In AGENDA Fincastle Town Council Meeting Thursday, May 8, 2025 at 7:00 p.m. Fincastle Volunteer Fire Department Training Room = (0512) Call to Order and determination of quorum by Mayor 7:00 p.m. 1. Reading/approval of minutes of the April 10, 2025 meeting 2. Additions to Agenda and approval of Agenda 3. Public Hearing - Town Proposed Operating Budget TOWN OF FINCASTLE PROPOSED OPERATING BUDGETS FISCAL YEAR 2025-2026 Projected Revenues General Fund $244,000.00 Water/Sewer Fund $377.000.00 $621,000.00 Projected Expenditures General Fund $244,000.00 Water/Sewer Fund $377.000.00 $621,000.00 4. Reports a) Financial i. Approval of monthly bills for May 2025 ii. Review of Treasurer's Reports for April 2025 b) Management Report i. Park Update ii. Courthouse Update iii. CDBG update iv. Other items 5. Citizen comments 6. Other matters/discussion items from Council 7. Adjournment Next Meeting - June 12, 2025 - 7:00 p.m. Fincastle Volunteer Fire Department Town of Fincastle April 10, 2025 Town Council Minutes The meeting was held at the Fincastle Volunteer Fire Department located at 25 Vine Street Fincastle, VA. Members Present: Mayor Mary Bess Smith, Paige Ware, Pam Binns, Jim Reynolds, Barry Rakes, Ed Bordett Members Absent: Clay Fitzgerald Staff Present: Melanie McFadyen, Pam Brooks Call to Order and determination of quorum by Mayor 7:00pm 1. Reading/Approval of the minutes of the March 13, 2025, meeting. The minutes were approved as submitted. 2. Additions to the Agenda and approval of Agenda Delivery of carp to Big Spring Pond and backup generator status added to Management report. 3. Reports a) Financial i. Approval of the Monthly bills April 2025 The bills were approved as submitted. Paige Ware made the motion, and Jim Reynolds seconded. Yes: Mayor Smith, Paige Ware, Pam Binns, Jim Reynolds, Barry Rakes, Ed Bordett No: none Abstain: none ii. Review of the Treasurer's Reports for March 2025 The Treasurer's Reports were approved as submitted. Paige Ware made the motion, and Barry Rakes seconded. Yes: Mayor Smith, Paige Ware, Pam Binns, Jim Reynolds, Barry Rakes, Ed Bordett No: none Abstain: none iii. Budget - Mayor There will be a public hearing in May to discuss the town budget and it will be voted on at the June meeting. b) Management Reports i. Courthouse street closure - April 7 - indefinite, at least a year. ii. Big Spring Park update- Clean-up date is April 12 9:00-12:00. The book trail opens on April 26 in conjunction with Earth Day. Sarah Rodgers explained how the book trail works. The pages of a book are laminated and placed along the trail SO that you can read while walking the trail. JRHS students will be spreading mulch and painting the benches at the outdoor classroom on April 23. iii. Fireworks - there is a contract for this year. The price has increased to $9000 if the show is on July 4th. The price would decrease $2000-$3000 and the show would be longer if scheduled for another date. July 6th. Everyone agreed that changing the date to July 6th would be the best solution. iv. Sidewalkhandrail updates- VDOT has postponed sidewalk repairs due to reassignment of funds, but we are on the list once the funds become available. Handrails along Main Street in front of the blacksmith shop may noti fall under VDOT's scope of responsibility. This will be researched but it is unlikely after viewing the utility line locations. The "NO THRU TRUCK TRAFFIC" signs effort will be renewed. V. The delivery date for the 3 carp for Big Spring Pond is April 25. vi. The preapplication for the backup generator has been approved. 5. Citizen comments There were no citizen comments. 6. Other matters/discussion items for Council. Discuss with Xceptional Wildlife Removal exactly what services are being performed and what needs to be done to maintain the aerators. Questions were raised about the loud noise coming from the jail and if there is anything that can be done to lower the noise level. 