BURNSVILLE TOWN COUNCIL Regular Meeting - Thursday, April 3, 2025, 6pm Burnsville Town Hall On Thursday, April 3, 2025, at 6pm, the Burnsville Town Council with Mayor Russell Fox and Councilors Judy Buchanan, Denise Collier, Randy Ollis, and Bill Wheeler present, held a regular meeting at the Burnsville Town Hall. Also in attendance were town staff members Heather Hockaday, Shane Dale, Brian Buchanan, Leslie Crowder, Niles Howell, and Chad Fox, and visitors. Mayor Fox called the meeting to order at 6pm and stated that the purpose of the meeting was to conduct regular business for the month of April 2025. Adoption of the agenda - Randy Ollis moved to adopt the agenda as presented. Judy Buchanan seconded the motion, which carried. All were in agreement. Public Comment - Danny Mcintosh said that the Board of Equalization and Review has begun to meet and are hearing many storm related stories. He also mentioned a trip to the Bougie Brush, a local business that offers an event space with a variety of activities. He said that it was a great group experience and the owner had a unique and interesting origin story. Consideration of Minutes - Minutes from a regular meeting held on March 6, 2025 and a special meeting held on March 17, 2025 were considered. Judy Buchanan made a motion to approve both sets of minutes as read. Bill Wheeler seconded the motion, which carried unanimously. Public Hearings - There were none. Presentations - There were none. Manager's Update - Town Manager Heather Hockaday 1. Project updates a. 118 N. Main Public Works/Police building - The pre-construction meeting was held recently with Harper Construction. They are expected to mobilize in two to three weeks with a ten month construction period. b. ARPA i. Bolens Creek raw water intake - A contract with Hyatt Pipeline, reflecting the reduction of work to be done, was presented. The project price was reduced with the balance of funds moving to the Main Street waterlines project. Bill Wheeler moved to approve the contract and authorize Mayor Fox to sign it. Judy Buchanan seconded the motion, which carried unanimously. ii. East Main sewer interceptor - The first bid will be on April 8th. lii. Water Treatment Plant improvements - The project is on schedule. iv. Main & Bennett Street waterlines (A)/Glendale Ave. Waterlines (B) - Mrs. Hockaday is awaiting a pre-construction meeting. C. West Main Interceptor - The project is substantially complete. Mrs Hockaday reviewed a few smaller items that still remain. A grant closeout public hearing should take place in June. d. County ARPA i. Pine Swamp Wastewater Treatment Plant - The project overbid by $5 million. Mrs. Hockaday said that there will be a call with NCDEQ during the following week to find a solution to the overrun. e. FEMA Tempoayrawwalarmiake pump system - Mrs. Hockaday reported. that after sitting in Washington DC for seven weeks, the expedited project was approved for 50% funding ($1.1 million). A NC Emergency Management April 3, 2025 1 representative estimated a thirty-five day wait after the Federal Government releases the money. ii. Permanent raw water intake rebuild project - The project has moved to peer review at FEMA. Mrs. Hockaday reviewed other funding sources that might help expedite the project. iii. Consultants - To assist with the eighteen FEMA projects, a Request For Proposals was sent out and received twelve responses. The following day, a committee will score the RFP's to see which firm would be the best fit. 2. Mowing contract - The seven month contract was presented. Judy Buchanan moved to approve the Service Contract for Mowing with Mountain Top Landscaping. Bill Wheeler seconded the motion, which carried. All were in agreement. 3. Tax Report - Mrs. Hockaday presented a tax report with an excellent collection rate. She thanked the citizens, property, and business owners of Burnsville for their payments during a difficult time. She said that collection methods will be discussed to address the small amount outstanding. Jackie Hensley was recognized for her diligent work throughout the process. Clerk's Update - Town Clerk Chad Fox 1. ABC Board - Clerk Fox reported that Erica Deaton's term expires this month. Several applications were distributed prior to the meeting. Randy Ollis moved to reappoint Erica Deaton to a new term on the ABC Board. Judy Buchanan seconded the motion, which carried. All were in agreement. 