CCEEPIONIE Lancaster County Youth Intervention Center Board of Managers Quarterly Meeting (anuary 2025, February 2025, March 2025) Presented: May 2, 2025 Youth Intervention Center Board of Managers Lancaster Counly Govermment Center 150 N. Queen Street Lancaster; PA 17603 Room 701 Friday, May 2, 2025 10:00am I. Call to Order II. Pledge of Allegiance III. Approval of February 7, 2025 Meeting Minutes IV. Operations/Quatterly Report (Jan, Feb, March) A. Detention - Bryan Hubbard B. Shelter - Bryan Hubbard C. P.U.L.S.E - Bryan Hubbard D. Employee - Bryan Hubbard E. General Services Report - Bob Devonshire F. Financial Report - Lisa Colon V. Old Business VI. New Business A. Selection Process of New Director - Larry George B. Onboarding of new YIC Board or Manager members Latry George C. Update on Detention and Shelter Search standard operating procedures Commissioner Yoder D. Motion to approve the initiation of a strategic planning process Commissioner Yoder VII. Business from Guests VIII. Adjourn 2025 Meeting Dates Friday, February 7, 2025 - 10:00am Friday, May 2, 2025 - 10:00am Friday, August 1, 2025 - 10:00am Friday, November 1, 2025 - 11:00am CCEIIMIDNIS LANCASTER COUNTY YOUTH INTERVENTONCENTER BOARD OF MANAGERS MEETING MINUTES FRIDAY, FEBRUARY: 7, 2025 The meeting was called to order by Commissioner Josh Parsons at 10:00 a.m. followed by the Pledge of Allegiance in the Public Meeting Room at the Lancaster Administrative Office Building. Board Members present at today's meeting were: Joshua G. Parsons, Commissioner Ray D'Agostino, Commissioner Alice Yoder, Commissioner Lisa Colon, Controller Theresa Stauffer, Detective, Northern Lancaster Co. Regional Police Dept. Dr. Mary Glazier, Resident Mark Korman, Resident Christina Hausner, Resident Not Present: Sherry Lupton, Resident Also, present were: Senior Judge David Workman, Larry George, ChiefClerk, Commissioner's Office, Drew Fredericks, Director, Youth Intervention Center, Bryan Hubbard, Program Coordinator, Youth Intervention Center, Cheri Modene, Tom Lisi, Jonathan Keen, Tawnie Ross, Brandee Jason, Danielle Reed, Crystal Natan, Bob Devonshire, Jackie Pfursich, and Dennis Dougherty. Note: There were others present who did not sign in and whose identity is unknown. Commissioner Parsons requested that the November 1, 2024, board minutes be approved as circulated. Christina Hausner moved to approve. Commissioner Yoder seconded. The motion carried unanimously. Drew Fredericks stated that after 30 years with the County, and as Director of the Youth Intervention Center since 2007, he is retiring. He stated it is a time of transition and growth. He is proud to leave behind an quality institution that provides treatment services for the youth and a team of dedicated employees. He will be transferring the reins to Bryan Hubbard, Program Coordinator, who willl betheinterim director. Commissioner Parsons thanked Mr. Fredericks for his many years of service and dedication to the staff and residents at the Youth Intervention Center. Bryan Hubbard Interim Director, Youth Intervention Center, presented the Operational Report. He noted that since he has known Drew: as individual who was very engaged in his role as director. He noted that they have a well-trained and dedicated administrative team to carry out all functions. Mr. Hubbard reported that the detention population has remained relatively consistent in the upper teens and has continued to run high on length of stay. There is a shortage for placement beds throughout Pennsylvania along with some of the youthful offender cases. Mr. Hubbard reported youthful offenders are about 37% of the detention population with extended stays due to cases being transitioned to adult cases. Mr. Hubbard reported that staffing has stabilized in the detention center. Mr. Hubbard reported the shelter resident population has been steady in the high teens. The challenges with the shelter population continue with complex cases, as they deal with extreme behaviors, mental health issues, and lengthy stays. He noted the lack ofbed space. Currently there