4/25/25, 5:00 PM Agenda AMENDED Lancaster ***** NOTICE OF REGULAR MEETING AGENDA AII -AmericaCity LANCASTER CITY COUNCIL MUNICIPAL CENTER CITY COUNCIL CHAMBERS Lancaster 211 N. HENRY STREET, LANCASTER, TEXAS 2019 The. Shining. Star af Tavas Monday, April 28, 2025 - 7:00 PM While one or more City Council Members may be present via video or audio link, a quorum of the City Council will be at the Municipal Center-City Council Chambers, as required by the Texas Open Meetings Act. Please click the link below for forms: ttps/www.ancaster-x.com/1413/Nolice-Regarding-PubliceParticipation The meeting will be broadcast live via video at the following address: itip/www.ancaster-ix.coms24MWatch-Meetings 7:00 P.M. REGULAR MEETING: CALL TO ORDER INVOCATION: Lancaster nterdenominational Ministerial Alliance PLEDGE OF ALLEGIANCE: Councimember Strain-Burk PROCLAMATION: Arbor Day Autism Awareness Month Cleo Hearn Day PUBLIC TESTIMONY/CITIZENS COMMENTS: At this time, citizens who have pre-registered before the call to order will be allowed to speak on any matter for a length of time not to exceed three minutes. No Council action or discussion may take place on a matter until such matter has been placed on an agenda and posted in accordance with law. Anyone desiring to speak on an item scheduled for a public hearing is requested to hold their comments until the public hearing on that item. CONSENT AGENDA: Items listed under the consent agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the consent agenda for separate discussion and action. 1. Consider the approval of the minutes from the Regular Meeting held on March 24, 2025. 2. Consider an ordinance amending the Code of Ordinance Chapter 22.04 to add Section 22.04.003 establishing a speed limit of 55 miles per hour (mph) on State Highway Loop 9, for areas within the City of Lancaster. 3. Consider a resolution approving the terms and conditions of the 2024 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Funds Sharing and Fiscal Agency Agreement between the City of Lancaster and the County of Dallas, Texas to provide funds to prevent and control crime and to improve the criminal justice system. htps/IdestinyhostedcomfprinLalicim?seg-22998rebpaded-true8id-52622 1/35 4/25/25, 5:00 PM Agenda 4. Consider a resolution approving an agreement with Freese and Nichols, Inc. (FNI), to perform Engineering Design services for South Houston School Road Bridge Replacement (between Western Hills Dr and Loop 9) in Lancaster, Texas; in an amount not to exceed two hundred thirty- nine thousand, six hundred sixty-nine dollars $239,669.00). 5. Consider a resolution awarding RFP 2025-10 Addendum 2; Wastewater Line Replacement (Griffin Street from Westridge Avenue to Vernon Drive) to NO-DIGTEC LLC, in an amount not to exceed one hundred thirteen thousand eight hundred eighty dollars ($113,880.00). 6. Consider a resolution awarding RFP 2025-11 Addendum 1; Water Main Replacement (Rutgers- from Wintergreen to Arcady and Dallas Avenue to Stanford) to NO-DIGTEC LLC, in an amount not to exceed five hundred fifty-one thousand six hundred five dollars ($551,605). 7. Consider a resolution authorizing the purchase of a 2026 (HV607) SBA International 12-yard dump truck from Southwest International Trucks, Inc. through an Interlocal Agreement with the City of Dallas, for an amount not to exceed one hundred forty-three thousand nine hundred and seventy-two dollars and zero cents ($143,972.00). 8. Consider a resolution authorizing the purchase of two (2) Zero - Turn Mowers in the amount of twenty-seven thousand eight hundred dollars and zero cents ($27,800.00) and one (1) Bat wing mower in the amount of twenty-five thousand nine hundred dollars and zero cents ($25,900.00) from Landmark Equipment through an interlocal agreement with Buyboard for a total amount not to exceed fifty-three thousand seven hundred dollars and zero cents ($53,700.00). 9. Consider a resolution authorizing the purchase of a Case 590 Super N Backhoe from ASCO Equipment through an interlocal agreement with Buyboard in an amount not to exceed one hundred thirty-eight thousand nine hundred dollars and zero cents $138,900.00). ACTION: 10. Discuss and consider a resolution authorizing the City Manager to execute an amendment to a Chapter 380 Agreement by and between the City of Lancaster and McKinley Packaging Company to extend the term and deadlines included in the 380 Agreement related to the provision of financial incentives for this project by three (3) years and establish an effective date. 11. Discuss and consider a resolution ratifying an amendment to the Performance Agreement between McKinley Packaging Company and the Lancaster Economic Development Corporation (LEDC) to extend the term and deadlines included in the Performance Agreement related to the provision of financial incentives for this project by three (3) years and establish an effective date. 12. Discuss and consider a resolution approving a Chapter 380 Economic Development Agreement by and between the City of Lancaster and Redwood Dallas SPV LLC (Yondr). 13. Discuss and consider declaring a certain board, commission or committee position(s) vacant due to excessive absences and a resignation. 14. Discuss and consider appointments to the Lancaster State Auxilary Museum Board, Property Standards and Appeals Board and Public Engagement Committee. 15. Discuss and consider a resolution appointing an alternate judge for the Municipal Court. EXECUTIVE SESSION: htps/IdestinyhostedcomfprinLalicim?seg-22998rebpaded-true8id-52622 2/35 4/25/25, 5:00 PM Agenda 16. In accordance with the Texas Open Meetings Act, the City Council will convene in Executive Session to consider the following matters: 1. Section 551.071 Pending, threatened, contemplated, or potential related litigation in regard to: a) Real Property located at 1508 Dewberry Boulevard (Bel-Air Place Apartments). b) Real Property located at 632 E. Reindeer Road. c) DeltaVictor LLC V. City of Lancaster. d) Sales Tax Audit. 17. Reconvene into open session. Consider and take appropriate action(s), if any, on closed/executive session matters. ADJOURNMENT EXECUTIVE SESSION: The City Council reserves the right to convene into executive session on any posted agenda item pursuant to Section 551.071(2) of the Texas Government Code to seek legal advice concerning such subject. ACCESSIBILITY STATEMENT: Meetings of the City Council are held in municipal facilities that are wheekchai-accessible. For signi interpretive services, call the City Secretary's office, 972-218-1311, or TDD 1-800-735-2989, at least 72 hours prior to the meeting. Reasonable accommodation willl be made to assist your needs. PURSUANT TO SECTION: 30.06 PENAL CODE (TRESPASS BY HOLDERI WITH A CONCEALED HANDGUN), AI PERSON LICENSED UNDER SUBCHAPTERI H, CHAPTER. 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAYI NOT ENTER THIS PROPERTY WITH A CONCEALED HANDGUN. CONFORME. Al LAS SECCION 30.06 DEL CODIGO PENAL (TRASPASAR! PORTANDO, ARMAS DE FUEGO CON LICENCIA) PERSONAS CON LICENCIA BAJO DEL SUB-CAPITULO 411, CODIGO DEL GOBIERNO (LEY DEI PORTARA ARMAS), NO DEBEN ENTRAR AI ESTAF PROPIEDAD PORTANDO UN ARMAI DE FUEGO OCULTADA. PURSUANT TO SECTION: 30.07 PENAL CODE (TRESPASS BY HOLDERY WITH AN OPENLY CARRIED HANDGUN),. Al PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSINGI LAW), MAY NOT ENTER THIS PROPERTY WITHA Al HANDGUN" THAT IS CARRIED OPENLY. CONFORME. AL LA SECCION 30.07 DEL CODIGO PENAL (TRASPASAR! PORTANDO ARMAS DE FUEGO. ALAIRE LIBRE CON LICENCIA) PERSONAS CON LICENCIAE BAJO DEL: SUB-CAPITULO H, CAPITULO 411, CODIGO DE GOBIERNO (LEY DEI PORTARA ARMAS), NO DEBEN ENTRAR. Al ESTA PROPIEDAD PORTANDO UN ARMAD DE FUEGO. AL. AIRE LIBRE. Certificate - hereby certify the above Notice of Meeting was posted at Lancaster City Hall on April 25, 2025, @ 2:30 p.m. and copies thereof were provided to the Mayor, Mayor Pro-Tempore, Deputy Mayor Pro- Tempore and Council members. Cosi6l Carey DVNeal, Jr. Deputy City Manager htps/IdestinyhostedcomfprinLalicim?seg-22998rebpaded-true8id-52622 3/35 4/25/25, 5:00 PM Agenda CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Item 