2. Town Square events, Jeepin' to the Hollers - Clerk Fox presented a road closure request submitted by Stephanie Johnson of Rebuilding Hollers Foundation for all of Town Square on May 31st. The topic of road closures was discussed at length with the Council reaching a general agreement to not have any new road closures for several reasons. Randy Ollis made a motion to approve the request. The request failed for lack of a second. Department Updates 1. Public Works - Public Works Director Shane Dale reported on brush pickups saying that anyone with brush could make a work order for the town to pick it up. He mentioned recent inspections on the water and sewer systems and how nice it is to have the W. Main sewer interceptor project completed. 2. Finance - Finance Officer Leslie Crowder previously provided a budget VS actual and overtime report. a. Budget Amendment - Mrs. Crowder explained the creation of a new fund and the budget amendment acknowledging revenues and expenses for the Lead Service Line project. Judy Buchanan moved to approve Budget Amendment #6. Bill Wheeler seconded the motion which carried. All were in agreement. b. Project Ordinance amendments, Bolen's Creek & Main St Waterlines - Mrs. Crowder explained the amendments that move funds from the Bolens Creek raw water line project to the Main Street waterline project. Randy Ollis moved to approve the updated Grant Project Ordinance - Main Street, Bennett Street & Glendale Avenue Waterline Improvements and Grant Project Ordinance - Bolens Creek Raw Water Line & Cane River Intake Improvements. Judy Buchanan seconded the motion, which carried. All were in agreement. C. Budget work session - April 14th at 4pm was set for the Council to discuss the budget. April 3, 2025 2 3. Fire Department - Fire Chief Niles Howell presented a call summary with forty-nine calls for the month, several due to forest fires. He said that large amounts of brush around the county are hampering access to areas and fueling the potential for fire danger. The department is working on ways to access hard to reach areas of the county in case of emergencies. He also mentioned efforts to apply for funds to mitigate future emergencies. 4. Police Department - Police Chief Brian Buchanan presented an activity log and presented a road closure ordinance for the Fit Families 5k. Judy Buchanan moved to approve Road Closure Ordinance No. 2025.04.03.01. Bill Wheeler seconded the motion, which carried. All were in agreement. 5. Zoning/Code Enforcement - Zoning Administrator Brian Buchanan said that, with no new projects, the upcoming planning board meeting would be canceled. 6. Burnsville Town Center - Town Center Manager Corbin Cooper said that the venue has over twenty-five events in April and May. He mentioned several upcoming events such as a craft show, health screening, and fundraiser. Council Members' Reports Mayor Fox commended the Town staff for the increased workloads outside of the typical duties following the storm. Updates from Advisory Boards and Non-Profits Yancey/Bursville Chamber of Commerce - Chamber Director Elaine Mann updated the Council on several events such as the recent Chamber Gala and upcoming easter egg hunt. She said that activity is picking up with a new business at the old Hill Top location and other businesses reopening soon. Closed session - There was none. Next Town Council Meeting - Budget work session on April 14, 2025 at 4pm and a regular meeting on May 1, 2025 at 6pm. Adjourn - With there being no further business, Judy Buchanan moved to adjourn the meeting at 6:52pm. Denise Collier seconded the motion, meeting adjourned. 1. Runu fy OF URI SC J. Chad Fox, Town Clerk T. Russell Fox, Mayor - CA no April 3, 2025 3 State of North Carolina County of Yancey Service Contract for Mowing This Agreement is entered into on 1 April, 2025 by and between the Town of Burnsville, a North Carolina Body Politic, (Town) and Mountain Top Landscaping, PO Box 1300 Burnsville, NC 28714 Contractor) for the mowing and weed eating for the following Town Facilities: SITE AREAS 1. Sidewalks inside Town limits on 19E. 2. Field/landscape area by Glen Raven Mills at East Main and 19-E intersection. 3. Burnsville and East Yancey Waste Water Treatment Facilities located on Pine Swamp Road and Wyatt Town Road. 4. Burnsville Water Treatment Facility located on Reservoir Road. TERMS 1. Contractor shall provide labor, equipment and any materials necessary for the mowing and weed eating services to the above listed areas. 