number of spaces, and if the ten spaces provided at the tennis courts were removed from the parking plan, that resulted in a 52% reduction in parking which was above the threshold of 50% allowed by the Code. Councilor Maguire asked about the current number of spaces at the maintenance facility and the tennis courts. Director Workman confirmed there were currently 21 spaces at the maintenance facility and 10 spaces at the tennis courts. Mayor Brown questioned allowing parking spaces far away from the main building to be counted towards the parking required for the main building. Councilor Robinson asked ift the Club had evaluated turning one of the existing tennis courts into a pickle ball court or adding a pickle ball court next to the existing tennis courts. Mayor Pro Tem Hoellen indicated Council was not considering pickle ball courts as part of this application but questioned why the Club was removing parking spaces from the main lot since they had no guarantee that Council would approve a future pickle ball court at that location. Councilor Maguire noted the Club proposed added parking at the neighboring site. Mr. Wippley stated the Club did not want parking to preclude them from applying for pickle ball courts in the future SO they were taking care of the parking now. Mayor Pro Tem Hoellen asked if the Club had had an official review of the plans and discussion with the HOA as an organization to work things out together. Mr. Perry replied they had; he and Mr. Wippley had presented to the HOA membership; he had also met personally with the HOA. Councilor Heller noted South Metro had indicated the application conformed to their requirements; he asked if South Metro had specifically looked at the egress issue to confirm there was enough room for emergency vehicles when on street parking was used. Director Workman replied he did not know if South Metro had specifically reviewed the widths of the street when they had reviewed the application; it was an existing condition that presumably had been reviewed by the fire district over the last 40 years. Councilor Heller added South Metro might not be aware of the parking on both sides of the street. Mayor Brown asked for a motion. Mayor Pro Tem Hoellen moved to approve Resolution 9, Series 2025; a resolution approving a Site Plan Amendment for clubhouse renovations, including a parking reduction, at the Glenmoor Country Club located at 110 Glenmoor Drive. Councilor Heller seconded the motion. Mayor Brown invited discussion on the motion. January 21, 2025 City Council Minutes Page 10 of16 RECORD OF PROCEEDINGS Councilor Fisher noted Council had heard from people who were on the HOA and in support of the application and who were on the HOA and were opposed to the application; it would be difficult for Council to take the complaints about parking on the street into consideration for the application. Councilor Robinson indicated the issue was around parking; removing parking for potential future pickle ball courts was inconsistent with the current application; he would view the current application differently if those 21 spaces were included in this application and the parking was delt with as part of a potential future application for pickle ball courts; he was in support of the renovation but was sensitive to the concerns about parking from the HOA; having an additional 21 spaces at the main lot could relieve a lot of those concerns. Mayor Pro Tem Hoellen agreed with Councilor Fisher; the issues between the Club and HOA were not Council's concern although they knew iti impacted the community and they liked to see resolution; the City had criteria and from the analysis the Club had met the criteria; Council had asked questions and they had been answered adequately; he agreed with Councilor Robinson that it did not make sense to remove parking from the main lot for a potential future pickle ball court when parking was the main issue; the parking reduction should be the minimum necessary in order to achieve the renovations; he agreed with Councilor Heller about safety concems with parking on both sides of the street; he agreed it was not directly related to the application but he struggled with that. Mayor Brown clarified the conditions had been met only if Council approved the requested discretionary parking reduction; for land use applications when the conditions were met the application was a property right and it was not within Council's discretion to deny the application; in this case the parking requirement was not met and the parking reduction was completely discretionary. Mayor Pro Tem Hoellen agreed. Councilor Heller noted the requested parking reduction was the same as it had been; the renovations were not adding density that corresponded to parking; he questioned if the additional parking proposed in Tract B would be eliminated if the 21 parking spaces in the main lot were kept instead of being removed for a potential future pickle ball court; Mayor Brown clarified the application proposed an increase in the percentage of the parking reduction, although the total number of parking spaces would remain the same, because the total number of required parking spaces was increased by the additional square footage being added. Councilor Heller asked what problem Council would be solving by requiring the 21 parking spaces in the main lot were kept instead of being removed for a potential future pickle ball court; day to day there was no parking problem; it