1. Meeting. Date: 04/28/2025 Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Goal(s): Financially Sound Government Healthy, Safe & Engaged Community Sound Infrastructure Quality Development Professional and Committed City Workforce Submitted by: Sorangel O. Arenas, City Secretary Agenda Caption: Consider the approval of the minutes from the Regular Meeting held on March 24, 2025. Background: Attached for your review and consideration are the minutes from the City Council Regular Meeting held on March 24, 2025. Attachments March 24, 2025 Minutes htps/IdestinyhostedcomfprinLalicim?seg-22998rebpaded-true8id-52622 4/35 4/25/25, 5:00 PM Agenda CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Item 2. Meeting. Date: 04/28/2025 Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Goal(s): Healthy, Safe & Engaged Community Sound Infrastructure Submitted by: Rifat Alam, Director of Public Works Agenda Caption: Consider an ordinance amending the Code of Ordinance Chapter 22.04 to add Section 22.04.003 establishing a speed limit of 55 miles per hour (mph) on State Highway Loop 9, for areas within the City of Lancaster. Background: State Highway Loop 9, Segment B, from I-35E to I-45, was recently completed by the Texas Department of Transportation (TxDOT). This ten mile segment includes areas within the city limits of the City of Lancaster. A speed study was done by TxDOT as part of State Highway Loop 9 Segment B project. The TXDOT study recommends that the speed limit for State Highway Loop 9 is 55 mph. Since there are areas along State Highway Loop 9 located in our City, TxDOT is requesting our concurrence with the 55 mph speed limit prior to posting the speed limit on State Highway Loop 9. Operational Considerations: TxDOT confirmed that the 55 mph speed limit is correct for State Highway Loop 9 Segment B (Exhibit A). The 55 mph as recommended by TxDOT's speed study (Exhibit B)i is correct for this Segment B of State Highway Loop 9. The entire Segment B of State Highway Loop 9 was open to the public on January 23, 2025. Since then, TxDOT has posted temporary 55 mph speed limit signs along the segment to inform the public of the speed limit. Legal Considerations: The ordinance has been reviewed and approved as to form by City Attorney. Public Information Considerations: This item is being considered at a Regular Meeting of the City Council noticed in accordance with the Texas Open Meetings Act. Options/Alternatiyes: 1. The City Council may approve the ordinance, as presented. 2. The City Council may deny the ordinance, as presented. Recommendation: Staff recommends approval of the ordinance, as presented. Attachments Ordinance Exhibit A Exhibit B htps/IdestinyhostedcomfprinLalicim?seg-22998rebpaded-true8id-52622 5/35 4/25/25, 5:00 PM Agenda CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Item 3. Meeting. Date: 04/28/2025 Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Goal(s): Financially Sound Government Healthy, Safe & Engaged Community Submitted by: Sam Urbanski, Police Chief Agenda Caption: Consider a resolution approving the terms and conditions of the 2024 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Funds Sharing and Fiscal Agency Agreement between the City of Lancaster and the County of Dallas, Texas to provide funds to prevent and control crime and to improve the criminal justice system. Background: Annually, City Council considers the terms and conditions for the Edward Byrne Memorial Justice Assistance Grant (JAG) Program. This agreement will allow the Lancaster Police Department to be eligible to receive a grant in the amount of $15,679.00 through the Dallas County Justice Assistance Grant ("JAG"). Operational Considerations: Approval of this agreement will provide grant funding from Dallas County JAG for the purchase of tasers, for an amount of $10,207.03 after administration and fiscal agent fees to Dallas County and the City of Dallas. Legal Considerations: The resolution and agreement has been reviewed and approved as to form by the City Attorney. Public Information Considerations: This item is being considered at a Regular Meeting of the City Council noticed in accordance with the Texas Open Meetings Act. Fiscal Impact: Pursuant to the Sharing Funds Agreement, the City of Lancaster shall transfer the grant administration fee of $4,703.70 to Dallas County. An additional amount of $768.27 must be transferred to the fiscal agent, the City of Dallas. The City will receive a $10,207.03 for the purchase of tasers. Options/Alternatives: 1. City Council may approve the resolution, as presented. 2. City Council may deny the resolution. Recommendation: Staff recommends approval of the resolution, as presented. Attachments Resolution Exhibit A htps/IdestinyhostedcomfprinLalicim?seg-22998rebpaded-true8id-52622 6/35 4/25/25, 5:00 PM Agenda CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Item 4. Meeting. Date: 04/28/2025 Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Goal(s): Healthy, Safe & Engaged Community Sound Infrastructure Quality Development Submitted by: Rifat Alam, Director of Public Works Agenda Caption: Consider a resolution approving an agreement with Freese and Nichols, Inc. (FNI), to perform Engineering Design services for South Houston School Road Bridge Replacement (between Western Hills Dr and Loop 9) in Lancaster, Texas; in an amount not to exceed two hundred thirty-nine thousand, six hundred sixty-nine dollars ($239,669.00). Background: Sound Infrastructure has been identified as a key performance objective for the City Council. Staff completes infrastructure projects annually to realize the goal of having a well-maintained water and wastewater system. The existing bridge on South Houston School Road was assessed and found to be structurally deficient due to significant deterioration of key components, including bridge decks and pier stability. A detailed evaluation conducted by the engineering consultants (Freese and Nichols, Inc.) concluded that the bridge no longer met safety standards and posed a substantial risk to the public. As a result, the consultants recommended that the bridge be closed and fully replaced. The structure's inability to safely accommodate current traffic loads, combined with its age, outdated design and compromised condition, necessitated its closure and initiated the need for this replacement project to restore safe and reliable infrastructure for the community. Staff worked with all stakeholders and closed the bridge on the week of 3/12/25. All traffic is being rerouted per the Traffic Control Plan. All residents impacted were notified via early notices in their home and through community relations prior to the closure of the bridge. The current bridge will be closed for approximately 2 years. The design services, bid and construction are anticipated to be completed within that timeframe. The timeframe required is due to environmental and required hydraulic analysis. Operational Considerations: The scope of civil engineering design services for this bridge design project includes Project administration & management Hydraulic Analysis Topographic Survey and Subsurface Utility Engineering (SUE) Environmental Assessment Preliminary design (60%) Final design (90% & 100%) Bid Phase Services Construction Phase Services htps/IdestinyhostedcomfprinLalicim?seg-22998rebpaded-true8id-52622 7/35 4/25/25, 5:00 PM Agenda Legal Considerations: The professional services agreement and the resolution were reviewed and approved as to form by the City Attorney. Public Information Considerations: This item is being considered at Regular Meeting of the City Council noticed in accordance with the Texas Open Meetings Act. FiscalImpact: The Engineering Design services will not exceed an amount of $239,669.00. Funding for the complete project will require an amendment to the Stormwater Fund. Options/Alternatives: 1. City Council may approve the resolution, as presented. 