- % - Po 01 a CITY OF ARCHER A RCHER Mayor: Fletcher Hope Vice-Mayor: Iris Bailey Commissioners: Kathy Penny, Joan White, Marilyn Green Interim City Manager: Deanna Alltop May 12, 2025 6:00 P.M. CITY COMMISSION ARCHER CITY HALL MEETING PRAYER CALL TO ORDER PLEDGE OF ALLEGIANCE ADDITIONS OR DELETIONS TO THE AGENDA ADOPTION OF AGENDA I. Consent Agenda Agenda Item 1: Approve minutes from April 14, 2025, City Commission Meeting Agenda Item 2: Approve minutes from April 28, 2025, City Commission Meeting Agenda Item 3: Approve bill payments as presented II. Public Announcements III. Public Comment As part ofthe Commission 's public outreach, we invite Archer residents and the members ofthe public to share their thoughts, suggestions, and concerns at designated times during Commission meetings. Each person is allotted the maximum time of three (3) minutes to ensure everyone has an opportunity to be heard and responded to, we ask that you adhere to the following guidelines: Please state your full name (or first name ifyou prefer) Please state your question, comment, or concern in as few words as possible. Please try to make it clear what information you want or what problem you want solved SO that the Commission can accurately respond to your request. Please be courteous to others and refrain from using language that would be considered insulting, offensive, or insensitive. The Commission is here to serve. you 16870 SW 134TH AVE., P.O. BOX 39 - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 IV. Planning Calendar A. Community Planning Workshop- Comprehensive Plan & Land Development Code on Monday, May 19, 2025, at 6:30 pm, City Hall B. City Hall will be closed on Monday, May 26, 2025, in Observance of Memorial Day C. City Commission Meeting on Tuesday, May 27, 2025, at 6pm, City Hall D. City Commission Meeting on Monday, June 9, 2025, at 6pm, City Hall V. Old Business Agenda Item 1: Letter of Intent for SRWMD- Matching Funds for Holly Hills Stormwater Project Agenda Item 2: Letter to Levy County BoCC Opposition to the Proposed Sand Mine VI. New Business Agenda Item 1: Resolution No 2025-16, Interlocal Agreement between Alachua County and the City of Archer for 9-1-1 Emergency Addressing Services, No 14675 Agenda Item 2: Resolution No 2025-17, Declaring Certain Property as Surplus Property Agenda Item 3: Kimley-Horn Outstanding Debt- Alachua County Infrastructure Funds Agenda Item 4: Quotes to Install Automatic Gate Opener at Public Works VII. Reports, Correspondence, Communication No reports VIII. City Managers Report IX. Attorney Report X. Commissioners Report XI. Public Comment Period As part ofthe Commission 's public outreach, we invite Archer residents and the members ofthe public to share their thoughts, suggestions, and concerns at designated times during Commission meetings. Each person is allotted the maximum time of three (3) minutes to ensure everyone has an opportunity to be heard and responded to, we ask that you adhere to the following guidelines: Please state your full name (or first name if you prefer) Please state your question, comment, or concern in as few words as possible. Please try to make it clear what information you want or what problem you want solved SO that the Commission can accurately respond to your request. 16870 SW 134TH AVE., P.O. BOX 39 - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 Please be courteous of others and refrain from using language that would be considered insulting, offensive, or insensitive. Thank youfor your cooperation. The Commission is here to serve you. XII. Adjournment 16870 SW 134TH AVE., P.O. BOX 39 - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 ATY % CITY OF ARCHER 535 8 epoi A RCHER ESTABLISHED 1842 Tabled Items 1. Resolution No 2025-04, Agreement Between the City of Archer and Online Information Services, Inc.-tabled until the July 14th meeting from the February 10th meeting. 2. Fraud Hotline-Register for Services, Terms ofUse and Test Examples-tabled until the July 14th meeting from the January 27th meeting. 3. Citizen Advisory Board-further discussion at a June meeting. 16870 SW 134TH AVE., P.O. BOX 39 - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 . % - Pe 9 CITY OF ARCHER A RCHER I. Consent Agenda Agenda Item 1: Approve minutes from April 14, 2025, City Commission Meeting Agenda Item 2: Approve minutes from April 28, 2025, City Commission Meeting Agenda Item 3: Approve bill payments as presented Staff Recommendation: Approve Agenda Items 1-3. Approved by City Attorney on: Commissioner Action: Open for Discussion Public Comments Closed for Discussion Action: Approve/Disapprove Staff Recommendation 16870 SW 134TH AVE., P.O. BOX 39 - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 CITY OF ARCHER 16870 SW 134th Ave, Archer, Florida 32618-0039 Phone: 352-495-2880 Fax: 352-495-2445 CITY COMMISSION MEETING MINUTES Monday, April 14, 2025, Time: 6:30 PM MINUTES, WHICH ARE PUBLIC RECORD, ARE NOTES TAKEN TO PROVIDE A SUMMARY MEMORANDUM OF MEETINGS OR HEARINGS AND CONTAIN ALL OFFICIAL ACTIONS TAKEN. MINUTES ARE NOT INTENDED TO BE A WORD-FOR-WORD OR VERBATIM TRANSCRIPTION OF THE MEETING. Opening Prayer: Mayor Fletcher Hope Call to Order at 6:32 pm: Mayor Fletcher Hope Leading the Pledge of Allegiance: Vice Mayor Iris Bailey Quorum Present: Mayor Fletcher Hope Vice Mayor Iris Bailey Commissioners Marilyn Green Kathy Penny Joan White Staff: Interim City Manager Deanna Alltop City Attorney Danielle Adams ADDITIONS OR DELETIONS TO THE AGENDA None ADOPTION OF AGENDA Vice Mayor Bailey motioned to adopt the agendas, seconded by Commissioner Green. No public comment Motion Carried: 5-0 I. Consent Agenda Agenda Item 1: Approve minutes from March 10, 2025, City Commission Meeting Agenda Item 2: Approve minutes from March 24, 2025, City Commission Meeting Agenda Item 3: Approve bill payments as presented Commissioner White motioned to approve the consent agenda, seconded by Commissioner Penny. Correction to the March 24th minutes, page 2, before the first motion, add G Mayor Hope passed the gavel to Vice Mayor Bailey." No public comment Motion Carried: 5-0 II. Guest Agenda Item 1: Pastor Thigpen, Family Life Church of God, Fee Waiver Request for April 19th, Easter Egg Hunt, Maddox Park Community event, everyone welcome. Vice Mayor Bailey motioned to approve the fee waiver request, seconded by Commissioner White. No public comment Motion Carried: 5-0 III. Public Announcements Commissioner Green announced that there will be a National Day of Prayer celebration on Sunday, May 4th, it starts around 3-4 pm, at Maddox Park, everyone is invited to attend. Mayor Hope announced that there will be an Easter sunrise service around 7am at Laurel Hill Cemetery, everyone is welcome to attend. Lizzie Jenkins traveled to Tallahassee on March 20th to meet with Chad Johnson, who is aware of everything going on in Archer. Commissioner White announced that the Junior City Commission presented a Proclamation to Teacher oft the Year, Mrs. Heitzler, recognizing April 15, 2025, as Mrs. Heitzler Day in the City of Archer. Proclamation to Employee of the Year, Mr. Cooper, recognizing April 16, 2025, as Mr. Cooper Day in the City of Archer. Congratulations! IV. Public Comment Gene Arnold, Roberta Lopez, Reverend Pisco V. Planning Calendar A. Alachua County League of Cities Meeting on Tuesday, April 22, 2025, at 6:30pm, Archer Community Center B. City Commission Meeting on Monday, April 28, 2025, at 6pm, City Hall C. Town Hall Meeting on Wednesday, April 30, 2025, at 6:30pm, Archer Community Center D. City Commission Meeting on Monday, May 12, 2025, at 6pm, City Hall E. Community Workshop-Plan Amendments, Monday, May 19, 2025, at 6:340pm, City Hall Interim City Manager Alltop reviewed the planning calendar, adding item E. VI. Old Business Agenda Item 1: Holly Hills Stormwater Grant-Matching Funds There was discussion on applying for the Resilient Florida and Alachua County infrastructure grants, or both for the matching funds. Mayor Hope recommends the Resilient Florida grant as the primary and the SRWMD grant as the match. City Attorney Adams asked for clarification on the discussion. MOTION Commissioner White motioned for the City Attorney's office to prepare a letter ofi intent to apply for both the Resilient Florida and Alachua County Infrastructure grants for the matching funds, seconded by Vice Mayor Bailey. No public comment Motion Carried: 5-0 2 VII. New Business Agenda Item 1: Resolution No 2025-13, Adopting Revised Real Property Policies City Attorney Adams read Resolution No 2025-13 by title only. City Attorney Adams clarified that this shifts all approvals to the Commission. It is more robust policy, allowing more flexibility. Affordable housing is not affected. Easements are within the City Manager's] purview. Commissioner White motioned to approve Resolution No 2025-13, seconded by Vice Mayor Bailey. No public comment Motion Carried: 5-0 Agenda Item 2: Resolution No 2025-14, Supplemental Addendum and Extension of Contract between the City and Deanna Alltop for the Interim City Manager Position City Attorney Adams read Resolution No 2025-14 by title only. City Attorney Adams stated that Deanna has requested a supermajority vote