2. Price: Town shall pay the Contractor Two Thousand-Six Hundred and no/100 ($2,600.00) per month for the mowing services. Invoices shall be sent via email, U.S. Postal Service mail or hand-delivered to the Town at PO Box 97, Burnsville NC 28714 or at 2 Town Square, Burnsville NC. Invoices shall be paid each month. 3. Time Period for Work: This year the mowing services shall begin on April 12, 2025 and continue through November 30, 2025. This contract may be renewed, under the same terms and conditions, for additional 8 month terms (April 1st. -November 30th) and provided the Burnsville Town Council authorizes the extension and continues appropriates funding in the annual budget for this expense. 4. Control of the Work Area: Contractor shall be responsible and liable for controlling the entire work area, including, but not limited to, any and all traffic control, signage and/or parricades necessary for public and worker safety during work. Ift the project requires control of any area within NC DOT right of way Contractor will be responsible for any notification to or requirements of the NC DOT. The Contractor agrees to indemnify and hold harmless the Town for any liability or action that may arise due to the mowing service. 5. Unforseen Costs: Contractor shall notify the Town immediately of any unforeseen costs and shall not proceed with any work until the Town approves any additional expenditures associated with the mowing service not covered in this agreement. 6. Insurance Requirements: Contractor shall provide the Town clerk with Certificates of Insurance (COI) showing the Town of Burnsville as an additional insured in amounts and forms acceptable to the Town for the following insurance policies: a. Commercial General Liability b. Business Automobile Liabilty C. Worker's Compensation The required dollar amounts and additional provisions regarding the Contractor insurance requirements are shown in the attached Exhibit A which is incorporated herein as if set forth fully herein. 7. Termination: This contract may be terminated, for cause or convenience by either party upon 60 day's written notice to the other party. Notice shall be delivered via email, U.S. Postal Service mail or in person to the following addresses: a. Mountain Top Landscape c/o Dale Austin, PO Box 1300, Burnsville, NC 28714 b. Burnsville Public Works Director, PO Box 97 (or 2 Town Square) Burnsville NC 28714 If1 Termination occurs Contractor is entitled to full payment or a pro-rated portion thereof for the month of termination. 8. LGR: All contracts or agreements with the Town of Burnsville must have attached a signed Local Government Rider (LGR) which is hereby incorporated herein as if set forth fully herein. IN WITNESS WHEREOF, the parties have caused this Service Contract to be executed in their Corporate or Business names by their duly authorized officers. All as of the date first written. TOWN OFBURNSVILLE BY: unsil OF T. Russell Fox, Mayor ATTEST: 9/ ehad Fox, Clerk MERTMC CAKCNS MOUNTAIN TOP LANDSÇAPING BY: - DALE AUSTIN, Owner/Contractor This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act. sekoli Gourka Leslie Crowder, Finance Director EXHIBIT A STANDARD NORTH CAROLINA LOCAL GOVERNMENT CONTRACTUAL TERMS & CONDITIONS RIDER FOR CONTRACTUAL TERMS OF AGREEMENT FOR MOWING SERVICES WITH MOUNTAIN TOP LANDSCAPE (the "LGR") THIS LGR is hereby made and entered into by and between TOWN OF BURNSVILLE (the "Town") and any and all parties entering into any contract, memorandum of understanding, or other agreement of any kind, for the provision of goods, services, or other consideration of any kind, to the Town referencing its existence or inclusion as a part thereof. Any such instrument(s) together with any and all exhibits, addenda, riders and/or any other instruments attached to, or incorporated by reference therein, shall be collectively referred to hereinafter as the "Contract". WITNESSETH: WHEREAS, Town is a body politic of the State of North Carolina, subject by operation of law to certain additional rules, regulations, and laws applicable to public and/or governmental bodies including without limitation certain operational and contractual requirements; and WHEREAS, the risk of financial default under a contract entered into by such a governmental body is substantially lower than the ordinary risk of financial default attributable to private or commercial entities; and WHEREAS, Town has established this LGR for the non-exclusive purposes of expediting its contract review and