SState ofTexas SCaldwell County SCity of Luling THE CITY COUNCIL OF THE CITY OF LULING, MET IN REGULAR SESSIONS ON THURSDAY, JANUARY9, 2025 AT 6:00 P.M. IN CITY HALL, 509 EAST CROCKETT STREET. The following members were present: CJ Watts Mayor Jackie Campbell Council Member Lee Rust Council Member Marc Taylor Council Member Wesley Wells Council Member John Wells Council Member Staff Members present: Mark Mayo City Manager Martha Velasquez City Secretary Jessica Tucker Deputy City Secretary James Rougeou Finance Director Marcus Kinnard-Bing Police Chief Dayton Bailey Librarian 1. Call Meeting to Order. Mayor Watts called the meeting to order and welcomed all the visitors. Mayor Watts stated that before we went into the Prayer and Pledge of Allegiance that she would like to recognize a couple of people. She stated that we lost a very valued community person here this week, Linda Moore. She had put her heart and soul into this town for many many years. She was very important to us here in Luling and the EDC Board. She was a big part of the EDC, in fact she was one of the founding people of our EDC board, she will be truly missed. Keep her family, her daughter, son in law and husband who was a Mayor at one time here for the City of Luling in your prayers. David Coe, we know him as Chic, the Mayor has known him for a very long time, he was one of the best heavy equipment operator in the oilfield, and then he left the oil field and came to work for the City ofLuling for several years until he had to give it up due to his health. Please keep his family in your prayers. Jessica Tucker also lost a family member, an aunt, please keep them and their family in your prayers. 2. Prayer and Pledge of Allegiance. (Texas Pledge: Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible) Council Member Jackie Campbell led us in the invocation. We said the pledge of allegiance to the American and Texas flag. 3. Consent Agenda All consent agenda items listed are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion ofthese items a Council member so requests, in which event the item will be removed from the Consent Agenda and considered: in its normal sequence on the agenda. Information concerning consent agenda items is available for public view. a. Approval of Minutes of the December 12, 2024 regular City Council meeting. b. Consider/Approval of Accounts Payable. Council Member Jackie Campbell made a motion seconded by Council Member John Wells to approve the Consent Agenda. The motion carried with all members present voting unanimously in favor of the motion. 4. Citizen Comment Period with City Council. Any person with business before the City Council may speak to the Council at this time. Noformal action can be taken on these items at this meeting. Comments will be limited to three (3) toj five (5) minutes per person. Mayor Watts stated that she would like to take this time to introduce you to our new City Manager, Mark McLaughlin and our new Police Chief, Marcus Kinnard-Bing. 5. Discussion and possible action on a Memorandum of Understanding between the City of Luling and Caldwell County for Evacuation Shelter. Ari Arias, Grant Writer, stated that at the time this MOU was developed the General Land Office only required a draft copy to apply for the grant. We are now putting this on the agenda SO that we can formally execute this MOU and send to the County SO that they can put it on their January 14th agenda SO we can get it approved. Council Member Jackie Campbell made a motion seconded by Council Member John Wells approving the Memorandum ofUnderstanding between the City ofLuling and Caldwell County for Evacuation Shelter. The motion carried with all members present voting unanimously in favor oft the motion. 6. Discussion and possible action on proposed changes of time of operation for the Library. Dayton Dayton Bailey, Librarian, stated when she started her employment with the City ofLuling in September she started keeping track of everyone that came through the doors at the Library. She stated that she has to do this for the report they do to keep up with the accreditation. She stated that right now they stay open late 2 nights a week, they are averaging about 5 people between 6-7 and 2 from 7-8. They have 2 people on staff and with the winter days it gets dark earlier and it isn't safe during those times. She stated that currently they are open Monday, Wednesday and Fridays from 8:30 to 5 and Tuesday and Thursday 8;30 to 8, Saturday open 9-1. She is proposing that we open Monday, Wednesday, Thursday and Fridays from 8-6 and Tuesday 8-7 and Saturday 9-1. She stated that she is at the Library at 8 and she is currently opening up at 8 since she is already there at the Library. She thinks that this would work to put a hold on the programs and it would help out. Council Member Jackie Campbell asked if the hours would change back in the summer when more people started coming in later. Dayton stated that maybe we could look at it again in the summer because she doesn;t have those numbers. Council Member Lee Rust questioned the 4 hours and 2 % hours she is referring to in the report. Dayton stated that the 4 hours are the hours they stay late on Tuesday and Thursday and she has 2 staff people working. Following discussion, Council Member Lee Rust made a motion seconded by Council Member Jackie Campbell approving the proposed changes of time of operation for the Library effective January 31, 2025. 