on #3B & 3C. Mayor Hope asked about a performance review in June. MOTION Commissioner Green motioned for a performance review for Deanna in June, seconded by Commissioner Penny. City Attorney Adams asked ifi it is the regular City Manager evaluation. By consensus, the Commission stated, yes. Commissioner Penny asked if the evaluation is for the City Manager or Deputy City Clerk position. By consensus, the Commission stated both. Public comment: Roberta Lopez, Reverend Pisco Motion Carried: 3-2 (Bailey, White dissenting) MOTION Vice Mayor Bailey motioned to approve Resolution No 2025-14, seconded by Commissioner Green. No public comment Motion Carried: 5-0 Agenda Item 3: Quote from Emerald Data for Motion Activated Camera for the Fuel Tanks at Public Works, Audit Finding 2023-11, Internal Controls Over Fuel Commissioner White motioned to approve the quote from Emerald Data, seconded by Vice Mayor Bailey. Public comment: Reverand Pisco Motion Carried: 5-0 Agenda Item 4: Removal of Certain Speed Bumps Commissioner White reviewed that another insurance claim was filed due to car damage from the speed bumps. The bolts are coming up on some ofthem. Staff will investigate which speed bumps are faulty, which bolts are coming up, etc., and what the replacement cost of the speed bumps is. Commissioner White volunteered to investigate with the staff. MOTION Commissioner White motioned to get with Calvin to assess all speed bumps in the city that are faulty and need repair, and to remove them, seconded by Vice Mayor Bailey. Public comment: Bob Kasicki, Rhonda Roberson Motion Carried: 5-0 Agenda Item 5: Quotes to Clean City Hall and the Archer Community Center Vice Mayor Bailey motioned to table the agenda item until the April 28th meeting, seconded by 3 Commissioner Penny. Public comment: Brenda Skinner, Roberta Lopez Motion Carried : 5-0 VIII. Reports, Correspondence, Communication No reports IX. City Managers Report Public Works activity from March 2025. 1. Put millings in potholes on SW 139th Ave and SW 173d Court and graded the road. 2. Replaced the picnic table at Wilson Robinson Park with one from the Senior Center. 3. Mowed, sprayed, and weeded all four zones. 4. Picked up the couch and concrete bags dumped on Depot Street. 5. Delivered trash cans and recycling bins. 6. Cleaned offthe bike trail. 7. Trimmed some limbs on Archer Lane right away. 8. Cleaned out the drain by Wilson Robinson Park to drain water out of the road. 9. Restocked supply closet at the Archer Community Center. 10. Fixed water leak in road on SW 139th Ave. 11. Monitored two trees being cut down in Holly Hills. 12. Read all water meter routes. 13. Locate done for the water main on SW 45 for fiber installation. 14. Locate done for the water main on SW 139th Ave to SW 170th Street for fiber installation. 15. Cut and moved the tree out of the road at the stop sign on Pearson Street. 16. Fixed and straightened signs at SW 167th St., SW 141st Lane, CR 346, Depot Street, SW 170th Street, SW 139th Ave, Oak Street Sign, W Church Street sign, SW 138th Lane, SW 137th Ave. 17. Took water to a citizen at Laurel Hill Cemetery to tend to their plot. 18. Picked up trash at SW 138th Lane and SW 137th Ave. 19. Capped broken pipe at Laurel Hill Cemetery. 20. Picked up trash down CR 346 and Depot Street. 21. Picked up flowers to plant at City Hall. 22. Picked up more weed killer mix. 23. Picked up donations from the Senior Center and put up a sign for no more donations to be left. 24. New blades for all the mowers. 25. Water cut-offs for unpaid accounts. Keep Archer Beautiful; We did not have the turnout we were anticipating this year. Thank you to those who volunteered, the staff, and the citizens who cleaned up. Hosting the Alachua County League of Cities meeting on April 22nd; Waste Pro will be sponsoring the refreshments. Thank you! The City will have one staff member to run the audio. Profit & Loss Report; We are getting the revenue into QuickBooks, starting from October 2024. Once this is complete, we can provide the P&L reports. 4 Splash Pad Opening; We are waiting for parts; several were stolen from the splash pad. The parts and chemicals cost $827.49. As soon as we receive the parts, Public Works will install them, and we should be up and running. Budget Amendments; After Dallas returns, the water fund budget amendments will be made in June or July. FDEP Wastewater Grant Award; We are delighted to announce that we have been awarded the 13-million-dollar grant for our regional wastewater project! X. Attorney Report No report An updated project list is forthcoming. XI. Commissioners' Report Commissioner Penny Attended the Methodist Church event. Participated in the Keep Archer Beautiful event. Working on the upcoming Health Fair and Farmers/Garden expo events. More details will be provided as they are available. The library has free seeds available. She apologized for the last meeting; it was out of character for her. Volunteered at the Spring carnival. Commissioner Green Participated in the Keep Archer Beautiful event. Volunteered at the Spring carnival. Commissioner White Planted flowers at City Hall and the triangle park across the street. Met with the JCC on their projects. Thanked Commissioner Green for filling in for last Saturday's cleanup event. Plans to display Mary Bennett's artwork in the Chambers as a tribute recommend that we remove the current artwork. Linda Kasicki is making a Junior City Commission sign to place under the big sign in front of the Chambers. A proposed sand mine is about 1 % miles West of Archer off Archer Road. Ifa approved, it will generate approximately 108 truck trips daily. Vice Mayor Bailey Loves the idea of a tribute to Mary Bennett. Participated in the school carnival, it was a fun event. Participated in the Keep Archer Beautiful event. 5 Mayor Hope Attended the Legislative days in Tallahassee, met with Representative Hinson and Representative Johnson, it was a very productive trip. The House approved our request for a 1.25 million appropriations project request for wastewater, waiting on Senate approval. XII. Public Comment Period Jennifer Rossie, Brenda Skinner, Roberta Lopez, Rhonda Roberson XIII. Adjournment Mayor Hope adjourned the meeting at 8:50 pm. Deanna Alltop, Interim City Manager Fletcher Hope, Mayor 6 CITY OF ARCHER 16870 SW 134th Ave, Archer, Florida 32618-0039 Phone: 352-495-2880 Fax: 352-495-2445 CITY COMMISSION MEETING MINUTES Monday, April 28, 2025, Time: 6:00 PM MINUTES, WHICH ARE PUBLIC RECORD, ARE NOTES TAKEN TO PROVIDE A SUMMARY MEMORANDUM OF MEETINGS OR HEARINGS AND CONTAIN ALL OFFICIAL ACTIONS TAKEN. MINUTES ARE NOT INTENDED TO BE A WORD-FOR-WORD OR VERBATIM TRANSCRIPTION OF THE MEETING. Opening Prayer: Mayor Fletcher Hope Call to Order at 6:03 pm: Mayor Fletcher Hope Leading the Pledge of Allegiance: Vice Mayor Iris Bailey Quorum Present: Mayor Fletcher Hope Vice Mayor Iris Bailey Commissioners Marilyn Green Kathy Penny Joan White Staff: Interim City Manager Deanna Alltop City Attorney Kiersten Ballou ADDITIONS OR DELETIONS TO THE AGENDA None ADOPTION OF AGENDA Commissioner White motioned to adopt the agenda, seconded by Vice Mayor Bailey. No public comment Motion Carried: 5-0 I. Public Comment Laurie Costello, Gene Arnold, Bill Lewandowski, Roberta Lopez II. Old Business Agenda Item 1: Speed Bumps Commissioner White reviewed the investigation results on the city's speed bumps. Vice Mayor Bailey motioned to pull up the recommended speed bumps, seconded by Commissioner Green. Vice Mayor Bailey amended the motion to repair or replace the speed bumps in Holly Hills, remove the other speed bumps, and properly patch the roads, including the speed bump by the Archer Community Center, seconded by Commissioner Green. Public comment: Bob Kasicki, Bill Lewandowski, Laurie Costello, Rhonda Roberson. Motion Carried: 5-0 Agenda Item 2: Cleaning Company Quotes for City Hall and Archer Community Center Interim City Manager. Alltop stated that Crystal Clean Mgt LLC and Kenneth Stephens Cleaning Concepts pricing would be the same regardless of frequency. Commissioner White motioned to approve Crystal Clean Mgt LLC bi-weekly cleaning quotes at City Hall and the Archer Community Center, seconded by Vice Mayor Bailey. No public comment Motion Carried: 5-0 Agenda Item 3: Quotes to Strip and Wax Floors at the Archer Community Center Vice Mayor Bailey motioned to approve the quote from Kenneth Stephens Cleaning Concepts, seconded by Commissioner Green. Public Comment: Roberta Lopez Motion Carried: 4-1 (Hope dissenting) III. New Business Agenda Item 1: Resolution No 2025-15, Amendment to the Traffic Signal Maintenance Agreement with the State ofFlorida Department of Transportation City Attorney Ballou read Resolution No 2025-15 by title only. Commissioner White motioned to approve Resolution No 2025-15, seconded by Vice Mayor Bailey. No public comment Motion Carried: 5-0 Agenda Item 2: Citizen Advisory Committee Discussion Interim City Manager Alltop stated that staff supports the committee as long as it takes its minutes and holds its meetings at the Archer Community Center. Roberta Lopez reviewed the background; she does not plan to be on the committee but can be a resource. Public