TOWN OF BEDFORD LIFE. LIBERTY. HAPPINESS. Regular Council Meeting AGENDA May 13, 2025 7:00 p.m. Administrative Approval of Minutes Report ofTown Manager Appearances before Council Council Comments Report of Council Committees Revisions to Agenda Public Hearings 1-FIN-2-44-5-13 Proposed Budget for Fiscal Year 2025-2026 2-FIN-2-44-5-13 Business, Professional and Occupational Licensing Tax for Calendar Year 2026 3-CC-15-1-5-13 Designating Real Estate Owned by the Bedford Pregnancy Center as Tax Exempt from Town Real Estate Taxation 4-P/CD-10-1-5-13 Conditional Use Permit for "Bed and Breakfast" at Tax Map Number 175-A-4T in the R-1 District Consent Agenda (roll call) 5-PW-6-1-1-5-13 Bedford Town Carnival - Bedford County Fair 6-PW-6-1-1-5-13 The Boys of Bedford Short Film Old Business New Business 7-FIN-4-44-5-13 Ordinance - Business, Professional and Occupational Licensing Tax for Calendar Year 2026 (roll call) 8-CC-15-1-5-13 Ordinance Designating Real Estate Owned by the Bedford Pregnancy Center as Tax Exempt from Town Real Estate Taxation (roll call) 9-PICD-10-1-5-13 Resolution Conditional Use Permit for "Bed and Breakfast" at Tax Map Number 175-A-4T in the R-1 District (roll call) 1O-FIN-2-43-5-13 FY2025 Enterprise Lease for Police Department and Community Development Vehicles (roll call) 11-PD-1-3-5-13 Ordinance - Readopting and Reenacting Code Provisions Dealing with Traffic Laws (roll call) 12-CC-15-1-5-13 Resolution Business Appreciation Month 2025 (roll call) Work Session begins at 5:30p.m. Citizens may watch the meeting in real time via the Town of Bedford Live Stream website: htp/wypumbecom/@towmolbedford The Town will strive 10 provide reasonable accommodations and services for persons who require special assistance to participate in this public involvement opportunity. Contact (540) 587-6001 for more information. J PUBLIC NOTICE TOWN OF SYNOPSIS OF BUDGET FOR FISCAL YEAR JULY 1, 2025 to. JUNE 30, 2026 BEDFORD TOWN OF BEDFORD, VIRGINIA LIFE. LBERTVMAPPINESS, NOTICE IS HEREBY GIVEN THAT A PUBLIC HEARING WILL BE HELD BY THE TOWN COUNCIL ON TUESDAY, MAY22, 2025 AT7:00 P.M. IN THE COUNCIL CHAMBERS OF THE TOWN MUNICIPAL BUILDING IN RELATION TO THE BUDGET FOR THE TOWN OF BEDFORD FOR FISCAL YEAR 2025- 26 AT WHICH TIME ANY CITIZEN OF THE TOWN: SHALL HAVE THE RIGHT TO ATTEND ANDSTATE HIS OR HER VIEWS. DETAILED COPIES OF THE PROPOSED BUDGETA ARE. AVAILABLE FOR INSPECTION DURING NORMAL OFFICE HOURS IN7 THE OFFICE OF THE TOWN MANAGER AND THE OFFICE OF THE CLERK OF COUNCIL REVENUE EXPENDITURES GENERAL FUND General Property Taxes 2,525,939 Legislative 79,133 Other Local Taxes 3,375,008 General & Financial Administration 1,190,733 Interest Income 218,134 Public Safety 4,053,121 Other Revenue 1,541,454 Public Works 4,765,655 State Noncategorical Aid 393,069 Community Development 532,878 Permits, Fines and Forefeitures 105,305 Contingency 12,744 State Categorical Aid 2,650,539 Debt Service 872,387 Recovered Costs 185,000 Transfers to Other Funds 287,457 Transfer from Electric Fund 799,660 TOTALI REVENUE 11,794,108 TOTAL EXPENDITURES 11,794,108 SOLID WASTE FUND Refuse Collection Charges 880,000 General Administration 17,288 Refuse Disposal Charges 56,828 Refuse Collection 263,317 Other Revenue 5,000 Refuse Disposal 566,466 Debt Service 94,757 TOTALI REVENUE 941,828 TOTAL EXPENDITURES 941,828 ELECTRIC FUND Sale of Electricity 18,240,767 Supervision & Engineering 2,251,082 Electricity Sales Open Market 419,801 Power Generation 429,629 Power Cost Adjustment 6,126,766 Purchased Power 18,677,882 Use of Prior Year Fund Balance 927,083 Transmission Substation 75,500 Other Revenue 650,000 Transmission Distribution Lines 1,997,458 Interest Income 332,830 Maintenance Street Lights 14,500 Distrbution Transformers 57,000 Meter Reading 85,054 Right of Way Crew 362,766 Debt Service 1,195,508 Transfers to Other Funds 1,550,868 TOTAL REVENUE 26,697,247 TOTAL EXPENDITURES 26,697,247 PUBLIC SAFETY TRAINING CENTER Revenue 24,914 P.S. Training Center 24,914 TOTAL REVENUE 24,914 TOTALI EXPENDITURES 24,914 RESTRICTED FUND Revenue 12,000 Police Department 12,000 TOTAL REVENUE 12,000 TOTAL EXPENDITURES 12,000 GENERAL FUND CAPITAL PROJECTS Transfer from General Fund 85,000 Capital Outlay 85,000 TOTAL REVENUE 85,000 TOTAL EXPENDITURES 85,000 ELECTRIC FUND CAPITAL PROJECTS Transfer from Electric Fund 751,208 Capital Outlay 751,208 TOTAL REVENUE 751,208 TOTAL EXPENDITURES 751,208 REVOLVING LOAN FUND Loan Repayments 193 Contingency 193 TOTAL REVENUE 193 TOTAL EXPENDITURES 193 TOWN OF BEDFORD NOTICE OF PUBLIC HEARING SETTING TAX RATES ON THE BUSINESS PROFESSIONAL AND OCCUPATIONAL LICENSE (BPOL) TAX FOR TAX YEAR 2026. Please be advised that a public hearing on the tax rates will be held on Tuesday, May 13, 2025, at 7:00 p.m. in the Council Chambers of the Town of Bedford Municipal Building, located at 215 E. Main Street, Bedford, Virginia, to-wit: to set a BPOL tax on all categories of not more than $0.10 per $100 gross receipts for businesses in excess of $250,000 and not more than $Q.15 per $100 gross receipts for businesses in excess of $2,000,000 for tax year 2026. (Town Seal) PUBLIC HEARING NOTICE Notice is given that the Town Council oft the Town of Bedford, Virginia, at 7:00 p.m. on May 13, 2025, will hold a public hearing at the Council Hall in the Town Municipal Building at 215 East Main Street, Bedford, VA 24523 to consider a request by the Bedford Pregnancy Center to exempt from real estate taxation the property located at 813 East Main Street, Bedford, Virginia 24523 (Parcel ID 80502770, Tax Map No. 215-A-33-T). The request is made pursuant to Virginia Code Section 58.1-3651 which authorizes the Town Council to designate as exempt from real estate taxation property owned by a non-profit organization that uses such property for religious, charitable, patriotic, historical, benevolent, cultural, or public park and playground purposes. Assessment for 2025 Land $50,000 and Bldg. $313,300: $363,300 Annual Real Estate Taxes (2025): $508.62 Any citizen who is in favor or opposed to this request shall have an opportunity to be heard. By order of the Clerk Bedford Town Council Publish: Bedford Bulletin April 30, 2025 PUBLIC HEARING NOTICE TOWN OF BEDFORD Notice is hereby given of a public hearing to be held by the Town Council at 7:00 p.m. on Tuesday, May 13, 2025, at the Town Municipal Building, Council Hall, 215 East Main Street for the purpose ofl hearing: A request for a conditional use permit for a "Bed and breakfast lodging" located at 808 Longwood Avenue, Bedford, VA (Tax Parcel 175-A-541). The applicant is Ann Lusk. Information is on file in the office of Planning and Community Development at 215 East Main Street, 540-586-6021. Anyone who is in favor of or opposed to the request will have an opportunity to express his/her views at this hearing. By the Authority ofTown Council Publish: April 23, 2025 April 30, 2025 TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM ITEM: Consent Agenda DATE OF COUNÇIL MEETING: May 13, 2025 DATE: May 8. 2025 PRESENTATION: Bedford Town Carnival - Bedford County Fair Joy Powers and Jon Hayden with the Bedford County Fair LLC are planning the Bedford Town Carival on August 22, 23 and 24, 2025, from Friday at 4:00 p.m. until Sunday at 6:00 p.m. The Special Events Permit Application has been completed and is attached. The event will be held at Liberty Lake Park. ACTION REQUESTED: Town Council is requested to approve the Bedford Town Carnival on August 22, 23 and 24, 2025, from Friday at 4:00 p.m. until Sunday at 6:00 p.m. at Liberty Lark Park. YES NO OTHER ROUTING DATE: EVANS ( ) () ) () TOWN ATTY. () I.T. ( FOREMAN ( ) ( ) ( ) COMM. DEV. ( ) POLICE - APPROVED ( FOSTER ( ) ( ) ( - ) ELECTRIC ( ) PUBLIC SERV. ( ) DENIED ( ) HAILEY ( ) ( ) ( ) ENGINEERING ( ) OTHER ( DEFERRED TO: IPPOLITO ( ) ( ) ( - ) FINANCE ( ) STANLEY ( ) ( ) ( ) FIRE DEPT. ( ) UPDIKE ( ) ( ) ( ) H.R. TOWN OF BEDFORD MFR. uBaRYV. MAPPINESS. Special Events Permit Application Feel free to contact the Town of Bedford (540) 587-6001 if you need assistance or have questions The Town of Bedford (herelnafter the "Town") seeks to regulate the use of streets, sidewalks, and greenways in the Town for all organized special events, with the purpose of protecting the health and public safety of citizens, and limiting the Inconvenience to residents, businesses, and places of worship and learning. Furthermore, the Town desires to establish a straightforward and accountable process for event organizers and enable public agencies to manage these events in a cost-effective and coordinated way. Special Event Permits are required for all events when any portion of the event occurs on or in a Town of Bedford public street, plaza, park, trail, greenway, or sidewalk and not held entirely within a Bedford County Park or on privately maintained property or roads. The Town has established additional guidelines in its Special Events Policy. This Policy is the governing documents for all events and it is the applicant's responsiblity to consult this document prior to submitting a Special Events Permit Application to ensure that Town requirements are understood and adhered to. Please review the entire application and complete it as accurately as possible to aid US In expediting your permit request. Applying for an event does not guarantee that your event will be approved. The Town assumes no liability should an event not be approved. Selling tickets, advertising, gaining sponsorship and other activities done prior to event approval is done at the risk of the event organizer. The following synopsis of the permitting process takes place once your application is received: 1. Submit applications including the application fee In accordance with the Advance Notice requirements established In the Special Events Policy a. Event Plans (Site, Emergency & Traffic Control) to also be submitted at this time 2. Date & location of event tentatively reserved 3. Request reviewed by Town staff & Council 4. Adjust plans as required 5. Recelve conditional approval 6. Complete all outstanding requirements 7. Receive Special Event Permit 8. Event The following fee schedule will be established and shall be paid in full by the applicant: 1. $50 Special Event Permit Application Fee (non-refundable) 2. Town personnel shared cost (Town will determine the number of personnel requlred) 20% of Town personnel cost (typical) 25% of Town personnel cost if event Is held on a Town recognized holiday YOMN OF BEDFORD UFE. LBCATV. MAPPINISS. SPECIAL EVENT PERMIT APPLICATION Please submit applications to: Town of Bedford Town Manager's Office 215 East Main Street Bedford, VA 24523 (540) 587-6001 Date of Event: August 22, 23, 24 2025 Event Title: Bedford Town Carnival hosted by Bedford County Fair Event Type: Special Event - Organized activity occurring for a limited or fixed duration & presented to a live audience that utillzes, Impedes, or has impact on Town property or right-of-way for entertainment, commercial, cultural, recreational, education or social purposes. Examples are general events, race/walks/parades and neighborhood events. General Event - Organized activity that has a stationary footprint in an identiflable location for a specific duration of time. Events often include amplified noise, food, beverage, merchandise, and/or other forms of entertainment. Examples include festivals, fairs, performances, rallies, markets, concerts, and other similar events. Race/Walk, Parade - Organized activity Involving running, biking, walking or other means of transportation, Involving three or more participants and utilizing a fixed course that involves the use or obstruction of Town street right-of-way, sidewalks, trails and/or greenways. Neighborhood Event - Organized small-scale activity that closes an Individual block or a smal! number of blocks on a local-service residential street. Initiated by and intended to attract only local residents. Not Intended for the general public. Location of Event: Liberty Lake Park Sponsoring/Production Organization: Bedford County Fair Applicant Status: Not for profit, Federal Tax ID: 81-2199634 For profit Event Organizer/Contact Person: Joy Powers Phone: 540-521-3285 Cell: Email: nPamer.vABomallcam Organization Malling Address: POJ Box 1461 City: Bedford State: VA Zip: 24523 Event Website: BedfordyAFair.Com Day of Event Contact: Same as above YOWN OF BEDFORD MIFR. MBRYY. MAPPIMESS. Description and purpose of Event (this should be a few sentences about your event and will be included on your permit): The Bedford County Far LLCN proposing fumily- fnendly camve) event featunng amusementr ndes, gemes, food vendors, ande communuty entertanment Thep purpose of his event Is lo provide affordable, wholesome fun for families and visrtors whule supportingl local busmesses and bulding community spur The eventy walle ukes place IA thet middle fietde oflaberty Lakel Park and wll be managed wth a strong focus on safety and scoessibility Event Operating Hours Start Time: Friday at 4PM Event Operating Hours End Time: Sunday at 6PM Event Setup Start Time: August 18, 2025 Event Breakdown time: August 26. 