CITY COUNCIL Powlett MEETING MINUTES T E X A Our Vision: A well-planned lakeside community of quality nelghborhoods, distinctive amenities, diverse employment, and cultural charm. Rowlett: THE place to live, work and play. Tuesday, April 15, 2025 7:00 P.M. Municipal Building - 4000 Main Present: Mayor Pro Tem Winget, Deputy Mayor Pro Tem Shinder, Councilmember Reaves, Councilmember Bowers, Councilmember Britton and Councilmember Schupp 1. CALL TO ORDER Mayor Pro Tem Winget called the meeting to order at 7:00 p.m. 2. EXECUTIVE SESSION There was no Executive Session. 3. RECONVENE INTO OPEN SESSION AND TAKE ANY NECESSARY OR APPROPRIATE ACTION ON CLOSEDIEXECUTIVE SESSION MATTERS No action taken. 4. PRESENTATIONS 4A. Presentation of Proclamation recognizing the week of April 13-19, 2025, as National Public Safety Telecommunicators Week. Deputy Mayor Pro Tem Shinder presented the Proclamation for National Public Safety Telecommunicators Week. 4B. Presentation of Proclamation recognizing April 23, 2025, as Administrative Professionals Day. Councimember Bowers presented the Proclamation recognizing April 23, 2025, as Administrative Professionals Day. 4C. Presentation of Proclamation recognizing May 4, 2025, as Firefighters Appreciation Day. Councilmember Schupp presented the Proclamation recognizing May 4, 2025, as Firefighters Appreciation Day. 4D. Presentation of the State of the City Video. Mayor Pro Tem Winget stated each year the State of the City gives us a chance to reflect on what we've accomplished and look ahead to the work that is still to come. It's a moment to pause and appreciate the progress we made together as a city through innovation, dedication, and community City of Rowlett 10815 partnership. This year's theme is Leveling Up Rowlett. He thinks that you will enjoy the creative way we highlighted our biggest achievements from 2024. From Infrastructure and Public Safety to Community Engagement, this video celebrates the people and departments that are powering our progress. Mayor Pro Tem Winget presented the video. He thanked the Creative Services team and Drew Rist. He is thankful to all of the staff that help pull together all of the information. There were a ton of statistics and facts about the city shared that's really important to get out and communicate. He thinks that it is important that people recognize all the good things that are happening in our community. Mayor Pro Tem Winget gave a special thanks to City Council for their support and work they do. Most importantly, he thanked all the citizens of our community. They are the ones that make all of this possible and none of it is possible without their support. 4F. Update from the City Council and Management: Financial Position, Major Projects, Operational Issues, Upcoming Dates of Interest and Items of Community Interest. Councilmember Britton provided the following announcements: CITY SECRETARY'S OFFICE - Are you ready for the May 3rd General and Special Elections? Early voting will begin on Tuesday, April 22 and will run through Tuesday, April 29. Election Day is Saturday, May 3. ECONOMIC & COMMUNITY ENGAGEMENT - Celebrate our planet at the Earth Day Celebration on Saturday, April 19, from 11 AM to 2PM. Due to inclement weather, the event has been moved to Gym A at the RCC. Be part of Rowiett's future at the Municipal Complex Groundbreaking on Saturday, April 26, from 11 AM to 1 PM at Herfurth Park. Join us for family-friendly activities and giveaways before the ceremony begins at 12 PM. Don't miss this exciting milestone for our community! Our next cultural series event takes place on Friday, May 2nd on the Downtown Green as Rowlett from 6 = 9 p.m. Join us for our First-Ever Cinco de Mayo Fiesta on the Green, where the flavors are bold, and the music is electrifying! Indulge in delicious, authentic cuisine from local vendors and dance the night away to a high-energy concert by Los Gran Reyes. Don't miss this unforgettable celebration of culture, food, and music! The next Savvy Seniors Seminar will take place on Friday, April 18th at 11 a.m. at the RCC, Room A. Guest speaker Niki Rocolico from Oxford Glen Memory Care will share insights on today's housing options for seniors and their families. LIBRARY - Celebrate 75 years of the Friends of the Rowlett Public Library at this special after- hours event on Saturday, May 3 from 6-8! This exclusive evening blends art, technology, and community spirit as we honor our dedicated Friends. Feel free to embrace the spirit of the Met Gala and don your finest attire, though all are welcome to join in this special celebration. Job interviews can be the most intimidating experience on the planet! Let the Library help with this process at their JobStart program. Learn