comment: Laurie Costello, Brenda Skinner, Roberta Lopez City Attorney Ballou stated that it would be a board in the sunshine since they would make recommendations to the Commission. This agenda item will be discussed further at a June meeting. Agenda Item 3: Fee Waiver Request, Archer Church of God in Christ-Maddox Park, May 4th, 2-6 pm, National Day of Prayer Vice Mayor Bailey motioned to approve the fee waiver request, seconded by Commissioner Penny. No public comment Motion Carried: 4-0 (Green recused) Agenda Item 4: Sensus AutoGun Purchase- Core & Main Vice Mayor Bailey motioned to ratify the purchase, seconded by Commissioner White. No public comment Motion Carried: 5-0 IV. Public Comment Period Roberta Lopez, Laurie Costello, Ann Green, Bill Lewandowski 2 V. Adjournment Mayor Hope adjourned the meeting at 7:52 PM. Deanna Alltop, Interim City Manager Fletcher Hope, Mayor 3 - 9 11:51 AM cIty OT ArCI . C VV au L - une 05/07/25 Transaction List by Date October 1, 2024 through May 7, 2025 Type Date Name Memo Amount Oct 1, '24 - May 7, 25 Bill 10/01/2024 Utility Service Co Inc. Inv #612659 -3,263.50 Bill 10/30/2024 Crown Construction Co... After Hours Main Break -2,900.00 Bill 02/28/2025 Waste Pro Gainesville Garbage and debris pic... -8,094.00 Bill 02/28/2025 Two Fold Water Monthly water services f... -3,578.20 Bill 03/01/2025 Florida Municipal Insur.. FMIT insurance and WO... -27,135.25 Bill 03/01/2025 Core&Main Water Meter Supply -66.78 Bill 04/02/2025 Blue Cross Employee Insurance Pr... -3,867.32 Bill 04/16/2025 DAVE SYMONDS & A... Aqua Gold for Well 1 an... -184.17 Bill 04/16/2025 Waste Pro Gainesville Monthly garbage and de... -16,188.00 Bill 04/16/2025 Florida Municipal Insur. audit policy invoice -1,537.00 Bill 05/01/2025 Two Fold Water may monthly water servi... -1,751.60 Bill 05/02/2025 Blue Cross Employee Insurance Pr... -3,867.32 Oct 1, 24 - May 7, 25 Page 1 TAXPAYER NAME: CITY OF ARCHER TIN: xxxXx2500 Deposit Confirmation Your payment has been accepted. Payment Successful An EFTAcknowledgement Number has been provided for this payment. Please keep this number for your records. REMINDER: REMEMBER TO FILE ALL RETURNS WHEN DUE! EFT ACKNOWLEDGEMENT NUMBER: 270551972395655 PLEASE NOTE Any amounts represented in the subcategories of Social Security, Medicare, and Income Tax' Withholding are for informational purposes only. Payment Information Entered Data Taxpayer EIN xxXxx2500 Tax Form 941 Employers Federal Tax Tax Type Federal Tax Deposit Tax Period Q2/2025 Payment Amount $2,571.23 Settlement Date 04/29/2025 Subcategories: 1 Social Security $894.94 2 Medicare $209.29 3 Tax' Withholding $1,467.00 WES 0 C Account Number 37 64905 on Account Type CHECKING Routing Number Bank Name AMERIS BANK 2005 Guorter 2u8 whebs prnisg TAXPAYER NAME: CITY OF ARCHER TIN: xxxXx2500 Deposit Confirmation Your payment has been accepted. Payment Successful An EFT Acknowledgement Number has been provided for this payment. Please keep this number for your records. REMINDER: REMEMBER TO FILE ALL RETURNS WHEN DUE! EFT ACKNOWLEDGEMENT NUMBER: 270552775676303 PLEASE NOTE Any amounts represented in the subcategories of Social Security, Medicare, and Income Tax Withholding are for informational purposes only. Payment Information Entered Data Taxpayer EIN xxXXx2500 Tax Form 941 Employers Federal Tax Tax Type Federal Tax Deposit Tax Period Q2/2025 Payment Amount $2,953.93 Settlement Date 05/07/2025 Subcategories: 1 Social Security $1,123.25 2 Medicare $262.68 3 Tax Withholding $1,568.00 Account Number VSA a Account Type CHECKING Routing Number Bank Name AMERIS BANK Gue/ 2025 2hb 4/30/25 MnEN3 Mykuride. State of Florida my Department of Revenue DOR Home e-Services Home Print Page Contacts Logout Payment Only Payments submitted in error must be cancelled before 5:00 p.m. ET on the date submitted. If submitted after 5:00 p.m. ET on a business day, weekend, or holiday, the cancellation must be completed before 5:00 p.m. ET the next business day. All cancellations are permanently deleted from the database. The cancelation option is not available for credit card payments. CITY OF ARCHER Access ID: 420596002500 16870 SW 134TH AVE Business Partner #: 0001674965 Archer, FL 32618-5410 Confirmation Number: 251251723927 Remittance Period End Date Payment Type Tax Type: DMS - Florida Retirement System . 4/30/2025 Contribution Payment Contributions Confirmation Date and Time 05/05/2025 11:47:27 AM ET Debit Date: 5/6/2025 Enter Amount for Check: $8,096.04 Bank Routing Number: Bank Account Number: Bank Account Type: Checking Corporate/Personal: Corporate Name on Bank Acct: CITY OF ARCHER Ihereby authorize the Department of Revenue to process this ACH transaction and to debit the bank account identified above. I understand there may be service charges assessed on any transactions not honored by my bank. Due to federal security requirements, we can not process international ACH transactions. If any portion of the money used in the payment you may be making today came from a financial institution located outside of the US or its territories for the purpose of funding this payment, please do not proceed and contact the Florida Department of Revenue at 850- 488-6800 to make other payment arrangements. By continuing, you are confirming that this payment is not an international ACH transaction. If you are unsure, please contact your financial institution. Signature: DEANNA ALLTOP Phone Number: 3524952880 Email Address: DALEOPACTOPARCMERCOM Back to Menu Print Confirmation Save as PDF Contribution Summary 11116 - CITY OF ARCHER FRS - 4/1/2025 Total Wages on Payroll Detail $34,318.80 Pension Plan Wages Investment Plan Wages Total Employee Retirement Contributions A. $1,029.57 Total Employer Retirement Contributions B. $7,066.46 Pension Plan Contributions Investment Plan Contributions Invoices Number Amount Net Invoices C. $0.00 Employer Personal Remits SSN Amount Net Employer Personal Remit D. $0.00 $8,096.03 Total Amount Due (A+B+C+D): Check/EFT Type Date Number Amount EFT 5/5/2025 April 2025 $8,096.03 Total Check/EFT Amount: $8,096.03 ITY % o I 1 CITY OF ARCHER AT RCHER V. Old Business Agenda Item 1: Letter of Intent for SRWMD- Matching Funds for Holly Hills Stormwater Project Staff Recommendation: Approve letter of intent. Approved by City Attorney on: Commissioner Action: Open for Discussion Public Comments Closed for Discussion Action: Approve/Disapprove Staff Recommendation 16870 SW 134TH AVE., P.O. BOX 39 - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 % l. a00 CITY OF ARCHER RCHER ESTABLISHED 1842 Mayor: Fletcher Hope Vice-Mayor: Iris Bailey May 12, 2025 Commissioners Kathy Penny Joan White Marilyn Green Suwannee River Water Management District Interim City Manager 9225 CR 49 Deanna Alltop Live Oak, FL 32060 SENT VIA US MAIL AND/OR ELECTRONIC SUBMISSION TO SRWMD Re: City ofArcher - Letter of Intent - Matching Funds for Holly Hills Stormwater, project Dear Sir/Madam: On behalfofthe City of Archer, I am writing to advise you that the City of Archer hereby declares its intent to participate in the grant available for the project related to stormwater infrastructure for Holly Hills. The City is aware that it will be required to match the $55,930 provided by the grant. To accomplish this, the city will be able to use funds from the Resilient Florida and Alachua County infrastructure grants. Thank you for your attention to this matter. Please do not hesitate to contact me at 352-495-2880 or altop@ctyoharcher.com if you require additional information or wish to discuss this matter further. Sincerely, Deanna Alltop, Interim City Manager 16870 SW 134TH AVE., P.O. BOX. 39 - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 % a CITY OF ARCHER A RCHER V.Old Business Agenda Item 2: Letter to Levy County BoCC Opposition to the Proposed Sand Mine Staff Recommendation: Approve letter to Levy County BoCC. Approved by City Attorney on: Commissioner Action: Open for Discussion Public Comments Closed for Discussion Action: Approve/Disapprove Staff Recommendation 16870 SW 134TH AVE., P.O. BOX 39 - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 CTY S Poo Qn CITY OF ARCHER A RCHER ESTABLISHED 1842 Mayor: Fletcher Hope Vice-Mayor: Iris Bailey May 12, 2025 Commissioners Kathy Penny Joan White Levy County Board of County Commissioners Marilyn Green 355 S Court Street Bronson, FL 32621 Interim City Manager Deanna Alltop Dear Commissioners, On behalf of the City of Archer City Commission and the residents we proudly serve, we write to formally express our strong opposition to the proposed sand mine currently under consideration by the Levy County Board of County Commissioners. Our community is deeply concerned about the potential environmental, public health, and quality of life impacts this operation could bring -not only to Levy County but also to neighboring municipalities like ours. The proposed site poses serious risks to our shared natural resources, including potential degradation of the aquifer and surrounding ecosystems, as well as increased traffic and noise pollution along regional roadways. These outcomes could significantly alter the character of our rural communities and jeopardize the well-being of residents who have chosen to live in this region because ofits natural beauty and tranquility. Furthermore, the long-term consequences ofindustrial mining in close proximity to residential and environmentally sensitive areas may outweigh any short-term economic gains. As stewards ofthe public interest, we believe it is vital to prioritize sustainable development that protects the health, safety, and property values of all residents in the region. We urge the Levy County Board of County Commissioners to listen to the voices of concerned citizens and municipalities and to deny approval of the proposed sand mine. Thank you for your consideration of our position and for your service to the people ofLevy County and the neighboring municipalities. 