did not seem that adding 21 spaces would solve the special event parking issues, when there was parking on both sides of the street. Mayor Brown noted Council had approved parking reductions in the past; no one ever agreed with the calculation formula in the Code; even if membership was not being increased now it could be in the future; it was difficult to reconcile an increased parking reduction request when the applicant had the availability for more parking spaces. Councilor Maguire noted the number of spaces required by the Code if no parking reduction was given was 469; the application proposed 255 spaces which was the same number as current day; the Club was asking for a 46% reduction; some of the spaces were at the tennis court and the maintenance facility, and some people played tennis and parked at the courts and some employees parked at the maintenance facility; she was not convinced it was Council's s role to be involved in where on the site the various January 21, 2025 City Council Minutes Pagel 11 of 16 RECORD OF PROCEEDINGS parking spaces were located; Council's role was to determine if the number of parking spaces provided was adequate. Mayor Brown replied Council could make suggestions and had in the past; the question was if a 46% parking reduction was appropriate when a lower parking reduction was possible. Councilor Maguire agreed; the Club had laid out a rational analysis of why a 46% parking reduction was appropriate; her only concern was if membership were to increase; regarding parking on the street, the Club had agreed for large events to have a professional parking service on site sO that double parking did not happen. Mayor Pro Tem Hoellen agreed, but there was no right to a 50% parking reduction; he always looked for the minimum amount of reduction or variance that satisfied the requirements and the need. Councilor Maguire noted the Club was not removing the 21 spaces, only moving them to Tract B. Mayor Brown replied the Club was required to have about 20 additional spaces with the new square footage, sO if the 21 spaces in the main lot were to remain then the percentage of the parking reduction would remain the same rather than getting bigger. Councilor Robinson stated he was sensitive to the concerns about parking expressed by the public tonight; ifi in the future the Club changed one of their tennis courts into a pickle ball court that would not change the parking needs, rather than planning to add a pickle ball court where there were currently parking spaces; having 21 more parking spaces was the prudent thing to do. Mayor Brown invited an amendment to the motion. Councilor Robinson moved to amend the resolution to approve the site plan with the condition that the 21 parking spots proposed to be removed from the main parking facility for potential future recreation activity remain on the main parking facility. Mayor Pro Tem Hoellen seconded the amendment to the motion. Mayor Brown invited discussion on the amendment to the motion. Councilor Heller asked about parking on both sides of the road. City Manager Cramer indicated if South Metro Fire Rescue determined those parking spaces were not allowed it would be between South Metro and the HOA to resolve. Councilor Heller asked if staff could let South Metro know about the issue. City Manager Cramer agreed but noted that would not be part of the application process. The amendment to the motion failed 2 yes to 3 no. Mayor Brown called for a vote on the main motion. The motion passed 4 yes to 1 no. Mayor Brown closed the Public Hearing at 10:23 PM. January 21, 2025 City Council Minutes Page 12 of16 RECORD OF PROCEEDINGS Item 10c. Resolution 10, Series 2025; Amending the City Council Liaison Program Policy Clerk Gillespie presented suggested amendments to the program based on the discussion at the last meeting. Councilor Maguire suggested creating a new category of liaisons for Special Projects and creating a Quincy Farm liaison under that category. Mayor Pro Tem Hoellen agreed and proposed language amendments to the introductory paragraph and a new Special Projects section. Council agreed with the proposed language. Council discussed amendments to Section 5.b regarding communications with boards, commissions, and committees. Councilor Robinson moved, seconded by Mayor Pro Tem Hoellen, to approve Resolution 10, Series 2025; amending the City Council Liaison Program Policy as discussed. The motion passed unanimously. Item 10d. City Council Liaison Assignments Discussion Mayor Brown agreed with Councilor Heller's suggestion at the last meeting of including a new Council member. Councilor Maguire moved, seconded by Councilor Heller, to create a special project for Quincy Farm and appoint Earl Hoellen as the primary liaison and Karen Fisher as the secondary liaison. The motion passed unanimously. RECESS OF THE CITY COUNCIL TO CONVENE AS THE CHERRY HILLS VILLAGE CHARLOU PARK 3RD FILING GENERAL IMPROVEMENT DISTRICT BOARD Mayor Brown recessed the City Council meeting and convened the meeting of the Cherry Hills Village Charlou Park 3rd Filing General improvement District Board. MEETING OF THE CHERRY HILLS VILLAGE CHARLOU PARK 3RD FILING GENERAL IMPROVEMENT DISTRICT Chair Brown called the meeting to order at 11:08 PM. ROLL CALL OF MEMBERS The City Council for the City of Cherry Hills Village serving ex-officio as the Board of Directors of the Cherry Hills Village Charlou Park 3rd Filing General Improvement District: Mayor Katy