2. City Council may deny the resolution Recommendation: Staff recommends approval of the resolution, as presented. Attachments Resolution Exhibit-A htps/IdestinyhostedcomfprinLalicim?seg-22998rebpaded-true8id-52622 8/35 4/25/25, 5:00 PM Agenda CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Item 5. Meeting. Date: 04/28/2025 Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Goal(s): Healthy, Safe & Engaged Community Sound Infrastructure Quality Development Submitted by: Rifat Alam, Director of Public Works Agenda Caption: Consider a resolution awarding RFP 2025-10 Addendum 2; Wastewater Line Replacement (Griffin Street from Westridge Avenue to Vernon Drive) to NO-DIGTEC LLC, in an amount not to exceed one hundred thirteen thousand eight hundred eighty dollars $113,880.00). Background: Sound Infrastructure has been identified as a Key Performance Objective by the City Council. City staff have been completing infrastructure projects annually to realize the goal of having sound infrastructure. As part of sound infrastructure, wastewater Line Replacement (Griffin Street from Westridge Avenue to Vernon Drive) was identified and presented as part of FY24-25 operational budget. The Request For Proposal (RFP) 2025-10 Addendum 2 Wastewater line replacement (Griffin Street from Westridge Avenue to Vernon Drive)" was issued on February 17, 2025 on the City's electronic procurement system. The RFP was advertised in the Rambler Texas Media on February 15, 2025 and February 22, 2025, and in The Dallas Examiner on February 20, 2025. A virtual pre-bid meeting was held on February 27, 2025. Bid submissions were closed on March 18, 2025, and bids were opened on March 18, 2025. Proposals were received from Canary Construction, Inc., QKB Inc, Renoworks, LLC, and NO- DIGTEC LLC. No bids received were Historically Underutilized Business (HUB) or Minority/Women Business Enterprise (M/WBE) vendors. The Request for Proposal (RFP) was processed in accordance with all local and state purchasing statutes.This formal RFP process meets the requirements set forth in the statutes, including advertising, reference checks, verification of insurance and bonding, if required by specifications, and any other requirements. The approval of this resolution will allow the City staff to address the operational needs in a timely and efficient manner. Operational Considerations: Approval of this resolution will award the contract for wastewater line replacement (Griffin Street from Westridge Avenue to Vernon Drive) to NO-DIGTEC LLC, in an amount not to exceed $113,880. Legal Considerations: The City Attorney has reviewed and approved the resolution and agreement as to form. The bid was processed in accordance with all local and state purchasing statutes. Four (4) bids were received and none were HUB/WMBE vendors. htps/IdestinyhostedcomfprinLalicim?seg-22998rebpaded-true8id-52622 9/35 4/25/25, 5:00 PM Agenda Public Information Considerations: This item is being considered at a Regular Meeting of the City Council noticed in accordance with the Texas Open Meetings Act. Fiscal Impact: Funding was included in the FY24-25 wastewater operational budget and will not exceed $113.880. Options/Alternatives: 1. City Council may approve the resolution, as presented. 2. City Council may deny the resolution Recommendation: Staff recommends approval of the resolution as presented. Attachments Resolution Exhibit-A htps/IdestinyhostedcomfprinLalicim?seg-22998rebpaded-true8id-52622 10/35 4/25/25, 5:00 PM Agenda CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Item 6. Meeting. Date: 04/28/2025 Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Goal(s): Healthy, Safe & Engaged Community Sound Infrastructure Quality Development Submitted by: Rifat Alam, Director of Public Works Agenda Caption: Consider a resolution awarding RFP 2025-11 Addendum 1; Water Main Replacement (Rutgers-from Wintergreen to Arcady and Dallas Avenue to Stanford) to NO-DIGTEC LLC, in an amount not to exceed five hundred fifty-one thousand six hundred five dollars ($551,605). Background: Sound Infrastructure has been identified as a Key Performance Objective by the City Council. City staff have been completing infrastructure projects annually to realize the goal of having sound infrastructure. As part of sound infrastructure water line replacement (Rutgers-from Wintergreen to Arcady and Dallas Avenue to Stanford) was identified and presented as part of FY24-25 operational budget. The Request For Proposal (RFP) 2025-11 Addendum 1 "Water Main Replacement (Rutgers-from Wintergreen to Arcady and Dallas Avenue to Stanford)" was issued on February 17, 2025 on the City's electronic procurement system. The RFP was advertised in the Rambler Texas Media on February 15, 2025, and February 22, 2025, and in The Dallas Examiner on February 20, 2025. A virtual pre-bid meeting was held on February 27, 2025. Bid submissions were closed on March 18, 2025, and bids were opened on March 18, 2025. Proposals were received from A&M Construction And Utilities Inc., Canary Construction, Inc., and NO-DIGTEC LLC. No bids received were Historically Underutilized Business (HUB) or Minority/Women Business Enterprise (M/WBE) vendors. The Request for Proposal (RFP) was processed in accordance with all local and state purchasing statutes.This formal RFP process meets the requirements set forth in the statutes, including advertising, reference checks, verification of insurance and bonding, if required by specifications, and any other requirements. The approval of this resolution will allow the City staff to address the operational needs in a timely and efficient manner. Operational Considerations: Approval of this resolution will award the contract for water main replacement (Rutgers-from Wintergreen to Arcady and Dallas Avenue to Stanford) to NO-DIGTEC LLC, in an amount not to exceed $551,605.00. Legal Considerations: The City Attorney has reviewed and approved the resolution and agreement as to form. The bid was processed in accordance with all local and state purchasing statutes. Three (3) bids were received, none were registered HUB or M/WBE vendors. htps/IdestinyhostedcomfprinLalicim?seg-22998rebpaded-true8id-52622 11/35 4/25/25, 5:00 PM Agenda Public Information Considerations: This item is being considered at a Regular Meeting of the City Council noticed in accordance with the Texas Open Meetings Act. There were three bids received and of the three bids, none were registered HUB or M/WBE vendors. Fiscal Impact: Funding was included in the FY24-25 water operational budget. Options/Alternatives: 1. City Council may approve the resolution, as presented. 2. City Council may deny the resolution Recommendation: Staff recommends approval of the resolution as presented. Attachments Resolution Exhibit A htps/IdestinyhostedcomfprinLalicim?seg-22998rebpaded-true8id-52622 12/35 4/25/25, 5:00 PM Agenda CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Item 7. Meeting. Date: 04/28/2025 Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Goal(s): Financially Sound Government Sound Infrastructure Professional and Committed City Workforce Submitted by: Jermaine Sapp, Director of Equipment and Facility Services Agenda Caption: Consider a resolution authorizing the purchase of a 2026 (HV607) SBA International 12-yard dump truck from Southwest International Trucks, Inc. through an Interlocal Agreement with the City of Dallas, for an amount not to exceed one hundred forty-three thousand nine hundred and seventy-two dollars and zero cents ($143,972.00). Background: At the April 21, 2025 work session Council received a presentation regarding the FY 2024-2025 equipment replacement plan. The plan included the purchase of a dump truck to be utilized by the Water and Waste Water Division. Operational Considerations: Approval of this purchase will increase productivity and also comply with Texas Clean Fleet Act. Legal Considerations: Texas law authorizes cooperative agreements to help save time in developing specifications and duplication during the bid process. The use of cooperative agreements is in accordance with Section 791.001 of the Texas Government Code and 271.101 of the Texas Local Government Code. An interlocal agreement allows staff to utilize other agencies' formal bid contracts. Each entity's formal bid process must meet