16870 SW 134TH AVE., P.O. BOX 39 - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 Sincerely, Fletcher Hope Mayor, City of Archer On behalf oft the City of Archer City Commission 16870 SW 134TH AVE., P.O. BOX 39 - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 , % e CITY OF ARCHER A RCHER VI. New Business Agenda Item 1: Resolution No 2025-16, Interlocal Agreement between Alachua County and the City of Archer for 9-1-1 Emergency Addressing Services, No 14675 Staff Recommendation: Approve Resolution No 2025-16 Approved by City Attorney on: May 8, 2025 Commissioner Action: Open for Discussion Public Comments Closed for Discussion Action: Approve/Disapprove Staff Recommendation 16870 SW 134TH AVE., P.O. BOX 39 - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 RESOLUTION NO 2025 - 16 CITY OF ARCHER, FLORIDA A RESOLUTION OF THE CITY OF ARCHER, FLORIDA APPROVING THAT CERTAIN INTERLOCAL AGREEMENT BETWEEN ALACHUA COUNTY AND THE CITY OF ARCHER FOR 9-1-1 EMERGENCY ADDRESSING SERVICES, NO 14675; AUTHORIZING THE APPROPRIATE CITY STAFF AND OFFICIALS TO EXECUTE THE AGREEMENT; PROVIDING THAT THE CITY OF ARCHER WILL ACCEPT THE RESPONSIBILITIES OUTLINES IN THE ATTACHED AGREEMENT; REPEALING ALL RESOLUTIONS IN CONFLICT AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, Section $163.01, Florida Statutes, known as the Florida Interlocal Cooperation Act of 1969, authorizes local government entities, including cities and counties, to enter into agreements to cooperatively and efficiently use their powers to provide public services that will advance the general health, safety and welfare of their citizens; and WHEREAS, the Parties previously entered into an Interlocal Agreement, dated May 14, 2002, for the provision of911 Mapping and Addressing Services (the 1999 Agreement"); and WHEREAS, the National Emergency Number Association addressing standards have been adopted universally for public safety and emergency response, resulting in new requirements for addressing and management of addressing data, and WHEREAS, the County maintains a Next Generation 9-1-1 (NG9-1-1) system on behalf of incorporated and unincorporated Alachua County and oversees and coordinates the official addressing of the unincorporated County to ensure public safety response; and WHEREAS, the City requests assistance in evaluating and maintaining its municipal addressing system; and WHEREAS the Parties desire to enter into a new Interlocal Agreement to codify the relationship between the Parties; WHEREAS, it is in the best interest of the City of Archer to execute the Interlocal Agreement. NOW THEREFORE, BE IT RESOLVED by the City Commission of the City of Archer, Florida, as follows: Section 1. By affirmative vote of the City Commission, the Interim City Manager is hereby Page 1 of 2 City of Archer, Florida Interlocal Agreement with the County Resolution 2025-16 9-1-1 Services authorized to execute the Interlocal Agreement between Alachua County and the City of Archer for 9-1-1 Emergency Addressing Services, No. 14675, and the Interim City Manager is authorized to execute any and all documents necessary to effectuate the same. Section 2. The City of Archer will accept and adhere to the responsibilities concerning the City of Archer outlined in the attached Interlocal Agreement between Alachua County and the City of Archer for 9-1-1 Emergency Addressing Services, No. 14675. Attached hereto as Exhibit A. Section 3. If any word, phrase, clause, paragraph, section or provision of this Resolution or the application hereof to any person or circumstances is held invalid or unconstitutional, such finding shall not affect the other provisions or application of the Resolution which can be given without the valid or unconstitutional provisions or application, and to this end the provisions of this resolution are declared servable. Section 4. All resolutions to the extent of conflict are hereby repealed. Section 5. This Resolution shall take effect immediately upon adoption. APPROVED AND ADOPTED, by an affirmative vote of a majority of a quorum present of the City Commission oft the City of Archer, Florida, at a regular meeting, this 12th day of May, 2025. BY THE MAYOR OF THE CITY OF ARCHER, FLORIDA Fletcher Hope, Mayor ATTEST, BY THE CLERK OF THE CITY COMMISSION OF THE CITY OF ARCHER, FLORIDA: Deanna Alltop, Interim City Manager APPROVED AS TO FORM AND LEGALITY: Danielle C. Adams, City Attorney or Kiersten N. Ballou, City Attorney Page 2 of 2 Eyhiblt - A INTERLOCAL AGREEMENT BETWEEN ALACHUA COUNTY AND THE CITY OF ARCHER FOR 9-1-1 EMERGENCY ADDRESSING SERVICES, NO 14675 THIS INTERLOCAL AGREEMENT is made and entered by and between ALACHUA COUNTY, a charter county and political subdivision of the State of Florida (the "County") and the City of Archer, a municipal corporation of the State of Florida (the "City"). Hereafter, the County and City are collectively referred to as the Parties. WITNESSETH: WHEREAS, Section $163.01,Florida Statutes, known as thel Florida Interlocal Cooperation Act of 1969, authorizes local govemment entities, including cities and counties, to enter into agreements to cooperatively and efficiently use their powers to provide public services that will advance the general health, safety and welfare of their citizens; and WHEREAS, the Parties previously entered into an Interlocal Agreement, dated May 14, 2002, for the provision of911 Mapping and Addressing Services (the 1999 Agreement"); and WHEREAS, the National Emergency Number Association addressing standards have been adopted universally for public safety and emergency response, resulting in new requirements for addressing and management of addressing data, and WHEREAS, the County maintains a Next Generation 9-1-1 (NG9-1-1) system on behalf of incorporated and unincorporated Alachua County and oversees and coordinates the official addressing ofthe unincorporated County to ensure public safety response; and WHEREAS, the City requests assistance in evaluating and maintaining its municipal addressing system; and WHEREAS the Parties desire to enter into a new Interlocal Agreement to codify the relationship between the Parties; NOW THEREFORE, in consideration of the foregoing recitals, which are incorporated into and made a part ofthis Interlocal Agreement, and the mutual agreements and covenants herein contained, the Parties agree as follows: cubamanphpbastsalNerARAMINCAMGNOAMMOANUFSANERS ILA with ARCHER_911 ADDRESSING.docx 1. Term: After execution by the Parties, this Interlocal Agreement shall commence and become effective upon filing as provided in Section 17, below, and continue for a term of one (1) year. This agreement shall be automatically renewed by the parties for additional one- (1): year terms, unless either party shall express intent to withdraw from this agreement at the expiration date in effect, by providing written notice to the other party no less than 90 (ninety) days prior to the expiration date. 2. Purpose and Limitation of Obligation: The purpose of this Interlocal Agreement is to: 2.1. Delineate the responsibilities of the parties in the establishment and maintenance of911 Addressing. 2.2. The powers and purposes enumerated in this Interlocal Agreement constitute proper governmental purposes for the benefit and welfare ofthe inhabitants of the Parties. 3. Responsibilities: 3.1. The County shall: 3.1.1. Respond within four (4) working days to a request for a single address. 3.1.2. Respond within eight (8) working days to a request for roadway designations for a planned subdivision. 3.1.3. Upon request, provide electronic spatial map files for use by the City, on an as- needed basis. 3.1.4. Follow the addressing and roadway designations as outlined within Chapter 335 of the Alachua County Code, Uniform Roadway Naming and Property Numbering System. 3.1.5. Provide assistance to property owners associated with addressing or roadway designation issues, concerns or problems. 3.1.6. Work cooperatively and closely with the 9-1-1 Center to expeditiously resolve emergency response delays associated with addressing or roadway designations. 3.1.7. Maintain the Master Street Address Guide (MSAG) and Automatic Location --------rN ILA with ARCHER_911 ADDRESSING.docx Information (ALI) databases associated with the City addresses and roadway designations in concert with the 9-1-1 network and database support services providers. 3.1.8. Provide notifications to City property owners regarding address changes, revisions or updates. 