are parttime and fulltime positions to be filled. Mr. Hubbard reported on the PULSE evening treatment centers. They served 32 youth within the quarter, with 19 new admissions. He stated that they had 14 ofthe participants successfully complete the program. In response to Mark Korman's question on the length of stay decreasing for the detention side but increasing for shelter, Cheri Modene, Director of Juvenile Probation, came to the podium and stated that the availability of placement options at secure facilities is limited. She reported that residential placements are stable and improving. Crystal Natan, Director of Children & Youth (CYA) stated that the shelter is utilized for dependent children under the supervision of CYA who often are involved in child protection cases or abuse and neglect cases, and some are foster children waiting to be placed in a residential setting. These children with complex needs have a longer stay in temporary placement. Bryan Hubbard provided the Juvenile Services Report. Mr. Hubbard reported that the counseling team continues to work with the County Juvenile Probation and CYA staff to create adequate and appropriate next steps for the youth in the center. The center now has a sensory room. This room is used for residents that have sensory processing issues or need a place to process emotions. This room will have various tools for the residents to use and is in line with the Trust Based Relational Intervention (TBRI) program. It is accessible to both detention and shelter residents. The correcting training program was held in November. The TBRI counsel has continued to meet monthly, and they have conducted nurture groups with both the shelter and detention center residents. In response to Mary Glazier's question on the tracking of TBRI process and how well employees are adapting, Mr. Hubbard stated that they are reviewing that. Mr. Hubbard stated that there is a concern about formula changes to Title I funding through the U.S. Department of Education that is used for the education ofabused and neglected children. The funding pays for parts of the residents' supplemental education through the School District of Lancaster which includes the summer school program, field trips and other additional supplemental educational programming that the center has. Mr. Hubbard gave the Administrative Report. He stated that the center is continuing to bolster the staffing compliment as far as training is concerned. They have continued the path to becoming a trauma center by providing the employees with training that fosters a deeper understanding of trauma and its effects on mental health, and it exhibited behaviors. He stated that the staff has continued to deepen their knowledge and skill set as it pertains to trauma and mental health to effectively deal with the residents the staff serve. The supervisors and management team are continuing to take courses on leadership and coaching. Don Geiter asked if the parents are aware of TBRI training. Mr. Hubbard stated that this an important component will be incorporated. Mr. Hubbard stated the next training session will be in April and he will resend the scheduled date to all board members for those that may wish to attend. Bob Devonshire, Director of General Services, gave an update on The General Services Report. He reported that they have one Maintenance Worker II position open and is posted. Work orders have been on-track with 305 for the year with an average of25 per month. The three-year monthly average is 30. The monthly totals for the 4th Quarter 2024 work orders: October -30, November -5, and December -13. Mr. Devonshire reported the top three maintenance jobs for 2024: custodial (105), plumbing (55) and electrical (35). Lisa Colon, Controller, presented the Financial Report as of December 31, 2024. In Revenue there was an increase of$1,393,652.16. Expenses increased: Personnel Services increased $1,654,597.22; Supplies increased $17,657.03; Purchased Services increased $296,972.22; Capital Expenditures increased $ and Charges from County Agencies