Exhibit #IIIA - AST E R N D A R OLI N A AVIATIDN HERITAGE FOU N DATID N Eastern Carolina Aviation Heritage Foundation Board of Directors (BOD) Meeting Friday, February 14, 2025 1 MEMBERS PRESENT: Chairman Tom Braaten, City Manager Christopher McGee, Ben 2 Hancock, Richard Hazlett, Adam Persky, Jimmie Green, Mary Beth Fennell, Ed Hughes, 3 Guy Nelson, Commissioner Brenda Wilson. Members via Teams: Barry Fetzer, Rhonda 4 Murray. 5 6 MEMBERS ABSENT: Dr. Bill Fortney, Ray Dunn, Mayor Will Lewis. 7 8 GUESTS PRESENT: Mike Lanfor, Jenna Lanfor and David Rose via Teams 9 10 STAFF PRESENT: Pam Holder and Dianna Vaccarella 11 12 I. CALLTO ORDER 13 14 Chairman Tom Braaten called the meeting of the Eastern Carolina Aviation Heritage 15 Foundation (ECAHF) to order at 8:30 am on Friday, February 14, 2025, in person and via 16 video conferencing, with a quorum present. The meeting started with the Pledge of 17 Allegiance and member introductions. 18 19 II. APPROVAL OF AGENDA 20 21 Chairman Tom Braaten presented the ECAHF Board with the Regular Agenda for their 22 approval. Adam Persky made a motion to approve the Regular Agenda, as presented.with 23 no discussion, the motion carried unanimously. 24 25 III. APPROVAL OF CONSENT AGENDA 26 27 Chairman Tom Braaten presented the ECAHF Board with the Consent Agenda for their 28 approval. Mary Beth Fennell made a motion to approve the minutes from the January 10, 29 2025 Board of] Directors Meeting, with no discussion, the motion was carried unanimously. 30 31 REGULAR AGENDA ITEMS 32 ECAHF Board of Directors Meeting 02.14.2025 Page 1 33 1. COMMITTEE REPORTS 34 Aircraft Curator Report 35 Rich Hazlett reported the bidding process had been completed 36 for the painting of the F-4, with a possible contractor selected. 37 However, continued research is being done regarding the paint 38 as a different brand is under consideration. Sherwin Williams 39 paint had been used in the past. The new brand maybe a better 40 quality and would offer a guarantee for longevity. 41 Exhibit Report 42 Rich Hazlett reported the uniform for Captain John is in the 43 process ofbeing changed to a flight suit. 44 Chairman Tom Braaten asked if there was anything needed for 45 display in preparation for the Gala. 46 Jimmie Green asked about the feasibility of a female mannequin 47 in a flight suit. 48 Budget Report 49 Pam Holder reviewed the Budget report with the Board 50 detailing the revenues and expenses. She mentioned Revenues 51 will be increasing with the sponsorships for the Gala. EXHIBIT#1C EASTERN CAROLINA AVIATION HERITAGE FOUNDATION TREASURER'S REPORT February 6, 2025 Revenues: Contributions $ 228.00 2025 Gala Fundraiser $7,820.00 2024 Fly-In $350.00 Dues/Membership 1,055.00 2024 Summer Camp 350.00 Sales of Items Revenue Subtotal $ 9,803.00 Expenses: 2025 Gala $ (648.00) Coin. DoarPrize. Pestage. Printing 2024 Fly-In 2024 Fall Partnership (18.03) Postage Contracted Services (708.00) New Bem WebD Design Advertising (250.00) Carteret Chamber Postage (169.53) Newsletter, Mail Printing 2024 Summer Camp Supplies (2,446.26) Tshirts, Polos, Supplies 2024 Summer Camp Salaries (6,150.00) Teachers & Curriculum FICA Expense 2024) (470.47) Expenditure Subtotal $ (10,860.29) Current FY Balance $ (1,057.29) Carry-Over (FY 2024) $ 157,478.13 Available Balance $ 156,420.84 52 ECAHF Board of Directors Meeting 02.14.2025 Page 2 53 Guy Nelson inquired about previous year's revenue from the 54 Gala and there was discussion regarding committed sponsors. 55 Iimmie Green made a motion to approve the Budget Report, 56 with no discussion, the motion carried unanimously. 57 Education Committee Report 58 Mary Beth Fennell reported that she and Guy Nelson attended a 59 STEM East Group event: in Greenville and ECAHF was extended 60 an invitation to participate in a STEM East Industry and Schools 61 Week April 5th - 12*h, 2025. She stated ECAHF could host a 62 visit at the TEC and they would advertise it. Guy Nelson 63 mentioned he would have staff from Attollo present. 64 David Rose said that FRCI East would be participating with a tour 65 on base. 66 Mary Beth Fennell mentioned the intent was to familiarize 67 students and educators with the STEM industries in the area. 68 The Board further discussed the intent and logistics of the event. 69 Pam Holder reported the only availability at the TEC is Monday, 70 April 7th. The Board agreed to offer participation and Guy 71 Nelson agreed to spearhead the visit of a small group at TEC. 72 Marketing Report 73 Will be discussed with New and Old Business. 74 Development Committee Report 75 Will be discussed with New and Old Business. 76 77 2. OLD BUSINESS 78 A. 2025 Gala February 21, 2025 79 Chairman Tom Braaten presented the notification from NASA 80 declining an astronaut guest speaker for the Gala. The speaker at the 81 Gala will be Guy Nelson with a program title of "A View from Above". 82 Pam Holder gave an update on sponsors who have already committed 83 and requested that members submit corrected contact information on 84 the Potential Sponsor list. 85 Ben Hancock asked about the history of choosing the February date for 86 the Gala and wondered if another time of the year would be more 87 convenient for fundraising due to the holidays. Chairman Tom Braaten 88 mentioned it had been historically a good time as not many events are 89 happening during that time. There was a setback due to the late timing 90 of starting marketing due to waiting on guest speaker confirmation. 