interview preparation skills on Saturday, April 19 at 10 a.m. Clty of Rowlett 10816 Drop your paid eBook subscription and read from the Library's collection of eBooks with Libby, CloudLibrary, and Hoopla. When you're at the Library, be sure to visit the wonderful artwork on display from the Young Artist Exhibit sponsored by the Arts and Humanities Commission. Police 1 Join us for "Coffee with a Cop" at McDonald's, located at 8503 Lakeview Parkway, on April 23, 2025, from 8:00 a.m. to 9:00 a.m. This is a fantastic opportunity for you to connect with local law enforcement and share your thoughts, concerns, and ideas. Your voice matters, and together we can make our community safer and stronger. We look forward to seeing you there! Too often, unused prescription drugs find their way in the wrong hands. That's dangerous and often tragic. The DEA and the Rowlett Police Department are asking citizens from Rowlett to clean out their medicine cabinets and turn in, safely and anonymously, prescription drugs. A Rowiett Police Officer and members of VIPS will be at Rowlett Fire Station #1 (3900 Miller Road) on Saturday, April 26th, 2025, from 10:00 am to 2:00 pm, to assist citizens as they make a difference in our community and our environment. We will be on-site to safely dispose of those unused medications. NO sharp items (needles, lancets, EpiPens, etc.) will be accepted at this event. Municipal Court - The Court will be closed from 11:30 to 12:30 on April 30, 2025. Councilmember Reaves introduced the Featured Pet, Jay, this sweet girl shines on a leash and is longing for a place to call home. To meet Jay or one of her companions, please contact Animal Services at 972-412-6219 or come by the Shelter at 4402 Industrial St. from 10 am to 5 pm, Tuesday through Saturday. The animal shelter is currently at code red. This means that the kennels are full. All adoptions are $25 and include spay/neuter, microchip, and up-to-date vaccinations. 5. CITIZENS INPUT No Online Input Forms were received. Cecilia Motwani, Rowlett - Spoke regarding a community garden she wants the city to start and other programs for kids with Autism. Steven Maldonado, Rowlett - Spoke regarding funding Ibelong.art that is a 501(C)(3) program. He would like to have quarterly events and have the city approve of funding. Curtis Smith, Rowiett = Spoke regarding trash. He came to a meeting 8 days ago to complain about Republic. After hearing everything said at the meeting, he no longer has a problem with Republic. Susan Urrutia, Rowlett - Spoke regarding diversity. Today is Jackie Robinson Day. All baseball players are wearing the #42 to recognize Jackie Robinson. April is also Diversity Month. 6. CONSENT AGENDA 6C was removed from the Consent Agenda to be considered individually. 6A. Consider action approving the minutes. City of Rowlett 10817 Consider action to approve minutes from the following City Council meeting(s): March 31, 2025, City Council Work Session, and April 1, 2025, City Council Meeting. This item was approved on the Consent Agenda. 6B. Consider action approving annual maintenance payment to Tyler Technologies, Inc. Consider action to approve resolution authorizing annual maintenance payment to Tyler Technologies, Inc., in an amount not to exceed $112,600 for Enterprise Resource Planning (ERP) software suites, as allocated in the annual budget, and authorizing the City Manager to execute the necessary documents to continue these services. This item was approved on the Consent Agenda as RES-049-25. 6C. Consider action approving an Economic Development Incentive Agreement with Bowlarama of Texas, LLC. Consider action to approve resolution for an Economic Development Incentive Agreement with Bowlarama of Texas, LLC. Brittney Farr, Director of Economic and Community Engagement, presented this item. In late 2024, Bowlarama needed to replace their grease trap. Rowlett Code changes required the new trap to be installed outside and underground, raising the costs to $87,821.25. Bowlarama submitted their application for a grease trap rebate in the amount of $7,500 on February 21, 2025. On March 25, 2025, the Economic Development Advisory Board unanimously recommended City Council approval. Deputy Mayor Pro Tem Shinder stated she has no problem with this incentive. This company has done sO much for this city. Councilmember Britton stated they are a great partner with the City and Chamber of Commerce. A motion was made by Deputy Mayor Pro Tem Shinder, seconded by Councilmember Britton, to approve this incentive. The motion passed 6-0. This item was approved on the Consent Agenda as RES-050-25. A motion was made by Deputy Mayor Pro Tem Shinder, seconded by Councilmember Britton, to include all the preceding items marked as having been approved on the Consent Agenda. The motion passed 6-0. 