increased approximately $149,000, which is al total increase of $2,119,398.90. With reference to the policy review and consultant contracts, the Board of Commissioners in coordination with the Courts, approved for consultants to review all YIC policies from a trauma informed best practices perspective. In addition to the two consultants, the work group is a committee that includes Commissioner Yoder, county staff, retired Judge David Workman, and board member Mary Glazier. Commissioner Yoder requested approval from the Board of managers for a larger view of policies and recommendations including data tracking for the youth center. Following a lengthy discussion, Commissioner Parsons, Commissioner D' Agostino, and Controller Colon said that Commissioner Yoder would need to wait until the May meeting to put an official motion on the agenda. Commissioner Yoder plans to add a request to the May 2, 2025 agenda to provide an update on the facility's standard operating procedures and approval ofthe work group's recommendations. Commissioner Yoder noted that the two consultants are experts in their field and will make recommendations as needed on existing policies that includes strategic planning. There will be a review of trends over the years. In response to Tom Lisi's question on the impact of possible Title I funding cuts from the state, Bryan Hubbard said they will have meetings with the School District ofLancaster and the state to determine how the changes will affect them. Larry George, ChiefClerk, stated that the county delayed a search for Mr. Frederick's replacement SO a new board of managers will be part of the selection process. As stated earlier, Bryan Hubbard is interim director temporarily. The current board of managers includes three appointments from the Commissioners and three from the Lancaster County President Judge. New appointments to the Board are made in the spring and applications are due March 3, 2025. Mr. Korman moved to adjourn the meeting at 11:00 a.m. Dr. Glazier seconded. The motion passed unanimously. The next meeting is May 2, at 10:00 a.m. Respectfully submitted, Lisa Colon, Controller Secretary ofthe YIC Board ofManagers CCITIONIE Operational Report 4/29/2025 Lancaster Youth Intervention Center Board of Managers Meeting May 2, 2025 1 I. Call to Order II. Pledge of Allegiance III. Approval of February 7, 2025, Meeting Minutes. IV. Operations/Quartery Report (Jan, Feb, March) A. Detention - Bryan Hubbard B. Shelter Bryan Hubbard C. P.U.L.S.E - Bryan Hubbard D. Employee Bryan Hubbard E. General Services Report Bob Devonshire F. Financial Report Lisa Colon V. Old Business VI.I New Business A.Selection Process of New Director Larry George B. Onboarding of new YIC Board or Manager members Larry George C. Update on Detention and Shelter Search standard operating procedures Commissioner Yoder D. Motion to approvet the initiation of a strategic planning process Commissioner Yoder VII. Business from Guests 5, VIII. Adjourn 2 1 4/29/2025 Lancaster Youth Intervention Center Board of Managers Meeting IV. Operations/Quarterly Report (Jan, Feb, March) May 2, 2025 M A 3 Lancaster Youth Intervention Center A. Detention Presenter: Bryan Hubbard, Interim Director - 4 2 4/30/2025 Lancaster Youth Intervention Center Detention Detention Total Number of Admissions There was a sharp decrease in 2018 - 2025 Q1 (Jan -March) 250 admissions from 2018 to 2021 due to 220 COVID-19 200 Discontinued out of county referrals January 2, 2019 149 150 141 2020-21 JPO/CYA experienced a sharp decrease in referrals 100 101 102 50 M - I 23 - 2018 2019 2020 2021 2022 2023 2024 2025(Q1) JPO: Office of. Juvenile Probation CYA: Children and' Youth Agency a 5 5 Lancaster Youth Intervention Center Detention Detention Average Daily Population 2018 - 2025 Q1 (Jan - March) There was a decline in the average daily 25 population from 2018-2021 20 2020/2021 decrease due to COVID-19. 20 18 7 2023 increase due to firearms offenses 15 and change in federal standards for 15 12 2 juvenile direct files (December 2022). 