approval process, to document notice of its governmental status, and to protect its citizens and the public at large from illegal or unfair obligations otherwise imposed under certain adhesion contracts; and WHEREAS, Town is prohibited by applicable law from executing the Contract without modification by this LGR, or has otherwise determined it is not in the best interests ofi its citizens and the public at large to do sO without the additional terms and conditions of this LGR being made a part thereof. NOW THEREFORE, in exchange of the mutual covenants made herein, and for other good and valuable consideration exchanged between the parties, the sufficiency of which is hereby acknowledged, including but not limited to the inducement of Town to enter into the Contract as modified by this LGR, the parties agree as follows: PART A: AMENDED CONTRACT TERMS: 1. Contract Incorporation: THE TERMS AND PROVISIONS OF THIS LGR SHALL BE DEEMED FULLY AND COMPLETELY INCORPORATED INTO, AGREED TO, AND ACCEPTED BY, ALL PARTIES ENTERING INTO ANY CONTRACT WHICH REFERENCES THEIR EXISTENCE IN ANY WAY; including to the fullest extent permitted by law, incomplete or non-specitic references to their existence where any party could with reasonable due diligence have ascertained the existence and content of its terms. Each party entering into any such Contract further agrees that the incorporation of this LGR into the terms and conditions of the Contract shall be deemed to be a MATERIAL CONDITION PRECEDENT to Town's acceptance of such Contract, and to the validity and enforceability of said Contract against Town by any party thereto. Partial performance by any party under such a Contract without formal execution thereof, shall be considered as agreement to, and acceptance of, these LGR terms and conditions. 2. Contractual Conflict & Precedence: NOTWITHSTANDING ANY STATEMENT OR PROVISION WITHIN THE CONTRACT TO THE CONTRARY, AND EXCEPT FOR ANY "ADDITIONAL TERMS & CONDITIONS" AGREED TO BETWEEN THE PARTIES PURSUANT TO THE IMMEDIATELY FOLLOWING PARAGRAPH, THE TERMS AND CONDITIONS OF THIS LGR SHALL SUPERSEDE, CONTROL OVER, AND PREVAIL IN THE EVENT OF ANY CONFLICT WITH ANY DIFFERING OR CONTRARY TERMS OR CONDITIONS OF THE CONTRACT. Except to the extent they are inconsistent with or modified by this LGR, the terms and conditions of the contract shall remain in full force and effect. 3. Additional Terms & Conditions: To the extent the parties require any additional or specific modifications or amendments to the Contract, or to this LGR itself, the same shall be reduced in writing and attached to the Contract labeled as "Additional Terms & Conditions" which shall clearly reference the Contract to which it applies, shall state that it takes precedence over, and shall control in the event of any conflicts with, both the Contract and any "Local Government Rider", and shall be separately signed by all parties concurrently with their execution of the Contract instrument(s). PART B: STANDARD LOCAL GOVERNMENT PROVISIONS: 1. Public Records & Confidentiality: Town is required to comply with certain applicable statutes of the State of North Carolina regarding open meetings and/or open records. Notwithstanding anything to the contrary within the Contract, Town shall not be liable to any party for disclosing the Contract, or any documents or communications made or received in relation thereto, to any third party or the public at large, if such disclosure is made by Town in a good faith effort within its sole discretion, to comply with any public records request or other applicable laws. 2. Limitation on Contractual Authority: Only the Town Council, or it's designee or another agent specifically designated in writing by either to exercise their respective authority related to the Contract shall be authorized to enter into, modify, or otherwise bind the Town to the Contract in any way. Any such action shall be taken only by the signed written consent thereof, and no party shall rely upon any verbal communications, or otherwise upon the authority of any other agent of the Town in lieu thereof. This provision shall apply to prevent any inadvertent or passive modifications to the terms of the Contract through communications between the parties as may otherwise be allowed by law, including but not limited to any such orovisions of the North Carolina Uniform Commercial Code, if applicable. 