MAYOR ALDERMAN Marion Bishop Larry Sawyer Laura Almond MAYOR PRO-TEM Kelli Tudyk Kara Gilliland S AISHD 62 Les McDaniel SPECIAL CALLED MEETING OF THE LLANO CITY COUNCIL CITY HALL, 301 WEST MAIN STREET, LLANO, TEXAS 4:30 P.M. TUESDAY MAY 14, 2025 AGENDA This notice is posted pursuant to the' Texas Open Meetings Act. All agenda items are subject to action. The City Council reserves the right to meet in a closed session on any agenda item should the need arise and ifapplicable pursuant to authorization by Title 5, Chapter 551, of the Texas Government Code. A. CALL TO ORDER B. RECOGNIZING OUTGOING COUNCIL MEMBERS Marion Bishop C. PUBLIC COMMENTS CONCERNING MATTERS NOT ON THE AGENDA (Visitors shall be limited to no more than (3) three minutes to address the Council or at the discretion of the mayor) In accordance with Section 551.042 of the Texas Government Code, an inquiry made at a meeting shall be conducted as follows: (a.) Ifat a meeting of a governmental body, a member of the public or the governmental body inquiries about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to: 1. A statement of specific information given in response to the inquiry; and 2. A recitation ofexisting policy in response to the inquiry; and (b.). Any deliberation of or a decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting. D. REGULAR AGENDA ITEMS 1. Discussion and possible action on the approval of Resolution R-2025-13 canvassing the returns and declaring the results of the General Election held on May 3, 2025. Kim Wagner, City Secretary 2. Swear in the newly elected mayor. Kim Wagner, City Secretary 3. Swearing in of newly elected council members. Laura. Almond, Mayor 4. Discussion and possible action regarding the appointment of an individual to fill the vacant City Council Member position until the expiration of the current term. Kim Wagner, City Secretary 5. Swear in the newly appointed City Council Member. Laura Almond, Mayor 6. Discussion and possible action on the selection of Mayor Pro-Tem for the term ending May 2026. Kim Wagner, City Secretary E. EXECUTIVE CLOSED SESSION 1. The City Council will convene into Executive Session in accordance with the Texas Government Code Section 551.074 Personnel Matters, to deliberate the appointment, employment, performance evaluation, duties, compensation, discipline and/or dismissal ofthe City Manager. F. EXECUTIVE OPEN SESSION 1. The City Council will reconvene into Open Session for discussion and possible action concerning the appointment, employment, performance evaluation, duties, compensation, discipline and/or dismissal of City Manager. 1 ADJOURNMENT Ifduring the course ofthe meeting and discussion ofany items covered by this notice, City Council determines that a Closed or Executive session oft the Council is required, then the such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Section 551.071 = consultation with counsel on legal matters; 551.072 = deliberation regarding purchase, exchange, lease or value of real property; 551.073 = deliberation regarding a prospective gif; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 = implementation ofsecurity personnel or devices; 551.087 - deliberation regarding economic development negotiation; Sec. 551.089 deliberation regarding security devices or security audits; and/or other matters as authorized under the Texas Government Code. Ifa Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session to take action, ifnecessary, on the items addressed during Executive Session. Although a quorum oft the members ofother Boards or Commissions, may or may not be in attendance, this notice is being posted to meet the requirements of the Texas Open Meetings Act and subsequent opinions of the Texas Attorney General's Office. In compliance with the Americans with Disabilities Act, the City of Llano will provide reasonable accommodations for persons attending City Council meetings. To better serve you, requests should be received 48 hours prior to the meetings. Please call 325-247-4158 Ext. 107. 