Brown, Mayor Pro Tem Earl Hoellen, Councilors Doug Robinson, Dave Heller, Susan Maguire, and Karen Fisher were present on roll call. Absent: Councilor Robert Eber. Also present were the administrative staff of the City serving as the administrative staff of the GID: City Manager Chris Cramer, City Attorney Kathie Guckenberger, Deputy City Manager/Public Works Director Jay Goldie, Community Development Director Paul Workman, Police Chief Jason Lyons, Finance Director Doug Farmen, Parks Project and Operations Manager Emily Black, and City Clerk Laura Gillespie. January 21, 2025 City Council Minutes Page 13 of 16 RECORD OF PROCEEDINGS CONSENT AGENDA Board Member Maguire moved, seconded by Vice Chair Hoellen, to approve the following items on the Consent Agenda: 13a. Approval of January 7, 2025 Minutes The motion passed unanimously. ITEMS REMOVED FROM THE CONSENT AGENDA None. UNFINISHED BUSINESS None. NEW BUSINESS None. ADJOURNMENT The Charlou Park 3rd Filing General Improvement District Board meeting adjourned at 11:09 PM. MEETING OF THE CHERRY HILLS VILLAGE SOUTHMOOR CIRCLE AND HUDSON PARKWAY GENERAL IMPROVEMENT DISTRICT Chair Brown called the meeting to order at 11:09 PM. ROLL CALL OF MEMBERS The City Council for the City of Cherry Hills Village serving ex-officio as the Board of Directors of the Cherry Hills Village Charlou Park 3rd Filing General Improvement District: Mayor Katy Brown, Mayor Pro Tem Earl Hoellen, Councilors Doug Robinson, Dave Heller, Susan Maguire, and Karen Fisher were present on roll call. Absent: Councilor Robert Eber. Also present were the administrative staff of the City serving as the administrative staff of the GID: City Manager Chris Cramer, City Attorney Kathie Guckenberger, Deputy City Manager/Public Works Director Jay Goldie, Community Development Director Paul Workman, Police Chief Jason Lyons, Finance Director Doug Farmen, Parks Project and Operations Manager Emily Black, and City Clerk Laura Gillespie. CONSENT AGENDA Board Member Maguire moved, seconded by Vice Chair Hoellen, to approve the following items on the Consent Agenda: 20a. Approval of January 7, 2025 Minutes The motion passed unanimously. ITEMS REMOVED FROM THE CONSENT AGENDA None. January 21, 2025 City Council Minutes Page 14 of 16 RECORD OF PROCEEDINGS UNFINISHED BUSINESS None. NEW BUSINESS None. ADJOURNMENT The Southmoor Circle and Hudson Parkway General Improvement District Board meeting adjourned at 11:09 PM. REÇONVENE THE CITY COUNCIL MEETING The City Council meeting was reconvened at 11:09 PM. REPORTS Mayor Mayor Brown asked the Planning and Zoning Commission to consider the Municipal Code parking requirements. Mayor Pro Tem Hoellen added the Municipal Code section on correcting an error on the zoning map. Staff clarified that they would work with a professional consultant to get more contemporary numbers to start the conversation with the Planning and Zoning Commission; and that the review was of parking requirements for all non-residential uses in the City. Mayor Brown agreed; she added there was the outstanding review by the Planning and Zoning Commission of fencing related to state highways. Mayor Pro Tem Hoellen asked what body would hear an appeal if Council rejected a site plan amendment. Director Workman replied it would be the District Court; the Board of Adjustment and Appeals heard appeals for administrative decisions. Members of City Council Councilor Heller had no report. Mayor Pro Tem Hoellen had no report. Councilor Maguire asked Deputy City Manager/Director Goldie to make sure HR Green spoke about mid spectrum C band technology when the issue of cell coverage returned to Council. Council agreed they wanted the consultant to directly address the issues brought up by residents during audience participation; they wanted to revisit the criteria that were provided to the consultants initially; they wanted more information on mandatory collation. Staff noted HR Green's contract was complete so the City would have to enter into a new agreement ift they wanted the contractor to continue work; tonight's study session was a presentation oft the final report and not a continuation of work; if a Council member wanted to meet with Mr. Behr's anonymous expert they could invite Deputy January 21, 2025 City Council Minutes Page 15 of1 16 RECORD OF PROCEEDINGS City Manager/Director Goldie to the meeting; staff would work with the Mayor and Mayor Pro Tem to set a date to bring the cell coverage issue back to Council; any change to the criteria would at minimum require a re-evaluation of the study if not a new study. Councilor Maguire continued her report by proposing Council discuss at a future meeting allowing either periodic hybrid or periodic remote meetings. Councilor Robinson reported he had attended the Opioid Council meeting. Councilor Fisher reported she had a transition meeting with Councilor Maguire and staff for the Village Crier; she thanked Director Farmen for serving the City and wished him best of luck in his new position. Director Farmen thanked everyone and thanked Council for allowing him to serve as Finance Director for this wonderful community. City Manager and City Staff City Manager Cramer thanked Director Farmen for all of his contributions and work. City Attorney City Attorney Guckenberger had no report. ADJOURNMENT The meeting adjourned at 11:40 PM. (SEAL) llilun UaS Kathleen Brown, Mayor doua Blin Laura Gillespie, City Clerk January 21, 2025 City Council Minutes Page 16 of16