2025 If this is race, walk, or parade please indicate start and finish times: Start Time: A.M./P.M. Finish Time: A.M./P.M. Estimated Event Attendance: 4500 Approximate # of Event staff: Approximate # of Event Volunteers:. 30 Will streets need to be closed for this event? Yes No What streets will be closed? (please specify, example Peaks St. between 3rd & 4th Streets): Number of barricades required: Location for the barriçades to be dropped off/picked up (must be the same): *Barricades that are removed from thoroughfares should be placed neatly to the side out of the path of vehicles, pedestrians, handicap ramps and crosswalks. Barricades must be returned in same condition as they were issued. Repalr/replacement cost of $60.00 per barricade will be charged to the permittee. Public Safety/Traffic Control: Yes No YOWN OF BEDFORD MFE. MDERTV. MAPPINESS. Event Components (select all that apply): * Amusement Rides (Must be Inspected) * Inflatables (MUST be inspected) : Tents (may require permit) Food / Merchandise Vendors Live Music Animals Floats Vehicle Cycling Race: 1 mile to 10K Walk Other Please specify: Alcohol (An event will be required to provide a copy of an ABC license if the event will sale or distribute alcoho! in any capacity, Including providing complimentary alcohol only to ticketed or registered participants and similar arrangements): Yes, this event will involve the sale of alcohol. Yes, there will be alcohol at this event but there will be no sale of alcohol or any aicohol-related sales, such as event participation fees or cup fees. No Food: (All Food Services must be Inspected and approved by the Health Dept. PRIOR to event) YM, this event involves food services and I will attain any required permitting as mandated by the Health Dept. No, this event does not involve food services Portable Restrooms (Minimum Portable Tollet Requirement is 1 for every 300 persons with 5% being ADA compliant): Yes Number of regular units: 15 Number of ADA complaint units: 3 No Amplified Sound: Yes Describe: Musicand PA system used previously by Jon Hayden at Liberty Lake Park Start and finish times: Typically 6PM-9PM No Vendors: Yes Provide number of and type of vendors: Speclfics have not been Identified but all vendors are local, family orlented No Electrical service: Yes Event will provide its own power source in the form of a generator Yes Event will need the Town of Bedford Electric Dept. to provide power No Event does not need power TOWN OF BEDFORD UFE. MBERTV. MAPPINESS. Event Plans: Submit Site Plan, Emergency Action Plan & Trafflc Control Plan Site Plan: Provide a Site Plan of the event clearly Illustrating the footprint of the entire event venue and/or event route Including set up, staging, transition and finishing areas, the location of entrances and exits, retall, food, and alcoholic beverage vendors, controlled alcohol consumption areas, tents, stages, bleachers, grandstands, fencing, amplifled sound, signs or banners, portable restrooms, electric and water hookups, generators, first aid stations, fire extinguishers, garbage and recycling receptacles, hazardous materials, exhibits, amusement rides, Inflatables, parking, road closures, barricades, event command center and security Emergency Actlon Plan: Provide an Emergency Action Plan (EAP). This plan should identify who will serve as the EAP representative and emergency contact, on site medical care and security with contact Information, emergency access, crowd managers, emergency notification methods, and how organizers will deal with emergencles. Traffic Control Plan: Provide a Traffic Control Plan (TCP). Events which impact the normal flow of traffic must provide a Traffic Control Plan For events that propose to close major arterlal roads or multilane roads, an engineered traffic control plan may be required. The plan should include a detalled description of the following. The permit processor can provide detailed instructions on what is required as a part of your traffic control plan. 3. The proposed route which includes a complete listing of the roads, sidewalks, waterways, and tralls to be used. Include start and finish lines and indicate the direction In which the event will move. 4. A routing plan, which demonstrates the roads or portions of roads requested to be closed to vehicular traffic during the event. Indude a plan to resolve potential conflicts with people needing to access residences, businesses, and public facilities as well as a plan to address any public transportation that might be affected. 5. Proposed locations for barricades, signs, meter bags, volunteers and police. Please note that volunteers will be required at any barricades that Town staff will not be stationed. 6. The timeline of the closures. 7. Please be aware that a 15-foot wide emergency access lane is required throughout the event site. (In other words, no permanent or immovable structures may be erected on the route) 8. Please be aware that pedestrian access must be malntained on public sidewalks throughout theroute. TOWN OF BEDFORD MFR. MBERTY. HAPPINESS. Application Conditions I have understood and comply with the Insurance Requirements as described in the Town of Bedford Speclal Events Policy. I understand that I am required to pay the corresponding non-refundable appilcation fee for this event before the submission deadline, and that my application will not be reviewed until this payment has been recelved. I understand that additional fees, rental expenses, permits, and requirements will apply depending on event locatlon and needs that all necessary fees & deposits, insurance, outside permits, etc. must be submitted before the Issuance of the event permit I have read and understand the Town of Bedford Special Events Policy and agree to abide by these Town policies. I agree to conform to all town, state, and federal laws and regulations. I accept responsibility for the general dleaning and removal of trash, recyding, etc. from the premises. In the event that the site area is not cleaned after use, the cleanup fee may be taken out of the deposit or the applicant will be billed for additional clean-up by the Town of Bedford. I agree to be accountable for any damage to the event site as well as surrounding properties resulting from event activities and/or attendees. I agree to pay all required fees to the Town of Bedford and acknowledge that fallure to pay the required fees will result in the cancellation of proposed Special Event. As an authorlzed representative for the above requested special event, I have read and understand all of the Speclal Event Permit Application conditions and requirements Applicant signature: Date: TOw OF BEDFORD MFR. MBRTY. MAPPINESS. RELEASE AND INDEMNITY AGREEMENT, PERMITTEE AGREEMENT TO RELEASE AND INDEMNIFY THE TOWN OF BEDFORD, VA FOR EVENT TO BE HELD ON. 20 BY Entity/permittee In consideration of the issuance of the permit herein applied for by the TOWN OF BEDFORD, VA (hercinafter "Town") to (hercinafter "Permittee") for the above event and other good and valuable consideration, Permittee hereby agrees as follows: To the fullest extent permitted by law, Permittee shall release, indemnify, keep and save harmless the Town its officers, officials, agents and employees (hereinafter çollectively "Releases") from any and all responsibility or liability for any and all damage or injury of any kind or nature whatever (including death resulting therefrom) to all persons, whether, officers, officials, agents or employees of the Town or third persons, and to all property proximately caused by, incident to, resulting from, arising out of or occurring in connection with Permittee's use or occupancy of the Town' 's parks, trails, sidewalks, rights-of-way and/or pedestrian ways or altemative routes as may be permitted pursuant a permit (or by any person acting for Permittee or for whom Permittee is or is alleged to be in any way responsible), whether such claim is based in wholc or in part on contract, tort (including alleged active or passive negligence or participation in the wrong) or upon an alleged breach of any duty or obligation on the part of Releases. The provisions of this agreement shall include any claims for equitable relief or for damages (compensatory or punitive) against the Releases including alleged injury to the business of any claimant, and shall include any and all losses, damages, injuries, settiements, judgments, decrees, awards, fines, penalties, claims, cost and expenses. Expenses as used herein shall include without limitation the costs inçurred byl Releases in connection with investigating any claim or defending any action, and shall also include reasonable attomey's fees by reason of the assertion of any such claim against Releases. Permittee expressly understands and agrees that any insurance protection required as a condition to the issuance of the permit herein applied for, or otherwise provided by Permittec, shall in no way limit Permittee's responsibility to release, indemnify, keep and save harmless and defend Releases as herein provided. Permittee expressly accepts those portions of the Town's parks, trails, sidewalks, rights-of-way and/or pedestrian ways to be used for the event identified in Permittee's appliçation for a permit (hereinafter the "Event") and any alternative route used in their present condition. The intention ofPermittec and the Town is that this relcase and indemnity be incorporated into any permit for the Event issued by the Town. Iti is further the intention of the Permittee and the Town that this release and indemnity be broadly construed and applied in favor of Releases. Signed this day of_ 20 APPROVED AS TO FORM Name of Permittee/Entity By: Town Attorney By: Name of Representative, Title STATE OF VIRGINIA COUNTY OF a Notary Public for said State and County, do hereby certify that personally appeared before me this day and acknowledged authorization and