3. Limitation Upon Partial/Progress Payments for Goods/Materials to be Delivered: Payment (partial or otherwise) for any physical goods or materials to be provided to the Town pursuant to the Contract, shallnotbedueorowed bythe-Town.untilaeractualdelvenyandacceptance-otanysuch physical items. 4. E-Verify Certification: At all times during performance of the Contract, all parties shall fully comply with Article 2 of Chapter 64 ofthe General Statutes, and shall ensure compliance by any subcontractors utilized. All parties shall execute an affidavit verifying such compliance upon request by Town. 5. Iran Divestment Act Certification and Israel Boycott list: All parties executing this Contract thereby affirm they are not listed on the Final Divestment List created by the State Treasurer pursuant to NCGS 143-6A-4, or the Boycott of Israel List created by the NC State Treasurer pursuant to the provisions of NCGS 147-86, nor shall they utilize any subcontractor in the performance oft the Contract that is identified upon said list. 6. Constitutional Limitation on Town Indemnification: The parties acknowledge and understand that an unlimited indemnification by Town constitutes a violation of the North Carolina Constitution, and is void and unenforceable by operation of law. Any indemnifications given by Town to any party under the Contract shall be deemed to be given only to the fullest extent allowed by law. 7. Contingent umangnomAppopraton Clause: Notwithstanding anything to the contrary within the Contract or this LGR, all financial obligations of the Town under the Contract are dependent upon, and subject to, the continuing allocation of funds by the Town Council for such purpose. The Contract shall automatically terminate if such funds cease to be allocated or available for any reason. 8. Not to Exceed (NTE) Cap: Unless otherwise approved in writing by Town, the total amount of compensation payable by Town to all parties under the Contract during each fiscal year of Town (running from July 1 to June 30 of the following calendar year) shall not exceed the amount, if any, which is specifically listed within the Contract as "Total annual compensation hereunder Not to Exceed $18,200.00 (Based on $2,600/month for 7 months) without Town Council's or their designee's prior written approval". This amount is the total combined budget normally allocated for the services rendered under the Contract, and may be increased unilaterally by Town from time to time, only through the written approval of the Town Council or their designee which may be given via email. 9. Preaudit & Purchasing Policy Notices: Per NCGS S 159-28 no contract with a local government including Town requiring the payment of any public funds is valid unless properly preaudited in the manner required by said statute. The Contract must contain a Preaudit Certificate signed by the Town Finance Officer or their Deputy which shall take the substantially the following form "This instrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act." Failure to obtain a preaudit upon the Contract makes the contract invalid and unenforceable per state law. Additionally, no obligation for any goods sold or services rendered to Town is validly enforceable without a valid signed contract, or a signed Purchase Order for such goods or services. Contact the Town Finance Office at 828-682-2420 with any questions or for further information related to this provision. PART C:OTHER GENERAL PROVISIONS Notwithstanding anything within the Contract to the contrary: 1. Choice oft Law and Forum: The parties agree thatthey shall-mediate any disputes with a certified North Carolina mediator; however if the parties are unsuccessful at reaching agreement through Mediation this Contract shall be enforced and shall be governed by and construed in accordance with North Carolina law. Any filing for breach or enforcement of this Contract shall be filed in the appropriate court of General Jurisdiction located in Yancey County, North Carolina. 2. Construction & Headings: No rule of construction shall apply against any party as the drafter of the Contract which is the result of an arms-length negotiation between the parties. The ites/captions/neadines of any and all portions of the Contract are intended for reference purposes only, and shall not be deemed to affect the meaning or interpretation of the Contract terms and conditions. 3. Merger: The Contract is the entire agreement between the parties with respect to the foregoing matter and there are no other verbal or written agreements with respect thereto between the parties which have not been reduced to writing and specifically incorporated into the Contract. 