10 Increased trend in complex mental/behavioral health needs for 5 youth il - - 2018 2019 2020 2021 2022 2023 2024 2025101) 6 1 4/30/2025 Lancaster Youth Intervention Center Detention Detention Average Length of Stay by Year 2018 - 2025 Q1 (Jan - March) Average length of stay of residents 25 increased from around 13-15 (2018- 2021) to 18-20 days (2022-2024) 20 20 20 18 After Covid-19, length of stay increased 16 due to lack of out ofh home residential 15 5 15 14 placements availability 10 NOTE: Detention was designed for short term 2018 2019 2020 2021 2022 2023 2024 2025(Q1) temporary stay by the. Juvenile Act of 1972 7 Lancaster Youth Intervention Center Detention Detention Total Residents by Gender 2018 - 2025 Q1 (Jan - March) Significantly more male than female 180 170 residents 160 140 Gender distribution reflects the 122 127 gender referral disparity 120 100 94 80 67 60 50 57 40 27 20 13 5 2018 2019 2020 2021 2022 2023 2024 2025(Q1) MaleA Admissions 8 2 4/30/2025 Lancaster Youth Intervention Center Detention Detention Detention Total Number of Restrictive Procedures Total Number of Restrictive Procedures By Month, 2018-2021 By Month, 2022-2025 Q1 (Jlan - March) 50 16 45 14 40 35 12 30 10 25 20 15 10 A 5 0 A / 6 p soh y j - / A 1 / A A a p sal y A / / 1 / 2018 -2019 2020 -2021 -2022 -2023 2024 2025 (Q1) 9 Lancaster Youth Intervention Center Detention Detention Number of Restrictive Procedures 2018 - 2025 Q1 (Jan - March) One incident may include more than 120 one restrictive procedure. 105 100 Decline in use of manual and mechanical restraints since 2018 with 80 76 an increase in 2023, due to a few challenging situations. 60 5 Sharp decline in use of restrictive 40 34 39 33 procedure since 2020. 21 20 152 Trauma training began in 2018, and 910 TBRI added the end of year in 2023. 121 - 2018 2019 2020 2021 2023 2024 2025(Q1) Exclusion Seclusion "Manual Restrictions "Mechanical Restrictions 10 10 3 4/30/2025 Lancaster Youth Intervention Center Detention Detention Number of Restrictive Procedures/ Number of Overall Residents More than one restrictive procedure 2018 - 2025 Q1 (Jan - March) may be used for a single incident. 250 216220 One resident may be involved in more than one incident. 200 194 Number of restrictive procedures 149 have decreased from 2018 to 2021, 150 141 with a small increase since 2021. 122 101 102 100 9 0 64 50 39 23 2018 2019 2020 2021 2022 2023 2024 2025(Q1) Number ofF Restrictive Procedures Numbero of OverallF Residents 1 11 Lancaster Youth Intervention Center Detention Detention Reasons for Use of Restrictive Procedures Imminent Danger to Others and 2018 - 2025 Q1(Jan -March) 45 Physical Aggression Towards Peer had a significant decrease from 40 38 2019 to 2021 but peaked again in 35 2023 duei to a few challenging 30 situations. 25 20 Physical Aggression Towards Staff has slowly decreased since 15 10 2018 to 2020 and has remained 10 relatively steady. I 0000 2018 2019 2020 2021 2022 2023 2024 2025(Q1) mimminent Dangert to Other - Physicala lagression towardss staff - PhysicalA Agression TowardsP Peer "Self-Harm - Attempt toAbscond 12 12 4 4/30/2025 Lancaster Youth Intervention Center B. Shelter Presenter: Bryan Hubbard 13 13 Lancaster Youth Intervention Center Shelter Shelter Total Number of Admissions Admissions decreased from 2018-2021 2018 - 2025 Q1an-March) 140 2020-21 JPO/CYA experienced a sharp 124. decrease in referrals. 120 110 Reduced number of out-of-home placement community based in-home 100 services. 80 77 72 Reduction in numbers of admission due to ani increased utilization of 60 community-Dased home services. 40 20 20 - JPO: Office of Juvenile Probation CYA: Childrenand Youth Agency 2018 2019 2020 2021 2022 2023 2024 2025(Q1) 14 14 5 4/30/2025 Lancaster Youth Intervention Center Shelter Shelter Average Daily Population 2018 - 2025 Q1 (Jan - March) Drop in average daily population in 2021 due to decline in reports to CYA during 20 19 Covid-19. 18 17 16 15 Increased trend in complex 14 14 4 14 mentalV/behavioral health needs of the youth. 