the due execution of the foregoing instrument on behalf of_ Witness my hand and official seal, this the day of 20. My Commission Expires: [SEAL] Notary Public April 8, 2025 To the Bedford Town Council: BEDFORD On behalf of the Bedford County Fair LLC, am pleased to COUNTY FAIR submit the enclosed proposal and supporting documents for the opportunity to host a carnival event at Liberty Lake Park. We are grateful for the consideration of this application and the potential to bring another safe, accessible, and joyful event to the community we love. Over the years, the Bedford County Fair has built a strong reputation for providing high-quality family programming that reflects the spirit and values of our community. We understand and deeply respect the importance of careful planning, clear communication, and public safety and those values are reflected in this proposal. The proposed carnival would utilize the middle field at Liberty Lake Park for the midway, while ensuring all guidelines for emergency access, traffic control, and generai safety are met or exceeded. As always, we are committed to working hand-in-hand with town officials and public agencies to ensure the success of this event. Iti is our standard practice to bring together all public agency partners in advance for a collaborative planning meeting, and we would welcome the opportunity to coordinate with Town staff, emergency services, and any other key stakeholders. We believe this kind of cooperation is what ensures a well-run, family-friendly event that reflects positively on everyone involved. Thank you again for your consideration. Please do not hesitate to contact us with any questions, or to schedule a time for us to connect and discuss the next steps. We are excited about the possibillty of working together. Warm regards, Joy Powers and Jon Hayden Superintendent and Entertainment Chair Bedford County Fair LLC Event Overview The Bedford County Fair LLC respectfully submits the following plans in consideration of hosting a family-friendly carnival event at Liberty Lake Park, utilizing the middle field as the midway. This proposal is submitted for review and approval by the Town of Bedford and relevant permitting agencies. Our team has a proven record of safely managing large-scale public events, including the Bedford County Fair. We are experienced in coordinating with public safety professionals, first responders, and community stakeholders to ensure our events are well-organized, accessible, and secure. Safety and public enjoyment remain our highest priorities. ATE PI Filness Courtat LbertlylakePark A Parking Gas Carnival Shuttle Drop Off Handicap Parking Site Plan The above first draft of a site plan map but outlines the proposed event layout, including: Midway Area: The central field will serve as the main midway, hosting amusement rides, inflatables, and games. Vendor Areas: Food and beverage vendors will be stationed along the perimeter of the midway, with appropriate spacing left for emergency access. Alcohol Service Area: There will be no alcohol on site. Restrooms: Portable restrooms and handwashing stations will be located near high-traffic areas including the entrance, midway, and food zone. These toilets are serviced and cleaned at least once daily during the event. First Ald Station: A centrally located and clearly marked medical response station will be placed in a clear, central location. We typically coordinate with Fire and Rescue to identify the most efficient location and prioritize its placement. Trash & Recycling: We typically have one dumpster on site that our volunteers distribute the trash they collect during the event into. Electric & Generator Plaçement: The midway company provides their own Generator units for the rides and amusements. We will need access to camper type hook ups but cover associated expenses. All generators will be safely spaced away from the public with consideration for noise and fire safety. All elements are planned to meet or exceed safety standards, ensure smooth pedestrian flow, and provide clear access for emergency response if needed. Emergency Action Plan (EAP) The Emergency Action Plan (EAP) includes the following components: EAP Representative: Joy Powers Emergency Services Coordinator: Josh Powers Emergency Communication: Radios will be issued to key staff. In the event of a serious incident, emergency information will be relayed over the PA system. Evacuation & Severe Weather Protocol: In the case of lightning, fire, or severe weather, guests will be directed to shelter or exit based on real-time assessments by staff and public safety officials and follow the pre approved emergency response plan. Traffic Control Plan (TCP) A comprehensive traffic control strategy will be implemented to ensure safe and efficient access to and from the event site: One-Way Traffic Flow: Event traffic will be routed in a single direction through the park loop to reduce congestion and maintain order. Directional Signage: Clearly marked signs will guide drivers and pedestrians to designated parking and entry points. We own signage but will also request VDOT signage for the road. Parking Plan: o On-site lots will be utilized for general and staff parking. o ADA-compliant spaces will be located near the primary pedestrian entrance. Overflow parking and potential shuttle service can be arranged if needed, we have previously utilized Blue Ridge Community Church and the accompanying shopping center. Accessibility and Disruption: All public roadways should be able to stay open and the event should cause minimum disruption to the flow of traffic. TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM ITEM: Consent Agenda DATE OF COUNCIL MEETING: May 13. 2025 DATE: May 8. 2025 PRESENTATION: The Boys of Bedford Short Film The Boys ofBedford LLC is planning The Boys ofBedford Short Film on August 1 & 2, 2025, from 6:00 a.m. until 10:00 p.m. on Friday and Saturday. The Special Events Permit Application has been completed and is attached. The event will be held at Liberty Lake Park. ACTION REQUESTED: Town Council is requested to approve The Boys of Bedford Short Film on. August 1 & 2, 2025, from 6:00 a.m. until 10:00 p.m. on Friday and Saturday at Liberty Lake Park. YES NO OTHER ROUTING DATE: EVANS ( ) ( ) ( TOWN ATTY. ( ) I.T. FOREMAN ( ) ( ) ( ) COMM. DEV. ( ) POLICE - APPROVED ( FOSTER ( ) ( ) ( ) ELECTRIC ( ) PUBLIC SERV. ( ) DENIED - HAILEY ( ) ( ) ( ) ENGINEERING ( ) OTHER ) DEFERRED TO: IPPOLITO ( ) ( ) ( ) FINANCE ( ) STANLEY ( ) ( ) ( ) FIRE DEPT. ( UPDIKE ( ( ) ( ) H.R. ( 8045 OF BEDFORD SHORT FILM YOWN OF BEDFORD -FLI MRTV. MAPPHESS. Special Events Permit Application Feel free to contact the Town of Bedford (540) 587-6001 if you need assistance or have questions The Town of Bedford (hereinafter the "Town") seeks to regulate the use of streets, sidewalks, and greenways in the Town for all organized special events, with the purpose of protecting the health and public safety of citizens, and limiting the Inconvenience to residents, businesses, and places of worship and learning. Furthermore, the Town desires to establish a straightforward and accountable process for event organizers and enable public agencies to manage these events in a cost-effective and coordinated way. Special Event Permits are required for all events when any portion of the event occurs on or in a Town of Bedford public street, plaza, park, trail, greenway, or sidewalk and not held entirely within a Bedford County Park or on privately maintained property or roads. The Town has established additional guidelines In its Special Events Policy. This Policy is the governing documents for all events and it is the applicant's responsibility to consult this document prior to submitting a Special Events Permit Application to ensure that Town requirements are understood and adhered to. Please review the entire application and complete it as accurately as possible to aid us in expediting your permit request. Applying for an event does not guarantee that your event will be approved. The Town assumes no liability should an event not be approved. Selling tickets, advertising, gaining sponsorship and other activities done prior to event approval Is done at the risk of the event organizer. The following synopsis of the permitting process takes place once your application is received: 1. Submit applications including the application fee in accordance with the Advance Notice requirements established In the Special Events Policy a. Event Plans (Site, Emergency & Traffic Control) to also be submitted at this time 2. Date & location of event tentatively reserved 3. Request reviewed by Town staff & Council 4. Adjust plans as required 5. Receive conditional approval 6. Complete all outstanding requirements 7. Receive Special Event Permit 8. Event The following fee schedule will be established and shall be paid In full by the applicant: 1. $50 Special Event Permit Application Fee (non-refundable) 2. Town personnel shared cost (Town will determine the number of personnel required) 20% of Town personnel cost (typical) 25% of Town personnel cost if event is held on a Town recognized holiday TOWN OF BEDFORD uL usaRTV. MAPPEESS. SPECIAL EVENT PERMIT APPLIÇATION Please submit applications to: Town of Bedford Town Manager's Office 215 East Main Street Bedford, VA 24523 (540) 587-6001 Date of Event: Avgust 1s+ - 2ad 2025 Event Title: The Boys df Bedford Short film Event Type: Special Event Organized activity occurring for a limited or fixed duration & presented to a live audience that utilizes, Impedes, or has impact on Town property or right-of-way for entertainment, commercial, cultural, recreational, education or social purposes. Examples are general events, race/walks/parades and neighborhood events. General Event Organized activity that has a stationary footprint in an identifiable location for a specific duration of time. Events often include amplified noise, food, beverage, merchandise, and/or other forms of entertainment. Examples include festivals, fairs, performances, rallies, markets, concerts, and other similar events. Race/Walk, Parade Organized activity involving running, biking, walking or other means of transportation, involving three or more participants and utilizing a fixed course that involves the use or obstruction of Town street right-of-way, sidewalks, trails and/or greenways. Nelghborhood Event - Organized small-scale activity that closes an individual block or a small number of blocks on a local-service residentilal street. Initlated by and intended to attract only local residents. Not intended for the general public. Location of Event: Liberhy Lake Park ponsoring/Production Organization: The Boys oA BedodLC Applicant Status: Not for profit, Federal Tax ID: For profit Event Organizer/Contact Person: bel Hadoen Phone: 574-222-8074 Cell: 574-222-9071 Email: phedkalofyal.cen Organization Mailing Address: 800 Lpdhunt Dc Vnit 21 City: lynchlwrg State: VA Zip: 24502 Event Website: Not C(eO vet Day of Event Contact: Bp-lecation Meoayer not st hired. Cell: Email: TOWN OF BEDFORD MFE LBARTV. MASOSS Description and purpose of Event (this shoyld be a few sentences about your event and will be inclyded, on your permit): Ax ME shastina a Short fl abavt fh Bedford boys to use AS A proof - ot Concept de pitch a future Miniseries obw Kem and de twh. bedld prelessic na iln cfew fo shoof A besebs scene and Woyll pAk nced M or one day ot shosting: Saturday, August 2nel, We brnld nc d * reserve 6 and fhe PRAks