7. Discussion and possible action on proposed changes of time of operation for City Hall office hours. -Autumn City Manager stated that some ofthe issues that they have been talking about is cutting of the overtime ofhours and as Sonny stated that one drawer being closed at the end oft the day and one closing in the morning, our credit cards causes some issues. The workers would still come in at 8 and leave at 5, however we are proposing to open to the public at 8:30 and closing at 4:30. Sonny Rougeou stated that there are times when we are short handed and there is only one person at the counter and we do not leave anyone by themselves during lunch SO we stagger our lunches SO there can be 2 people at a time, however when we are shorthanded that causes a problem. Council Member John Wells stated that he has an issue with closing during noon time because that is when some citizens come and pay their bills, and if they want to pay with a credit card they can not drop that in the drop box in the back. Deputy City Secretary, Jessica Tucker, asked if there could be some other type of solution when we are short staffed for lunch. There are a lot of times that we are short staffed and it becomes difficult to cover the lunch and we end up having to close during lunch. Also, there is never any time when we can have a staff meeting with both clerks at the same time, this has to be done one at a time and it would be beneficial to go over things all together. Mayor Watts stated that she thinks that this agenda item needs to be postponed. Council Member John Wells made a motion seconded by Council Member Lee Rust to post pone this agenda item and give the new City Manger the opportunity to check into this and come up with a solution and bring it to the Council. 8. Discussion and possible action on amended and restated dispatch services agreement. City Manager, Mark Mayo stated that since ESD#5 had to push dates forward from opening from January 1sto February 1st everyone of the agreement had a start date of January 1 SO this is bascially is pushing this to the February 1 date and this is one for the dispatch. Council Member Jackie Campbell made a motion seconded by Council Member Marc Taylor approving the amended and restated dispatch service agreement. The motion carried with all members present voting unanimously in favor of the motion. 9. Discussion and possible action on amended and restated asset purchase and sale agreement. City Manager, Mark Mayo, stated that this the date did change but that also we were going to see the pickup that our EMS Director, Richard Slaughter, drove but we have pulled out the pickup. Mark stated that this vehicle had issues and we did fix it but that this truck did not need to be used as a first responder vehicle. Mark stated that we could use this out at Public Works or somewhere else but we have pulled this vehicle out of this agreement. Council Member Wesley Wells made a motion seconded by Council Member Jackie Campbell approving the amended and restated asset purchase and sale agreement. The motion carried with all members present voting unanimously in favor of the motion. 10. Discussion and possible action on Amended and Restated Management Services Interlocal Agreement between the City of Luling, Texas and Caldwell County Emergency Services District #5. Council Member Jackie Campbell made a motion seconded by Council Member Lee Rust approving the Amended and Restated Management Services Interlocal Agreement between the City ofLuling, Texas and Caldwell County Emergency Services District $5. The motion carried with all members present voting unanimously in favor ofthe motion. 11. Discussion and possible action on Amended and Restated Business Associate Agreement. City Manager, Mark Mayo stated that this is for the dispatching for the ESD#5 and this is also changing date from January 1, 2025 to February 1, 2025. Council Member Jackie Campbell made a motion seconded by Council Member Lee Rust approving the Amended and Restated Business Associate Agreement. The motion carried with all members present voting unanimously in favor ofthe motion. 12. Discussion and possible action on purchase card policy and procedures. - Sonny Mayor Watts stated that Finance Director, Sonny Rougeou, would like to table this agenda item for another meeting SO we could get more information and he has time to review the policy and procedures more thoroughly. Council Member Jackie Campbell made a motion seconded by Council Member John Wells to table this agenda on purchase card policy and procedures for another meeting SO Finance Director, Sonny Rougeou has time to review the policy and procedures more thoroughly. The motion carried with all members present voting unanimously in favor ofthe motion. 13. Discussion and possible action on assistance for the City of Luling organization events. Mark stated that inside the packet they should have a list of all the events. Mayor Watts stated that they are the normal ones that they do annually. Council Member Jackie Campbell made a motion seconded by Council Member John Wells approving the assistance for the City ofLuling organization events. The motion carried with all members present voting unanimously in favor ofthe motion. 14. Police Department Monthly Activity Report. Mayor Watts stated that Chief Kinnard-Bing had included his report in the Council Packet. She stated that he was present to answer any questions if there were any. He did not have anything to add to his report. 15. Adjourn. Council Member Jackie Campbell made a motion seconded by Council Member Wesley Wells to adjourn the meeting. Mayor Watts stated that before we leave she would like to take the opportunity to thank the City Manager, Mark Mayo, for his service here with us. This is Mark Mayo's last Council Meeting and that next month, Mark McLaughlin would be sitting in the City Manager's chair and taking on his first Council Meeting. Approved: CJ Watts, Mayor Martha C. Velasquez