7. INDIVIDUAL CONSIDERATION 7A. Consider action to approve a resolution authorizing the renaming of the Yellow Field at Rowlett Community Park to the Archer Hill Field. Brittney Farr, Director of Economic and Community Engagement, presented this item. In August 2024, the Parks & Recreation Advisory Board received a request to rename a baseball field in honor of a local youth. At its March 12, 2025, meeting, the Board unanimously voted to recommend City of Rowlett 10818 renaming the Yellow Field at Community Park to Archer Hill Field" for a minimum of 10 years and forwarding the request to City Council for consideration. Archer Hill (2017-2024) was a passionate oaseball player who courageously battled DIPG, a rare brain cancer. His family remains active in Rowlett's baseball and education communities and founded the Archer Foundation to support families facing DIPG/DMG. Naming the baseball field honors Archer's legacy, highlights his family's community impact, and raises awareness for DIPG. If approved signs will be produced and installed by Rowlett Public Works. Signs are to be installed at the backstop fence, 1st Base Dugout and 3rd Base Dugout. Deputy Mayor Pro Tem Shinder asked why only 10 years, why not permanently? Ms. Farr stated it can be permanent if that is what City Council wants. Mayor Pro Tem Winget requested to have some type of recognition as to why the field was named after Archer Hill. Put something on the Park's webpage. He also requested to add Section 3 to the Resolution with explanatory details and to change 10 years to permanent. A motion was made by Councilmember Schupp, seconded by Councilmember Bowers, to approve a resolution authorizing the renaming of the Yellow Field at Rowlett Community Park to the Archer Hill Field, with amendments to Section 1, 2, and 3 of the Resolution. The motion passed 6-0. This item was approved as RES-051-25. 7B. Conduct a public hearing regarding a request by Steven Reyes on behalf of property owner Raquel Sanchez to amend the Comprehensive Zoning Ordinance, Map and Plan of the City of Rowlett, Texas for an approximately 2.16 acre parcel out of the Henry H. Hall Survey, Abstract 633 in the City of Rowlett, Texas and being generally located on the northeast corner of PGBT and Flamingo Drive from Single Family-9 (SF-9) Residential District to Light Manufacturing (M-1) District. Kristoff Baurer, Deputy City Manager, presented this item. The property is located at 6006 President George Bush Hwy. The current zoning is Single Family-9 Residential District (SF-9). This is for a zoning change request and comprehensive plan amendment. The applicant intends to open a Contractor Shop at this location. On March 14, 2025, 12 notices were mailed to the addresses within 200 feet of the address, with one response in opposition to the zoning change. 45 notices were mailed on the same day, to the addresses within 500 feet of the address, with two responses in opposition to the zoning change. The Planning & Zoning Commission, at their March 25, 2025, meeting, voted 6-0 to recommend denial of the request. Deputy Mayor Pro Tem Shinder asked if there is another mechanism to restrict what can be put there or maybe do a PD. That is not what the applicant has applied for. Mayor Pro Tem Winget opened the public hearing at 8:18 pm. No one spoke for or against. Mayor Pro Tem Winget closed the public hearing at 8:18 pm. 7C. Consider action to approve an ordinance regarding a request by Steven Reyes on behalf of property owner Raquel Sanchez to 1) Rezone the subject property from Single Family-9 (SF-9) Residential District to Light Manufacturing (M-1) District; 2) Amend the Comprehensive Plan; and 3) Amend the official Zoning Map of the City. The property is located on the northeast corner of City of Rowlett 10819 PGBT and Flamingo Dr, consisting of 2.16-acres of the Henry H. Hall Survey, Abstract 633 in the City of Rowlett, Dallas County, Texas. Kristoff Bauer, Deputy City Manager, presented this item. Councilmember Schupp stated M1 is not appropriate here. He appreciates what the applicant is trying to do with this property, however, it is in a residential district. Applicant, Raquel Sanchez, stated they purchased the property four years ago with no intention of selling the property. This land will remain in her family for generations. They want to bring their HVAC business and have this as their headquarters and expand throughout the DFW Metroplex. They are currently in Garland and want to move to Rowlett. They have been in business for eleven years. They have grown each year and last year they brought in $2%4 million in revenue and are on track to doubling that this year. They are investing $30,000 a month in marketing. They are not looking to disrupt the neighborhood. The plan is to remodel the home into an office building with landscaping. They currently have six vans. The employees would come in the morning gather their supplies and leave for the day. Deputy Mayor Pro Tem Shinder asked if anyone had mentioned to her about requesting a PD. Ms. Sanchez stated they originally asked for a PD, however, Steven Reyes spoke to the city and was recommended to file for a M-1 zoning. She has spoken to the neighbors about their plans, and they did not have any concems with her business. They do not want to see a strip center or anything like that there. Councilmember Reaves stated he supports the business. What she is trying to do is perfect for that space, it is just the zoning that he has the problem with. He would support a PD. Mayor Pro Tem Winget asked the city attorney with regard to a potential denial of this item, he knows that there are restrictions on how soon after a denial that an applicant can bring back another request. Would this fall under that same restriction or would it be materially different? Ms. Thomas stated that it would be materially different, it would not be the same request. Councilmember Schupp asked how large a building she is looking to add for the HVAC supplies and how much concrete you are adding to the property. He would like to see some types of drawings. Mayor Pro Tem Winget suggested adjourning into the executive session to get a better understanding of the mechanism for this zoning. Mayor Pro Tem Winget adjourned the meeting into Executive Session at 8:30 pm. Mayor Pro Tem Winget reconvened the meeting at 8:40 pm. Mayor Pro Tem Winget stated that the neighboring properties are not conforming to the requested zoning of M-1. It is surrounded by residential on all four sides. This has all the classic symptoms of being a spot zoning case. He is not saying that it is or isn't, but it simply has those symptoms. A motion was made by Deputy Mayor Pro Tem Shinder, seconded by Councilmember Schupp, to approve this item. The motion failed 6-0. 7D. Consider action to approve a Warrant to allow for an existing 6-foot cedar fence on a corner lot facing Bob Lane and Edna Place on a property zoned Form-Based New Neighborhood (FB-NN) District, requested by property owner Ezra Auerbach. The approximately 0.207-acre lot is located about 1500' southwest of Merritt Road and Castle Drive, addressed as 3108 Bob Lane also described as Lot 9, Block B, of Merritt Village, in the City of Rowlett, Dallas County, Texas. City of Rowlett 10820 Kristoff Bauer, Deputy City Manager, presented this item. This request is to allow the property owner to keep an existing 6-foot cedar fence. The property in question is a corner estate lot, as designated in the approved development plan. A 6-foot-tall cedar fence, measuring 15 feet wide along Bob Lane and approximately 70 feet long fronting Edna Place, was constructed with approval from both the HOA and the city through an issued permit. The owner is requesting to keep the 6- foot cedar fence for privacy and security. According to the applicant, there is no privacy. First, from Castle, approximately 50% of the yard was visible due to a 42-inch wrought iron fence. Additionally, anyone driving or walking from Edna up to Castle had a clear view of the entire backyard, as well as into the living room and master bedroom. Lastly, because the home is built slightly above street level, any person could see in the entire home through the central windows. For these reasons the applicant is requesting to keep the 6-foot cedar fence constructed along Edna Place and Bob Lane. This item went before the Planning & Zoning Commission for consideration on March 25, 2025. The Planning & Zoning Commission recommended approval of the Fence Warrant on a 6-0 vote. Deputy Mayor Pro Tem Shinder asked if the fence obstructs the view of drivers or any safety issues. It does not. Councimember Reaves confirmed that the fence is on the Edna Place side. Councimember Schupp stated there are no other houses that have this type of board fencing on any corners. If this is approved, will this set a precedent for building privacy fences on corners that is in opposition to what the form-based code for the entire development? Mayor Pro Tem Winget stated that it doesn't set a legal precedent per se, but it might set a precedent for this council to make future approvals, should the request come before council. It would not make us; it might compel us to because the council has already approved one. The applicant, Ezra Auerbach, stated he is asking for permission to keep the fence. It was approved on November 8th! by his HOA, and on December 11th by the City of