1, Kim Wagner, City Secretary, do hereby certify that a copy of the May 14, 2025, Llano City Council agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.CiyolLlano.com, in compliance with Chapter 551, Texas Government Code and remained posted continuously for at least seventy-two (72) hours preceding the scheduled time of said Meeting. Whg 5-9-25 3.40pr Kim Wagner, TRMC Cily Secretary Date and Time Posted City Council Agenda Date: 05/14/2025 9 Agenda Item: D1 Item/Subject: Discussion and possible action to approve Resolution No. R-2025-13 canvassing the returns and declaring the results of the General Election held on May 3, 2025. Background/History: Council took action ordering and calling for a general election for the City of Llano on May 03, 2025 for the purpose of electing one (1) Mayor, two (2) Councilmembers, and authorized contracting with Llano County Elections Administrator for Election Services. As per Chapter 9, Section 9.42 of the Texas Municipal Election Law Manual, the canvassing is the official tabulation oft the election results. In a City Election, there is only one canvass, made by the City Council [EC $67.002], and the local canvass is also the final canvass. For purposes of canvassing a City Election, only two members of the City Council are needed to constitute a quorum [EC $57.004 (a). For elections held on a May uniform election date, the canvassing of the votes should not be made later than the 11th day after an election day, but it may be made as early as the third day after election day, provided there are no unprocessed provisional ballots and no unreturned out-of- country ballots, then the canvass may be made. The City Council serving as the canvassing authority for City Elections, prepares the tabulations stating the total number of votes received in each precinct and the sum of the precinct totals for each candidate. Staff asks Council's approval of this Resolution No. R-2025-13 canvassing the returns and declaring the results of the City's General Elections held on May 3, 2025, for the office of one (1) Mayor, and two (2) Councilmembers. Associated Information: none Agenda Item #D1 RESOLUTION NO. R-2025-13 RESOLUTION CANVASSING MAY 3,2 2025, ELECTIONS WHEREAS, the City Council of the City ofLlano, Texas (the "City") duly authorized an election to be held within the City ofLlano, for the purpose of submitting to the resident qualified electors of the City to elect: (3) Aldermen /Alderwomen; and WHEREAS, the election officers who held said elections have duly delivered to this City Council the elections returns. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LLANO: Section 1. Findings It is officially found and determined that said elections were duly ordered, that proper notice thereof was duly given, that proper election officers were duly appointed prior to said elections, that said elections were duly and lawfully held, that due returns of the results of said elections have been made and delivered and that this City Council has duly canvassed said returns, all in accordance with the law and the Order calling said elections. Section 2. Results Declared It is officially found and determined that the following votes were cast at said elections for the purpose of election of (3). Aldermen/Alderwomen by the resident qualified electors of the City who voted at said elections: MAYOR Laura Almond 264 Marion Bishop 256 ALDERMEN/ALDERWOMAN Kara Gilliland 337 Larry Sawyer 291 That Laura Almond was duly elected to Mayor and Kara Gilliland and Larry Sawyer were duly elected Alderwoman/man. Section 3. Public Meeting It is further found and determined that in accordance with the order ofthis governing body the City Secretary posted written notice oft the date, and place convenient to the public and subject, and said have been posted and remain posted continuously for at least 72 hours prior proceeding the date of this meeting. A copy of the returns of said posting shall be made part of this meeting and shall be made part thereof for all intents and purposes. PASSED AND APPROVED this the 14th day ofl May 2025 Marion Bishop, Mayor ATTEST: Kim Wagner, TRMC, City Secretary CERTIFICATE FOR RESOLUTION THE STATE OF TEXAS S COUNTY OF LLANO S CITY OF LLANO S I, the undersigned City Secretary ofthe City ofLlano, Texas, hereby certify as follows: I. The City Council of said City convened at a SPECIAL MEETING ON THE 14TH DAY OF MAY 2025, at the regular meeting place thereof, and the roll was called of the duly constituted officers and members of said City Council, to wit: Marion Bishop, Mayor Kara Gilliland, Alderwoman Laura Almond, Alderwoman Larry Sawyer, Alderman Les McDaniel, Alderman Kelli Tudyk, Alderwoman and all of the said persons were present; thus, constituting a quorum. Whereupon, among other business, the following was transacted at said meeting: a written. RESOLUTION CANVASSING ELECTION