4. Modification: No modifications of the Contract shall be valid unless reduced to writing signed by all parties hereto. 5. Severability: The provisions of this Contract are intended to be severable. Any and all provisions of this Contract that are prohibited, unenforceable, or otherwise not authorized in any jurisdiction shall, as to such portion and/or jurisdiction only, be deemed ineffective to the extent of such prohibition, unenforceability, or non-authorization, without invalidating the remaining provision(s) hereof in such jurisdiction, or affecting the continuing validity, enforceability, or legality hereof in any other jurisdiction. 6. Signature Warranty: Any party executing the Contract as a corporate or other legal entity represents to the other parties hereto that such entity is duly organized, validly existing, and in good standing under the laws of the State of North Carolina or otherwise under the laws of the state of its formation, and is qualified to transact the business contemplated herein within the state of North Carolina, and further that any such party executing the Contract on behalf thereof, has the full power and authority to do SO without any further authorization being required from any party, and thereby legally binds said entity to the terms and conditions of this Contract. 7. Additional Limitation of Scope of Town Indemnification: If applicable, any indemnification given by Town shall be deemed and further limited to indemnify against claims or actions arising from the action or inaction of Town's own officers, officials, employees or agents only; and shall not be deemed to indemnify any party against claims or actions arising from any action or inaction of any other parties. 8. Waiver of Consequenta/Punitve Damages: Under no circumstances whatsoever, shall any party be entitled to recover, and all parties hereby waive their right to seek, any indirect, punitive, special or consequential damages of any kind whatsoever, incurred in connection with any breach of the Contract. Notwithstanding the foregoing, the reasonable costs incurred in connection with successfully enforcing the Contract against another party, including court costs, fees, and reasonable attorneys' fees associated therewith shall be recoverable by such a prevailing party. 9. Savings Provision: Town shall not be held in default of the Contract or otherwise deemed in breach thereof, unless it has first failed to cure any condition causing such default within fifteen days (15) days written notice thereof by the party alleging such default. If Town cures any default within that period, no breach of the Contract shall be deemed to have occurred. 10. Electronic and/or Duplicate Execution & Order of Execution: The Contract may be executed in multiple counterparts, in which event each executed copy shall be deemed an original document as between the parties. An electronic signature and/or copy of the Contract shall have the same force and affect as the original. Due to the need to comply with statutory auditing requirements, all parties contracting with Town shall execute the Contract first and deliver a fully signed copy thereof (preferably via electronic form) to the Town for its counter-execution and delivery of a fully signed copy to all parties. SIGNATURES: ATTEST: Town of Burnsville: - - - BY: Thul TOWN CLERK Title: Mayor Date: 3/28/25 Mountainfop Landsdape BY: Title: CWNC a H -A Date: 3/28/25 4/1/2025 9:30:08 AM Collections Rate Report Page: 1 of 1 Town of Burnsville Tax Year Charges Collections Net Collections Percentage 2024 $1,459,175.18 $1,426,666.99 $32,508.19 97.77% Grand Totals: $1,459,175.18 $1,426,666.99 $32,508.19 97.77% YEAR REAL PROPERTY PERSONAL PROPERTY TOTAL INSOLVENT 2024 $30,372.87 $2,135.32 $32,508.19 2023 $2,318.60 $783.34 $3,101.94 2022 $305.16 $220.12 $525.28 2021 $19.75 $156.03 $175.78 2020 $211.24 $211.24 2019 $1,379.70 $1,379.70 2018 $246.52 $246.52 2017 $360.35 $360.35 2016 $452.67 $452.67 $384.08 2015 $490.95 $490.95 $470.86 TOTALS $33,016.38 $6,436.24 $39,452.62 $854.94 1-Apr-25 Town of Burnsville Budget Amendment # 6 FY: 24/25 Funding Source: Described below THE FY: 24/25 BUDGET ORDINANCE IS HEREBY AMENDED TO REFLECT THE FOLLOWING CHANGES, AND TO REFLECT THESE LINE ITEM TRANSFERS. Fund: 41 Lead Service Line Project Revenue: Increase Line tem numbers: 41-300-0000 Grant Proceeds (5% of project): 126,000 41-300-1000 Loan Proceeds: 234,234 41-300-2000 Local Match: 7,200 (closing costs) EXPENDITURE: Increase line item numbers: 41-500-1000 Engineering: 75,000 41-500-2000 Loan Administration: 20,000 41-500-3000 Line inventory, verification, consulting, all other costs: 265,234 41-500-3100 Closing Costs: 7,200 Total of all changes: $367,434.00 Acknowledge revenues and increase expense account for the Lead service line project. Requested by: Authorized by: alu Landas TReme Fy Finance Officer Mayor Council Vote: 5_yes no Date approved by council: 1 Adjustment # 6 FY 24 X Justification for Adjustment: Create Fund for Lead Service Line Pjed TOWN OF BURNSVILLE BUDGET ADJUSTMENT Revenue Adjustments Account Number Account Description Increase Decrease 41-300-000 Gtant Praceeds (5%pc) 126.000 41-300-1000 Loan ProCeeds 234.234- 41-300-2000 Local Match for Closing 1.200 Cosks Expenditure Adjustments Account Number Account Description Decrease Increase 41-50D-1000 Engineering 75.000 41-500-2000 Loan Dominishuto aD.00D 41-500-3000 Line invenhy,line Verficuti 205,234 Consulting 41-500-3100 Çlosing Costs 1200 Totals 347,434. 367,434 Prepared by: Date: DATE Approved by: Date: Posted by: Date: Russell Fox Councilors: Mayor Cotun of Burnsbille Judy Buchanan Heather Hockaday Denise Collier Town Manager/Attorney y OF Randy Ollis Chad Fox URT Bill Wheeler Town Clerk CTICNON Grant Project Ordinance Main Street, Bennett Street & Glendale Avenue Waterline iImprovements BE IT ORDAINED by the Burnsville Town Council, pursuant to Section 13.2 of Chapter 159 of the general statutes of North Carolina, the following grant projects are hereby adopted: Section 1. . The project is the NC DEQ (Division of water infrastructure) ARPA funding from the State Fiscal Recovery Fund, described in letter of Intent to Fund dated the 24th of August 2022 from NCDEQ to this unit. Section 2. The officers of this unit are hereby directed to proceed with the grant project within the terms of the grant documents, the rules and regulations of NCDEQ and the budget contained herein. Section 3. The following revenues are available to complete the design, engineering, and construction activities and a portion of the grant administration for this project: Main Street, Bennett Street, & Glendale Avenue Waterline Improvements $6,847,184 Section 4. The following amounts are appropriated for the project: Main Street, Bennett Street, & Glendale Avenue Waterline Improvements Engineering & Design $ 740,800 Administration $ 207,500 Construction $5,617,985.00 Contingency $280.899 Total Project cost $6 6,847,184 Section 5. The Finance Officer is hereby directed to maintain within the Grants Project Fund sufficient specific detailed accounting records to provide the accounting to the grant agency-required by-the grant agreement(s) and federal and state regulations. P.O. Box 97 Burnsville, North Carolina 28714 e Phone (828) 682-2420 . FAX (828) 682-7757 e wwwlowmolpumylleong Section 6. Requests for funds should be made to the grantor agency in an orderly and timely manner as funds are obligated and expenses incurred. Section 7. The Finance Officer is directed to report quarterly on the financial status of each project element in Section 4 and on the grant revenues received or claimed. Section 8. The Budget Officer is directed to include a detailed analysis of past and future costs and revenues on this grant project in every budget submission made to this board. Section 9. Copies of this Grant Project Ordinance shall be made available to the Budget Officer and the Finance Officer for direction in carrying out this project. ADOPTED this 3rd day of April, 2025. TRmu fy Mayor ATTEST: or - 9C34 Clerk om CA Russell Fox Councilors: Mayor Cowun of Burnsbille Judy Buchanan Heather Hockaday Denise Collier Town Manager/Attorney - OF ACEYCOUNA TUET Randy Ollis Chad Fox Bill Wheeler Town Clerk CTHC CA Grant Project Ordinance Bolen's Creek Raw Water Line & Cane River Intake Improvements. BE IT ORDAINED by the Burnsville Town Council, pursuant to Section 13.2 of Chapter 159 of the general statutes of North Carolina, the following grant projects are hereby adopted: Section 1. The project is the NC DEQ (Division of water infrastructure) ARPA funding from the State Fiscal Recovery Fund, described in letter of Intent to Fund dated the 24th of August 2022 from NCDEQ to this unit. Section 2. The officers of this unit are hereby directed to proceed with the grant project within the