111 E. COMMERCIAL STREET WILLITS, CALIFORNIA 95490 (707) 459-4601 TEL (707) 459-1562 FAX WILLITS WILLITS CITY COUNCIL SPECIAL MEETING MINUTES THURSDAY, FEBRUARY 13, 2025 Mayor Stranske called a special meeting of the City Council to order at 12:00 p.m., in Council Chambers. The meeting was preceded by the pledge to the flag. Roll Call: Councilmembers Tom Allman, Bruce Burton, and Mayor Larry Stranske were present. Also present were staff members: Brian Bender, City Manager; Dusty Duley, Community Development Director; Walter Kolon, Services and Facilities Director, Jim Lance, City Attorney, Susanne Loutsis, Contract City Engineer and Delores Pedersen, City Clerk. 2. DEPARTMENT RECOMMENDATIONS (ACTION ITEMS) Adopt a Resolution to Reject a Bid Protest by Argonaut Constructors and Award the Construction Contract of the Rail with Trail (Project No. 2021-03) to Bouthilier's Construction Inc. in an Amount not to Exceed $8,979,271.90. The Contract Award Requires the Rejection by the City Council of a Bid Protest by Argonaut Constructors. Authorize the City Manager to Execute the Contract and Approve Construction Change Orders up to a Cumulative Total of 10-Percent of the Total Contract Amount. A Subsequent Budget Amendment is Necessary to Cover Higher than Anticipated Costs. Vice Mayor Alaniz recused himself due to conflict of interest before the meeting started. Walter Kolon, Services and Facilities Director reported that Argonaut Constructors withdrew their Bid Protest. Public Comment: None presented. Moved by Burton/Seconded by Allman and carried unanimously to adopt Resolution No. 2025-10 awarding a construction contract to Bouthillier's Construction Inc., in an amount not to exceed $8,979,271.90 for the construction of the Rail with Trail Project (Project #2021-03), approve a budget amendment to cover a bid higher than the Engineer's Estimate (overage of $745,881.90), and authorize the City Manager to execute the contract and approve construction change orders up to a cumulative total of 10-percent of the total contract amount. 3. ADJOURNMENT Page 1 of 2 Mayor Stranske declared the meeting adjourned at 12:06 p.m. For more information on the February 13, 2025 Willits City Council Meeting please view the recording on YouTube. he LARRY STRANSKE, Mayor City Council for the City of Willits ATTEST: Sses Dadau 001 DELORES PEDERSEN City Clerk Willits City Council Minutes of February 13, 2025 Page 2 of 2