3.1.9. Provide a base address for structures planned for multiple units, suites or apartments and upon construction attaining completion of fire separation walls, will provide unit, suite or apartment designations. 3.1.10. Work cooperatively with the County Property Appraisers Office in an effort to assist a City property owner with addressing issues, concern or problem. 3.2. The City Shall 3.2.1. Notify the County of demolitions of structures within the City. 3.2.2. Notify the County when an address has been provided by the County and the permit to construct has expired due to project cancellation or incompletion. 3.2.3. Request an address for a structure only after the City has approved a permit to construct. 3.2.4. Include with all address requests the following information: site plan; parcel ID number; confirmed point of ingress/egress; north arrow; contiguous road designations; location to scale of structure on parcel; designation of front of structure. 3.2.5. Notify the County of any plans to construct new roadways or any modification of the City road network to include permanent re-routing or closures. 3.3. The Parties hereby agree to mutually cooperate in maintaining the flow ofcommunication necessary to properly maintain an accurate addressing and road numbering/naming system. 4. Notice: Except as otherwise provided herein, any notice, acceptance, request, or approval from either party to the other shall be in writing and sent by certified mail, return receipt requested, and shall be deemed to have been received: (i) three (3) business days after it is deposited in a United States Postal Service mailbox or (ii) immediately upon personally delivered with signed proof of delivery. For purposes of all notices, the representatives ofthe County and City are: County: Alachua County Fire Rescue Communications NG9-1-1 ATTN: Section Chief --.sr.nN ILA with ARCHER_911 ADDRESSING.docx 911 SE 5th Street Gainesville, FL 32601 Email Address: drsingdalaclucuy.s City: City of Archer ATTN: City Manager 16870 SW 134th Avenue Archer, FL 32618 Email Address: Tlammond@sipohrelron A copy of any notice, request or approval to the County must also be sent to: J.K. "Jess" Irby, Esq., Clerk 125 SE 1st Street Gainesville, FL 32602 ATTN: Finance and Accounting dmw@Alachuaclerk.org And to Procurement Division 12 SE 1st Street Gainesville, FL 32601 Attn: Contracts Posuememdalashasey.s 6. Default and Termination: The failure of either party to comply with any provision of this Interlocal Agreement will place that party in default. The party claiming default will notify other party in writing. This notification will make specific reference to the provision which gave rise to the default. The defaulting party will have (7) days to cure the default or to submit a plan to cure acceptable to the other party. The Chief, Alachua County Fire Rescue is authorized to provide written notice of default on behalf of Alachua, and ifthe default situation is not corrected within the allotted time, the County Manager is authorized to provide final termination notice on behalf of Alachua County to the City of Archer. The Archer City Manager is authorized to provide written notice of default on behalf of the City, and if the default situation is not corrected within the allotted time the City Manager is authorized to provide notice of termination on behalfofthe City of Archer. Neither party may terminate this Interlocal Agreement for convenience (i.e., without cause). 7. Sovereign Immunity: The Parties intend to avail themselves of the benefits of $768.28 and $163.01(9)(a), Florida Statutes, and of other statutes and the common law governing sovereign immunity to the fullest extent possible. In accordance with $163.01(5)(0), Florida Statutes, -----w.eA ILA with ARCHER_911 ADDRESSING.docx therefore, one party shall not be jointly liable for the torts committed by the officers, employees, agents, representative or contractors ofthe other party. Each party shall be solely responsible for the negligent acts and omissions of its officers, employees, agents, representative and contractors, and then only to the extent of the limited waiver of sovereign immunity or limitation of liability specified in $768.28, Florida Statutes. Nothing in this Interlocal Agreement is intended to inure to the benefit of any third party for the purposes of allowing any claim that would otherwise be barred under the doctrine of sovereign immunity or by operation of law. 8. Assignment of Interest: Neither party may assign, convey, pledge, sublet, transfer or otherwise dispose any interest in this Interlocal Agreement without prior written consent ofthe other party. 9. Successors and Assigns: The City and the County each bind the other and their respective successors and assigns in all respects to all of the terms, conditions, covenants, and provisions ofthis Interlocal Agreement. 10. Third Party Beneficiaries: This Interlocal Agreement does not create any relationship with, or any rights in favor of, any third party. 11. Severability: If any provision of this Interlocal Agreement is declared void by a court of law, all other provisions will remain in full force and effect. 12. Governing Law and Venue: This Interlocal Agreement is governed and construed in accordance with the laws ofthe State ofFlorida. Sole and exclusive venue for all actions arising from or related to this Interlocal Agreement shall be in Alachua County. 13. Attachments: All exhibits attached to this Interlocal Agreement are incorporated into and made part of this Interlocal Agreement by reference. 14. Amendments: The Parties may amend this Interlocal Agreement only by mutual written agreement that is executed by both Parties and duly recorded in accordance with $163.01(11), Florida Statutes. 15. Construction: This Interlocal Agreement shall not be construed more strictly against one party than against the other merely by virtue of the fact that it may have been prepared by one --ww---.r.neA ILA with ARCHER_911 ADDRESSING.docx ofthe Parties. Itis recognized that both Parties have substantially contributed to the preparation ofthis Interlocal Agreement. 16. Counterpart: This Interlocal Agreement may be executed in any number of counterparts, each of which shall be deemed an original and all of which shall constitute but one and the same instrument. 17. Recording ofInterlocal and Amendments: Upon execution by the Parties hereto, the County shall file a copy of this Interlocal Agreement with the clerk of the circuit court in and for Alachua County, Florida. All subsequent amendments to this Interlocal Agreement, if any, shall be filed with the clerk of court in and for Alachua County, Florida. 18. EntireAgreement This Interlocal Agreement constitutes the entire agreement and supersedes all prior written or oral understandings or representations, but does not supersede, replace or amend any existing interlocal agreements between the Parties relating to solid waste or recycling. 19. Previous Agreements: Upon execution, this Agreement supersedes any previous agreement between the City and the County regarding the Emergency Number System or addressing services. 20. Electronic Signatures. The Parties agree that an electronic version of this Interlocal Agreement shall have the same legal effect and enforceability as a paper version. The Parties further agree that this Interlocal Agreement, regardless ofwhether in electronic or paper form, may be executed by use of electronic signatures. Electronic signatures shall have the same legal effect and enforceability as manually written signatures. The County shall determine the means and methods by which electronic signatures may be used to execute this Interlocal Agreement and shall provide the Contractor with instructions on how to use said method. Delivery ofthis Interlocal Agreement or any other document contemplated hereby bearing an manually written or electronic signature by facsimile transmission (whether directly from one facsimile device to another by means of a dial-up connection or whether mediated by the worldwide web), by electronic mail in "portable document format" ("pdf") form, or by any other electronic means intended to preserve the original graphic and pictorial appearance of a document, will have the same effect as physical delivery of the paper document bearing an original or electronic signature. 21. U.S. Department of] Homeland Security E-verify System. SAXX.AA ILA with ARCHER_911 ADDRESSING.docx 21.1. The Parties shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the ContractorProlesional during the term ofthis Interlocal Agreement. The E-verify system is located at hmpswyichgoeasnit. 