the requirements set forth in the statutes, including advertising, M/WBE participation, reference checks, verification of insurance and bonding, if required by specifications, and any other requirements. All legal requirements are verified by the Purchasing Agent prior to recommendation or use of a contract. Utilization of interlocal agreements save time associated with issuing bids or in obtaining quotes. Savings are achieved through aggregate volumes either through joint bidding opportunities or by addressing the cooperative language within the specifications to the vendors. The City of Lancaster maintains an interlocal agreement with the City of Dallas. The resolution has been reviewed and approved as to form by the City Attorney. htps/IdestinyhostedcomfprinLalicim?seg-22998rebpaded-true8id-52622 13/35 4/25/25, 5:00 PM Agenda Public Information Considerations: This item is being considered at a Regular Meeting of the City Council noticed in accordance with the Texas Open Meetings Act. Fiscal Impact: This purchase is funded through the Equipment Replacement Fund, for an amount not to exceed one hundred forty-three thousand and nine hundred seventy-two dollars and zero cents ($143,972.00). Options/Alternatiyes: 1. City Council may approve the resolution as presented. 2. City Council may deny the resolution. Recommendation: Staff recommends approval of the resolution as presented. Attachments Resolution Exhibit A htps/IdestinyhostedcomfprinLalicim?seg-22998rebpaded-true8id-52622 14/35 4/25/25, 5:00 PM Agenda CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Item 8. Meeting. Date: 04/28/2025 Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Goal(s): Financially Sound Government Sound Infrastructure Professional and Committed City Workforce Submitted by: Jermaine Sapp, Director of Equipment & Facility Services Agenda Caption: Consider a resolution authorizing the purchase of two (2) Zero - Turn Mowers in the amount of twenty- seven thousand eight hundred dollars and zero cents ($27,800.00) and one (1) Bat wing mower in the amount of twenty-five thousand nine hundred dollars and zero cents ($25,900.00) from Landmark Equipment through an interlocal agreement with Buyboard for a total amount not to exceed fifty-three thousand seven hundred dollars and zero cents ($53,700.00). Background: At the April 21, 2025, Work Session, City Council received a presentation regarding the FY 2024/2025 Equipment Replacement Plan. The plan included Parks maintenance equipment. This is a request to purchase two (2) Zero Turn Mowers and one (1) Bat Wing Mower from Landmark Equipment through an interlocal agreement with Buyboard. Operational Considerations: Approval of this purchase will increase productivity of the Parks department. The existing equipment will be auctioned when this equipment is placed in service. Legal Considerations: Texas law authorizes cooperative agreements to help save time in developing specifications and duplication during the bid process. The use of cooperative agreements is in accordance with Section 791.001 of the Texas Government Code and 271.101 of the Texas Local Government Code. An interlocal agreement allows staff to utilize other agencies' formal bid contracts. Each entity's formal bid process must meet the requirements set forth in the statutes, including advertising, M/WBE participation, reference checks, verification of insurance and bonding, if required by specifications, and any other requirements. All legal requirements are verified by the Purchasing Agent prior to recommendation or use of a contract. Utilization of interlocal agreements save time associated with issuing bids or in obtaining quotes. Savings are achieved through aggregate volumes either through joint bidding opportunities or by addressing the cooperative language within the specifications to the vendors. The City of Lancaster maintains an interlocal agreement with Buyboard. The resolution has been reviewed and approved as to form by the City Attorney. htps/IdestinyhostedcomfprinLalicim?seg-22998rebpaded-true8id-52622 15/35 4/25/25, 5:00 PM Agenda Public Information Considerations: This item is being considered at a Regular Meeting of the City Council noticed in accordance with the Texas Open Meetings Act. Fiscal Impact: This purchase is funded through the Equipment Replacement Fund in an amount not to exceed fifty-three thousand seven hundred dollars and zero cents ($53,700.00). Options/Alternatives: 1. City Council may approve the resolution, as presented. 2. City Council may deny the resolution. Recommendation: Staff recommends approval of the resolution, as presented. Attachments Resolution Exhibit A Exhibit B htps/IdestinyhostedcomfprinLalicim?seg-22998rebpaded-true8id-52622 16/35 4/25/25, 5:00 PM Agenda LANCASTER CITY COUNCIL City Council Regular Meeting Item 9. Meeting. Date: 04/28/2025 Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Goal(s): Financially Sound Government Sound Infrastructure Professional and Committed City Workforce Submitted by: Jermaine Sapp, Director of Equipment & Facility Services Agenda Caption: Consider a resolution authorizing the purchase of a Case 590 Super N Backhoe from ASCO Equipment through an interlocal agreement with Buyboard in an amount not to exceed one hundred thirty-eight thousand nine hundred dollars and zero cents ($138,900.00). Background: At the April 21, 2025 Work Session, Council received a presentation regarding the FY 2024/2025 Equipment Replacement Plan. This is a request to purchase one (1) Case 590 Super N Backhoe for use in the Water/Wastewater Department and will replace the current backhoe. The old backhoe will be traded to receive a discounted price on the purchase of the new Backhoe. Operational Considerations: Approval of this purchase will increase efficiencies and operations in the Water/Wastewater Department and also comply with Texas Clean Fleet Act. The improved technologies meet current emissions regulations while increasing fuel efficiency and productivity. The new design and external fuel fill will help minimize downtime and maximize productivity. Legal Considerations: Texas law authorizes cooperative agreements to help save time in developing specifications and duplication during the bid process. The use of cooperative agreements is in accordance with Section 791.001 of the Texas Government Code and 271.101 of the Texas Local Government Code. An interlocal agreement allows staff to utilize other agencies' formal bid contracts. Each entity's formal bid process must meet the requirements set forth in the statutes, including advertising, M/WBE participation, reference checks, verification of insurance and bonding, if required by specifications, and any other requirements. All legal requirements are verified by the Purchasing Agent prior to recommendation or use of a contract. Utilization of interlocal agreements save time associated with issuing bids or in obtaining quotes. Savings are achieved through aggregate volumes either through joint bidding opportunities or by addressing the cooperative language within the specifications to the vendors. The City of Lancaster maintains an interlocal agreement with Buyboard. The resolution has been reviewed and approved as to form by the City Attorney. htps/IdestinyhostedcomfprinLalicim?seg-22998rebpaded-true8id-52622 17/35 4/25/25, 5:00 PM Agenda Public Information Considerations: This item is being considered at a Regular Meeting of the City Council noticed in accordance with the Texas Open Meetings Act. Fiscal Impact: This purchase is funded through the Equipment Replacement Fund, in an amount not to exceed one hundred thirty-eight thousand nine hundred dollars and zero cents ($138,900.00). Options/Alternatives: 1. City Council may approve the resolution, as presented. 