MINUTES OF THE REGULAR MEETING OF THE BOARD OF CITY COMMISSIONERS FOR THE CITY OF PORT ST. JOE, FLORIDA, HELD AT 2775 GARRISON AVENUE, April 15, 2025, at Noon. The following were present: Mayor Buzzett, Commissioners Hoffman, Kerigan, Langston, and Lowry. City Manager Jim Anderson, City Clerk Charlotte Pierce, and City Attorney Clinton McCahill were also present. CONSENT AGENDA Minutes A Motion was made by Commissioner Kerigan, second by Commissioner Lowry, to approve the Minutes of the Regular Meeting of April 1, 2025. All in favor; Motion carried 5-0. City Engineer Paving Quantities Update - Potential to Pave Long Avenue from Madison Street to Highway 98 Mr. Anderson shared that there could be approximately 3,000 LF of additional paving that could be done based on the current project quantities. The consensus of the Commission was for Mr. Anderson to discuss this with Roberts and Roberts to see what could be worked out. Mayor Buzzett shared that sidewalks would be needed in the future on the residential side of the road. Concerns of excessive speeds on a newly paved road could be an issue. Mr. Anderson shared that the Speed Table has been ordered for Seventh Street and could be the model to see how well they work. Commissioner Langston asked about roads in North Port St. Joe being paved and Mr. Anderson noted that the City has applied for SCOP Grant for Avenues C and D. City Street Resurfacing This project is under construction. City Government Complex The updated building layout has not been received from the architect. Monument Avenue The paving has been completed, and Dewberry is currently waiting on the striping. Downtown Utilities Phase 2 This project is under construction, the pressure testing has gone well, and the project is moving along. HMGP Grant - Elevation of 12 Lift Stations Dewberry has responded to all RAls from FDEM and FDEM has approved the process to move forward. Avenue C and Battle Street Intersection This project is under construction as of April 3, 2025. Victoria Avenue Bridge This project was rebid and only 1 bid was received. L&K Construction submitted a bid of $157,205.00. Mr. Grantland will review the project to see if the City can do the work at a much lower price. City Attorney Mr. McCahill did not have anything specific for the Commission today. Old Business City Projects Mr. Anderson referenced pages 5-6, noted the Cabel Ditch Project has been completed, workers are preparing town for the summer visitors, and the Spray fields Project only lacks wells to be completed. He noted that a Task Order has been signed for the engineering of the Washington Gym roof, pavers have been repaired in Dr. Joe Hendrix Park, and that trees in the park have grown into the light fixtures and need to be trimmed. Signage for the park is being worked on. Washington Recreation Center - Gulf County Grant Scope of Work Mr. Anderson shared the email from County Commissioner Sandy Quinn providing the County's Scope of Work for the Washington Gym. Their goal is to maximize the budget as much as possible but will prioritize the following projects. Replacement of windows at Washington Recreation Replacement of HVAC at Washinton Recreation Remodeling of the stage, including electrical work and stage lighting Refinishing the gym flooring and replacing the bleachers CDBG Grant Application 2025 2023-2024 Small Cities CDBG Application Cycle Mayor Buzzett paused the meeting at 12:16 P.M., to conduct the Second Public Hearing for the CDBG NR Grant for Washington Recreation Center and the CDBG CR Grant for the MLK Boulevard Revitalization. Patrick Howard, Grant Consultant with Fred Fox Enterprises, reviewed information from the first Public Hearing, and Citizen's Task Force (CATF) on March 18, 2025. He outlined the direction Fred Fox Enterprises and City Staff were given by the Commission based on the CATF's recommendations. Mr. Howard provided Project Narrative G = 2 for both projects and reviewed them. (Attached as Exhibits A and B). Martin Luther King, Jr., Revitalization - Second Public Hearing Patrick Howard first provided a summary of the Martin Luther King Boulevard (MLK) Commercial Revitalization (CR) project. Chester Davis asked about the streets to be covered in the application and Mr. Howard confirmed that the primary approach would be MLK from Avenue A to Avenue D, and that there would be subsequent blocks included should funds remain after completing the first three blocks. After confirming there were no other comments, the Commission voted as follows on the three required Resolutions. Resolution 2025-06 - Application A Motion was made by Commissioner Kerigan, second by Commissioner Hoffman, to approve applying for a CDBG CR Grant for MLK Revitalization in the amount of $1,780,790. There was no other input from the public and all Commissioners were in favor of the motion which carried 5-0. Resolution 2025-07 - Funding Leverage A Motion was made by Commissioner Lowry, second by Commissioner Langston, to approve Funding Leverage in the amount of $25,000 for the MLK Boulevard Revitalization CDBG CR Grant. There was no Public input. All in favor: Motion carried 5-0. Resolution 2025-08 = Objectives of Plan A Motion was made by Commissioner Hoffman, second by Commissioner Kerigan, to approve the Objectives of the Plan for the MLK Boulevard Revitalization, CDBG CR Grant. There was no input from the Public. All in favor; Motion carried 5-0. Mayor Buzzett closed the Second Public Hearing on the Martin Luther King Boulevard (MLK) Commercial Revitalization (CR) Project at 12:23 P.M. Washington School Complex = Second Public Hearing on the Washington Mayor Buzzett once again paused the meeting at 12:23.10 for the Second Public Hearing on the Washington School Complex Neighborhood Revitalization CDBG NR Grant. Resolution 2025-03 = Application Candy Nesemeier queried Mr. Howard about the application. Chester Davis asked about the timetable of the grant. Mr. Howard explained the steps involved with the grant and noted that if the project was selected, it would be a couple of years before the improvements would begin. A Motion was made by Commissioner Lowry, second by Commissioner Hoffman, to approve applying for the Washington School Complex Neighborhood Revitalization CDBG NR Grant in the amount of $1,723,600. All in favor: Motion carried 5-0. Resolution 2025-04 = Funding Leverage A Motion was made by Commissioner Langston, second by Commissioner Hoffman, to approve Funding Leverage in the amount of $25,000 for the Washington School Complex Neighborhood Revitalization CDBG NR Grant. There was no Public input. All in favor: Motion carried 5-0. Resolution 2025-05 - Objectives of Plan A Motion was made by Commissioner Langston, second by Commissioner Lowry, to approve the Objectives of the Plan for the Washington School Complex Neighborhood Revitalization CDBG NR Grant. There was no Public input. All in favor: Motion carried 5-0. Mayor Buzzett concluded the Second Public Hearing for the Washington School Complex Neighborhood Revitalization CDBG NR Grant at 12:37.38 P.M. The regular Commission Meeting resumed at 12:38 P.M. Mr. Anderson shared that the City will be accepting applications for the Summer Programs which will begin on June 1, 2025. Mr. Anderson recognized Kevin Pettis for his 13 years of service to the City. Mr. Pettis is retiring on April 30, 2025. Commissioners and City Staff wished Mr. Pettis well in his retirement. Mr. Anderson announced that Joe Harris, currently Lead Operator of the Wastewater Treatment Plant, has been selected to replace Mr. Pettis as the new Wastewater Plant Manager effective May 1, 2025. New Business 2024. Water Quality Report Mr. McClamma shared that the City did exceptionally well on the Consumer Confidence Report (CCR), numbers were great in all categories, there were no violations of any type, and the annual average was good. The Commissioners congratulated Mr. McClamma and his department on the excellent report. Public Works - John Grantland Mr. Grantland did not have anything for the Commission. Surface Water Plant - Larry McClamma Mr. McClamma did not have any additional items for the Commission. Wastewater Plant = Kevin Pettis Mr. Pettis noted there is 4' of free board in the pond, filters have been running at about half throttle this week, and the only thing lacking to complete the Sprayfields are the wells. Mr. Pettis shared that he has enjoyed working for the City of Port St. Joe and thanked everyone for the opportunity to be part of the City. Finance Director FEMA Update There has been no change on the Clifford Sims Park Reimbursement. Grants Rembursement Update Mr. Lacour has meetings this week with individuals concerning the NOAA and Resilient FL Grants. He also shared that the final date to apply for Sewer Grants for Beacon Hill and other Sewer to Sewer Grants is December 2026. Commissioner Kerigan requested that information about the sewer grants be placed on the City's Website. Code Enforcement Mr. Anderson shared that Pop Up Sales have been occurring on Reid Avenue and a Special Event Permit is required to have these sales. Mr. Anderson also requested that the Commissioners look at their financial statements as the City is halfway through the budget year, revenues are flat and expenses are up, sales taxes are down, and we need to tighten the belt and keep an eye on any outside budget items. Police Department = Chief Richards A Motion was made by" Commissioner Kerigan, second by Commissioner Lowry, to surplus a 2015 Ford Taurus and transfer a 2016 Ford F-150 to the Public Works Department. All in favor; Motion carried 5-0. The request is attached as Exhibit C. City Clerk - Charlotte Pierce Clerk Pierce referenced Pages 24 = 25, noted there has not been any significant changes in those pages and that City Staff continues to work on reimbursements, compliance, and reports for the numerous grants the City has. Citizens to be Heard The following individuals shared their opinions on several issues. Christy McElroy, Terry O'Neil, Lynn Peters Lewis, and Tan Smiley. Discussion Items by Commissioners Neither Commissioners Langston, Kerigan, Langston, nor Mayor Buzzett had any additional issues to discuss with the Commissioners. Commissioner Hoffman asked about the new City Ap and Mr. Anderson responded that it has been paid for and ordered. Mayor Buzzett Motion to Adjourn There was no additional business to come before the Commission and Mayor Buzzett adjourned the meeting at 1:06 P.M. Approved this a day of M ey 2025. sbkr Rex Buzzett, Mayor Date Lutle aher bhs Charlotte M. Pierce, City Clerk Date B lf 6 A R A - B B Exhihit C Port St. Joe Police Department RI ST JOE IC 410 Williams Avenue, Port St. Joe, FL 32456 DEPARTMENT To: City Administrator Jim Anderson, Sheriff Mike Harrison From: Chief Jake Richards p Date: April 11, 2025 Ref: Vehicle Surplus and transfer Mr. Anderson, - request that Vehicle P103, a 2015 Ford Taurus, Vin# 1FAHP2MK2F6159503 be placed on surplus property. Also P110 a 2016 Ford F150, Vin# 1FTEW1E88GFD21283 will be transferred to the Public Works Department. Respegtfwly, Chief Jake Richards Post Office Box 278 Phone 850) 227-1414 Fax (850) 229-1020