Rowlett Permitting Department. The fence was built for the sole purpose of security and privacy. According to Texas Senate Bill 1588 passed in 2021, a fence is a security measure. A 42-inch rod iron fence is not a security measure by any means. Individuals walking and driving from Edna Place towards Castle could see clearly through the master bedroom, bathroom, and living room at all hours of the day. The city granted approval of a single-family rental community, Oxen Free, next doori to his community. That community has an 8-foot cedari fence bordering his community and Castle. His fence does not take away from the neighborhood, it does not decrease the value of his property or property nearby, it is not an eyesore. It does not impede the flow of traffic or pedestrians and is on his property alone. He moved the fence to provide room on the sidewalk. They are not within the retaining wall, which the prior fence was in. He built the fence on the reliance of a city permit granted by the City of Rowlett. Mayor Pro Tem Winget stated there appears to be a wooden fence on the southwest and southeast side of the applicant's backyard. He asked Mr. Bauer when this particular issue came to the attention of city staff. Mr. Bauer stated after the fence was constructed. We recognized that the person who issued it, did SO in error. Mr. Auerbach stated that his fence was completed by January 3rd. The inspector came out the following week and that is when this came up. Mayor Pro Tem Winget stated SO you did everything you were supposed to do, you requested the permit in advance of the construction of the fence. He asked if they removed the existing iron fence that was there. Mr. Auerbach stated yes that the fence was removed, and it was part of the permit. Councilmember Bowers confirmed that the HOA did approve the fence. Councimember Schupp asked to see the HOA approval. Having the HOA approval is a game changer for him. Clty of Rowlett 10821 A motion was made by Deputy Mayor Pro Tem Shinder, seconded by Councilmember Britton, to approve this warrant to allow for an existing 6-foot cedar fence on a corner lot facing Bob Lane and Edna Place. The motion passed 6-0. This item was approved as RES-052-25. 7E. Consider action to approve a Development Plan with Warrants for the development of two (2) Commercial Retail buildings on a property zoned Form-Based Urban Village (FB-UV) District requested by Frederick Gatela, JR Eisenhour Consulting LLC, on behalf of property owner Global Investment Group INC. The property is located at the corner of Main Street and President George Bush Highway, addressed as 4800 Main Street, consisting of 3.576 acres, Block A, Lot 1, Downtown East Rowlett, in the City of Rowlett, Dallas County, Texas. Kristoff Bauer, Deputy City Manager, presented this item. This is a request for four Minor Warrants. The site location is 4800 Main Street at the corner of Main Street and President George Bush Hwy. This request is for the development of two (2) commercial retail buildings on property zoned as Form-Based Urban Village (FB-UV) District. Building 1 is proposed at 14,988 square feet and Building 2 at 19,899 square feet. The development plan includes several associated warrants. All access drives will require a Minor Warrant in order to maximize the number of access drive intersections along a Block Face. The minimum height is 2 stories except in a Transition area, which may be one story. A one-story building may be approved by a Minor Warrant as a unique condition in a larger development. The average block length will be 250-300 feet, average block length max 400 feet. Open Space and trails will be fronted by buildings to count toward the minimum Open Space requirement. The applicant should address landscaping items before final site development approval. This item went before the Planning & Zoning Commission for consideration on April 8, 2025. The Planning & Zoning Commission voted 4 to 2 to recommend approval of the request with staff recommendation to resolve all remaining landscaping comments and for full compliance with remaining open space standards. Councimember Britton asked the developer what type of businesses will be in the buildings. Shawn Chan, developer, stated they will be neighborhood services like dentist, medical practice, and restaurants. Councilmember Britton asked ifhe already had certain businesses lined up. Mr. Chan stated he has a coffee shop, donut shop, and a dentist. A motion was made by Deputy Mayor Pro Tem Shinder, seconded by Councilmember Bowers, to approve resolution approving the Minor Warrants. The motion passed 6-0. This item was approved as RES-053-25. 