Town of Fincastle March 13, 2025 Public hearing/TC Meeting This meeting took place at the Fincastle Fire Department located at 25 Vine Street Fincastle, VA. Members Present: Mayor Mary Bess Smith, Ed Bordett, Paige Ware, Jim Reynolds, Barry Rakes, Clay Fitzgerald Members Absent: Pam Binns Staff Present: Melanie McFadyen, Pam Brooks Call to Order and determination of quorum by Mayor 7:00pm 1. Public Hearing a. Amendments to the Town Zoning Ordinance: Appeals from Town Council to Circuit Court Addition to Article VI (section 613) of Zoning Ordinance: Any person may appeal a decision of the Town Council to affirm, modify, or reverse a recommendation oft the Planning Commission to the Circuit Court for review by filing a petition at law. The petition shall set forth the alleged illegality of the action of the Town Council and the grounds thereof. The petition shall be filed within thirty (30) days after the decision of the Town Council. The filing of the petition shall stay the decision of the Town Council. A copy of the petition shall be delivered to the Town's attorney, Chair of the Planning Commission, and the Town Manager and petitioner shall file with the Circuit Court a certified or sworn copy of the record and documents considered by the Town Council. Review by the Circuit Court The Circuit Court may reverse or modify the decision oft the Town Council, in whole orin part, ifit finds upon review that the decision of the Town Council is contrary to law or that its decision is arbitrary and constitutes an abuse of discretion, or the Court may affirm the decision of the Town Council. Motion to approve addition to the Town Zoning Ordinance: Paige Ware. Seconded by Jim Reynolds Yes: Mayor Smith, Paige Ware, Jim Reynolds, Barry Rakes, Clay Fitzgerald, Ed Bordett No: None Abstain: None b. Amendments to the Town Zoning Ordinance: Interchangeability of terms public and community to Town of Fincastle. Reason for this amendment: In the Town of Fincastle zoning and subdivision ordinances there is reference to both public and community utilities (water and sewer), however it is unclear as to whether or not these are the same. The intent here is to clarify that they are used interchangeably. Definition: Wherever found in the zoning or subdivision ordinance of the Town of Fincastle the terms Public and Community water and sewer shall mean the same thing and shall be defined as meaning Town Water and Sewer. i. Motion made to approve the change of the terms in the ordinance by Barry Rakes, seconded by Ed Bordett. Yes: Mayor Smith, Paige Ware, Jim Reynolds, Barry Rakes, Clay Fitzgerald, Ed Bordett No. None Abstain: None C. Rezoning request from Flagship Properties regarding rezoning small parcel located in 73A(1)102 from R1 to Trade and combined with 73A(1)12 which is already zoned Trade and will be combined with 73A(1)10. A plat has been received and recorded. i. Motion made to approve the request by Paige Ware, seconded by. Jim Reynolds. Yes: Mayor Smith, Paige Ware, Jim Reynolds, Barry Rakes, Clay Fitzgerald, Ed Bordett No: None Abstain: None d. Planned submission of a Community Development Block Grant (CDBG). The Community Improvement Grant (CIG) application to fund the previously presented Economic Restructuring Plan was presented by Bryan Hill from RVARC (Roanoke Valley-Alleghany Regional Commission). Another Public Hearing will be held before submittal to discuss the DHCD Business District, blight definition, physical and economic impacts, and facade improvements. No questions were asked by the public. 2. Reading/Approval of minutes of the February 13, 2025 meeting. The minutes were approved as submitted. 3. Additions to the Agenda and approval of Agenda Installing a handrail along Main Street going towards Rt. 220 at the Blacksmith shop. This item has been added under 5. 4. Reports a. Financial i. Approval of the Monthly bills for March 2025 The bills were approved as submitted. ii. Review of the Treasurer's Reports for February 2025 The treasurer's reports were approved as submitted b. Management i. Courthouse street closure - Roanoke Street will be closed by the end of March for approximately a year. Details will be on the website. (The date is now April 7 for closure). ii. Hazard Mitigation Plan = The survey is online and it would be beneficial for everyone to complete it. iii. Suscomm meeting regarding Farmer's Market - At this time the plans for the market are on hold. iv. Virginia Pollutant Discharge Elimination System Treatment Plant-permit expires November 30, 2025. The permit is a 5 year cycle, the fee to renew is $8700, last contract was $6400 and the last 2 cycles were completed by CHA. The town is billed directly for this expense. V. Future Land Use Planning with BOCO - the town has been invited to participate in the process of updating the Botetourt County Comprehensive Planand will be working with Brandon Nicely, Botetourt County Supervisor Fincastle District and Beth Leffel, Fincastle representative for Botetourt County Planning Commission. vi. Reviewing the option of re-contracting with Crowder's Lawncare again for this year. Last year's cost was $8,795. The previous year a different company was used at a cost just under $10,000. Costs are increasing a small amount in each category. vii. Mayor's Report Mayor Smith had no major reports. 5. Fencing or handrail on Main Street Discussions of the need to install a handrail on Main Street going down the street at the Blacksmith shop. This may be a VDOT issue, Melanie will investigate this matter. 6. Citizen comments 7. Other matters/discussion items from Council 8. Adjournment Meeting adjourned at 8:10 PM Next Meeting- April 10, 2025 - 7:00 PM at the Fincastle Fire Department Respectfully Submitted by Pam Brooks, Town Clerk A denw - - Mayor Smith Melanie McFadyen, Town Manager