21.2. The Parties shall expressly require any subcontractors performing work or providing services pursuant to the County's agreement to utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the term of this Interlocal Agreement. The E-verify system is located at hpshgushgaeser. REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK -w-----wooa.neN ILA with ARCHER_911 ADDRESSING.docx IN WITNESS WHEREOF, the Parties have caused this Interlocal Agreement to be executed for the uses and purposes therein expressed on the day and year first above-written. ALACHUA COUNTY, FLORIDA CITY OF ARCHER By: By: Name: Mary C Alford Name: Charles Hammond Title: Chair Title: City Manager Date: Date: ATTEST ATTEST J.K. "Jess" Irby, Esq., Clerk (SEAL) APPROVED AS TO FORM APPROVED AS TO FORM Alachua County Attorney's Office CuambamtphphaslsaNesANCMsNAsINANCANOMMOASAURCRRTAERS ILA with ARCHER_911 ADDRESSING.docx #5358 LACHUA COUNTY BOARD OF COUNTY COMMISSIONERS OFFICE OF MANAGEMENT & BUDGET P.O. Box 2877 . Gainesville, Florida 32602-2877 Tel. (352) 374-5262 . Fax (352) 338-7362 ALACHUA COUNTY 1-800-491-4496 (toll free) . Suncom 651-5262 Board of County Commissioners E-Mail: OMB@co.alachuaflus Home Page: www.coalechua.flus Richelle M. Sucara June 24, 2002 Acting Director Marcian Brown Acting Budget Management Supervisor MEMORANDUM John D. Johnson Grants/Contracts To: Susan Nelson, E-911 Coordinator Coordinator Fire/Rescue Services From: John Johnson, Grants/Contracts Coordinator Office of Management and Budget geP Subject: Grants/Contracts Approved by the Board of County Commissioners on May 14, 2002 Attached please find a recorded copy of the document referenced below which was approved by the Board on the date referenced above. ARCHER, CITY OF Interlocal Agreement to provide 911 Mapping and Addressing Services Term: May 14, 2002 - September 30, 2004 (Automatically renewed for additional one-year periods) Amount: NIA Account: N/A Please forward a copy oft the document to the vendor and keep a copy for your files. Thank you for your assistance. Enclosure CC: OMB (memo only) Will May (memo only) Finance & Accounting An Equal Opportunity Employer M.F.V.D. FPORDED IN OFFICIAL RECORDS INSIRUMENT # 1B44260 6 P6S 2002 JUN 13 04:37 PM BK 2466 PG 636 AGREEMENT FOR J. K. "BUDDY" IRBY INTERLOCAL CLERK OF CIRCUIT COURT E-911 EMERGENCY ADDRESSING ALACHUA COUNTY,FLORIDA CLERK1 Receipt#097263 D This interlocal agreement, made and entered into this day of Moy 2002by and between Alachua County, a political subdivision of the State of Florida, by and through its Board of County Commissioners, hereinafter referred to as "County", and the City of Archer, ar municipal corporation of the State of Florida, hereinafter referred to as "City"; WITNESSETH: WHEREAS, the County and the City are authorized by $163.01, Florida Statutes, to enter into interlocal agreements to cooperatively and efficiently use their powers to provide public services that will advance the general health, safety and welfare of the citizens of Alachua County; and WHEREAS, the County maintains an Enhanced 911 system on behalf of incorporated and unincorporated Alachua County; and, WHEREAS, the Office of Enhanced 911, as part of the Alachua County Department of Fire/Rescue, oversees and coordinates the official addressing of the unincorporated County; and, WHEREAS, the City requests assistance in evaluating and maintaining its municipal addressing system; NOW, THEREFORE, in consideration of the premises herein contained, it is mutually agreed between the parties as follows: 1. Pursuant to $163.01(11), Florida Statutes, this agreement shall be deemed effective upon recording of this agreement by the County in the public records of OFFICIAL RECORDS TRIMENT # 0001844260 6 P9S Alachua County. 2. The City hereby agrees to submit the following information to the County E- 911 Coordinator at 913 SE 5th Street, Gainesvile, FL 32601 within 30 days of the effective date of this agreement: a) A complete and comprehensive set of current City addressing and mapping data, in electronic format if possible; b) One copy of all plats, recorded and unrecorded, within the City's possession, with addresses and roadway names annotated thereon, submitted in electronic format when available. c) Any additional addressing databases or lists the City owns or has access to, such as utilities service or billing address databases, public works roadways lists or other such lists. 3. The County's E-911 Office staff will examine the proffered data for accuracy and completeness, and shall identify any problem addresses or inaccuracies. 4. The County will perform a readdressing of the incorporated area of the City. The addresses within City boundaries will be renumbered to include: a) renumbering or renaming of private or public roadways within the City boundaries needed to ensure compliance with the Official County Addressing Grid. b) renumbering of all residences, businesses and other currently addressed structures within City boundaries to ensure compliance with the Official County Addressing Grid. 5. The County E-911 Office will coordinate and oversee all tasks related to updating the E-911 Automatic Location Database, the Master Street Address Guide, OFFICIAL RECORDS SETRMANT # 0001844260 6 P9S and all other necessary tasks required to maintain E-911 emergency location system integrity. 6. The Alachua County Public Works Department will provide and install all street signs at no cost to the City. 7. The County will assist the City in distributing notices to all affected residents as to the new addresses, with instructions to post and begin using the new addresses. 8. At such time that the readdressing of the City is deemed complete, the County will provide the following addressing support, at no cost to the City: a) One initial set of City maps, with official street names and 911 addresses noted thereon; b) Training of designated City personnel and others in addressing methods and procedures; c) Ongoing assistance in generating new addresses and street names; d) Ongoing maintenance of mapping and addressing files on the County's E-911 computer system; e) Electronic spatial map files for printing of maps by the City on an as- needed basis. 9. The City hereby agrees to submit to the Alachua County E-911 Coordinator the following information and documentation in support of the ongoing tasks noted in Paragraph 8 above: a) One copy of the City's municipal ordinance(s) involving annexation and de-annexation of property within ten (10) business days after the City's final, official adoption; OFFICIAL RECORDS CIRIMENT # 0001844260 6 P9S b) One copy of all proposed or preliminary plats, in electronic format when available, for the purpose of affixing official roadway names thereon; c) One copy of all final, approved plats, in electronic format when available, for the purpose of affixing official 911 addresses thereon; d) One copy of any listing of official roadway closings or extensions within ten (10) business days after final, official approval. 10. The City hereby agrees to perform the following ongoing tasks and functions in support of the 911 addressing system: a) Designate and maintain an employee within the City to act as an interface between the City and the County in all phases of this agreement and subsequent addressing tasks; b) Mechanically affix new addresses on the City's copy of the official city maps that are generated between map printings; c) Process all addressing requests, concems, questions and inquiries from City residents. 11. The E-911 Office will work in cooperation with City Staff and any concemed subcontractors, as well as with the County Property Appraiser, County Public Works, and any other necessary offices, in implementing and maintaining the E-911 addressing system. 12. The City and County hereby agree to mutualy cooperate in maintaining the flow of communication necessary to properly and effectively institute the E-911 emergency number system throughout the City. 13. The City agrees to adhere and conform to the County's uniform building and OFFICIAL RECORDS DERIMENT # 0001844260 6 P9S numbering ordinance by either adopting a substantially identical ordinance or otherwise conforming to the County's Ordinance and any and all amendments to or revisions of said ordinance, a copy of which is attached hereto and incorporated herein. 14. The parties assume any and all risks of personal injury and property damage attributable to the acts of omissions of its officers employees, servants and agents. Nothing herein waives the provisions of $768.28, Florida Statues. 15. Notices provided herein or relating to the subject matter of this agreement shall be provided to the attention of: Michael Westney, City Manager P.O. Box 39 Archer, FL 32618 Chief Will Gray May Alachua County Fire Rescue Services PO Box 548 Gainesville, FL 32602 Copies of all notices shall be sent to: J. K. "Buddy" Irby Clerk of the Circuit Court PO Box 939 Gainesville FL 32602 16. Upon adoption, this Agreement supercedes any previous agreement between the City and the County regarding the Emergency Number System. 17. The initial term of this agreement shall begin on the date set forth above, and shall end on September 30, 2004. Upon expiration, this agreement shall be automatically renewed by the parties for additional one- (1) year terms, unless either OFFICIAL RECORDS UTRUMENT # 0001844260 6 P9S party shall express intent to withdraw from this agreement at the expiration date in effect, by providing written notice to the other party no less that ten (10) days prior to the expiration date. 18. The County, upon execution of this agreement, shall file same with the Clerk of the Court in the official records of Alachua County, as required by Section 163.01(11), Florida Statutes. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed for the uses and purposes therein expressed on the day and year first above- written. ALACHUA COUNTY, FLORIDA BY: M - ROBERT HUTCHINSON, CHAIR Board of County Commissioners ATTEST: : J.Kr 'Buddy" kby, Clerk (SEAL) - / APPROVED AS TO FORM: C hrdE Alachua County/Attomey's Office 0 [CONTRACTOR) BY: Disbbvsray City of Archer ATTEST: Clark E. Scarborough, Mayor Mehalinb bodn BY: Print/Type: Michael Westney Title: City Manager ALACHUI "OUNTY BOARD OF COUNTY cC ISSIONERS AGENDA ITEMSUMMARY AGENDA SECTION: Consent ITEM #: MEETING DATE: DATE COMPLETED: TIME CERTAIN: May 14, 2002 April 17, 2002 No ITEM An Interlocal agreement between the City of Archer and the E-911 Office to provide the DESCRIPTION: City with mapping and addressing services. REQUESTED BY: ORIGINATING DEPARTMENT: PREPARED! BY: Susan Nelson E-911 Office Fire/Rescue PREPARER'S PHONE #: 338-3285 DOCUMENT(S) Two copies of the agreement for the Chair's signature AMOUNT: REQUIRING ACTION: N/A EXECUTIVE SUMMARY: The City of Archer has requested municipal readdressing services and ongoing mapping and addressing maintenance services. BACKGROUND: In the interest of updating and centralizing 911 mapping and addressing data, the Board of County Commissioners offered E-911 Office mapping and addressing services to each municipality. In response, the City of Archer has signed an interlocal agreement to receive this assistance and forwarded same to the County for signing. ISSUES: Readdressing the City to the county-wide grid would benefit emergency personnel in effecting timely responses, and would also aid city officials in making city operations more efficient. This agreement was originally presented to the Board last fall. The Board directed Staff to research and resolve the issue of historic street names. The resulting policy was presented to the Board and approved March 12, 2002. The Archer City Commission originally considered the subject of city readdressing at a Special Meeting on March 20, 2000. At that time the issue of historic signs was discussed and agreed upon, with the terms of this agreement reflected in the Meeting Record. Both the City of Archer and E-911 have agreed to abide by the terms reflected in the Record. The Archer City Manager has directed E-911 to re-submit the original signed interlocal to the Board to avoid further delay in completing this agreement. TCN Recommendation: Approve the Agreement and authorize the Chair's signature. Alternative #1: Provide staff direction on deviations from recommendation - SG PACT Recommendation: The E-911 Office is already equipped to handle this work load. Public Works will be providing road signs, which is already built in their budget. Alternative #1: Funding Sources: Account Code: Page 1 of 2 CMyFlesiblue c--SSLeA ALACH ÇOUNTY BOARD OF COUNTY C MISSIONERS AGENDA ITEM SUMMARY ATTACHMENTS: Two copies of the agreement already signed by Archer officials SUGGESTED REFERENCE 1. Prior similar agreements already entered into by the Board with the Town MATERIAL: of Lacrosse, and the Cities of Hawthorne, Newberry, Waldo, Alachua and High Springs. 2. Letter from the Board Chair to each municipality offering mapping and addressing services, dated March 5, 1999 a DNbBON OME CONTRACTS AGENDAS OFHICE LEGAL COUNTYMAHAGERE - 3 s COMMSONACTON Approvede Denied: - Additional Actions 3431 - L - EEPPTSAR 2 of 2 C.WyFlestblue wWOMmasBSiiA Page , 0 2 2e CITY OF ARCHER A RCHER VI. New Business Agenda Item 2: Resolution No 2025-17, Declaring Certain Property as Surplus Property Staff Recommendation: Approve Resolution No 2025-17 Approved by City Attorney on: Commissioner Action: Open for Discussion Public Comments Closed for Discussion Action: Approve/Disapprove Staff Recommendation 16870 SW 134TH AVE., P.O. BOX 39 - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 RESOLUTION NO: 2025-17 A RESOLUTION OF THE CITY OF ARCHER, FLORIDA, DECLARING CERTAIN PROPERTY AS SURPLUS PROPERTY AND AUTHORIZING SALE OF SAME VIA GOVDEALS; REPEALING ALL RESOLUTIONS IN CONFLICT AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City of Archer adopted a Surplus Property Disposal Policy to dispose of surplus property owned by the City; and WHEREAS, the City of Archer is the owner of property described in Exhibit A; and WHEREAS, the City Commission has determined the subject property attached hereto no longer serves a public purpose; and WHEREAS, the City Commission desires to provide the City Manager with the authorization to dispose of the property in accordance with the Surplus Property Disposal Policy and list the items on GovDeals for sale; and WHEREAS, it is the best interest ofthe City of Archer to declare the subject property as surplus and dispose of the same; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF ARCHER, FLORIDA: SECTION ONE. The City Commission of the City of Archer finds and declares the property identified in Exhibit A, attached hereto, and incorporated herein, as surplus property, as this property has been found to serve no public purpose and continued ownership oft the property would be uneconomical and inefficient for the City. SECTION 1wo. The City Manager is hereby authorized to dispose of the property listed in Exhibit A in accordance with the Surplus Property Policy and list the items on GovDeals for sale. SECTION THREE. The Mayor of the City of Archer is the officer ofthe City duly designated by the City's Code of Ordinances to enforce such rules and regulations as are adopted by the City Commission of the City of Archer; and SECTION FOUR. In the absence ofthe Mayor, the Vice-Mayor ofthe City of Archer is the officer ofthe City duly designated by the City's Charter and/or Code ofOrdinances to commit the City to obligations as such directives are given by the City Commission of the City of Archer; and SECTION FIVE. The Mayor ofthe City of Archer is authorized to execute on behalfi the City any documents or deeds necessary to effectuate the transfer of the property deemed surplus herein; and Resolution 2025-17; City ofArcher Resolution Declaring Certain Property as Surplus May 12, 2025 SECTION SIX. The Mayor of the City of Archer is directed to execute on behalf the City any documents necessary to effectuate or facilitate the sale pursuant to the City's Surplus Property Disposal Policy or other necessary documents to transfer the property deemed surplus herein; and SECTION SEVEN. If any word, phrase, clause, paragraph, section or provision of this Resolution or the application hereof to any person or circumstances is held invalid or unconstitutional, such finding shall not affect the other provisions or applications ofthe Resolution which can be given without the invalid or unconstitutional provisions or application, and to this end the provisions oft this Resolution are declared severable. SECTION EIGHT: All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION NINE: This Resolution shall take effect immediately upon its adoption. APPROVED AND ADOPTED, by an affirmative vote of a majority of a quorum present of the City Commission ofthe City of Archer, Florida, at a regular meeting, this 12th day of May, 2025. BY THE MAYOR OF THE CITY OF ARCHER, FLORIDA Fletcher Hope, Mayor ATTEST, BY THE CLERK OF THE CITY COMMISSION OF THE CITY OF ARCHER, FLORIDA: Deanna Alltop, Interim City Manager APPROVED AS TO FORM AND LEGALITY: Danielle C. Adams, City Attorney or Kiersten N. Ballou, City Attorney Resolution 2025-17; City ofArcher Resolution Declaring Certain Property as Surplus May 12, 2025 EXHIBIT A 2020 Kubota Zero turn riding mowers (2) John Deere Motor Grader Bobcat side by side 1994 Dump truck Kubota BX2200 tractor - % ano a CITY OF ARCHER A RCHER VI. New Business Agenda Item 3: Kimley-Horn Outstanding Debt- Alachua County Infrastructure Funds Staff Recommendation: Approve using Alachua County Infrastructure Funds. Approved by City Attorney on: Commissioner Action: Open for Discussion Public Comments Closed for Discussion Action: Approve/Disapprove Staff Recommendation 16870 SW 134TH AVE., P.O. BOX 39 - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 à % à 5 6 CITY OF ARCHER ARCHER VI. New Business Agenda Item 4: Quotes to Install Automatic Gate Opener at Public Works Staff Recommendation: Approve quote from Superior Fence & Rail Inc. for $4,404.28. Approved by City Attorney on: Commissioner Action: Open for Discussion Public Comments Closed for Discussion Action: Approve/Disapprove Staff Recommendation 16870 SW 134TH AVE., P.O. BOX 39 - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 01:27 Why Choose Us? The Superior Experience Communication & Notification Customer! Service & Live Dashboard Commercial Services Fence Appearance Reviews & Reputation City of Archer 17156 SW archer road Archer, FL 32618 PAY FOR YOUR PROJECT WITH: mm SUPERIOR FINANCING CLICK HERE TO GET A CREDIT DECISION IN SECONDS Select Package Gate Operator Gate operator switched location Choose this package I Choose this package I Gate operator switched location 1/2 Scope of Work Wer will contract out electnc work to. Archer Electric to run power to operator location Install a LiftMaster CSL24UL 24VDC hugh Traffic Commercial! Slide Gate Operator with 10r remotes Nol labor 1S uncluded: in this quote 1S we would lke to bnng cerufied professional training n tot teach some of our team members how to unstall the product Option 1 Option 2: Total: 4404. 