View * he Her on riday, Augst 2+ fer film rehearsal e weld need +hc whol çack on that day. Event Operating Hours Start Time: GAM Event Operating Hours End Time: 1o PM Event Setup Start Time: GAM Event Breakdown time: 10 PM If this is race, walk, or parade please indicate start and finish times: Start Time: A.M./P.M. Finish Time: A.M./P.M. Estimated Event Attendance: Not OA to he pbk Approximate # of Event staff: 35 Approximate # of Event Volunteers: WIII streets need to be closed for this event? Yes No What streets will be closed? (please specify, example. Peaks St. 3rd & 4th The Dack tranc Med Aeed to be blocked ofF fom Burks FAY2 s esyre He ackess A actual SEAAE cannot fiming Jocalipn. Wk prbably PIALE W barricacks 4 AL hundd foet it - PA city to CAC Cw vekcis pllin CA k shrat 6es A meving barticades A ewing a 6au ahe allow A SR tu-atonnd cint fi bic trypay, h ete the Number of barricades required: 30r 4mat skely pwrk. Locatjon for the barricades to be dropped off/picked up (must be the same): * Mentiend above. * Barricades that are removed from thoroughfares should be placed neatly to the side - out of the path of vehicles, pedestrians, handicap ramps and crosswaiks. Barricades must be returned in same condition as they were Issued. Repair/replacement cost of $60.00 per barricade will be charged to the permittee. Public Safety/Traffic Control: Ves No TOWN OF BEDFORD HE LBERTY. SAPPPESS. Event Components (select all that apply): Amusement Rides (Must be inspected) Inflatables (MUST be inspected) Tents (may require permit) Food / Merchandise Vendors Live Music Animals Floats Vehicle Cycling Race: 1 mile to 10K Walk Other - Please speclfy: Aln Ctew squipret Alcohol (An event will be required to provide a copy of an ABC liçense if the event will sale or distribute alcohol in any capacity, including providing complimentary alcohol only to ticketed or registered participants and similar arrangements): Yes, this event will involve the sale of alcohol. Yes, there will be alcohol at this event but there will be no sale of alcohol or any alcohol-related sales, such as event participation fees or cup fees. No Food: (All Food Services must be inspected and approved by the Health Dept. PRIOR to event) Yes, this event involves food services and I will attain any required permitting as mandated by the Health Dept. No, this event does not involve food services Portable Restrooms (Minimum Portable Toilet Requirement is 1 for every 300 persons with 5% being ADA compliant): Yes Number of regular units: Number of ADA complaint units: No Amplified Sound: Yes Describe: Start and finish times: No Vendors: Yes Provide number of and type of vendors: No Electrical service: Yes Event will provide its own power source in the form of a generator Yes - Event will need the Town of Bedford Electric Dept. to provide power No - Event does not need power TOWN oF BEDFORD uE MBERTV. MAPPAGSS. Event Plans: Submit Site Plan, Emergency Action Plan & Traffic Control Plan Site Plan: Provide a Site Plan of the event clearly illustrating the footprint of the entire event venue and/or event route including set up, staging, transition and finishing areas, the location of entrances and exits, retail, food, and alcoholic beverage vendors, controlled alcohol consumption areas, tents, stages, bleachers, grandstands, fencing, amplified sound, signs or banners, portable restrooms, electric and water hookups, generators, first aid stations, fire extinguishers, garbage and recycling receptacles, hazardous materials, exhibits, amusement rides, inflatables, parking, road closures, barricades, event command center and security M Emergency Action Plan: Provide an Emergency Action Plan (EAP). This plan should identify who will serve as the EAP representative and emergency contact, on site medical care and security with contact information, emergency access, crowd managers, emergency notification methods, and how organizers will deal with emergencies. Traffic Control Plan: Provide a Traffic Control Plan (TCP). Events which impact the normal flow of traffic must provide a Traffic Control Plan For events that propose to close major arterial roads or multilane roads, an engineered traffic control plan may be required. The plan should include a detalled description of the following. The permit processor can provide detailed instructions on what is required as a part of your traffic control plan. 3. The proposed route which includes a complete listing of the roads, sidewalks, waterways, and trails to be used. Include start and finish lines and indicate the direction in which the event will move. 4. A routing plan, which demonstrates the roads or portions of roads requested to be closed to vehicular traffic during the event. Include a plan to resolve potential conflicts with people needing to access residences, businesses, and public facilities as well as a plan to address any public transportation that might be affected. 5. Proposed locations for barricades, signs, meter bags, volunteers and police. Please note that volunteers will be required at any barriçades that Town staff will not be stationed. 6. The timeline of the closures. 7. Please be aware that a 15-foot wide emergency access lane is required throughout the event site. (In other words, no permanent or immovable structures may be erected on the route) 8. Please be aware that pedestrian access must be maintained on public sidewalksthroughout the_route. e atlached) TOWN oF BEDFORD UFE. UBRTV. MAPDANESS. Application Conditions I have understood and comply with the Insurance Requirements as described in the Town of Bedford Special Events Policy. I understand that I am required to pay the corresponding non-refundable application fee for this event before the submission deadline, and that my application wlll not be reviewed until this payment has been received. I understand that additional fees, rental expenses, permits, and requirements will apply depending on event location and needs that all necessary fees & deposits, Insurance, outside permits, etc. must be submitted before the issuance of the event permit I have read and understand the Town of Bedford Special Events Policy and agree to abide by these Town policies. I agree to conform to all town, state, and federal laws and regulations. I accept responsibility for the general cleaning and removal of trash, recycling, etc. from the premises. In the event that the site area is not cleaned after use, the cleanup fee may be taken out of the deposit or the applicant will be billed for additional clean-up by the Town of Bedford. I agree to be accountable for any damage to the event site as well as surrounding properties resulting from event activities and/or attendees. I agree to pay all required fees to the Town of Bedford and acknowledge that failure to pay the required fees will result in the cancellation of proposed Special Event. As an authorized representative for the above requested special event, I have read and understand all of the Special Event Permit Application conditions and requirements - - Applicant signature: Date: pri 242025 TOWN OF BEDFORD UFR. UBERTV. MAPOMSS RELEASE AND INDEMNITY AGREEMENT, PERMITTEE AGREEMENT TO RELEASE AND INDEMNIFY THE TOWN OF BEDFORD, VA FOREVENT The Bug of Bedferd Shect Fln TO BE HELD ONAugust 2 2025_BY The hays o Bedferd LLC "Entity/permittee In consideration of the issuance ofthe permit herein applied for by the TOWN OF BEDFORD, VA (hereinafter "Town") to Thc Boyr of Bederd LLC (hereinafter "Permittee") for the above event and other goodand valuable consideration, Permittee hereby agrees as follows: To the fullest extent permitted by law, Permittee shall release, indemnify, keep and save harmless the Town its officers, officials, agents and employees (hereinafter collectively "Releases") from any and all responsibility or liability for any and all damage or injury of any kind or nature whatever (including death resulting therefrom) to all persons, whether, officers, offiçials, agents or employees of the Town or third persons, and to all property proximately caused by, incident to, resulting from, arising out ofor occurring in connection with Permittee's use or occupancy ofthe Town' 's parks, trails, sidewalks, rights-of-way and/or pedestrian ways or altemative routes as may be permitted pursuant a permit (or by any person acting for Permittee or for whom Permittee is or is alleged to bei in any way responsible), whether such claim is based in whole or in part on contract, tort (including alleged active or passive negligence or participation in the wrong) or upon an alleged breach of any duty or obligation on the part of Releases. The provisions ofthis agreement shall include any claims for equitable relief or for damages (compensatory or punitive) against the Releases including alleged injury to the business of any claimant, and shall include any and all losses, damages, injuries, settlements, judgments, decrees, awards, fines, penalties, claims, cost and expenses. Expenses as used herein shall include without limitation the costs incurred by Releases in connection with investigating any claim or defending any action, and shall also include reasonable attorney's fees by reason ofthe assertion of any such claim against Releases. Permittee expressly understands and agrees that any insurance protection required as a condition to the issuance of the permit herein applied for, or otherwise provided by Permittee, shall in no way limit Permittee's responsibility to release, indemnify, keep and save harmless and defend Releases as herein provided. Permittee expressly accepts those portions of the Town's parks, trails, sidewalks, rights-of-way and/or pedestrian ways to be used for the event identified in Permittee's application for a permit (hereinafter the "Event") and any alterative route used in their present condition. The intention of Permittee and the Town is that this release and indemnity be incorporated into any permit for the Event issued by the Town. It is further the intention oft the Permittee and the Town that this release and indemnity be broadly construed and applied in favor of Releases. Signed this_ 24 day of_ April 2025 APPROVED AS TO FORM Name of Permittee/Entity By: Town Attorney By: Joel Hadden Qunerlduer Name of Representative, Title STATE OF VIRGINIA COUNTY OF al Notary Public for said State and County, do hereby certify that personally appeared before me this day andacknowledged authorization and the due execution of the foregoing instrument on behalf of Witness my hand and official seal, this the day of 20 My Commission Expires: [SEAL] Notary Public The Boys of Bedford Short Film Site Plani We will bring a professional film crew into Liberty Lake Park to shoot a baseball scene. We will only need the whole park for one day of shooting: Saturday, August 2nd. We would need to reserve ballpark #2 and the Peaks View picnic shelter next to it on Friday, August 1st for film rehearsal. The walk-through rehearsal would not include any film equipment, and we'd be coming and going throughout the day. We will not need the whole park blocked off for the rehearsal day. Our crew would mainly be filming on ballpark #2 and the surrounding area. We would use the Peaks View Picnic Shelter for our event command center as well as taking our meal breaks in between shooting. We would be using the parking lot directly behind balipark #2 for crew and cast parking, as well as utilizing those restrooms. We would need the trailer, the football training sled, and anything else