7F. Consider action to approve a resolution approving a Development Plan with Minor Warrants for the development of a 300-unit multifamily development on a property zoned Form-Based Urban Village (FB-UV) District requested by David Bond, Spiars Engineering and Surveying, on behalf of property owner OHT Rowlett I, LP. The property, consisting of 9.076 acres of the H. Van Tassell Survey, Abstract No. 1499 and a portion of Lot 2, Block A of the Kirby Elevated Tank Addition in the City of Rowlett, Dallas County, Texas, is generally located west of the President George Bush Highway and north of Miller Road, and is commonly known as 2 President George Bush Highway. City of Rowlett 10822 Mayor Pro Tem Winget recessed the meeting for a break at 9:13 pm. Mayor Pro Tem Winget reconvened the meeting at 9:22 pm. Kristoff Bauer, Deputy City Manager, presented this item. This request is to develop a 300-unit multifamily development on property zoned as Form-Based Urban Village (FB-UV) District, with several warrants associated with the development plan. The property is generally located west of the President George Bush Hwy and north of Miller Road, addressed as 2 President George Bush Hwy, consisting of 9.076 acres of land. The applicant is bringing forward this request for Minor Warrants to permit the deviations necessary to make the site developable. The first request for a Minor Warrant is for the average block length of 509.58 feet and maximum block length of 803.32 feet. Next is the request regarding minimum building height. They are requesting to have a one-story club house and fitness center, with all other buildings minimum two stories. The Open Space will not be fronted by the building but will meet all other Open Space requirements. Access drives are required to be approved by a Minor Warrant. They are not deviating from any standards regarding their access. This item went before the Planning & Zoning Commission for consideration on April 8, 2025. The Planning & Zoning Commission failed to approve the request with a 3-3 vote. Mayor Pro Tem Winget asked staff, why does our code require a Minor Warrant for all access drives? Is it to limit the number of access drives? Mr. Bauer stated they want to erisure that there is adequate access and safe access for development. Deputy Mayor Pro Tem Shinder asked about the minimum height requirement. In the last agenda item, the applicant made the building look taller than one story. Can it be done in this case as well? The applicant stated the building is 20 feet tall with vaulted ceilings. Councimember Schupp asked about the road to the south from the new municipal complex. There is a public road from the municipal complex that runs through this property to President George Bush Hwy. There's one in the center of this plan. Mayor Pro Tem Winget asked what type of impact the applicant would have if he followed the form-based code. The applicant stated they would consider a balance of best practices, the council's intent by way of the form-based code and the context of the site. With regard to the clubhouse, we don't need the second floor and don't want it. Ifwe have to create the second floor, then we feel that it would be a waste of resources. The applicant feels that these warrants would be a better product. A motion was made by Councilmember Bowers, seconded by Councilmember Reaves, to approve the Minor Warrants. The motion passed 5-1, with Councilmember Britton voting against. This item was approved as RES-054-25. 7G. Consider action to approve a Tree Removal Permit on a property zoned Planned Development (Ordinance No. 004-24) requested by Kimley-Horn, Tyler Scott, P.E, on behalf of property owner Texas Enterprise Rowlett LP. The property is located northwest of the cul-de-sac of Enterprise Drive, consisting of Lot 6, Block 1, Rowlett Business Park, a portion of Lot 3, Block 1, Boyd & Kneggs Business Park Replat, and Tract 6 of the U Matthusen Abstract 1017 also described as all of Tract 1 to the Doreen Sue Liuzzl & Doreen Sue Luizze Family Trust Inst. No. 201700024931, in the City of Rowlett, Dallas County, Texas. City of Rowlett 10823 Kristoff Bauer, Deputy City Manager, presented this item. The subject property is being prepared for the construction of a 70,000-square-foot industrial building. The property is located northwest of the cul-de-sac of Enterprise Drive. The applicant's Tree Preservation Plan identifies 48 trees on the property, with a proposal to remove 38 trees, 24 of which are protected under Section 77- 504.H.2.(a). However, the applicant removed these trees before approval of this request. Section 77-504.H.3.