- AST E R N C A R OLIN A AVIATIDN HERITABE FOU N D ATIO N Eastern Carolina Aviation Heritage Foundation Development Committee Tuesday, March 4, 2025 1 MEMBERS PRESENT: Chairman Adam Perksy, Tom Braaten. Via Teams: Barry Fetzer 2 3 MEMBERS ABSENT: Jimmie Green and Ray Dunn 4 5 STAFF PRESENT: Pam Holder, Dianna Vaccarella 6 7 A. CALL MEETING TO ORDER 8 Chairman Adam Persky called the Eastern Carolina Aviation Heritage Foundation (ECAHF) 9 Development Committee meeting to order at 3:30 pm on March 4, 2025, at the Havelock Tourist & 10 Event Center, Havelock, NC and via Teams with a quorum present. 11 12 B. APPROVAL OF MINUTES 13 Chairman Adam Persky presented the minutes to the committee for their review and approval. Barry 14 Fetzer made a motion to approve the February 4, 2025 Development Committee Minutes with no 15 corrections. The motion carried unanimously. 16 17 C. OLD BUSINESS 18 1. Gala 2025 - February. 21, 2025 19 Chairman Adam Persky reviewed the budget from the Gala. Pam Holder mentioned 20 that not all the committed sponsorships had been received. There was discussion 21 regarding the budget and items to save money on in the future. 22 Chairman Adam Persky mentioned the person who won the air plane tour had reached 23 out to him and they were coordinating a date. 24 Tom Braaten stated several people had reported to him they had seen the TV: advertising. 25 Barry Fetzer noted that the historical data indicated very low expenses for the Gala held 26 in 2020. Pam Holder reminded the committee that was during Covid and the Gala was 27 held virtually. 28 Chairman Adam Persky discussed with the committee that the Gala was deemed a success 29 and Guy Nelson's performance contributed significantly to the evening's success. The 30 announcement oft the award to Tom Braaten was highlighted as a key moment and went 31 smoothly. 32 Notes for next year were also reviewed. Chairman Adam Persky suggested getting a 33 commitment from NASA earlier for an astronaut guest speaker. Tom Braaten ECAHF Development Committee Meeting 03/04/2025 Page 1 34 mentioned that NASA will only notify 4 weeks prior to the event which is not enough 35 time to market. Tom Braaten stated he would reach out to other resources. The 36 Committee also discussed the possibility of a speaker representing Air Traffic Control. 37 Pam Holder reported there were 20 new or returning memberships at the Gala. 38 2. Summer Camp, July 21-25, 2025 39 Pam Holder updated the committee regarding teachers for Summer camp stating that 4 40 have committed to return for 2025 and one that she has not yet received a reply. She 41 also stated she has a back up should this teacher not return. 42 Pam Holder reported the statistics for the 32 applications received to date regarding 43 grade levels, males/females, AIG students and scholarship requests. She stated she 44 offered a scholarship opportunity for one student at each ofthe elementary school and 45 Gramercy School has made a recommendation. 46 Downlink schedule has been submitted to NASA. There has not been a response as of 47 yet from the Morehead Planetarium, however, Pam Holder mentioned she was 48 confident the Summer Camp would be accepted. 49 Tom Braaten asked if the tuition rate was the same as last year and Pam Holder 50 responded that it was still at $125. 51 Pam Holder reported the title of Summer Camp: Mission Liftoff Defying Gravity 52 53 D. NEW BUSINESS 54 1. STEM. East Industry in Schools Event Discussion 55 Chairman Adam Persky opened the discussion on STEM East event scheduled for 56 Monday, April 7th at the Havelock TEC. Pam Holder briefed the committee the STEM 57 East Industry in Schools is a week-long event starting April 5th through the 12th with 58 several activities throughout the week. The TEC will welcome students from 9:00. AM 59 to 11:00 AM to meet and engage with various aviation professionals. This event aims to 60 provide students with insights into career opportunities within the aviation industry and 61 foster interest in related fields. Guy Nelson will be spearheading this event and will 62 discuss further at the Board meeting. 63 64 E. ITEMS FROM THE CHAIR AND/OR COMMITTEE 65 Pam Holder presented a draft of the Fly In flyer created to be published in the City of 66 Havelock Newsletter and posted to calendars. She also reported the Havelock Police 67 Department agreed to offer free school supplies at the Fly In. The committee saw no items 68 to be changed on the flyer. 69 70 There was further discussion regarding parting gifts for members who are leaving their 71 positions on the board. Pam Holder proposed an estimate for 32oz drink cup, laser engraved 72 with the ECAHF logo. The committee agreed to utilize marketing funds remaining from 73 the gala budget to pay for the cups. Chairman Adam Persky recommended the navy blue 74 color. 75 76 Chairman Adam Persky advised the committee he has requested his staff to research grant 77 opportunities for ECAHF and inquired how ECAHF is listed with the IRS. The committee 78 discussed strategies on requesting donations and grants and roadblocks due to IRS status. 79 Chairman Adam Persky was given a copy of the W9 form. 80 81 Pam Holder reported an additional notification from PicRights regarding a photo used on 82 the ECAHF website in the historical blog section. Barry Fetzer stated ECAHF is not liable ECAHF Development Committee Meeting 03/04/2025 Page 2 83 for copywrite infringement if proper credit is noted on the photos used. Additionally, it has 84 been determined by several sources that PicRight notifications are scams and the notices can 85 be disregarded. 86 87 F. ADIOURNMENT / RECESS 88 Withnof further business to discuss, Tom Braatenmade a motion to adjourn at 4:15pm. The motion 89 carried unanimously. The next meeting is scheduled for April 1, 2025. 90 91 Date approved: 92 oloikass ChairmamAdamp.ersky, 93 Attest: WMR auulle 94 95 Dianna Vaccarella, Recording Secretary ECAHF Development Committee Meeting 03/04/2025 Page 3