not baseball related removed from the baseball field and surrounding filming area prior to August 1st. A water hookup for a normal hose would be greatly appreciated if possible. The crew will be providing their own electricity via generators. Emergency Action Plan: Our location manager will serve as the EAP representative and emergency contact. This individual has not been hired yet, but we will update you with their contact information as soon as they are assigned. Since we will only have around 30 team members, our primary plan in the case of an emergency would be calling the police (depending on the severity of the situation) and moving our team as quickly as possible toward the entrance of the park. The location manager will be in charge of this emergency route and have all local contact numbers prepared for such an occasion. Iraffic Control Plan: On August 2nd, the entrance to the park would be blocked off from Burks Hill Rd. to ensure the public cannot access the actual filming location. However, our film crew will need access throughout the day, sO we would put barricades a few hundred feet into the park on Activity PL Street to let our vehicles pull in off the street. This will also allow a safe turn-around point for the general public trying to enter the park. We will have at least one worker stationed at the barriers at all times throughout the entire day. Exceptions for any emergency personnel or park staff who need to access the park can easily be arranged/worked around on our part. The barriers would need to be there the entire day of filming, from 6 am to 10 pm. CERTIFICATE OF LIABILITY INSURANCE DATE MMDDNYYY) 08/01/2025 ACORD THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcy(ies) must have ADDITIONAL INSUREO provislons or be endorsed. M SUBROGATION IS WAIVED, subject to the terms and conditions of the pollcy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER EYALT THIMBLE htpsilsupportnimbke, com! Verifly Insurance Services, LLC DBA Thimble Insurance Services 1741 West 4th Stroet, Suite 204 F TKNe New York, NY 10014 support@himble.com htips:!isupport thimble.com) INSURERIS) AFFORDING COVERAGE NAIC : INSURERA A: National Specialty Insurance Company 22608 INSURED The Boys of Bedford LLC INSURER B: 800 Wyndhurst Dr Unil 21, Lynchburg. VA, 24502 INSURER C: ynhaddenio@gmat.com NSURERO: NSURERE NSURERF: phhantask policy-status/ COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OFI INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSUREDI NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDNG ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITHE RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED ORI MAY PERTAIN, THE INSURANCE AFFORDED BY1 THE POLICIES DESCRIBEDI HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. R CNSRT TYPE OF INSURANCE ADDUSUBR Nsp wn POLICY NUMBER FOUCVEF vpn PVCYE poho EXP. LIMITS x COMMERCIAL GENERAL LIABILITY 08/01/2025 08/03/2025 EACHOCCURRENCE $ 1,000.000 CLAIMS-MADE x OCCUR 12:00 AM 11:59 PM DAHAGE PREMISES TORENTED Eas occurenca) $ 100.000 EDT EDT MEO EXP (Anys one person) $ 5,000 A N N IBL-F36LVJDKJC PERSONAL &ADVI INJURY $ 1,000,000 GENL AGGREGATEL LIMIT APPLIES PER: GENERAL AGGREGATE $ 1,000,000 x POLICY E LOC PRODUCTS. COMPIOP AGG s 1,000,000 OTHER: $ AUTOMOBLE LIABILITY Eancoident) COMBNED SINGLELMT $ ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED AUTOS ONLY BODALYINJURY (Per accidenty $ KIRED nee AUTOS ONLY AUTOS ONLY Peraccident PROPERIVBAMAGE S $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS MADE AGGREGATE s DED RETENTIONS s WORKERS COMPENSATION ANDI EMPLOYERS LABILITY YIN STATUTE PN ANY OFFICERMEMBERI TOMAIMNSCANE EXCLUDED? NIA E.L EACH ACCIDENT $ (Mandatory In NH) EL. DISEASE EA EMPLOYEES under E OFOPERATIONS below EL. OISEASE POLICY LIMIT s 08,042025 08A0312025 EACH OCCURRENCE s A Professional Liability Occurrence N N IBL-F36LVJDKJC 12:00 AM EDT 11:59 PM EDT AGGREGATE s 1,000,000 1,000,000 s s DESCRIPTION OF OPERATIONS ILOCATIONS IVEHICLES (ACORD 101, Additional Remarks Schedule, may be altachedifn more space larequired) (cont on form Acord 101) CERTIFICATE HOLDER CANCELLATION Joel Hadden The Boys of Bedford LLC SHOULD ANY OF THE. ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Sch 01988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: mhaddenio@gmai.com LOC #: 1 ACORD ADDITIONAL REMARKS SCHEDULE Page 1 of 1 AGENCY MAMED INSURED Verifly Insurance Services, LLC DBA Thimble Insurance Services The Boys of Bedford LLC 800 Wyndhursl Dr Unit21, Lynchburg. VA, 24502 POLICY NUMBER jmhadoanio@gmaitcon IBL-F36LVJDKJC CARRIER NAIC CODE National Specialty Insurance Company 22608 EFFECIVE DATE: 08/0172025 12:007 AM EDT ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO AÇORD FORM, FORMI NUMBER: Acord 25 FORM TITLE: Certificate of Liability Insurance Description of Operations (con't) Episodic Coverage (THSN CG 02 03 02 21) for policy number IBL-F36LVJDKJC until 08/03/2026 11:59 PM EDT ACORD 101 (2008/01) 02008 ACORD CORPORATION. All rights reserved. The AÇORD name and logo are registered marks of ACORD TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM ITEM: Ordinance - Business. Professional and Occupational Licensing Tax for Calendar Year 2026 DATE OF COUNCIL MEETING: May 13. 2025 DATE: May 5, 2025 PRESENTATION: The current Business, Professional and Occupational Licensing (BPOL) Tax was reviewed during the Fiscal Year (FY) 2026 Budget process. The rates remain unchanged for 2026, but the gross receipt threshold is proposed to change from $2,000,000 to $250,000 and from $10,000,000 to $2,000,000. The rate for calendar year 2026 is proposed on a progressive scale as follows: Contractors <$250,000 $30 Contractors >$250,000 + $0.10 per $100 gross receipts Retailers <$250,000 $30 Retailers $250,000-52,000,000 + $0.10 per $100 gross receipts Retailers >$2,000,000 + $0.15 per $100 gross receipts Professional <$250,000 $30 Professional $250,000-$2,000,000 + $0.10 per $100 gross receipts Professional >$2,000,000 + $0.15 per $100 gross receipts Business Service <$250,000 $30 Business Service $250,000-$2,000,000 + $0.10 per $100 gross receipts Business Service >$2,000,000 + $0.15 per $100 gross receipts Wholesalers <$250,000 $30 Wholesalers $250,000-52,000,000 + $0.10 per $100 gross receipts Wholesalers >$2,000,000 + $0.15 per $100 gross receipts Direct Sellers <$8,000 $30 Direct Sellers >$8,000 + $0.15 per $100 gross receipts Various flat fees include: Retail Peddlers-Perishabie, Wholesale Peddler, Coin-Operated Machinery, Mobile Food Units: $50 Retail Pedler-Non-Perishabis, on foot: $275 Retail Pedler-Non-Perishabls, not on foot, and Precious Metal Dealers: $500 Carnivals, circuses, and speedways: $200/day Fortuneteller, Clairvoyant or Practitioner of Paimistry, Massage Parlors: $1,000 A notice of public hearing was published in the Bedford Bulletin on April 30, 2025. ACTION REQUESTED: Town Council is requested to consider adoption of the ordinance presented. YES NO OTHER ROUTING DATE: EVANS ( / ( ) ( ) TOWN ATTY. () I.T. - FOREMAN ( ) ( ) ( ) COMM. DEV. ( ) POLICE ) APPROVED ( FOSTER ( ) ( ) ( ) ELECTRIC ( ) PUBLIC SERV. ( ) DENIED ( / HAILEY ( ( ) ( ) ENGINEERING ( ) OTHER y DEFERRED TO: IPPOLITO ( ) ( ) ( ) FINANCE ( ) STANLEY ( ) ( ) ( ) FIRE DEPT. ( ) UPDIKE ( ) ( ) H.R. ( ) ORDANANCE NO. 25- TOWN OF BEDFORD BUSINESS, PROFESSIONAL & OCCUPATIONAL LICENSING BE IT ORDAINED by the Town Council of the Town of Bedford, Virginia, that Section 54-413, "Tax Rates,' 99 of Article XI, "Business, Professional, and Occupational License Tax" of Chapter 54, "Taxation" oft the Bedford Town Code be amended as follows: Chapter 54 - Taxation Article XI. - Business, Professional and Occupational License Tax Sec. 54-413. - Tax Rates Except as may be specifically otherwise provided by ordinance or other law, the annual license tax imposed hereunder shall be $10.00, or the rate set forth below for the class of enterprise listed, whichever is greater: (1) For contracting and persons constructing for their own account for sale $30.00, not pro- rated, for gross receipts up to $250,000; and $0.10 per $100 on gross receipts ofcontractors in excess of $250,000. (2) For retailers $30.00, not pro-rated, for gross receipts up to $250,000; $0.10 per $100 on gross receipts of retailers in excess of $250,000 but not more than $2,000,000; and $0.15 per $100 on gross receipts of retailers in excess of $2,000,000. (3) For financial, real estate (except real estate salesmen) and professional services $30.00, not pro-rated for gross receipts up to $250,000; $0.10 per $100 on gross receipts of financial, real estate, and professional services businesses in excess of $250,000 but not more than $2,000,000; and $0.15 per $100 on gross receipts of finançial, real estate, and professional services businesses in excess of$2,000,000. (4) For repair, personal and business services and all other businesses and occupations not specifically listed or excepted in this article $30.00, not pro-rated, for gross receipts up to $250,000; $0.10 per $100 on gross receipts of repair, personal and business services businesses in excess of $250,000 but not more than $2,000,000; and $0.15 per $100 on gross receipts ofi repair, personal, and business services businesses in excess of $2,000,000. (5) For every retail peddler of wood, charcoal, meats, milks, butter, eggs, poultry, game, vegetables, fruits or other family supplies ofaj perishable nature or farm products not grown or produced by them, $50.00, not prorated, when he travels on foot; when he peddles otherwise than on foot, the tax shall be $50.00 per annum, not prorated, for each vehicle SO used. (6) For all other retail peddlers carrying and delivering their wares on foot in the town, $275.00, not prorated; every other retail peddler carrying and delivering his wares otherwise than on foot in the town, $500.00 per annum, not prorated. (7) For every wholesale peddler, $50.00, not prorated. (8) For carnivals, circuses and speedways $200.00 per day, subject to limitations in Code of Virginia, $ 58.1-3728. The term ofthe license to operate a carnival shall be one day. The operator of a carnival shall need no additional license for the privilege of selling soft drinks, confections, food, souvenirs and novelties on the grounds on which the show is exhibited. (9) For every operator (as defined in Code ofVirginia, $58.1-3720(11): of any coin-operated machine doing business in this town a license tax of$50.00. This license shall be in addition to the BPOL tax of gross receipts provided for hereinabove. The license tax provided for in this section shall not be applicable to operators of weighing machines, automatic baggage or parcel checking machines or receptacles, vending machines which vend goods, wares and merchandise or postage stamps or provide service only, viewing machines or photo-mat machines, or of machines affording rides to children and vending newspapers. (10) For every person doing business in this town as a fortuneteller, clairvoyant, or practitioner of palmistry, $1,000.00. This license shall not be transferable. (11) For every real estate salesman, as defined in Code of Virginia, $54-731, an annual license tax ofs $30.00. (12) For massage parlors, $1,000.00 per year. (13) For dealers in precious metals, $500.00 per year. (14) For wholesalers an annual tax of $30.00 for gross receipts up to $250,000; $0.10 per $100 on gross receipts of a wholesale business in excess of $250,000 but not more than $2,000,000; and $0.15 per $100 on gross receipts of a wholesale business in excess of $2,000,000. (15) For direct sellers as defined in Code of Virginia, $58.1-3719.1, an annual tax of $30.00 for gross receipts up to $8,000; and $0.15 per $100 on gross receipts of direct sale businesses in excess of $8,000. (16) For mobile food units, $50. TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM ITEM: Ordinance - Designating Real Estate Owned by the Bedford Pregnancy Center as Tax Exempt from Town Real Estate Taxation DATE OF COUNCIL MEETING: May 13, 2025 DATE: May 6,2025 PRESENTATION: The Bedford Pregnancy Center (the "Pregnancy Center"), has requested the Town Council enacting an ordinance designating its property, Tax Map No. 215-A-33-T, exempt from real estate taxation by the Town. However, Town Council may exempt certain properties from property taxation "by designation," meaning that the property is specifically designated as exempt, as opposed to being part ofag general "classification" that is exempt (see Virginia Code Section 58.1-3651). In order to qualify under this section, there are several criteria that must be considered by Council, which are laid out below, with the answers provided by the Lodge and Town staff analysis where applicable: 1. Whether the Center is exempt from federal income taxation under $ 501(c) of the Internal Revenue Code. It is. 2. Whether the Center has an. ABC on-premises license. It does not. 3. Whether any director, officer, or employee ofthe Center is paid compensation in excess ofa a reasonable allowance for salaries or other compensation. The Center has a payrol! ofapproximately $46,000. 