RETURNS OF THE SPECIAL ELECTION was duly introduced for consideration by the said City Council. It was then duly moved and seconded that said Resolution be passed; and, after due discussion, said motion, carrying with it the passage of said Resolution, prevailed and carried by the following vote: AYES: NOES: ABSTENTIONS: 2. A true, full and correct copy ofthe aforesaid Resolution passed at the meeting described in the above and foregoing paragraph is attached to and follows this Certificate; said Resolution has been duly recorded in the official minutes of said City Council; the above and foregoing paragraph is a true, full and correct excerpt from said minutes of said meeting pertaining to the passage of said Resolution; the persons named in the above and foregoing paragraph, at the time of said meeting and the passage of said Resolution, were the duly chosen, qualified and acting officers and members of said City Council as indicated therein; each of said officers and members was duly and sufficiently notified officially and personally in advance, of the time, place and purpose of the aforesaid meeting and that said Resolution would be introduced and considered for passage at said meeting, and each ofsaid officers and members consented in advance to the holding ofsaid meeting for such purpose; and said meeting was open to the public, and public notice of the time, place and purpose of said meeting was given, all as required by Tex. Gov't Code Ann., Ch. 551. SIGNED AND SEALED this May 14, 2024 Kim Wagner, TRMC, City Secretary Llano County Elections Andrea Wilson, Election Administrator May 9, 2025 Kim Wagner, TRMC City Secretary 301 W MAIN LLANO, TX 78643 P- 325-247-4158 ext 107 1-3 325-247-4150 RE: Canvass Report for the May 3, 2025 Joint General Election Dear Ms. Wagner, Enclosed, please find the Cumulative, Precinct and Canvass Report for the City ofLlano Election. Of the 2,332 registered voters in the City ofLlano, 537 voters voted in the City ofLlano Election, representing 23.03% turnout. Ofthe ballots cast, 0 were Provisional Ballots. Absentee Ballots by Mail 22 Early Voting 398 Election Day 117 TOTAL BALLOTS COUNTED 537 Provisional Ballots 0 TOTAL BALLOTS RECEIVED 537 Ify you have any questions, please let me know. Kind Regards, - - ddualoaro Andrea Wilson Llano County Elections Administrator Enclosures - OUNTN, City of Llano Canvass Report Official Results Llano County Registered Voters 537 of 2,332-23.039 Election Results May 3, 2025 Joint General Election Precincts Reporting 2of2= 100.00% 5/3/2025 Run Time 10:48AM Run Date 05/06/2025 Page 1 Mayor - Vote for None or One Precinct 101 LLANO CITY 10 60. D0 410 LLANO CITY 262 252 514 17 22 394 115 531 2,322 22.87% Totals 264 256 520 17 22 398 117 537 2,332 23.03% 0 6 1o - UNTY, TEKAS LIIN Mme o alsl 6 City of Llano Canvass Report Official Results Llano County Registered Voters 537 of2,332= 23.03% Election Results May 3, 2025 Joint General Election Precincts Reporting 2of2= 100.00% Run Time 10:48AM 5/3/2025 Run Date 05/06/2025 Page 2 Alderman - Vote for None, One or Two Precinct 101 LLANO CITY 3 2 10 60.00% 410 - LLANO CITY 288 331 619 443 22 394 115 531 2,322 22.87% Totals 291 337 628 446 22 398 117 537 2,332 23.03% " C < ) OUNTY, S dec & - XO City of Llano Canvass Report Official Results Llano County Registered Voters 537 of2,332= 23.03% Election Results May 3, 2025 Joint General Election Precincts Reporting Run Time 10:48AM 5/3/2025 2of2= 100.00% Run Date 05/06/2025 Page 3 *** End of report *** ) J - NS AD COI U INTY, A * - SA - 1d .. 9 City of Llano Cumulative Llano County Official Results Results Registered Voters May 3, 2025 Joint General Election 537 of 2,332= 23.03% Election Results Precincts Reporting 2of2- 100.00% 5/3/2025 Run Time 9:44AM Run Date 05/06/2025 Page 1 Mayor - Vote for None or One Choice Party Absentee Voting Early Voting Election Day Voting Total LAURA ALMOND 11 50.00% 200 51.41% 53 48.62% 264 50.77% MARION BISHOP 11 50.00% 189 48.59% 56 51.38% 256 49.23% Cast Votes: 22 100.00% 389 100.00% 109 100.00% 520 100.00% Undervotes: 0 9 8 17 Overvotes: 0 Alderman - Vote for None, One or Two Choice Party Absentee Voting Early Voting Election Day Voting Total LARRY SAWYER 10 52.63% 226 46.99% 55 42.97% 291 46.34% KARA GILLILAND 9 47.37% 255 53.01% 73 57.03% 337 53.66% Cast Votes: 19 100.00% 481 100.00% 128 100.00% 628 100.00% Undervotes: 25 315 106 446 Overvotes: 0 0 0 *** End of report *** - 11 ADN - UNTY. & * ludacl lyw LSA