12 10 2018 2019 2020 2021 2022 2023 2024 2025(Q1) 25 15 15 Lancaster Youth Intervention Center Shelter Shelter Average Length of Stay by Year 2018 - 2025 Q1 (Jan - March) 25 Slight increase in average of length of stay since 2018. 21 22 22 21 20 19 18 18 17 15 10 2018 2019 2020 2021 2022 2023 2024 2025/Q1) 16 16 6 4/30/2025 Lancaster Youth Intervention Center Shelter Shelter Residents by Gender 2018 - 2025 Q1 (Jan - March) Number of males to female 80 residents has reversed since 72 70 2021. 60 56 52 52 52 49 50 46 42 39 40 40 7 33 29 29 30 20 3 10 2018 2019 2020 2021 2022 2023 2024 2025(Q1) FemaleA Admissions "MaleAdmissions 17 17 Lancaster Youth Intervention Center Individual shelter residents may! be involved inr more than one restrictive procedure. Shelter No: seasonal trend noted. Trauma training began in 2018, and TBRI added end of year in 2023 2024 Number of Instances are: significantly greater than in previous years. Shelter Shelter Total Number of Restrictive Procedures Total Number of Restrictive Procedures 2018-2021 2022-2025 Q1 (Jan - March) 18 80 16 70 14 60 12 50 10 40 30 20 2 10 0 A - A p A A 1 / A - a p s 4 1 - / A 1 / 2018 2019 2020 2021 2022 2023 04 24 2025 18 18 7 4/30/2025 Lancaster Youth Intervention Center Shelter Shelter Reasons for Use of Restrictive Procedures 2018- 2025 Q1 Physical aggression towards staff has 250 made up most cases since 2019, with significant increase in 2024 due to a 201 200 few challenging situations. Imminent danger to others has also 150 peaked this year. 106 100 93 Attempts to abscond has increased. 56 5384 50 32 24 28 29 2239 242936 9 Z0a10 s31 - n anll :a E2 li 1 2018 2019 2020 2021 2022 2023 2024 2025(Q1) mimminent Dangert to Others "Physical agression towardss staff PhysicalA Agression Towards Peer Self- Harm a Attempt toA Abscond 19 19 Lancaster Youth Intervention Center Shelter Shelter Number of Restrictive Procedures/ Number of Overall Residents More than one restrictive procedure may be used for a single incident. 500 2018-2025 Q1 461 A single resident may be involved in 450 more than one restrictive procedure. 400 350 For example one complex case 300 resident accounted for 145 restrictive 250 procedures. 200 182 150 124 139 110 99 91 100 51 6 72 6268 50 0 2018 2019 2020 2021 2022 2023 2024 2025(Q1) Number of RostricthvePocaduros "Number off Residents 20 20 8 4/30/2025 Lancaster Youth Intervention Center C. P.U.L.S.E. ETC Providing Uplifting Learning Skills to Presenter: Bryan Excel Hubbard 21 21 Lancaster Youth Intervention Center P.U.L.S.E. Program P.U.L.S.E. (Community Based Program- Evening" Treatment Center) Number of Participants 2018 - 2025 Q1 (Jan - March) 120 Program Participants are referred from 109 the broad Lancaster community. 100 8 92 85 Shelter residents 13 and older are 80 eligible to be referred to the program. 64 60 49 40 39 26 24 25 20 20 14 2018 2019 2020 2021 2022 2023 2024 2025(Q1) "Shelter Community 22 22 1 4/30/2025 Lancaster Youth Intervention Center P.U.L.S.E. Program P.U.L.S.E. Community (Community Based Program- Evening Treatment Center) Source ofl Referrals Youth are referred to the program through 2018 - 2025 Q1 (Jan - March) the Juvenile Probation Office (IPO) or the 90 Children and Youth Agency (CYA). 80 78 76 70 Youth who are referred by the Office of Juvenile Probation are court-ordered to 60 54 the program and are identified as low-to- 50 46 moderate risk based on the Youth Level of 40 38 39 34 30 31 Service/Case Management Inventory 30 27 24 22 (YLS/CMI). 20 5 2 There was a significant increase in JPO 10 referrals since 2023. 2018 2019 2020 2021 2022 2023 2024 2025(Q1) POReferrals 23 23 Lancaster Youth Intervention Center P.U.L.S.E. Program P.U.L.S.E. Community Based Program Evening Treatment Center) Outcomes 2018 - 2025 Q1 (Jan - March) Outcomes 50 47 Successful discharges are 21 times greater 45 45 than unsuccessful discharges. 40 40 Definitions of discharges 35 33 31 Administrative Discharges occur when a 30 participant leavest the program for reasons beyond their control. This often happens 25 22 when they transition from the Shelter to 20 18 15,4 another residential program or when CYA or 15 12 2 2 JPO redirects them to a different program. 