(c) of the Rowlett Development Code states the removal of more than 3 Protected Trees requires City Council action upon recommendation of the Planning & Zoning Commission. This request aligns with both the conceptual landscape plan from the zoning change and the approved landscape plan in the Site Development Plan. Minor adjustments were made to the originally proposed tree mitigation plan, specifically regarding the mitigation fee and the exclusion of trees located outside the property boundary that were mistakenly counted. This matter was resolved during the tree removal permit review. Trees proposed for removal were removed by the applicant before permit approval. The applicant initially applied for the permit on January 23, 2025. Staff later discovered the trees had already been removed and requested a new survey to compare the proposed and actual removals. The updated survey confirms the removals align with the original proposal. This item went before the Planning & Zoning Commission for consideration on April 8, 2025. The Planning & Zoning Commission recommended approval of the site development plan with warrants on a 5-1 vote. Deputy Mayor Pro Tem Shinder asked why the trees were removed. The applicant stated the contractor was aware that they needed to obtain the tree permit prior to removing the trees. They were prematurely removed a week prior to the Planning & Zoning Commission meeting. They are planting 182 caliper inches of canopy trees and 32 caliper inches of ornamental trees. A motion was made by Deputy Mayor Pro Tem Shinder, seconded by Councilmember Reaves, to approve the resolution granting the tree removal permit. The motion passed 6-0. This item was approved as RES-055-25. 7H. Consider action to approve a resolution authorizing the purchase and installation of solar streetlights along Lakeview Parkway and Rowlett and Dalrock Roads, from Fonroche Lighting America Inc., through a HGACBuy cooperative contract, for a price not to exceed $2,898,483; authorizing the City Manager or his designee to negotiate and the Mayor to execute the purchase contract and the City Manager to further execute any other necessary and related documents; and providing an effective date. Kristoff Bauer, Deputy City Manager, presented this item. The Rowlett voters passed a $3.15 million bond issue in 2024 to support installing street lighting on Lakeview Parkway and other major arterials if funding was available. TxDOT did not give permission to put the lighting in the median along Lakeview Parkway. The City has negotiated a contract with Fonroche to install solar streetlights along Lakeview Parkway and Rowlett and Dalrock Roads within the funding provided by this funding authorization. The next steps are to obtain Oncor cost estimate to remove 153 fixtures and execute a contract with Fonroche. Installation will focus on Hwy 66 first. Rowlett & Dalrock Road will go dark as Oncor removes existing fixtures. Fonroche reports the ability to install 20 to 30 units per day. City of Rowlett 10824 Mayor Pro Tem Winget asked about lighting near the screening wall that is just west of the bridge, will we be able to install lighting there. Yes, there will be lighting in front of the mural wall. Mayor Pro Tem Winget confirmed that the city does not have to obtain any right-of-way acquisitions. He also confirmed that this project does not conflict with the Oncor contract that was just signed. Councimember Britton asked about the capacity of the solar lighting. Fonroche takes 10 years of weather data and size the systems accordingly. So, if you have cloudy weather for multiple weeks, you are not going to lose light or light levels. Deputy Mayor Pro Tem Shinder asked how long it would be between the time that the lights were removed to the time the new lights are installed. It all depends on how long it takes Oncor to remove the lights. They are ready to go now. Deputy Mayor Pro Tem Shinder asked if the lights along Dalrock and Rowlett Roads would shine into the yards or windows of the nearby homes. They will not and they are dark sky certified. Councimember Reaves asked about traffic disruptions. The lights will be placed in the median and may have to block one lane in some areas. They will be cognizant of the time and traffic. A motion was made by Councilmember Britton, seconded by Councilmember Reaves, to approve a resolution authorizing the purchase and installation of solar streetlights along Lakeview Parkway and Rowlett and Dalrock Roads. The motion passed 6-0. This item was approved as RES-056-25. 