2. City Council may reject the resolution. Recommendation: Staff recommends approval of the resolution as presented. Attachments Resolution Exhibit A htps/IdestinyhostedcomfprinLalicim?seg-22998rebpaded-true8id-52622 18/35 4/25/25, 5:00 PM Agenda CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Item 10. Meeting. Date: 04/28/2025 Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Goal(s): Financially Sound Government Quality Development Submitted by: Shane Shepard, Director of Economic Development Agenda Caption: Discuss and consider a resolution authorizing the City Manager to execute an amendment to a Chapter 380 Agreement by and between the City of Lancaster and McKinley Packaging Company to extend the term and deadlines included in the 380 Agreement related to the provision of financial incentives for this project by three (3) years and establish an effective date. Background: McKinley Packaging Company (McKinley) is an integrated paper and packaging company that emphasizes environmentally friendly processes. It currently operates facilities in California, Georgia, Indiana, and Baja California, Mexico. McKinley Company is part of Bio Pappel which is the largest manufacturer of paper and paper products in Mexico and Latin America. McKinley is requesting to extend the term and deadlines included in the 380 Agreement related to the provision of financial incentives for this project by three (3) years. The extension is requested due to issues related to construction and acceptance of Dallas County's constructed water and waste water lines. McKinley completed a ourruntebity-rolsand (450,000) square-foot building on a 26-acre tract of land located at the northeast corner of East Pleasant Run Road and Pinto Road in December 2024. Construction delays made it impossible to fully staff the new building within the timeframe required to receive full incentive benefits. The company invested twenty million dollars $20,000,000) in Business Personal Property in the building and twenty million dollars ($20,000,000) in Real Property. The McKinley Packaging facility will allow the addition of a minimum of one hundred (100) new jobs within three (3) years after completion. The 380 Agreement authorizes forty-five percent (45%) rebate on real property taxes for a period of five (5) years, a sixty-five percent (65%) rebate of business personal property taxes for a period of ten (10) years, and a fifty percent (50%) rebate of the City's one percent (1%) sales and use taxes for construction material and equipment sales sourced to the City of Lancaster. Specific changes are listed below: Section 2 (Term) is amended to read as follows: This Agreement shall be effective as of the Effective Date of this Agreement, as defined herein, and shall continue thereafter until December 31, 2036 2039, unless otherwise terminated pursuant to the terms of this Agreement. 1 Section 3(g) (Facility) is amended to read as follows: "Facility. The word "Facility" means Developer's Box Plant facility constructed on the Property. The new building will be a minimum of 450,000 square feet. The term Facility refers to the taxable Improvements on the Property only. In order to qualify as the "Facility" under this Agreement, the facility must meet all of the following criteria: (1) be located within the City; and (2) obtain a Certificate of Occupancy by January 1, 2025 2028 and maintain it throughout the Term of this Agreement. Section 4(b) (Certificate of Occupancy) is amended to read as follows: htps/Idestinyhostedcomfprintallcim2seg-22998rebpaded-true8id-52622 19/35 4/25/25, 5:00 PM Agenda "Certificate of Occupancy. Developer covenants and agrees to obtain or maintain a City Certificate of Occupancy for the Facility located on the Property on or before January 1, 2025 2028, and to maintain the Certificate of Occupancy throughout the Term of this Agreement." 4. Section 4(f) (Full-Time Equivalent Positions) is amended to read as follows: Full-Time Equivalent Employment Positions. Developer covenants and agrees to establish not fewer than one hundred (100) new Full-Time Equivalent Employment Positions at the Facility on or before the City's Fiscal Year ("FY" 2026 2029), which commences on October 1, 2026 2029, such positions to be maintained throughout the remaining Term of this Agreement." Section 5(a)(1) (Business Personal Property Tax) is amended to read as follows: "Business Personal Property Tax. Provided that all contingencies listed in this section are satisfied by October 1, 2026 2029, the City shall make Program Payments to Developer for the ad valorem taxes paid by the Developer to the City for Business Personal Property for a period not to exceed ten (10) years. The first year of the Program Payments pursuant to this Section 5(a)(1) of this Agreement shall be the first tax year that: (A) begins after new (to the Property) Business Personal Property (that is, BPP introduced into the Facility after the Effective Date of this Agreement) is fully assessed by the taxing authorities at a minimum taxable value of Twenty Million Dollars (S20,000,000.00) of increased BPP ad valorem value (over the baseline value for the tax year immediately before the Effective Date of this Agreement); (B) the one hundred (100) new Full-Time Equivalent Employment Positions described in Section 4(f) of this Agreement are filled; and (C) evidence is provided showing that no outstanaing fees or taxes are owed to City." Section 5(a)(3) (Real Property Tax) is amended to read as follows: "Real Property Tax. Provided that all contingencies listed in this section are satisfied by October 1, 2026 2029, the City shall make Program Payments to Developer for a portion of ad valorem taxes paid by the Developer to the City for Real Property Taxes for a period not to exceed five (5) years. The first year of the Program Payment pursuant to this Section 5(a)(3) of this Agreement begins after new Real Property value (that is, tax valuation introduced into the Facility after the Effective Date of this Agreement) is fully assessed by the taxing authorities at a minimum of Twenty Million Dollars ($20,000,000.00) of increased taxable ad valorem value over the baseline value for the tax year immediately before the Effective Date of this Agreement; (B) the one hundred (100) new Full-Time Equivalent Employment Positions described in Section 4() of this Agreement are filled; and (C) evidence is provided showing that no outstanding fees or taxes are owed to City." Section 5(a)(4) (Sales Tax on Equipment and Construction Material) is amended to read as follows: "Provided that: (1) the Developer has obtained a Certificate of Occupancy for the Facility by January 1, 2025 2028; (2) the valuation thresholds set forth in Section 4(g) are satisfied; and (3) all other Affirmative Obligations of the Developer set forth in Section 4 are met; the City shall reimburse a portion of the City's one percent (1%) sales tax collected on: (i) materials handling and operations equipment; and (2) construction materials for the Facility for purchases that are sourced to the City of Lancaster in accordance with Texas sales tax law. These Program Payments shall be based upon the following percentages and terms: Percentage of City 1 % Sales Tax Rebate for Eligible Purposes 50% In order to be eligible for Program Payments for this subsection (4), all expenditures must be made by January 1, 2024 2027, and all receipts and accounting reports must be received by the City no later than May 1, 2024 2027." Legal Considerations: The City Attorney has reviewed and approved the resolution and agreement as to form. Public Information Considerations: htps/Idestinyhostedcomfprintallcim2seg-22998rebpaded-true8id-52622 20/35 4/25/25, 5:00 PM Agenda This item is being considered at a Regular Meeting of the City Council noticed and held in accordance with the Texas Open Meetings Act. Options/Alernatives: 1. City Council may approve the resolution, as presented. 