4. Whether any part of the net earnings of such organization inures to the benefit of any individual, and whether any significant portion ofthe service provided by such organization is generated by funds received from donations, contributions, or local, state or federal grants. No funds are distributed to individuals. The Center is a recipient of donations from individuals, small businesses, and religious institutions. 5. Whether the organization provides services for the common good ofthe public.. A list ofcommunity services the Center provides was attached to the application. 6. Whether a substantial part of the activities of the organization involves carrying on propaganda, or otherwise attempting to influence legislation and whether the organization participates in, or intervenes in, any political campaign on behalf of any candidate for public office. The Center carries on no political activities. 7. The revenue impact to the locality and its taxpayers of exempting the property. Current tax revenue is $1,017 per annum. 8. Any other criteria, facts and circumstances that the governing body deems pertinent to the adoption ofsuch ordinance. This is up to Council to fully analyze. There are also several significant limitations to the scope of the exemption. The most important are: Thee exemption ordinance must state specifically the use for which the exemption is granted, e.g., for a Bedford Pregnancy Center pregnancy support center. No exemption can be provided to an organization that has any rule, regulation, policy, or practice that unlawfully discriminates on the basis of religious conviction, race, color, sex, sexual orientation, gender identity, or national origin. Ifa part of the building is a source of revenue or profit, then the property must be divided and the portion that is a source of revenue or profit must be taxed. An ordinançe granting the exemption has been posted in accordance with provisions of the Town Code. ACTION REQUESTED: The Town Manager asks that the Council take such action as the Council determines is proper in response to the Pregnancy Center' s request for real estate tax exemption. YES NO OTHER ROUTING DATE: EVANS ( ) ( ) ( ) TOWN ATTY. ( ) I.T. FOREMAN ( ) ( ) ( ) COMM. DEV. ( ) POLICE ( APPROVED ( ) FOSTER ( ) ( ) ( ) ELECTRIC ( ) PUBLIC SERV. ( ) DENIED ( ) HAILEY ( ) ( ) ( ) ENGINEERING ( ) OTHER () DEFERRED TO: IPPOLITO ( ) ( ) ( ) FINANCE ( ) STANLEY ( ) ( ) ( ) FIRE DEPT. ( UPDIKE ( ( H.R. ( 1 ORDINANCE NO. DESIGNATING TAX PARCEL 215-A-33-T, OWNED BY BEDFORD PREGNANCY CENTER, INC., EXEMPT FROM PROPERTY TAXATION WHEREAS, as the Council may designate as exempt from property taxation property that is used for religious, charitable, patriotic, historical, benevolent, cultural, or public park and playground purposes, subject to limitations imposed by the General Assembly, pursuant to Article X, Section 6(a)(6) of the Virginia Constitution of 1971, and Section 58.1-3651 of the Code of Virginia of 1950, as amended (the "Code"); and WHEREAS, the Bedford Pregnancy Center (the "Pregnancy Center") has applied to have certain property, Bedford County Tax Parcel 215-A-33-T (the "Property") designated by the Council as exempt from property taxation pursuant to said statutes; and WHEREAS, having advertised and held a public hearing as required by Section 58.1-3651 ofthe Code, and having carefully considered the factors laid out in that section, the Council wishes to express, by designation, its intent that the Property be exempt from property taxation by the Town. NOW THEREFORE be it ordained by the Council of the Town of Bedford, Virginia, that: 1. The Council has carefully considered the factors set forth in subsection B of Section 58.1-3651 of the Code, including: (A) Whether the Pregnancy Center is exempt from taxation pursuant to $ 501(c) ofthe Internal Revenue Code of 1986; (B) Whether a current annual alcoholic beverage license for serving alcoholic beverages has been issued by the Board of Directors of the Virginia Alcoholic Beverage Control Authority to the Pregnancy Center, for use on the Property; (C) Whether any director, officer, or employee of the Pregnancy Center is paid compensation in excess of a reasonable allowance for salaries or other compensation for personal services which such director, officer, or employee actually renders; (D) Whether any part of the net earnings of the Pregnancy Center inures to the benefit of any individual, and whether any significant portion of the service provided by such organization is generated by funds received from donations, contributions, or local, state or federal grants; (E) Whether the organization provides services for the common good of the public; (F) Whether a substantial part of the activities of the Pregnancy Center involve carrying on propaganda, or otherwise attempting to influence legislation and whether the organization participates in, or intervenes in, any political campaign on behalf of any candidate for public office; (G) The revenue impact to the Town and its taxpayers of exempting the Property; and (H) Such other criteria, facts and circumstances as the Council deems pertinent. Based upon these considerations, the Council expressly finds that the Property is used for benevolent and charitable purposes within the meaning of the Code. 2. Pursuant to Article X, Section 6(a)(6) of the Virginia Constitution of 1971 and Section 58.1-3651 of the Code, the Council hereby designates Bedford County Tax Parcel 215-A- 33-T as exempt from property taxation by the Town sO long as it is owned and used by the Bedford Pregnancy Center, Inc., for its current purposes, i.e., for providing testing, support, educational resources, physical materials, and counseling relating to pregnancy to the general public on a non- profit basis. 3. As required by subsection A of Section 58.1-3651 of the Code, continuation oft this exemption is contingent on continuation of the Pregnancy Center not having any rule, regulation, policy, or practice that unlawfully discriminates on the basis of religious conviction, race, color, sex, sexual orientation, gender identity, or national origin. 4. The Clerk of Council is directed to forward a copy of this ordinance to the Commissioner of the Revenue for Bedford County upon adoption. The Town Finance Director is directed to confer with the Commissioner of the Revenue to ensure that assessment ofthe Property is in accordance with law. 5. This ordinance shall be an uncodified ordinance, but a true copy of this ordinance shall be kept among the papers of the Clerk of Council and the Town Finance Director. 6. This ordinance shall be in effect beginning upon adoption. TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM ITEM: Resolution - Conditional Use Permit for "Bed and Breakfast" at Tax Map Number 175-A-4T in the R-1 District DATE OF COUNCIL MEETING: May 13, 2025 DATE: May 5, 2025 PRESENTATION: On April 3, 2025, the Planning Commission held a public hearing to decide whether property located at 808 Longwood Avenue can be recommended for approval of a conditional use permit for a "Bed and Breakfast". The applicant, her partner in the project, and two adjoining residents spoke at the public hearing; the residents supported the request as long as there were no events and parking is managed on site. The Commissioners asked about the number ofbedrooms, how many occupants that would allow, and how many parking spaces could fit on the site. It was noted there are five bedrooms, which would accommodate 10 visitors. Housekeeping staff and a regular security visit would be additional traffic. The zoning ordinance requires one parking space per room and the applicant noted there is ample parking in the front circular driveway. The request will require review and possible permitting by the Virginia Department ofHealth for their regulation of"bed and breakfasts" and the proposed kitchen. A motion was made to recommend approval of the request. No conditions were placed. The motion to recommend approval without conditions passed unanimously. ACTION REQUESTED: Town Council is requested to consider the attached Resolution for a conditional use permit for a "Bed and Breakfast" to be located at 808 Longwood Avenue, Tax Parcel 175-A-4T. Ifapproved, Council may impose conditions if needed. Attachments: Resolution Staff Report YES NO OTHER ROUTING DATE: EVANS ( ) () ( / TOWN ATTY. () I.T. FOREMAN ( ) ( ) ( ) COMM. DEV. ( ) POLICE ( APPROVED FOSTER ( ) ( ) ( ) ELECTRIC ( ) PUBLIC SERV. ( ) DENIED ( HAILEY ( ) ( ) ( ) ENGINEERING ( ) OTHER ( ) DEFERRED TO: IPPOLITO ( - ) ( ) ( ) FINANCE ( ) STANLEY ( ) ( ) ( ) FIRE DEPT. ( ) UPDIKE ( - / ( H.R. 1 RESOLUTION PERMITTING "BED AND BREAKFAST" BY CONDITIONAL USE PERMIT IN1 THE R-1 ZONING DISTRICT AT 808 LONGWOOD AVENUE WHEREAS, the Planning Commission ofthe Town of Bedford held a public hearing on April 3, 2025; and WHEREAS, the Town Council has held a public hearing after notice was published twice in the Bedford Bulletin as required by Virginia Code 15.2-2204; and WHEREAS, the Land Development Regulations allow "Bed and Breakfast" use to be permitted with a conditional use permit per Section 601.03.h. in Single-Family Residential (R-1) zoning districts; and WHEREAS, the Town Council finds as a fact that the proposed use is consistent with the intent of the land development ordinance and the land use plan, and is in the public interest; and NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF BEDFORD, VIRGINIA that a conditional use permit is granted to Ann Lusk for the property located at 808 Longwood Avenue (identified as tax parcel 175-A-4T) to allow a "Bed and Breakfast" use without conditions per Section 601.03.h. ofthe Zoning Ordinance. Staff Memorandum - Conditional Use Permit Request Planning Commission - April 3, 2025 Applicant / Property Owners: Ann K. Lusk / Ann, Thomas and Ryan Lusk Address of Subject Property: 808 Longwood Avenue