71. Consider action to approve a resolution authorizing a Potable Water Supply Contract with North Texas Municipal Water District (NTMWD), at the contracted rates, for a period of twenty (20) years; authorizing the City Manager or his designee to execute the contract and all necessary and related documents; and providing an effective date. Kristoff Bauer, Deputy City Manager, presented this item. The City's potable water supply contract with North Texas Municipal Water District (NTMWD) expired May 3, 2024. The City has received a revised contract proposal from NTMWD. The proposed twenty (20) year service contract is a standard form contract that is the result of negotiations between the District and customer cities and organizations. Mayor Pro Tem Winget asked if any other cities have signed this contract yet. Mr. Bauer stated that we are the first. We are the first because we are the only one that is operating without a current contract. NTMWD have set forward a process where other cities can move to this contract and are expected to move to this contract over time. We're justi in a unique situation. Mayor Pro Tem Winget asked if the previous contract was codified within the language of the customer premium or was that somehow outside the scope of the contract? Mr. Bauer doesn't recall the language in the old contract related to a premium, restricting it or providing it. Councimember Reaves stated that they have reviewed all their options regarding water. We could not get water from the City of Dallas because we would have to install all the infrastructure and do significant design work. NTMWD is a better contract. He asked if we have our own ability to have conservation outside of NTMWD's conservation. Mr. Bauer stated we could. Deputy Mayor Pro Tem Shinder asked if this had to be signed now or can the new city council approve this. Is there an urgency in getting this signed. Mr. Bauer said that NTMWD wanted us to sign earlier than this. Councimember Bowers asked what prevents us from monitoring or cutting back water usage. We need an automated water system. Councilmember Bowers confirmed with Mr. Bauer that we are City of Rowlett 10825 looking to get that equipment. Councilmember Schupp stated staff has done a wonderful job negotiating. This has been a very complex contract, and we have spent hours upon hours of meetings on this. He doesn't believe that we need to wait to approve this contract. NTMWD doesn't have much more patience with us. Councilmember Bowers agreed with Councimember Schupp. Should we be looking at additional water storage? Can't answer that right now. Deputy Mayor Pro Tem Shinder asked if any idea on the costs of an automated system? Don't know. Mayor Pro Tem Winget asked how many supply lines we have coming into the city. There are three. He confirmed that we would need an automatic system for all three lines. Councilmember Bowers thinks that staff and council have looked at every option there is. We even went to the state legislature. She is very much in favor of moving forward with this. Councimember Reaves also thanked staff. It is confirmed that there is a premium cap of 2.8%. Regarding the premium cap, is there any expectation of when we will get there or if we will get there. Don't know when, it will depend on population growth. Mayor Pro Tem Winget this term is for 20 years, is this same term being offered to all cities. Iti is 20 years for all cities. This was a collective effort and was done as a coalition. He also asked about estimated costs of water tanks or towers. There are too many variables to answer this. You can do raised, on ground, or underground storage. Councimember Bowers stated that water is SO vital and with the amount of growth in North Texas and the state, NTMWD is being proactive in getting more water sources. A motion was made by Councilmember: Schupp, seconded by Councilmember Bowers, to approve a resolution authorizing a Potable Water Supply Contract with North Texas Municipal Water District (NTMWD), at the contracted rates, for a period of twenty (20) years; authorizing the City Manager or his designee to execute the contract and all necessary and related documents; and providing an effective date. The motion passed 6-0. This item was approved as RES-057-25. 8. MEMBERS OF THE CITY COUNCIL MAY REQUEST TOPICS TO BE PLACED ON AN AGENDA FOR A SUBSEQUENT MEETING. ANY DELIBERATION OR DECISION SHALL BE LIMITED TO A PROPOSAL TO PLACE TOPIC ON THE AGENDA FOR A SUBSEQUENT MEETING. Councimember Bowers stated the Library Board is scheduled to present at the next work session. She would like to have the librarian give an update on how the Executive Order signed by President Trump on April 13, 2025, to eliminate the, to the maximus extent, the Institute of Museum and Library Services and how that might impact our library. If she could share or provide any relevant information on the changes that we need to be aware of. Mayor Pro Tem Winget seconded that item. 9. ADJOURNMENT Mayor Pro Tem Winget adjourned the meeting at 10:39 pm. Nenoe Jeff Winget, Mayor Pro Tem Deborah Sorensen, City Secretary Approved on: May 6, 2025 City of Rowlett 10826