terms of the grant documents, the rules and regulations of NCDEQ and the budget contained herein. Section 3. The following revenues are available to complete the design, engineering, and construction activities and a portion of the grant administration for this project: Bolen's Creek Raw Water Line and Cane River Intake Improvements $811,591 Section 4. The following amounts are appropriated for the project: Bolen's Creek Raw Water Line & Cane River Intake Improvements Engineering & Design $195,000 Grant Administration $100,000 Construction Administration $50,000 Construction $446,591 Easement/Legal $20,000 Total Project cost $8 811,591 Section 5. The Finance Officer is hereby directed to maintain within the Grants Project Fund sufficient specific detailed accounting records to provide thea accounting to the grant agency required by the grant agreement(s) and federal and state regulations. P.O. Box 97 a Burnsville, North Carolina 28714 . Phone (828) 682-2420 e FAX (828) 682-7757 e wwngtowmolbumwilleorg Section 6. Requests for funds should be made to the grantor agency in an orderly and timely manner as funds are obligated and expenses incurred. Section 7. The Finance Officer is directed to report quarterly on the financial status of each project element in Section 4 and on the grant revenues received or claimed. Section 8. The Budget Officer is directed to include a detailed analysis of past and future costs and revenues on this grant project in every budget submission made to this board. Section 9. Copies of this Grant Project Ordinance shall be made available to the Budget Officer and the Finance Officer for direction in carrying out this project. ADOPTED this 3rd day of April, 2025. Thmeu Ry Mayor OF URA A ATTEST: / Clerk a h CAR CAR BURNSVILZ Monthly Call Summary +( 4/4/2025 for March 2025 F/A 8 Structure 5 Assist EMS 3 Stranded Motorist 4% Standby 2 Power Lines Down Cancelled Enroute F/A Assist Police 4%. 8% 16% Tree Down MVA 5 6% Public Serviçe Structure Drill 10% Hazmat Investigation Landing Zone 2 10% Assist EMS Brush Fire 7 6% Road Hazard 1 Standby Investigation 5 4% Power Lines Down 2 Brush Fire MVA Tree Down 3 14% Landing Zone 10% Bomb Scare Road Hazard * cO Alarm 2% Smoke Det. Alarm Stranded Motorist 2 Search Vehicle Fire Fire = Other F/A Structure Assist EMS Standby Rescue/Extrication Assist Police MVA Public Service Drill Cancelled Enroute 4 Hazmat Landing Zone Brush Fire Road Hazard No Investigation Power Lines Down Tree Down Bomb Scare CO Alarm Smoke Det. Alarm Stranded Motorist Search Call/Duplicates a Vehicle Fire Fire - Other Rescue/Extrication Cancelled Enroute Mutual Aid Calls - 15 Total For Month-49 Total For Year - 145 Police Activity Logs March 2025 Officer Calls 14% - Call For Service 35% a Side Street Patrol 22% - Vehicle Accident 3% 3% - Extra Patrol 23% - Vehicle Lockout DV Vehicle Stop Officer Actions 693% - Citation Issued 8% 20% BA Arrest Made 3% a No Action Needed 34% DE Business Checked 26% - Warning Issued DA Assisted Other Agency - Assisted Motorist Ordinance No. 7025.04.03.01 AN ORDINANCE DECLARING A ROAD CLOSURE FOR AN EVENT: "FIT FAMILIES 5K" WHEREAS, the Town Council of the Town of Burnsville is a sponsor of the annual event known as "Fit Families 5K"; WHEREAS, the Town Council of the Town of Burnsville acknowledges "Fit Families 5k" encourages family centered community health and fitness in the Town and in Yancey County; WHEREAS, the Town Council of the Town of Burnsville acknowledges the event requires approximately one (1) hour to install and remove signs, traffic control and litter; NOW THEREFORE BE IT ORDAINED by the Town Council of the Town of Burnsville pursuant to the authority granted by NCGS 20-169 that they do hereby declare a temporary road closure during the day and times set forth below on the following described portion of a State Highway System route: Date: Saturday, April 12, 2025. Time: 8:00 a.m.-11:00 a.m. Route Description: 2025 Burnsville Fit Families 5K Description of Closure: 0.5mi. SR 1428 (Main St) from Court Street to Summit St. including Burnsville Town Square, SR 1369 North Main Street from Azalea Lane to Town Square on Saturday, April 12, 2025 from 8:00 AM to 11:00 AM This ordinance to become effective when signs are erected giving notice of the limits and times of the event, and implementation of adequate traffic control to guide through vehicles around the closures. Adopted this 3rd day of April 2025. - Kamu Fx MAYOR OF U Attest: 3 TOWN CLERK CAROIES