2. City Council may deny the resolution. Attachments Resolution Exhibit A - First Amendment to the 380 Agreement Original Agreement htps/IdestinyhostedcomfprinLalicim?seg-22998rebpaded-true8id-52622 21/35 4/25/25, 5:00 PM Agenda CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Item 11. Meeting. Date: 04/28/2025 Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Goal(s): Financially Sound Government Quality Development Submitted by: Shane Shepard, Director of Economic Development Agenda Caption: Discuss and consider a resolution ratifying an amendment to the Performance Agreement between McKinley Packaging Company and the Lancaster Economic Development Corporation (LEDC) to extend the term and deadlines included in the Performance Agreement related to the provision of financial incentives for this project by three (3) years and establish an effective date. Background: McKinley Packaging Company (McKinley) is an integrated paper and packaging company that emphasizes environmentally friendly processes. It currently operates facilities in California, Georgia, Indiana, and Baja California, Mexico. McKinley Company is part of Bio Pappel which is the largest manufacturer of paper and paper products in Mexico and Latin America. McKinley is requesting to amend the terms of the Performance Agreement originally ratified by City Council on October 25, 2021 to extend the term and deadlines included in the Performance Agreement related to the provision ofi financial incentives for this project by three (3) years. The extension is requested due to issues related to construction and acceptance of Dallas County's constructed water and waste water lines. Lancaster Economic Development Corporation approved this amendment at their March 20, 2025 meeting. McKinley completed a four hundred fifty thousand (450,000) square foot building on a 26-acre tract of land located at the northeast corner of East Pleasant Run Road and Pinto Road in December 2024. Construction delays made it impossible to fully staff the new building within the timeframe required to receive full incentive benefits. The company invested twenty million dollars $20,000,000) in Business Personal Property in the building and twenty million dollars ($20,000,000) in Real Property. The McKinley Packaging facility will allow the addition of a minimum of one hundred (100) new jobs within three (3) years after completion. The maximum grant amount for the project is three hundred eighty-two thousand dollars ($382,000) as described below: Site Development Grant. The agreement will allow the developer to be reimbursed for a portion of development costs, associated with the cost of a rail spur, in an amount not to exceed three hundred thousand dollars ($300,000), which must be completed by January 1, 2024. Foreign Trade Zone Application Grant. The grant will provide funds to reimburse the developer for costs associated with an application for a Foreign Trade Zone Grant, up to twenty thousand dollars ($20,000). The funds may be used to reimburse the developer for actual expenses incurred and pay for a successful Foreign Trade Zone application. These expenditures must be made by October 1, 2025. Local Hiring. Grant. The grant sets aside up to sixty thousand dollars ($60,000) to promote the hiring of Lancaster residents. The total grant amount will be based on the number of Lancaster residents hired and retained for at least two years by the Developer. The Developer will be eligible htps/Idestinyhostedcomfprintallcim2seg-22998rebpaded-true8id-52622 22/35 4/25/25, 5:00 PM Agenda for a grant of six hundred dollars per Lancaster resident hired at an annual wage of at least forty- three thousand dollars annually ($43,000) and up to one hundred employees. Inland Port Transportation Management Association Grant. The grant provides funds to offset costs related to company participation in the Inland Port Transportation Management Association, in an amount not to exceed two thousand dollars ($2,000). The total grant amount will allow the company to be a member of the Inland Port Transportation Management Association for two years. Specific changes are listed below: 1. Section 2 (Term) is amended to read as follows: "This Agreement shall be effective as of the Effective Date of this Agreement, as defined herein, and shall continue thereafter until December 31, 2036-2039, unless otherwise terminated pursuant to the terms of this Agreement. 2. Section 3(h) (Occupation of Facility) is amended to read as follows: "Facility. The word Facility means McKinley Packaging Company's Box Plant located on the Property. The new building will be a minimum of 450,000 square feet and as will be described and/or depicted in Exhibit B to this Agreement, which shall be attached hereto and incorporated herein for all purposes by the Developer at a later date, once Developer finalizes the design phase of the Facility. The term Facility refers to the taxable Improvements on the Property only. In order to qualify as the "Facility" under this Agreement, the facility must meet all the following criteria: (1) be located within the City; and (2) obtain a Certificate of Occupancy by January 1, 2025 2028 and maintain it throughout the Term of this Agreement; and (3) remain in operation in the City of Lancaster for at least three (3) years following the disbursement of funds under this Agreement. 3. Section 4(a) (Occupation of Facility) is amended to read as follows: "Occupation of Facility. Developer covenants and agrees to occupy the Facility by January 1, 2025 2028." 4. Section 4(b) (Certificate of Occupancy) is amended to read as follows: "Certificate of Occupancy. Developer covenants and agrees to obtain or cause to be obtained a Certificate of Occupancy from the City for the Facility located on the Property by January 1, 2025 2028." 5. Section 4(c) (Operation of Facility) is amended to read as follows: "Operation of Facility. Developer covenants and agrees to maintain and actively operate the Facility located on the Property beginning no later than January 1, 2025 2028 and for a period of no less than three (3) years following the disbursement of funds under this Agreement. 6. Section 4(d) (Full-Time Equivalent Employment Positions) is amended to read as follows: "Full-Time Equivalent Employment Positions. Developer covenants and agrees to establish not fewer than one hundred (100) new Full-Time Equivalent Employment Positions at the Facility on or before the City's Fiscal Year ("FY" 2026 2029), which commences on October 1, 2026 2029, such positions to be maintained throughout the remaining Term of this Agreement." 7. Section 5(a) (Site Development Grant) is amended to read as follows: "Site Development Grant. LEDC covenants and agrees to provide a Site Development Grant of funds of up to three hundred thousand and no/100 Dollars ($300,000.00). The funds may be used to reimburse Developer for actual expenses incurred and paid for a rail spur located on the Facility; such improvements to be completed by January 1, 2025 2028." Legal Considerations: htps/IdestinyhostedcomfprinLalicim?seg-22998rebpaded-true8id-52622 23/35 4/25/25, 5:00 PM Agenda The City Attorney as reviewed and approved the resolution and agreement as to form. Public Information Considerations: This item if being considered at a Regular Meeting of the City Council noticed and held in accordance with the Texas Open Meetings Act. Options/Alternatives: 1. City Council may approve the resolution, as presented. 