Tax Map Number / RPC: 175-A-4T, / 80503143 Lot Size: 0.95 acre Existing Use: Single-Family Residential Requested Use: "Bed and Breakfast Lodging" Zoning District: Low Density Residential - R-1 The applicant is requesting to use a single-tamily residence as a "bed and breakfast lodging" use with five rooms. This is not the owner's primary residence. Land Uses and Zoning: The property is on a heavily-traveled street, Virginia Primary Route 122, with varying sized residential lots and a mix of uses nearby. The house is set far back on a larger lot with access from a circular front driveway, one entry of which is across from Elm Street. Immediately surrounding land uses are single- family residences on either side and across Longwood. Two apartment buildings, a Masonic Lodge and another bed and breakfast use are located nearby on Longwood. Hedgerows and shrubs run along either side of the front property lines. A privacy fence is also along the right side property line at the rear. Conformance with the intent of zoning districts guides development requests. The Intent of Low Density Residential R-1 is: 601.01. Intent of Single-Family Residential District R-1. This provides appropriate areas for low density single-family residential development and promotes a suitable residential environment with necessary community facilities and services. The district is intended to preserve the predominant character of established neighborhoods with relatively large lots and to afford protection from encroachment by potentially incompatible nonresidential and higher density residential uses. It is also intended for application in areas that are not fully developed, where agricultural activities or open areas remain and where public utilities are not yet provided or may not be provided in the future. Bed and Breakfast lodging is defined in Section 302: Bed and breakfast lodging. A dwelling containing a maximum of five room accommodations for tourists, wherein a charge is normally paid for sleeping and breakfast accommodations not exceeding a stay of 15 consecutive days, and not to be operated for rehabilitation, welfare, or other similar purposes, and where no more than four meals a week are served to not more than 14 people other than overnight patrons. In the R-1 zoning district, "bed and breakfast lodging" can be allowed with a conditional use permit per Section 601.03.h. This ordinance section for "bed and breakfast lodging" use has one requirement: h. Bed and breakfast lodging, provided that off-street parking be provided equal to one space for each lodging room (bedroom). Off-street parking shall not be provided within the front yard setback and such use shall be in keeping with the residential character of the neighborhood. 1 Since the request would make use of an existing large residence, a site plan was not required as there would only be the need to show the existing parking. With five bedrooms stated by the owner, five off-street parking spaces are required to be located outside of the first 25 feet (R-1 setback) of the front property line. Parking would be accommodated in the circular driveway, which would require better- defined spaces. Bed and breakfast lodging does not have the requirement that all rooms must be rented under one contract like the "Homestay" use requirement. This is a traditional use of the bed and breakfast model for unrelated parties to be accommodated at the same time. The applicant indicated that a caretaker would reside on the premises to manage the daily operation. The bed and breakfast ordinance language does not mention use of a property for events beyond the overnight accommodation of tourists, and four meals served per week that could include people not staying overight as guests. Any other ancillary use to the Bed and breakfast use would require a separate zoning permit in the R-1 district, in this case. Transportation: Average daily traffic counts on Longwood / Route 122 are captured by VDOT (2022 shown on the following maps). The estimated number of daily vehicles in the area is 6,200. The traffic generation from five rooms would be similar to a multi-unit residence like the two apartment buildings on the nearby corner of Hampton Ridge, depending on the tourist objective to be active or to stay in. Noise: The applicant as operator of a "bed and breakfast lodging" use will be responsible for guests. The Town Code Chapter 26, Article VII governs noise violations if they occur, as with any use. Utilities and Other Site Considerations: There would be no effect to utilities since the residence is existing. Signage would be limited on the property to a maximum of 16 square feet per Section 816.09.b: b. Non-residential uses located in residential zones R-1, R-2, R-3 shall be permitted to display one wall or freestanding monument sign of up to 16 square feet. Conditions: The applicant has not offered conditions as part of the request. The Commission may recommend conditions and Town Council could require them to mitigate issues that are identified during the hearing processes. Planning Commission Action: Section 1002.03.d. The application shall be sent to the commission for review, recommendation, and public hearing thereon, and said commission shall have 100 days within which to submit a report. If the commission fails to submit a report within a 100 day period, it shall be deemed to have recommended approval of the proposed conditional use. Conditional Use Permit Review by Council: 1002.03. f. In evaluating the proposed conditional use, the council shall address the following concerns: 1. Whether the proposed conditional use is consistent with the comprehensive plan. 2. Whether the proposed conditional use will adequately provide for safety from fire hazards and have effective measures of fire control. 2 3. The level and impact of any noise emanating from the site, including that generated by the proposed use, in relation to the uses in the immediate area. 4. The glare or light that may be generated by the proposed use in relation to uses in the immediate area. 5. The proposed location, lighting and type of signs in relation to the proposed use, uses in the area, and the sign requirements of this chapter. 6. The compatibility of the proposed use with other existing or proposed uses in the neighborhood, and adjacent parcels. 7. The location and area footprint with dimensions (all drawn to scale), nature and height of existing or proposed buildings, structures, walls, and fences on the site and in the neighborhood. 8. The nature and extent of existing or proposed landscaping screening and buffering on the site and in the neighborhood. 9. The timing and phasing of the proposed development and the duration of the proposed use. 10. Whether the proposed conditional use will result in the preservation or destruction, loss or damage of any topographic or physical, natural, scenic, archaeological or historic feature of significant importance. 11. Whether the proposed conditional use at the specified location will contribute to or promote the welfare or convenience of the public. 12. The traffic expected to be generated by the proposed use, the adequacy of access roads and the vehicular and pedestrian circulation elements (on and off-site) of the proposed use, all in relation to the public's interest in pedestrian and vehicular safety, efficient traffic movement and access in case of fire or catastrophe. 13. Whether, in the case of existing structures proposed to be converted to uses requiring a conditional use permit, the structures meet all code requirements of the Town of Bedford. 14. Whether the proposed conditional use will be served adequately by essential public facilities and services. 15. The effect of the proposed conditional use on groundwater supply. 16. The effect of the proposed conditional use on the structural capacity of the soils. 17. Whether the proposed use will facilitate orderly and safe road development and transportation. 18. The effect of the proposed conditional use on environmentally sensitive land or natural features, wildlife habitat and vegetation, water quality and air quality. 19. Whether the proposed conditional use will provide desirable employment and enlarge the tax base by encouraging economic development activities consistent with the comprehensive plan. 20. Whether the proposed conditional use considers the needs of agriculture, industry, and businesses in future growth. 21. The effect of the proposed conditional use in enhancing affordable shelter opportunities for residents of thei town. 22. The location, character, and size of any outdoor storage. 23. The proposed use of open space. 24. The location of any major floodplain and steep slopes. 25. The location and use of any existing non-conforming uses and structures. 26. The location and type of any fuel and fuel storage. 27. The location and use of any anticipated accessory uses and structures. 28. The area of each use, if appropriate. 3 29. The proposed days/hours of operation. 30. The location and screening of parking and loading spaçes and/or areas. 31. The location and nature of any proposed security features and provisions. 32. The number of employees. 33. The location of any existing and/or proposed adequate on and off-site infrastructure. 34. Any anticipated odors which may be generated by the uses on site. 35. Whether the proposed conditional use includes sufficient measures to mitigate the impact of construction traffic on existing neighborhoods and school areas. 36. Refuse and service areas, with particular reference to the items in (1) and (2). 37. Utilities, with reference to location, availability and compatibility. 38. Any other matter reasonably related to the public health, safety, and general welfare Summary: This land use request is to permit a five-room "bed and breakfast lodging" use in a single-family dwelling in the R-1 zoning district. The required off-street parking is to be located at the front of the house. Attachments: 1. Site Photographs 2. Zoning Map - the parcel is highlighted in blue. 3. Aerial Photograph Map - the parcel is highlighted in blue. 4. Application Site Photographs Front Site Photographs - Rear Yard toward left adjoining property I EN Rear Yard looking at the rear line 5 Longwood Avenue - View Left from Site (right side facing front) Longwood Avenue - View Right from Site (left side facing front) Adjoining Property - Left Side 0 TT - 7 Adjoining Property - Right Side (front then from the rear) & Zoning Map - 808 Longwood Avenue outlined in blue 43 Zoning Districts with Traffic 1230 1230 Counts - Parcel 175-A-54T - 9237 R-1 808 Longwood Ave 9277 9338 9231 Zoning Districts 16a8 R-2 B-1- Umited Business 1223 - 9210 * 92 U LP. Limited Professional R-1 % 9296 R-1 1215 Cu- Commer. /uh Industrial 1227 1274 1299 % % M-1- Manufacturing 9203 9273 * Da CNW- Commer. Neighborhood Workplace 9290 0201 R-1 Low Density Residential $202 9217 9303 R-1 R-2 Medium Density Residential 1925 Traffic AADT 2022 80 1919 ADT 9203 R-1 9113 0. -5,000 R-1 9908 09903 1907 905G 9103 5,001 20,000 w gaN Ve 1003 Subject Parcel 003 a 017 1008 BedfordF Parcels 1Q0N 9008 100D 4103 9007 1003 9908 R-1 639 630 98D R-1 014, 1000 5909 1100 R-1 1020 903 1993 634 9903 CNW 822 733 BI3 000 7000 9910 9917 1431 818 9112 810 896 R-1 729 E288 ge t0s 1444 B0G 599 B02 710 608 R-1 1716 002 R-1 508 718 730 018 0 1201 807 523 G07 619 709 738 BAD 1304 9306 1321 720 699 799 732 0207 1317 714 812 813 700 R-1 9203 9211 70G n 618 716 1200 20 1344 G92 677708 630 G01 890 9308 706 703 d37 710 1302 R-2 848 G00 67 703 7o3 R-1 633 706 748 1306 $308 R-1008 600 na 799 703 R-1 1109 1338 1314 B-1 612 613 R-1 795 021 633 $105 4392 G1G 618 632 1025 887 R-2 $316 417 421 B9D goo 737 613 438 1017 ae 607 4007 1002 912 815 EST 1093 B08X 910 42270 ae B1dD8 G13 903 ie1s 807 808 800 B-1 703 R-1 BD6 813 G1e R-2 S08 002 oR despes 821 822 7e 617 R-1 817 709 H A 30 600 BIG 837 8311 6405 A3STA a0s 318 816 871 B-1 1o CNW G1e CNW - 805 a R-2 705 293 ENW 103 815A 0 0000 71: CCI 55 659 B-1 B-1 70 LP Aerial Photograph - 808 Longwood Avenue outlined in blue Aerial Image with 1207 1202 1205 Traffic Counts - 1201 Parcel 175-A-54T - - 1203 808 Longwood Ave 1105 - Fig2 Traffic - AADT - 2022 1005 * 1016 1005 & 1014 ADT 1003 - 1001 1017 1012 1005 1015 0-5 5,000 1009 1001 1008 1011 5,001 20,000 1003 & Subject Parcel 999 2 1007 Apartments Bedford Parcels 911 021 & 903 3 Masonic, 524 X 522 733 Llige 805 518 1 733 516. 