Exhibit #IIIA A ST E R N AR D LI N A AVIATIONHERITAGE FOU N DATID N Eastern Carolina Aviation Heritage Foundation Board of Directors (BOD) Meeting Friday, March 14, 2025 1 MEMBERS PRESENT: Chairman Tom Braaten, Richard Hazlett, Adam Persky, Jimmie 2 Green, Mary Beth Fennell, Ed Hughes, Commissioner Brenda Wilson. Members via Teams: 3 Mayor Will Lewis, Barry Fetzer, Guy Nelson, Rhonda Murray and David Rose. 4 5 MEMBERS ABSENT: City Manager Christopher McGee, Ben Hancock, Dr. Bill Fortney, 6 Ray Dunn. 7 8 GUESTS PRESENT: Mike Lanfor, Jenna Lanfor 9 10 STAFF PRESENT: Pam Holder and Dianna Vaccarella 11 12 I. CALLTO ORDER 13 14 Chairman Tom Braaten called the meeting of the Eastern Carolina Aviation Heritage 15 Foundation (ECAHF) to order at 8:30 am on Friday, March 14, 2025, in person and via 16 video conferencing, with a quorum present. The meeting started with the Pledge of 17 Allegiance. 18 19 II. APPROVAL OF AGENDA 20 21 Chairman Tom Braaten presented the ECAHF Board with the Regular Agenda for their 22 approval. Jimmie Green made a motion to approve the Regular Agenda, as presented, with 23 no discussion, the motion carried unanimously. 24 25 III. APPROVAL OF CONSENT AGENDA 26 27 Chairman Tom Braaten presented the ECAHF Board with the Consent Agenda for their 28 approval. Iimmie Green made a motion to approve the minutes from the February 14.2025 29 Board ofl Directors Meeting, with no discussion, the motion was carried unanimously. 30 31 REGULAR AGENDA ITEMS 32 ECAHF Board of Directors Meeting 03.14.2025 Page 1 33 1. COMMITTEE REPORTS 34 Aircraft Curator Report 35 Rich Hazlett reported the contract for repainting the F-4 has gone 36 out for rebid. The original company submitted an estimate with 37 inaccurate measurement data. When the aircraft was actually 38 measured the amount significantly increased. An additional 39 contributing factor to price increase was switching to a higher 40 quality paint with longer warranty period. 41 Rich Hazlett also reported the stanchions were removed for 42 cleaning and repainting. He is being assisted by Jordan, a West 43 Carteret High School senior who is interning with the Havelock 44 Chamber. 45 Exhibit Report 46 Rich Hazlett reported the uniform for Captain John is complete 47 with the exception of the helmet cover. 48 Budget Report 49 Pam Holder reviewed the Budget report with the Board 50 detailing the revenues and expenses. EXHIBIT#1C EASTERN CAROLINA AVIATION HERITAGE FOUNDATION TREASURER'S REPORT March 6, 2025 Revenues: Contributions $ 233.00 2025 Gala Fundraiser $ 29,527.00 SalesTars1,178 2024 Fly-In $ 350.00 DuesMembershp $ 2,015.00 2024 Summer Camp $ 350.00 Sales of Items Revenue Subtotal $ 32,475.00 Expenses: 2025 Gala $ (14,218.46) Coin, DocePra, Foctage, Printng. Paper 2024 Fly-In 2024 Fall Partnership (18.03) Pesage Contracted Services (708.00) NewBemw WebDesign Advertising (250.00) CarretCramber Postage (169.53) Newsetter, Mail Printing 2024 Summer Camp Supplies (2,446.26) T:hirts, Polos, Suppies 2024 Summer Camp Salaries (6,150.00) TeschemsCumsum FICAI Expense ( 2024) (470.47) Expenditure Subtotal $ (24,430.75) Current FY Balance $ 8,044.25 Carry-Over (FY 2024) $ 157,478.13 Available Balance $ 165,522.38 51 ECAHF Board of] Directors Meeting 03.14.2025 Page 2 52 Ed Hughes made a motion to approve the Budget Report, with 53 no discussion, the motion carried unanimously. 54 Education Committee Report 55 Will be discussed with New and Old Business. 56 Marketing Report 57 Will be discussed with New and Old Business. 58 Development Committee Report 59 Will be discussed with New and Old Business. 60 61 2. OLD BUSINESS 62 A. 2025 Gala February 21, 2025 63 Pam Holder stated the Gala was recorded and posted to YouTube and 64 gave the link sO that it can be viewed. 65 Jimmie Green commented that Guy Nelson gave an excellent 66 presentation. 67 Chairman Tom Braaten presented the budget breakdown of the Gala 68 and Pam Holder gave an overview as well as historical data. Mary Beth 69 Fennell noted that the net income was not the highest as in previous 70 years; however, it is reflective of the higher expenses. 71 Ed Hughes made a suggestion that the raffle tickets be sold by teams. 72 Adam Persky, Chairman of the Development Committee made a 73 recommendation from the committee to reach out to Charles Bolden as 74 a potential speaker for the 2026 Gala. Chairman Tom Braaten 75 mentioned he would contact him. Adam Persky stated another 76 suggestion would be Judson Woodard from Cherry Point Air Traffic 77 Control. Ed Hughes had also mentioned Retired Army Col Jeff 78 Williams. 