2. City Council may deny the resolution. Recommendation: The Lancaster Economic Development Corporation recommended approval at their March 20, 2025 meeting. Attachments Resolution Exhibit A - First Amendment to Performance Agreement Original Agreement htps/IdestinyhostedcomfprinLalicim?seg-22998rebpaded-true8id-52622 24/35 4/25/25, 5:00 PM Agenda CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Item 12. Meeting. Date: 04/28/2025 Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Goal(s): Financially Sound Government Quality Development Submitted by: Shane Shepard, Economic Development Director Agenda Caption: Discuss and consider a resolution approving a Chapter 380 Economic Development Agreement by and between the City of Lancaster and Redwood Dallas SPV LLC (Yondr). Background: Yondr is a global developer, owner and operator of hyperscale data centers. They deliver complex data center capacity needs of the world's largest tech companies. The proposed data center campus in Lancaster will be Yondr's first facility in the Dallas-Fort Worth area. The company plans to build a multiphase data center complex including up to six buildings located on a 163-acre site on the north side of Belt Line Road, between Ferris Road and Nokomis Road. The initial phase will be a minimum of three hundred thousand square feet of data center space. The incentive agreement is intended to reward development of additional buildings on the data center campus in the near term. The development project represents a minimum increased taxable property tax valuation of one hundred ten million dollars ($110,000,000). Incentive levels increase if the total taxable valuation exceeds two hundred million dollars $200,000,000) and again if total taxable valuation exceeds two hundred fifty million dollars $250,000,000). In addition, the agreement allows for a sales tax rebate of fifty percent (50%) of the City's one percent (1%) sales tax for sales sourced to Lancaster if minimum sales collections occur annually ($89,000 annual collections minimum for eligibility. In order to qualify for the incentives, the developer is required to meet the following obligations: Real Estate Closing. The developer agrees to complete the real estate closing on the property within one hundred and twenty (120) days of the Effective Date of this Agreement. Occupation of Facility. The developer agrees to occupy the Facility on or before December 31, 2030, and thereafter during the term of this Agreement. Certificate of Occupancy. The developer agrees to obtain or maintain a City Certificate of Occupancy for the Facility located on the Property on or before December 31, 2030, and to maintain the Certificate of Occupancy throughout the term of this Agreement. Minimum Valuation Threshold. The developer agrees to show evidence of a minimum taxable value for the Facility/Real Property (excluding land value) and all Business Personal Property at the Facility of one hundred ten million dollars ($110,000,000) as assessed by Dallas Central Appraisal District. Job Creation Requirement. The developer agrees to employ not fewer than thirty (30) employees at the facility, with an average annual wage of no less than eighty thousand dollars ($80,000) annually. Site Visit. Upon receipt of no less than 72-hours written notice, the developer agrees to grant a tour of the facility once every four years of the term of this agreement to a delegation from the City, except in the event that the facility is undergoing scheduled maintenance, construction, or other activity that would make a tour unsafe or disrupt operations and activity at the Facility. In such an event, a tour will be granted as soon as reasonably practical after the request from the City. htps/IdestinyhostedcomfprinLalicim?seg-22998rebpaded-true8id-52622 25/35 4/25/25, 5:00 PM Agenda Community Involvement. During the term of the agreement, the developer covenants and agrees to show evidence of expenditure of a donation of a minimum of fifty thousand dollars ($50,000) annually to City-sponsored events or other City-owned improvement projects determined by the City Manager in consultation with the Developer. If the provision of electrical services to the property is delayed pursuant to Sec. 4(), the annual Community Involvement donation is reduced to $25,000 until the Certificate of Occupancy is issued. Provided that the developer meets or exceeds the obligations above, the following incentives are available: Combined Real and Business Personal Property Tax Rebate. The City will make program payments to the developer for a portion of ad valorem taxes paid by the Developer to the City for Real and Business Personal Property Taxes for a period not to exceed ten (10) years. The final potential program payment shall be based on the taxable valuation set on January 1, 2040, (to be rebated if eligible) in early 2041, even if less than (10) program payments have been made under this Section. The first year of eligibility for the Program Payment is the tax year starting at the earliest of: (1) the tax year when the investment threshold is met; or (2) the tax year with the valuation set on January 1, 2031. The Base Program Payments shall be based upon the following percentages and terms: Base Level Percentage of City Real and Business Personal Tax Years 1-10 Property Combined Taxes Reimbursed 1st through 10th tax year 30% Enhanced Program Payments. The developer is eligible for enhanced program payments if the taxable valuation of the property meets or exceeds the valuation thresholds listed below: Percentage of City Real and Enhanced Business Personal Property Tax Years 1-10 Taxable Value Combined of Facility* Taxes Reimbursed 1st through 10th $200,000,000 +10% over base (total of 40%) tax year 1 st through 10th $250,000,000 +20% over base (total of 50%) tax year *excluding land valuation Sales Tax on Equipment and Construction Material. The City will reimburse fifty percent (50%) of the City's 1% sales tax collected on: (1) materials handling and operations equipment purchased at any time during the term of this agreement; and (2) construction materials for the facility for purchases that are sourced to the City of Lancaster, provided that minimum annual sales tax collections form the developer and its tenants exceed eighty-nine thousand dollars annually. This incentive applies to both initial construction and equipment expenses and equipment upgrades in future years. Legal Considerations: The City Attorney has reviewed and approved the resolution and agreement as to form. Public Information Considerations: htps/Idestinyhostedcomfprintallcim2seg-22998rebpaded-true8id-52622 26/35 4/25/25, 5:00 PM Agenda This item is being considered at a Regular Meeting of the City Council noticed and held in accordance with the Texas Open Meetings Act. Fiscal Impact: The fiscal impact of the project will depend on the appraisal of the taxable value of the property and the ability of the developer to qualify for enhanced incentives. Over a ten-year period after completion, it is anticipated that this project will generate between seven million dollars ($7,000,000) and thirty million dollars ($30,000,000) in new Lancaster property taxes (real and business personal property), depending on the final taxable valuation. The proportion of taxes reimbursed to the developer, under this deal, will increase as taxable value increases: 30% reimbursement for 10 years for a taxable valuation of at least $110M o Total Net to City (after incentive paid) - $4.6M (approximately) o Total Incentive to Developer - $2M (approximately) 40% reimbursement for 10 years for a taxable valuation of at least $200M o Total Net to City (after incentive paid) - $7.2M (approximately) o Total Incentive to Developer - $4.8M approximately) 50% reimbursement for 10 years for a taxable valuation of at least $250M ) Total Net to City (after incentive paid) - $7.5M (approximately) ) Total Incentive to Developer - $7.5M (approximately) The sales tax incentive is directly dependent on the amount of sales and use taxes sourced to Lancaster. One quarter of all new sales taxes generated will be paid to the developer; three quarters of all new sales taxes generated will accrue to the city, the parks sales tax fund, the economic sales tax fund and the property tax reduction fund. Options/Alernatives: 1. City Council may approve the resolution, as presented. 