28 We will install and switch gate location to opposite side of fence. FENCE FOOTAGE CONTAINED IN THIS PROPOSAL IS APPROXIMATE BASED ON THE FIELD MEASUREMENTS, FINAL PRICE WILL BE ADJUSTEDI BASED ON ACTUAL FOOTAGE USED, AS SETFORTH INT THE TERMS AND CONDITIONS. "ABOVE AND BEYOND" Today's Price: Gate operator switched location $4,404.28 This company was a pleasure to deal with from the time we Choose your payment method started our projecty you could tell that customer service was very important tot them. This showed in the way they explained the Pay with Financing $4,404.28 project to making sure that every deadline was met. would deal with the company again because they showed great with. ACH/E-Check Pay integrity in business. Save $66.06 $4,338.22 - 15,403 Pay with Credit Card $4,404.28 Certified Judith Volger 8 Reviews * - 47 Contact Sales 2/2 01:27 Why Choose Us? The Superior Experience Communication & Notification Customer Service & Live Dashboard Commercial Services Fence Appearance Reviews & Reputation City of Archer 17156 SW archer road Archer,FLS 32618 PAY FOR YOUR PROJECT WITH: Im SUPERIOR FINANCING CLICK HERE TO GET A CREDIT DECISION IN SECONDS Select Package Gate Operator Gate operator switched location Choose this package I Choose this package I Gate Operator 1/2 Scope of Work We will contracto out electre work to Archer Electric To run power to operator location Install a LiftMaster CSL24UL 24VDC high Traffic Commercial Slide Gate Operator with 10r remotes. Nol labor S included un this quote as we vould like to bnng certified professional training in to teach some ofc our team members how to unstall the product. Option 1 Total:5,35291 Option 2: FENCE FOOTAGE CONTAINED IN THIS PROPOSALI IS APPROXIMATE BASED ONT THE FIELD MEASUREMENTS. FINAL PRICE WILL BE ADJUSTED BASED ON ACTUAL FOOTAGE USED,AS SET FORTH IN THE TERMS AND CONDITIONS. "ABOVE AND BEYOND" Today's Price: Gate Operator $5,352.91 This company was a pleasure to deal with from the time we Choose your payment method started our project you could tell that customer service was very important to them. This showed in the way they explained the Pay with Financing $5,352.91 project to making sure that every deadline was met I would deal with the company again because they showed great Pay with ACH/E-Check $5,272.62 integrity in business. Save $80.29 15,403 Pay with Credit Card $5,352.91 Certified Judith Volger 9 Reviews 47 Contact Sales 2/2 COMMERCIAL . RESIDENTIAL ACREAGE "Since 1980" Hill Top Slockade - Post & Rail Chain Link . BoardFence Aulomatic Gate Openers FENCE Licensed & insured P.O. Box 247. . Archer. FL3 32618 Phone/Fax 352-486-2996 mhillgplence@aol.com PHONE DATE Proposal SubmitledTo: CAKVIN AoBINSON As/as STREET JOB NAME: 16 820 SN/34 AVE JOBI LOCATION: CMRENEA EK FAX: JOB PHONE: ZROBINSOMe GT/OFAKMER.CO, M We! hereby propose to furnish materials andl labor necessary for the completion of: VKINS K2 S0KAR 5h,DE GATE OPERATOR INSTALL ONE WITH THE FokhowNG / - 30WATI S0KAR PANEL WITA BATTERY BACKOP 1 PHOTO EYE SAFETY EQVPMENT / GATE FOGE SAFETY EOVIPMENT 201 ALunINIM V TRACK SUPPLY 10 TAANSMIYYEES WE PROPOSE: hereby to furnish materials and labor complete $ a accordance with the above specifications. for the sum of: 6145 All material is guaranteed to be as specified. All work is to be completed in a Authorized Signature substantial workmanlike manner according to the specification submitted, per standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will sn extra estimate. All H become an charge over and above agreements contingent upon strikes, accidents or delays beyond our control Owner lo carry fire. lomado and other necessary insurance. Our workers are fully covered by Mike Hill or Jason Hill Worker's S Compensation Insurance. Note: This proposal may be withdrawn by us if not accepted within days. specifications and conditions are satisfactory and are hereby accepled, You are authorized to do the ACCEPTANCE OF PROPOSAL The above prices, work as specified. Payment wili be made as outlined above. Date of Acceptance Signature Signature ESTIMATE All Florida Enterprises Sales Representative P.O. Box 1320 Jimmy Nelson Newberry, FL: 32669 V (352)213-0667 (352) 472-3550 mygairooamepitesson City of Archer (352) 495-2880 Estimate # 17334 Job #6796 - City of Archer Gate Operator 17156 SW Archer RD Date 5/2/2025 Archer, FL 32618 Description We will convert the 6'H X 19W Chain Link Roll Gate to a V-Track Gate. Supply and Install a Commercial Liftmaster Slide Gate Operator on this existing gate. This will be solar charge and will come with (5) one button remotes. Materials Include: LIFTMASTER CSL24UL OPERATOR - (5) ONE BUTTON REMOTE (2): 31.6AH 12V BATTERY LM SOLAR HARNESS LM WIRELESS EDGE KIT 50WATT24V: SOLAR PANEL KIT ALUMINUM V-TRACK ANCHORS 6" SOLID STEEL VGROOVE WHL, BOX, & AXLE Sub Total $10,527.35 Total $10,527.35 NOTES Document ID 2CABID08-AC9A-4AFB-BOBA 78C01A40EF Page 1 of4 TERMS & CONDITIONS All Florida Enterprises Solutions, Inc. doing business as All Florida Enterprises (AFE) and Contractor/Owner (Customer), enter into this Contract as ofthe date written above. AFE and Customer agree to abide by the terms and conditions herein. AFE agrees to provide materials and/or labor in accordance with the description above. Either party may revoke this contract by providing written notice 3 days prior to the earliest of commencement of construction, delivery of materials to the job site, or the ordering of materials on behalf of Customer. Ifthis Contract is used as an estimate, the estimate shall be valid for 30 days (unless extended by AFE in writing). Upon signing by both parties, the estimate becomes a valid contract, and represents the entire agreement between the parties. The full amount ofthis contract along with any additional charges will become payable by Customer upon completion of all work (or if materials only. delivery ofthe materials to Customer) whether or not it has been invoiced. All materials will remain the property of AFE until all invoices pertaining to this job are paid in full. Customer agrees to pay all interest and any costs (including reasonable attorney fees) incurred in the collection ofthis debt. Before AFE supplies additional materials or performs additional or changed work involving additional time or expense, Customer and AFE shall execute a written Change Order describing the change and the amount of, or method of determining, extra compensation. Responsibility for compliance with local regulations and obtaining any required permits and locating and marking property pins shall rest with Customer. AFE will assist the customer, upon request, in determining where the fence is to be erected, but under no circumstance does AFE assume any responsibility concerning property lines or in any way guarantee their accuracy. If property pins cannot be located, it is recommended that the customer have the property surveyed. If upon arrival to Customer' s property, the site is not prepared as represented by Customer, AFE may refuse to begin work and Customer may incur a trip charge of$150. AFE may assume the responsibility for having underground public utilities located and marked. However, AFE assumes no responsibility for unmarked sprinkler lines, or any other unmarked buried lines or objects. Customer will assume all liability for any damage caused by directing AFE to dig in the immediate vicinity ofknown utilities. Customer expressly agrees to bear any risk of damage to, or loss of, any materials delivered or work performed by AFE under this Contract, regardless whether such damage or loss results from theft, misuse, fire, flood, or any other cause except the negligence of AFE. Customer also expressly agrees to reimburse AFE for any damages or costs incurred by AFE as a result of such damages or loss. AFE shall not be liable for any damages for delays caused by acts ofGod, acts ofCustomer, acts ofCustomer's subcontractors, agents or suppliers, acts of] public agencies, inspectors or public utilities, strikes, inclement weather, fires, inability to obtain materials from their regular sources, extra work or other contingencies unforeseen by AFE. Unless otherwise specified, for a period of one year after completion of work done under this Contract, AFE warrants that materials supplied under this Contract are of good quality and free from material defects, that any work performed under this Contract will be performed in a workmanlike manner, and that under this warranty, AFE will, at its own expense and option, repair or replace defective materials and correct defective work directly attributable to the fault of AFE. Signature area Customer Signature Date: AFE Signature Date: Document ID: 2CA51D08-AC9A-4AF8-8C64-A178C01A40EF Page 3 of 4 CITY % - e CITY OF ARCHER A RCHER VII. Reports, Correspondence, Communications: No Reports this month Commissioner Action: None required 16870 SW 134TH AVE., P.O. BOX 39 - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445