79 B. Summer Camp. July 21-25, 2025 80 Mary Beth Fennell provided the board with an update on the latest 81 application statistics. As of today, 4 of the teachers have been 82 confirmed as returning. The application window remains open until 83 April 10, 2025. Craven County has committed to pay for 30. AIG 84 students. They will not be guaranteed all 30 in effort to distribute seats 85 throughout different counties. 86 Mary Beth Fennell informed the board there had been a special 87 request from a parent to have her child teamed with friends. Mary 88 Beth informed the board that would not be a policy. 89 The NASA Downlink has been requested with specific dates during 90 camp week only. The Morehead Planetarium has also been requested. 91 Mary Beth Fennell also updated the Board the Middle School Camp is 92 moving forward under new leadership at Craven Community College 93 as Dr. Tonya McGhee has submitted her resignation. Her replacement 94 is Ricky Meadows. ECAHF Board of Directors Meeting 03.14.2025 Page 3 95 The title oft the Summer Camp is Mission Liftoff: Defying Grawity. Karen 96 Swanner is working on the curriculum and has assured Mary Beth 97 Fennell it will be ready in time. 98 C. Website Analytics 99 Pam Holder reviewed the previous months analytic data, highlighting 100 that among the top viewed pages were Summer Camp, the Gala and 101 the Space Grant link. 102 103 3. NEW BUSINESS 104 A. STEM East Industry in Schools Event 105 Guy Nelson will be spearheading this event at the TEC on April 7, 2025 106 from 9AM to 11AM. He has coordinated several professionals from the 107 aviation industry to attend and to date 80 students are scheduled to 108 attend the event. The event will be set up similar to a career fair. 109 Pam Holder asked for board members to volunteer to assist. Jenna and 110 Mike Lanfor committed to assist as well as Mary Beth Fennell. 111 Stations will be set up for the students to visit and learn more about 112 aviation industries. Passports willl bei issued for attendees to have stamped 113 at each station to enter for door prize. 114 Pam Holder mentioned a water bottle was available for a door prize and 115 asked if snacks should be distributed. 116 Mary Beth Fennell made a motion for up to $250 to be approved for the 117 purchase ofsnacks. With no further discussion, the motion carried. 118 Jimmie Green asked if the board should seek media promotion. The 119 Board suggested photos be taken ofthe event and posted on social media. 120 Chairman Tom Braaten requested any board member to attend and assist. 121 122 IV. MEMBER COMMENTS 123 124 Chairman Tom Braaten asked for any member comments. Pam Holder presented 125 new proof for the ad in the Carteret News Times. Mary Beth Fennell had suggested 126 font changes. Pam Holder mentioned it was still under modification. 127 128 Mary Beth Fennell wished the group a Happy Pi Day! 129 130 Guy Nelson made a suggestion to discuss at the next meeting creating Committee 131 assignments. Chairman Tom Braaten suggested committees involving media, 132 sponsorships, new members, homeschoolers, etc. Mary Beth Fennell suggested new 133 committees or subcommittees may be needed as a result of the creation of the 134 Mission Statement. Additionally, most members may not be aware of what 135 committees exist and who is on them. Chairman Tom Braaten suggested the topic 136 be discussed at the next meeting. 137 ECAHF Board of Directors Meeting 03.14.2025 Page 4 138 Pam Holder presented a greeting card for members to sign for Bill Fortney since he 139 recently had surgery. 140 141 Chairman Tom Braaten thanked everyone who attended the Hail and Farewell the 142 previous night. He also informed the board John Langdon and his wife had moved 143 to Raleigh. 144 145 Barry Fetzer informed the board another letter from PicRight had been received 146 requesting royalty payment for a photo from REUTERS posted on the ECAHF 147 website. He stated PicRight is an internet troll and the notice was a scam and should 148 be ignored. Pam Holder clarified the letter was sent to ECAHF and the fine be 149 posted to a Swiss bank account. The photo has been deleted as a precaution. Pam 150 Holder consulted with Havelock IT as well as New Bern Web Design for their 151 opinions, which they agreed it was a scam. 152 153 The next Board meeting is scheduled for April 11, 2025, at 08:30 a.m. 154 155 V. ADIOURNMENT 156 Commissioner Brenda Wilson made a motion to adjourn at 9:28 a.m., with no 157 discussion, the motion carried unanimously. 158 YA S E 159 / Date AALIL 202C approved: 160 Tom Braaten, Chairman 161 Attest: nau Vaccarelw 162 Dianna Vaccarella, City of Havelock Staff ECAHF Board of Directors Meeting 03.14.2025 Page 5