91 Jimmie Green made the suggestion of an air traffic controller as a guest 92 speaker. 93 Chairman Tom Braaten reviewed the logistics of the Gala and raffle and 94 door prizes. Jimmie Green presented two model air planes made from 95 cans, one a beer can and the other a Pepsi can. The Board agreed the 96 Pepsi can would be best for a raffle prize. ECAHF Board of Directors Meeting 02.14.2025 Page 3 97 The last-minute details of the marketing plan were also reviewed. 98 Pam Holder mentioned that volunteers were needed during the event. Ed 99 Hughes, Mary Beth Fennell and Adam Persky committed. 100 B. Website Analytics 101 Chairman Tom Braaten reported the website analytics, which were 102 discussed amongst the Board members. 103 C. Summer Camp July 21-25, 2025 104 Mary Beth Fennell reported that teaching staff have assured her the 105 curriculum was underway. She will get an update by the end of the 106 month. 107 The applications have opened and 22 had been received to date. AIG 108 has committed to sponsoring 30 students. 109 The Space Station Downlink application is moving to the next phase 110 and Mary Beth Fennell is waiting for additional information from 111 NASA. 112 Pam Holder stated she has reached out to all the teachers. Three from 113 last year have confirmed they would like to participate again. Waiting 114 to hear from the remaining two. She mentioned she has two back ups 115 should they not be available. 116 Pam Holder informed the board that she has applied under no 117 obligation for a portable planetarium from Morehead Planetarium to 118 come during summer camp. Barry and Arlene Fetzer have made a 119 donation commitment to fund it. The Planetarium will be set up and 120 their staff will be present for the activities. 121 D. ECAHF Vision Development Part 3 122 Guy Nelson presented and reviewed a summary report of the initial 123 data collection based on previous questionnaires sent to Board 124 Members regarding the update ofthe ECAHF Vision. He outlined 125 segments which could be compiled to create a new Vision. He 126 requested Board members circle or write in choices to create the 127 statement and we will present options at the next Board meeting. He 128 suggested selecting as many as desired to determine commonality. 129 Chairman Tom Braaten mentioned the updating ofthe Vision seems 130 to be progressing nicely. 131 E. Craven Community College Camp MOU Discussion with FRC-East 132 Leadership 133 Mary Beth Fennell reported that she spoke with David Rose and FRC 134 will fully support what ECAHF is doing with Summer Camp. 135 Mary Beth mentioned she is concerned that Craven Community 136 College has not opened their summer camp registration as ofyet. She 137 spoke with Kathleen Gallman and she assured Mary Beth Fennell they 138 would be moving forward however there were issues with securing 139 teachers and there was not a coordinator. Mary Beth Fennell stated 140 she was concerned she was not notified about the delay and discovered ECAHF Board ofI Directors Meeting 02.14.2025 Page 4 141 it by chance and mentioned possibly reviewing the MOU for 142 adjustments. Mary Beth Fennell also spoke with Tonya McGhee who 143 told her she felt confident the Summer Camp would move forward. 144 145 3. NEW BUSINESS 146 A. Full Page Ad for Carteret County Business Directory 147 Chairman Tom Braaten presented the invoice in the amount of$695 for 148 a repeat of a full-page ad in the Carteret County Business Directory in 149 print and digital. 150 Adam Persky, Chairman of the Development Committee, reported that 151 while it is difficult to measure the effectiveness of passive advertising, the 152 Committee agreed the ad in the Carteret County Business Directory is 153 oeneficial for the exposure in Carteret County. The Committee 154 recommends moving forward with the ad. 155 Guy Nelson stated he agreed with purchasing the ad; however, the photo 156 needed to be updated to reflect a more recent conflict era in the photo. 157 Chairman Tom Braaten made a motion to move forward with the 158 Development Committee's recommendation of purchasing the ad 159 providing the photo is updated. With no further discussion, the motion 160 carried. 161 162 IV. MEMBER COMMENTS 163 164 Chairman Tom Braaten reported that David Rose was recommended by FRC-East 165 to replace Mark Meno on the ECAHF Board in the FRC Ex-Officio Non-Voting 166 Seat. Iimmie Green made a motion that the ECAHF Board request approval from 167 the Havelock Board of Commissioners to fill the seat. With no further discussion, 168 the motion carried. 169 170 The next Board meeting is scheduled for March 14, 2025, at 08:30 a.m. 171 172 V. ADIOURNMENT 173 Ed Hughes made a motion to adjourn at 9:37 a.m., with no discussion, the motion 174 carried unanimously. 175 r 176 Date appreyed: IHMEMEE 107 Yom 177 Tom Braaten, Chairman 178 nhnua Tavcandlle Attest: 179 Dianna Vaccarella, City ofHavelock Staff ECAHF Board of] Directors Meeting 02.14.2025 Page 5