CITY OF CLEAR LAKE SHORES TEXAS MEETING MINUTES April 15, 2025 @ 6:30 PM These are the certified minutes of the Regular Meeting of the City Council for the City of Clear Lake Shores, County of Galveston, State of Texas, which was held on the above-mentioned date and time. 1. CALL TO ORDER & DETERMINATION OF QUORUM: Mayor Chronister called to order at 6:30 PM Present: Mayor Chronister, Mayor Pro Tem Fenwick, Councilman Terrell, Councilman Fisher, Councilman Waters, City Administrator Mike Kramm, Finance Director Cheryl Hunter, Chief David Donaldson, City Attorney Dick Gregg. Absent: Councilman Scanlon 2. PLEDGE OF ALLEGIANCE TO THE UNITED STATES OF AMERICA FLAG AND THE TEXAS FLAG: The mayor led the Pledge. 3. REPORTS FROM COUNCIL: Councilman Ed Waters: Look around the island for limbs and branches crossing power lines, and if any are found, contact Mike Kramm at City Hall to reach out to CenterPoint; Home Depot reached out and is looking to provide volunteer services for a veteran. Larry McCaslin at 905 Dogwood was mentioned, and 10 volunteers will be coming to their house to clean out, mulch, and plant flowers in the flower beds. Councilman Rick Fisher: No report Councilman Jeff Terrell: No report Councilman Alex Scanlon: Absent Mayor Pro Tem Amanda Fenwick: The Election coming up in May will have three propositions on the ballot that Clear Lake Shores voters need to get out and vote; Clear Lake Shores was recognized at the CCISD Partner Breakfast for their donation to the Leader in Me Program. The City was, given al baseball bat built and designed by a high school in the Leader in Me Program. Mayor Chronister: Cheryl Hunter has been working diligently on the boat ramp grant. We are almost ready to send the RFP. Mayor Pro Tem Fenwick mentioned that she has spoken with Rep. Greg Bonnen's office, and they are aware of this project and have asked questions about what stage we are in. They are supporting us in this. The Mayor has been in contact with County Commissioner Darrell Apfell and has been told that the bond on the ballot will help build the pedestrian bridge and fix the bridge itself with no cost to the city. Mr. Apfel is willing to come to CLS to speak to the citizens about the bond and answer any questions. Notice will put on the city website when this is scheduled; congratulations to Cheryl Hunter for winning the finance award on her budget for the second year in a row; will be attending two meetings at end of April for drainage of Clear Creek into Clear Lake that could affect CLS. 4. STAFF REPORTS: Chief David Donaldson: Special detail this week at Target for zero tolerance on theft. City Administrator Mike Kramm: See report attached 5. COMMITTEE REPORTS: Roads and Drainage: Still planning on Narcissus to be the next road for repair and maintenance; will be looking at several roads and determining which need overlay and maintenance. Parks: Meri Cooney reported that they have been working at Deep Hole Park with Public Works to get things ready for Sunrise Service; Also has added fresh soil in flowerbeds at the Clubhouse and the Pool area. Waterfront Compliance: No report Planning and Zoning: No report Zoning Board of Adjustments: Patrick Michaelski reported they will meet May 19th on a variance Request for 306 Maple. 6. CIVIC CLUB REPORT Joanna Vicenti - Children's Easter Egg Hunt is Saturday from 11:00 - 1:00 at. Jarboe Park; Easter Sunrise Service will be at 6:30 am at Deep Hole Park; Steak and Sinatra will be May 10th - tickets on sale soon; Civic Club is in need of a Vice President. 7. ECONOMIC DEVELOPMENT CORP. REPORT Thomas Haaland - Thanked Cheryl for helping with the boat ramp project; any development at 770 Marina Bay Drive has been placed on hold; doing some research on the 40 acres located behind Home Depot. 8. PUBLIC COMMENTS: At this time, any person with city-related business may speak to the City Council. If the topic of discussion is related to an item on the agenda, the comments may be made now or at the time the agenda item is discussed. If1 the topic of discussion is not related to an item on the agenda, the City Council cannot deliberate or take any action at this time. Comments from the public should be limited to a maximum of three (3) minutes per individual. No yielding of time is permitted. Meri Cooney - 930 Elm - Blood Drive is May 2nd from 2:00 - 7:00pm at front parking lot. 9. CONSENT AGENDA: a. Check Register: 03/27/25 thru 04/09/25 b. Council meeting minutes: 04/01/25 (regular) C. Investment Report for Qtr. ending 03/31/25 d. Financial Report for Qtr. ending 03/31/25 e. Waterfront Transfer B-047A: Rob and Rose Shore to John and Kathy Beavers 1st Motion: Councilman Fisher accept consent agenda 2nd Motion: Councilman Terrell MOTION PASSED UNANIMOUS 10. NEW BUSINESS: Discussion and Possible action may be taken on the following items: a. Review and approve the Employee Personnel Policy. 