725 729 904 908 719, 512 808 511 - 508 715 730 802 507 , a 611 701 726 - E 525. 607 - 809 Longwood 729 811 713 517 812 709 Inne B&B 714 813 702 706 710 RE 818 817 705 608 612 524 601 . a 1 Almost 816 710 - 704 627 516 604 706 Home" B&B 607 - 706 709 633, 704 706 608 a 609 Gosedi 708 702 V 612 640 613 715 621 636 616 634 1025 615 628 630 aà 1019 421 6,19 509 716 721 607 613 1007 1017 505 1002 1013 9099 Ga 1003 M 1020 422 702 791 508 512 516 AO4 527 1016 803 o 6061612 - 1012 703 804 6 805 513 519 1008 708 707 4 807 1004 - 809 A * 709 * 607 811 - 813 819. 711 AsTS 1629 809 809 4 508 628 617 N, 406 414 - 803 8 - .05 Q08 SA 25,202 Mile 10 For staff use Town of Bedford, Virginia Date receiveds Received by: - Department df PamringaCammuniy Development $150 Fee: 2 Site pian copies: 215E E Main Street Bediord, VA24523 (540) 587-6021 e qahrsar@edodagpy Zoning District: Owner's Authority Letter if applicable: 5-534 CONDITIONALI USE PERMIT APPLICATION Please print or type. If not applicable, write N/A. APPLICANT INFORMATION Property Owner Name: Anp K.LUSK Address: 808 Lonqwond Avc Bedford VA 24573 Phone: 843 - 385-3336 Email: Omlusk@aol.com Applicant Name: Ann K. LUSK Address: 808 Longwood ANc, Bedfocd VA 74523 PAID Phone: 843 - 385- 1536 Email: annlsk @ aol.com wTTa SCAN Primary Contact: Tow Ft Address: 215 E tha Bedlord. VA 2451 Phone: Email: hank you PROPERTY INFORMATION Location address: 808 Longuoood Ave Bidfad VA 24573 Business Name (current or future): Zoning District: AI Current Use of Property: Single Famiy rasidencs Tax Map Number: 15 - A- 5HT RPC Number: 80503143 APPLICATION INFORMATION What specific land use are you requesting from the Land Development Regulations / Zoning Ordinance? B4B, otaff livingen site, OFF-site Security Please summarize the grounds upon which this request is based (attach additional sheets if necessary). Operaie a5 a B+B Serving daily hal bccakfast Cner will offer quests a high- dnd ayptience, honcing the beauty + tradihon of Bdford. March 12, 2024 Page 1 ofs To evaluate the proposed conditional use, please address the following conçers: 1. How is the requested conditional use consistent with the comprehensiye plan? vasts wd! be VeHed by Qune via CLbs <i fa Cofeful oHenhon wwil Be to honor noiss oldinan AA. t oxistng 2. How will the proposed conditional use affect the current and future traffic in the vicinity? 5 quast cooms. Amplz off-cad parking i Mast cicculac dcixcy 3. How will the proposed conditional use at the specified location contribute to or promote the welfare or conveniençe oft the publjc? Qwner apefatoc ill take Specialcare to honar tho. Deighhocs oeig h hor hood to preserve ts tate istric ambiine CERTIFICATION I hereby certify that this application is complete and accurate to the best of my knowledge. I authorize staff for the Town of Bedford to enter the property for purposes of reviewing this request and for placing a sign as notice of public hearings. I have provided a site plan and the required application fee. I understand that I am responsible for all advertising fees associated with placing required legal notices in newspapers or other media. Applicant Signature: Aan KBsk Date: shofzs Print Name: Aon K.IMSK Staff Use Only: Planning Commission meeting date(s) Recommendation from Planning Commission Town Council public hearing date(s) Action taken by Town Council (Approval/ Denial), Were conditions placed on the Conditional Use? Zoning permit issuance date Building permit issuance date Business license issuance date if commercial 2 TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM ITEM: FY2025 Enterprise Lease for Police Department and Community Development Vehicles DATE OF COUNCIL MEETING: May 13. 2025 DATE: April21,2025 PRESENTATION: The Town of Bedford currently utilizes vehicle leases to support the operations ofthe Police Department, Community Development, and Information Technology. For Fiscal Year 2025, we have added eight new vehicles -seven for the Police Department and one for Community Development. Each vehicle is leased on a 60-month term, with minimum monthly payments ranging from $581 to $870. GASB 87 requires governmental funds to record an entry to recognize the issuançe of a lease. To prevent expenditures from exceeding budget appropriations, a budget entry is requested to account for the capital outlay portion oft the GASB 87 entry. ACTION REQUESTED: Town Council is requested to approve the below budget amendment which will appropriate budget to the general ledger accounts listed. Budget Entry: Revenue Increase 100091-441406 Proceeds from Financing $403,172 Expenditure Increase 10033110-581500 PD-Vehicle Replacement $365,384 10033420-581500 Comm Dev-Vehicle Replacement $ 37,788 YES NO OTHER ROUTING DATE: EVANS ( () ( ) TOWN ATTY. () I.T. ( FOREMAN ( ) ( ) ( ) COMM. DEV. () POLICE APPROVED ( FOSTER ( ) ( ) ( ) ELECTRIC ( ) PUBLIC SERV. ( ) DENIED I ) HAILEY ( ) ( ) ( ) ENGINEERING ( ) OTHER ( / DEFERRED TO: IPPOLITO ( / 1 ( ) ( ) FINANCE ( ) STANLEY ( ) ( ) ( ) FIRE DEPT. ( ) UPDIKE ( ) ( ) ( ) H.R. ( ) TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM ITEM: Ordinance - Readopting and Reenacting Code Provisions Dealing with Traffic Laws DATE OF COUNCIL MEETING: May 13, 2025 DATE: May 1, 2025 PRESENTATION: Attached is an ordinance which readopts and reenacts $34-2 ofthe Town Code, incorporating by reference current provisions ofthe Code of Virginia dealing with traffic laws and motor vehicle operation. Failure to adopt this ordinance would mean that offenders would have to be charged under the State law rather than the Town law. Any fines collected would then be payable to the State rather than to the Town. The ordinance has been posted in three locations in the Town, in accordance with $2-54 of the Town Code. ACTION REQUESTED: Town Council is requested to adopt the ordinance readopting and reenacting code provisions dealing with traffic laws. YES NO OTHER ROUTING DATE: EVANS ( / ( J ( ) TOWN ATTY. () I.T. FOREMAN ( ) / ( ) ( ) COMM. DEV. ( ) POLICE APPROVED ( FOSTER ( ) ( ) ( ) ELECTRIC ( ) PUBLIC SERV. ( ) DENIED ( HAILEY ( ) ( ) ( ) ENGINEERING ( ) OTHER ( ) DEFERRED TO: IPPOLITO C) ) ( ) ( ) FINANCE ( ) STANLEY ( ) ( ) ( ) FIRE DEPT. ( ) UPDIKE ( ) ( H.R. - ORDINANCE NO. 25- AN ORDINANCE TO READOPT AND REENACT SECTION 34-2 OF THE TOWN CODE INCORPORATING BY REFERENCE CURRENT PROVISIONS OF THE CODE OF VIRGINIA DEALING WITH TRAFFIC LAWS AND MOTOR VEHICLE OPERATION BE IT ORDAINED BY THE COUNCIL OF THE TOWN OF BEDFORD, VIRGINIA: Section 1. Sec. 34-2 of the Town Code is hereby readopted and re-enacted as follows: Pursuant to the authority of Section 46.2-1313 of the Code of Virginia, the provisions and requirements ofthe laws ofthe Commonwealth ofVirginia contained in Title 46.2 in Article 9 (Sec. 16.1-278 et seq) of Chapter 11 of Title 16.1, and in Article 2 (Sec. 18.2-266 et seg) of Chapter 7 ofTitle 18.2, of the Code ofVirginia, except those provisions and requirements the violation ofwhich constitute a felony, and except those provisions and requirements which by their very nature can have no application to or within the Town, are hereby adopted and incorporated herein by reference and made applicable within the Town. References to "Highways ofthe State" contained in such provisions and requirements hereby adopted, shall be deemed to refer to streets, highways and other public ways within the Town. Such provisions and requirements are hereby adopted, mutatis mutandis, and made a part ofthis Chapter as fully as those set forth at length herein, and it shall be unlawful for any person, within the Town, to violate or fail, neglect or refuse to comply with any provision ofTitle 46.2 or of Article 9 of Chapter 11 ofTitle 16.1 or of Article2ofChapter 7 ofTitle 18.2 ofthe Code ofVirginia, which are adopted by this Section; provided, that in no event shall the penalty imposed for the violation of any provision or requirement hereby adopted exceed the penalty imposed for a similar offense under such titles of the Code ofVirginia. Section 2. This Ordinance shall become effective on July 1, 2025, upon publication one time, immediately following its passage, in some newspaper published in the Town or upon posting at three or more public places in the Town for one week, as required by Section 19 of the Town Charter. TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM ITEM: Resolution - Business. Appreciation Month 2025 DATE OF COUNCIL MEETING: May 13, 2025 DATE: May 1. 2025 PRESENTATION: The month ofMay 2025 has been designated as Business Appreciation Month in Virginia in recognition ofthe many benefits to Virginia communities derived from their businesses. In appreciation ofourindustries, small businesses and entrepreneurs, Council is asked to adopt a Resolution declaring May to be Business Appreciation Month in the Town. ACTION REQUESTED: Town Council is requested to adopt a Resolution in support of Business Appreciation Month. YES NO OTHER ROUTING DATE: EVANS ( ( J ( ) TOWN ATTY. () I.T. C FOREMAN ( ) ( ) ( ) COMM. DEV. ( ) POLICE APPROVED ( FOSTER ( ) ( ) ( ) ELECTRIC ( ) PUBLIC SERV. ( ) DENIED - ) HAILEY ( ) ( ) ( ) ENGINEERING ( ) OTHER DEFERRED TO: IPPOLITO ( ) ( ) ( ) FINANCE ( ) STANLEY ( y ( ) ( ) FIRE DEPT. ( ) UPDIKE ( ) ( ) ( ) H.R. ( ) BUSINESS APPRECIATION MONTH 2025 WHEREAS, the month of May is recognized as Small Business Month with National Small Business Week occurring during the first week to recognize and celebrate small businesses as the backbone of our economy; and WHEREAS, the Town of Bedford supports its businesses and their spirit of entrepreneurship to create a vibrant and sustaining community, recognizing the struggles and ingenuity of the business owners; and WHEREAS, the citizens ofthe Town of Bedford benefit from the positive business climate, economic growth, and job opportunities that result from the contributions of businesses; and WHEREAS, Bedford strives to create long-term economic revitalization by embracing diversity in its business community, fully integrating technology into business practices, and providing opportunities that support the economic well-being and ensuring safety for its citizens; and WHEREAS, businesses in the Town of Bedford are integral in moving Bedford forward by contributing their presence and energy to our robust economy and to our nation's prosperity, ,job creation, and community well-being; and NOW, THEREFORE, the Town Council of the Town of Bedford does hereby recognize the month of May 2025, as BUSINESS APPRECIATION MONTH in the Town of Bedford, and call this observance to the attention of all of our citizens.