2. City Council may deny the resolution. Recommendation: Staff recommends approval of the resolution as presented. Attachments Resolution Exhibit. A - 380 Agreement htps/IdestinyhostedcomfprinLalicim?seg-22998rebpaded-true8id-52622 27/35 4/25/25, 5:00 PM Agenda CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Item 13. Meeting. Date: 04/28/2025 Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Goal(s): Financially Sound Government Healthy, Safe & Engaged Community Sound Infrastructure Quality Development Professional and Committed City Workforce Submitted by: Sorangel O. Arenas, City Secretary Agenda Caption: Discuss and consider declaring a certain board, commission or committee position(s) vacant due to excessive absences and a resignation. Background: Attendance: The member below did not meet attendance standards: Lancaster State Auxiliary Museum Advisory Board: Elizabeth Richardson - Regular member (term expires 2025) Board May- Jun- Jul- Aug- Nov- Feb- Mar- Term Apr-24 Sep-24 Oct-24 Dec-24 Jan-25 Member 24 24 24 24 24 25 25 Elizabeth 2026 NM P NM P NM NM A NM NM A A NM Richardson NM: No Meeting A: Absent LQ: Lack of Quorum P: Present Staff followed up with board member Elizabeth Richardson with an email and phone call on the following days: January 2, 2025 and February 12, 2025. The City Secretary's Office made a phone call and left a voicemail to board member Elizabeth Richardson on the following days: January 6, 2025 and February 18, 2025. Resignations: Staff received the resignation listed below: Property Standards and Appeals Board: Tenicia Oliver - Term expires (December 2025) on March 13, 2025. Tencia Oliver, Property Standards and Appeals Board member, submitted her resignation via email to the City Secretary's Office. Public Engagement Committee: Sherry Calloway - Term expires (December 2026) on March 21, 2025. Sherry Calloway, Public Engagement Committee, submitted her resignation via email to the City Secretary's Office. htps/IdestinyhostedcomfprinLalicim?seg-22998rebpaded-true8id-52622 28/35 4/25/25, 5:00 PM Agenda Operational Considerations: City Council adopted Ordinance 2018-12-53 for all City Boards, Commissions and Committees, Section 5.01.001 Board and Commission appointments, terms, removal and meetings, Subsection (g) states "Three (3) consecutive absences, or a total of five (5) absences within a twelve-month period shall cause the City Council to consider removal of the board or commission member.. Public Information Considerations: This item is being considered at a Regular Meeting of the City Council noticed in accordance with the Texas Open Meetings Act Options/Alernatives: 1. City Council may declare a vacancy in a position where attendance standards have not been met. 2. City Council may deny declaring a vacancy. Recommendation: This matter is solely at Council's pleasure. Attachments Boards and Commissions Quarterly Attendance Resignations htps/IdestinyhostedcomfprinLalicim?seg-22998rebpaded-true8id-52622 29/35 4/25/25, 5:00 PM Agenda CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Item 14. Meeting. Date: 04/28/2025 Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Goal(s): Financially Sound Government Healthy, Safe & Engaged Community Sound Infrastructure Quality Development Professional and Committed City Workforce Submitted by: Sorangel O. Arenas, City Secretary Agenda Caption: Discuss and consider appointments to the Lancaster State Auxilary Museum Board, Property Standards and Appeals Board and Public Engagement Committee. Background: On December 9, 2025, the City Council considered its annual appointments to the various Boards, Commissions and Committees of the City of Lancaster. However, there are three current vacancies as a result of resignations and excessive absences. Below is a list of boards with vacancies Lancaster State Auxilary Museum Board Term Elizabeth Richardson - Regular Member 2025 Property Standards and Appeals Board Term Tenica Oliver - Alternate Member 2025 Public Engagement Committee Term Sherry Calloway - Regular Member (Dist 6) 2026 Vacant Position - Regular Member (Dist 3) 2025 Operational Considerations: We have available applications on hand from annual appointments in December 2024 and new applications received. Public Information Considerations: This item is being discussed and considered at a Regular Meeting of the City Council noticed in accordance with the Texas Open Meetings Act. Options/Alternatiyes: htps/IdestinyhostedcomfprinLalicim?seg-22998rebpaded-true8id-52622 30/35 4/25/25, 5:00 PM Agenda 1. City Council may make an appointment from applications on hand. 2. City Council may direct staff to expand recruiting to obtain new applications. 3. City Council may leave position(s) unfilled at this time. Recommendation: Board, Commission, and Committee appointments are solely at Council's pleasure. Attachments Vacancy Worksheet Applicant Listing Preference htps/IdestinyhostedcomfprinLalicim?seg-22998rebpaded-true8id-52622 31/35 4/25/25, 5:00 PM Agenda CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Item 15. Meeting. Date: 04/28/2025 Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Goal(s): Professional and Committed City Workforce Submitted by: Camryn Thompson, Assistant to the City Manager Agenda Caption: Discuss and consider a resolution appointing an alternate judge for the Municipal Court. Background: The Lancaster Municipal Court currently operates with only one presiding judge, which creates challenges when a conflict of interest prevents the judge from hearing certain cases. Appointing an alternate judge would provide an alternative option for the court, enhancing both efficiency and the timely resolution of cases. The appointment of an alternate judge falls under the authority of the City Council and requires approval, as stated in Section 2.05.032 (d) of the Code of Ordinances. (d.) Alternate judges. The city council may appoint alternate judges, subject to the same qualifications as the municipal judge, who shall have all the powers and shall discharge all the duties of the municipal judge while serving as municipal judge. Each appointment shall be for a term of two (2) years. The municipal judges may exchange benches and act for each other in any proceeding pending in the court. An act performed by any of the judges is binding on all parties to the proceeding. City Council has previously been presented with a list of potential judges, along with their educational backgrounds and qualifications. Caprice Garcia, Desmond Cooks, Demetrius Blacklock, and Scott Kurth were nominated by Councilmembers. The City Council may appoint one or more than one alternate judge who could be called upon should the need arise. Legal Considerations: The City Attorney has reviewed and approved the agreement and resolution as to form. Public Information Considerations: This item is being considered at a Regular Meeting of the City Council noticed in accordance with the Texas Open Meetings Act. Options/Alternatives: 1. City Council may approve the resolution, appointing one or more of the candidates for alternate judge. 2. City Council may deny the resolution. htps/IdestinyhostedcomfprinLalicim?seg-22998rebpaded-true8id-52622 32/35 4/25/25, 5:00 PM Agenda Recommendation: Staff recommends approval of the resolution naming one or more individuals as alternate judge. Attachments Resolution htps/IdestinyhostedcomfprinLalicim?seg-22998rebpaded-true8id-52622 33/35 4/25/25, 5:00 PM Agenda CITY OF LANCASTER CITY COUNCIL City Council Regular Meeting Item 16. Meeting. Date: 04/28/2025 Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Goal(s): Financially Sound Government Healthy, Safe & Engaged Community Sound Infrastructure Quality Development Professional and Committed City Workforce Submitted by: Opal Mauldin-Jones, City Manager Agenda Caption: In accordance with the Texas Open Meetings Act, the City Council will convene in Executive Session to consider the following matters: 1. Section 551.071 Pending, threatened, contemplated, or potential related litigation in regard to: a) Real Property located at 1508 Dewberry Boulevard (Bel-Air Place Apartments). b) Real Property located at 632 E. Reindeer Road. c) DeltaVictor LLC V. City of Lancaster. d) Sales Tax Audit. htps/IdestinyhostedcomfprinLalicim?seg-22998rebpaded-true8id-52622 34/35 4/25/25, 5:00 PM Agenda LANCASTER CITY COUNCIL City Council Regular Meeting Item 17. Meeting. Date: 04/28/2025 Policy Statement: This request supports the City Council 2024-2025 Policy Agenda Goal(s): Financially Sound Government Healthy, Safe & Engaged Community Sound Infrastructure Quality Development Professional and Committed City Workforce Submitted by: Opal Mauldin-Jones, City Manager Agenda Caption: Reconvene into open session. Consider and take appropriate action(s), if any, on closed/executive session matters. Background: This agenda item allows City Council to take action necessary, if any, on item(s) discussed in Executive Session. htps/IdestinyhostedcomfprinLalicim?seg-22998rebpaded-true8id-52622 35/35