1st Motion: Councilman Waters approve the Employee Personnel Policy 2nd Motion: Councilman Fisher Council Meeting Min. 04.15.25 Discussion: Mike Kramm reviewed some of the changes implemented with the new policy. Any hours over 40 in accrued comp time will be converted to OT and paid during pay cycle. Gifts given to employees with a $25 value or more should be registered with the City Secretary Mayor Pro Tem Fenwick asked if the state law value was $50? Mike will check, but is more comfortable with $25. Tennis shoes were removed as unacceptable attire Good Friday was added to the Holiday list Vacation leave - employees will start accruing at the date of hire Workman's Comp--Employees will be given the difference between what workman's comp pays and their regular pay to make their regular pay whole. All required deductions will be made as usual-insurance, TMRS, Withholding. Ifthe employee does not fund the full deductions, the amount will be deducted from regular pay once they return to work. Reimbursement of expenses will be based on receipt instead of a daily per diem. Mike Kramm also stated that he would like the City Council to consider retroactively granting sick and vacation hours to employees who have been here for two years or less. 1St Amended Motion: Councilman Waters amended motion to approve the Employee Personnel Policy with the revision stated by Mike Kramm 2nd Motion: Councilman Fisher MOTION PASSED UNANIMOUS b. Amend procurement records related to the purchase of a historical marker from the Texas Historic Commission to reflect that the marker refers to the history of the City versus a designation of the Clubhouse as a Historic Landmark. 1st Motion: Councilman Fisher to approve amendment as stated 2nd Motion: Mayor Pro Tem Fenwick MOTION PASSED UNANIMOUS C. ORDINANCE 2025-03: AN ORDINANCE ADOPTING AMENDMENT NO. 2 TO THE APPROVED BUDGET OF THE CITY OF CLEAR LAKE SHORES, TEXAS FOR THE FY24, INCREASING THE AMOUNTS IN EXPENDITURE ACCOUNTS OF THE GENERAL FUND DUE TO UNFORESEEN SITUATIONS; CONTAINING FINDINGS; PROVIDING FOR SEVERABILITY; AND PROVIDING OTHER DETAILS RELATING THERETO. 1st Motion: Councilman Terrell to approve Ord. 2025-03 2nd Motion: Councilman Waters MOTION PASSED UNANIMOUS Council Meeting Min. 04.15.25 d. RESOLUTION 2025-03: A RESOLUTION ADOPTING THE INVESTMENT POLICY OF THE CITY OF CLEAR LAKE SHORES, TEXAS. 1St Motion: Councilman Fisher to approve Res. 2025-03 2nd Motion: Mayor Pro Tem Fenwick MOTION PASSED UNANIMOUS e. RESOLUTION 2025-04: AI RESOLUTION OF THE CITY OF CLEAR LAKE SHORES STATING THAT THE CITY IS DESIROUS OF PROVIDING FOR THE CONSTRUCTION OF A BOATING ACCESS FACILITY ON EAST SHORE DRIVE AT SHELL BOTTOM PARK THROUGH THE TEXAS PARK AND WILDLIFE DEPARTMENT FOR FUNDING OF PROJECT. Mayor Chronister) 1st Motion: Mayor Pro Tem Fenwick to approve Res. 2025-04 2nd Motion: Councilman Terrell MOTION PASSED UNANIMOUS f. RESOLUTION 2025-05: A RESOLUTION SETTING A DATE, TIME, AND PLACE FOR A PUBLIC HEARING ON THE PROPOSED ANNEXATION OF CERTAIN PROPERTY BY THE CITY OF CLEAR LAKE SHORES, TEXAS, AND AUTHORIZING AND DIRECTING THE MAYOR TO PUBLISH NOTICE OF SUCH PUBLIC HEARING. - DROR ROAD 20 DAY NOTICE. (Mike Kramm) 1st Motion: Councilman Waters to approve Res. 2025-05 2nd Motion: Mayor Pro Tem Fenwick MOTION PASSED UNANIMOUS g. RESOLUTION 2025-06: A RESOLUTION SETTING A DATE, TIME, AND PLACE FOR A PUBLIC HEARING ON THE PROPOSED ANNEXATION OF CERTAIN PROPERTY BY THE CITY OF CLEAR LAKE SHORES, TEXAS, AND AUTHORIZING AND DIRECTING THE MAYOR TO PUBLISH NOTICE OF SUCH PUBLIC HEARING. - DROR ROAD 40 DAY NOTICE. (Mike Kramm) 1st Motion: Councilman Terrell to approve Res. 2025-06 2nd Motion: Councilman Waters MOTION PASSED UNANIMOUS h. Authorize the City Administrator or City Secretary to notify all interested parties of the commencement of the annexation procedures and future public hearings to be held on May 6, 2025, and June 3, 2025. (Mike Kramm) 1st Motion: Councilman Fisher to approve authorization as written 2nd Motion: Mayor Pro Tem Fenwick MOTION PASSED UNANIMOUS i. Authorize the City Administrator to apply for Hazard Mitigation Grant funding to refit the existing City Hall building to conform to current windstorm construction standards or to construct a hardened Safe Room facility on City-owned property. Council Meeting Min. 04.15.25 15t Motion: Councilman Waters to approve authorization as written 2nd Motion: Councilman Terrell MOTION PASSED UNANIMOUS 11. ADJOURNMENT: Mayor Chronister called for adjournment at 7:25 PM Approved: 5/6/25 (Date) Signatureof Mayor * * : Attest: * * Phusol Eh tou Signature of CitySecretary Council Meeting Min. 04.15.25 City Administrator's Report April 15, 2025 We have agreed to again participate in the development cost of the AlL Hazards Mitigation Plan with Galveston County Emergency Management. Being part of that plan makes us eligible for additional grant funding. I met with a Centerpointe forestry department representative regarding trees around the city that are entangling power lines. They have a schedule to trim the trees around the city every 5-6 years, but some of the trees, both in the rights-of-way and on private property become nuisances between scheduled trimmings. Their contractor will be addressing those trees in the coming weeks to limit possible damage to power lines during storms and reduce the chance of fire. We are working with Uprite and an ISP broker to lower our costs for internet, phone, and cable services. Our current service lags badly and we incur interruptions in our internet service more often than - am comfortable with. Among our considerations is adding a service such as Starlink as a backup during a significant outage such as after a storm. Jorge and Odi are power washing the facilities at Deep Hole Park this week in preparation fori the Sunrise Service this Sunday.