10 Unsuccessful Discharges are when the 5 participant is removed from the program due toi their failure to adhere to our non- 2018 2019 2020 2021 2022 2023 2024 2025Q1 negotiable rules, ori ifthey receive new - SuccesstutDischanges a UnuccestutDischages "Administrativel Discharges charges and are sent to Detention. 24 24 2 4/30/2025 D.E Employees Presenter: Bryan Hubbard - 25 25 Lancaster Youth Intervention Center Employees Workforce Overview Total current employees: 84 Employees who completed initial TBRI training: 84 New hires scheduled for initial TBRI training (4/22/25): 5 TBRI Principle and Refresher Training Employee Attendance The Empowering Principle - 59 The Connecting Principle - 66 Thec Correcting Principle 79 26 26 3 4/30/2025 Lancaster Youth Intervention Center Detention Employees Detention/Administration Turnover Detention Supervisors -61 FT (0 vacancies) 2018-2024 60% Youth Care Workers - 25 FT, 4 PT (2 FT vacancies, 3 PT vacancies) 50% Security Officers - 2FT (0 vacancies) 40% Admin./Admin. Support 30% Admin - 5FT(1 FT' Vacancy, Director) 20% Admin. Support - 5FT includes Office Support (2) and Counseling Team (3), (1 10% Vacancy PT Adolescent Therapist Intern) 0% 2018 2019 2020 2021 2022 2023 2024 Datention/Adminhsuratont Turnover Countyl Turnover 27 27 Lancaster Youth Intervention Center Shelter Employees Shelter Shelter Turnover Supervisors - 6 FT (0 vacancies) 2018 - 2024 Youth Care Workers - 23 FT, 8 PT (1 FT 50% vacancies, 4 PT vacancies) 45% 40% Turnover: 35% Periodical peaks in turnover, highest 30% in 2021 at 44.8% 25% It has since remained below 35% 20% 15% 10% 5% 0% 2018 2019 2020 2021 2022 2023 2024 Tumover -CountyT Turnover 28 28 4 4/30/2025 Lancaster Youth Intervention Center Employees PULSE P.U.L.S.E. Turnover Supervisors - 2 FT, 1 PT (0' Vacancies) 2018-2 2024 Youth Care Workers - 7F FT, 5F PT( (1 FT 90% Vacancies, 3 PTY Vacancies, 1 PT Intern 80% Vacancy) 70% 60% Turnover: 50% Significantly higher than county 40% turnover 30% So far this year, it's the lowest it's been since 2020 20% 2021-2023 it goes over 50% 10% threshold 0% 2018 2019 2020 2021 2022 2023 2024 Turnover -CountyTurnover 29 29 Lancaster Youth Intervention Center Reflection Reshaped Behavior Engagement. -Aresident who was Astaftoriginally responsible for 145 skeptical and oftheshelter unreceptivetoward incidentsof2024 the thought OfTBRI saw asignificant scheduledto decrease ini incident facilitate their own numbers thel last3 program with, a months oftheir stay. group of residents. Changes we are seeing day to day... 30 30 5 4/30/2025 E. General Services Report = Robert Devonshire, Director of General Services 31 31 1. Staffing a. Openn maintenance position( (1) i. Position is posted. 2. Closed Work Orders a. Annually i. 20251 Total=30 ii. 2025monthlya average=2 25 lii. 4-yearn monthlys average=30 b. Monthlyf from 2025 i. January 2025=7 ii. February 2025=33 lii. March 2025=1 14* *(asof4/24/25) Closed Work Orders -a IAN FEB MAR APR MAY JUN NUL AUG SEP ocr NOV DEC 02022 02023 a 2024 02025 32 32 6 4/30/2025 F. Financial Report = Lisa Colon, Controller 33 33 V.Old Business: VI. New Business: A. Selection Process of New Director = Larry George B. Onboarding ofnew YIC Board of Manager members = Larry George C. Update on Detention and Shelter standard operating procedures = Commissioner Yoder 23 34 34 7 4/30/2025 D. Motion to approve the initiation ofa strategic planning process - Commissioner Yoder Motion to approve the initiation ofa strategic planning process, including the formation of a strategic planning committee allocation of necessary resources, and engagement of key stakeholders and request the County Board of Commissioners to conduct a search and enter into an agreement with a consultant to facilitate the process and development ofa; 3-5-year plan. 35 35 VII. Business from Guests: VIII. Adjourn: 2025 Meeting Dates Friday, February 7, 2025 = 10:00 a.m. Friday, May 2, 2025 - 10:00 a.m. Friday, August 1, 2025 = 10:00 a.m. Friday, November 7, 2025 = 11:00 a.m. 36 36 8