7. Adjournment Meeting adjourned at 7:25 PM. Next Meeting- May 8, 2025 - 7:00pm in the Fincastle Volunteer Fire Department meeting room Respectfully Submitted by Pam Brooks, Town Clerk Mayor Smith Melanie McFadyen, Manager Check Listing By Bank Account TOWN OF FINCASTLE April 30, 2025 Date Transaction type Num Name Amount 1-1040 GF Checking 04/01/2025 Payroll Check 10356 Melanie A McFadyen 1,160.94 04/01/2025 Payroll Check 10355 Pamela S. Brooks -568.03 04/15/2025 Tax Payment IRS -992.58 04/15/2025 Tax Payment VA Department of Taxation -104.14 04/18/2025 Tax Payment VA Employment Commission -16.05 04/10/2025 Bill Payment (Check) 10357 Cedar Rock Landscaping -625.00 04/10/2025 Bill Payment (Check) 10358 Leonard's Copy Systems, Inc. -239.90 04/10/2025 Bill Payment (Check) 10359 Bess Madonna -62.58 04/10/2025 Bill Payment (Check) 10360 Brown Edwards & Company, LLP -3,868.00 04/10/2025 Bill Payment (Check) 10361 Amy's Cleaning Services -120.00 04/10/2025 Bill Payment (Check) 10362 JL Computers INC -133.00 04/10/2025 Bill Payment (Check) 10363 Mr. Ed Bordett -350.71 04/10/2025 Bill Payment (Check) 10364 Appalachian Power -505.18 04/10/2025 Bill Payment (Check) 10365 Pam Brooks -29.00 04/10/2025 Bill Payment (Check) 10366 Roanoke Custom Products -30.17 04/10/2025 Bill Payment (Check) 10367 Roanoke Gas -84.92 04/10/2025 Bill Payment (Check) 10368 Lumos -150.85 04/10/2025 Bill Payment (Check) 10369 Card Services -1,394.98 04/16/2025 Payroll Check 10370 Pamela S. Brooks -583.51 04/16/2025 Payroll Check 10371 Melanie A McFadyen -1,160.95 Total for 1-1040 GF Checking -$12,180.49 2-1050 WIS Checking 04/10/2025 Bill Payment (Check) 11526 DH Service, INC -470.00 04/10/2025 Bill Payment (Check) 11527 Western VA Water Authority -15,038.00 04/10/2025 Bill Payment (Check) 11528 Appalachian Power 4,540.67 04/10/2025 Bill Payment (Check) 11529 VUPS -14.95 Total for 2-1050 WIS Checking -$20,063.62 Deposit Detail TOWN OF FINCASTLE April 2025 Date Transaction Line description Amount 1-1040 GF Checking 04/04/2025 Deposit 1st qtr 2025 lodging tax 59.65 04/04/2025 Deposit BPOL 2025 75.09 04/04/2025 Deposit BPOL 2025 True Vine 10.00 04/04/2025 Deposit BPOL 2025 Back Street Bake Shoppe 10.00 04/04/2025 Deposit BPOL 2025 261.37 04/04/2025 Deposit BPOL 2025 2,731.60 04/10/2025 Deposit 3/2025 Consumer tax 464.01 04/10/2025 Deposit Jan 2025 meals tax 353.26 04/10/2025 Deposit 1st Qtr 2025 lodging tax 36.59 04/10/2025 Deposit BPOL: 2023,2024,2025 30.00 04/18/2025 Deposit Communications tax 149.17 04/21/2025 Deposit Meals tax Mar 2025 38.88 04/21/2025 Deposit BPOL: 2025 587.00 04/21/2025 Deposit Meals tax Mar 2025 1,246.93 04/21/2025 Deposit Sales Tax Mar 2025 3,262.71 04/21/2025 Deposit Lodging tax Mar 2025 84.62 04/28/2025 Deposit Donation made in memory of Willie Simmons 50.00 04/28/2025 Deposit March 2025 meals tax 237.98 04/28/2025 Deposit Tower rent March 2025 1,842.22 Total for 1-1040 GF Checking $11,531.08 1-1002 Society To Keep Fincastle Lit 04/21/2025 Deposit Donation made in memory of Willie Simmons 50.00 04/21/2025 Deposit Donation made in memory of Willie Simmons 50.00 04/21/2025 Deposit Donation made in memory of Willie Simmons 100.00 04/28/2025 Deposit Donation made in memory of Willie Simmons 25.00 04/28/2025 Deposit Donation made in memory of Willie Simmons 100.00 Lit $325.00 2-1050 W/S Checking 04/10/2025 Deposit WVWA 2nd half Mar 2025 18,374.44 04/28/2025 Deposit WVWA 1st half April 2025 11,654.74 Total for 2-1050 WIS Checking $30,029.18 TREASURER'S REPORT GENERAL FUND APRIL 2025 Balance as of March 31, 2025 $ 245,725.96 Deposits for April $ 11,531.08 Disbursements for April $ 12,180.49 Balance as of April 30, 2025 * $ 245,076.55 *Balance includes: Bobby Waid Fund $ 3,830.00 Fireworks $ 4,429.00 TREASURER'S REPORT WATER AND SEWER APRIL 2025 Balance as of March 31, 2025 $ 509,705.91 Deposits for April $ 30,029.18 Disbursements for April $ 20,063.62 Balance as of April 30, 2025 $ 519,671.47 TREASURER'S REPORT SIDEWALK APRIL 2025 Balance as of March 31, 2025 $ 13,347.73 Deposits for April Disbursements for April $ Balance as of April 30, 2025 $ 13,347.73 TREASURER'S REPORT VIRGINIA OUTDOOR'S FOUNDATION GRANT APRIL 2025 Balance as of March 31, 2025 $ 34,003.56 Deposits for April $ Interest $ 112.51 Disbursements for April Reverse BE JE for uncleared check 204.11 Balance as of April 30, 2025 $ 34,320.18 TREASURER'S REPORT SOCIETY TO KEEP FINCASTLE LIT APRIL 2025 Balance as of March 31, 2025 $ 7,742.55 Deposits for April $ 325.00 Disbursements for April 0.00 Balance as of Arpil 30, 2025 $ 8,067.55