MEMORANDUM TO: Tourism Grant Committee FROM: Caleb Parks, Main Street Manager DATE: April 17th, 2025 SUBJECT: Tourism Grant Committee Attached for your review and consideration is your information packet for the Monday, April 215t, 2025 Tourism Grant Committee Meeting. If you have any questions about a particular item, please contact me or City Manager Jack Thompson. NOTICE OF MEETING OF THE TOURISM PARTNERSHIP GRANT COMMITTEE OF Grange Ta THE CITY OF LA GRANGE, TEXAS Notice is hereby given that the Tourism Partnership Grant Committee of the governing body of the City ofLa Grange, Texas, will be held on the 21st day of April, 2025, at 5:30 PM in the City Hall Council Chambers located at 155 E. Colorado Street, La Grange, Texas, at which time the following subjects will be discussed, to-wit: 1. Discuss and/or Consider Allocation ofTourism Grant Funding 2. Discuss and/or Consider Establishing the La Grange Arts Council 3. Discuss and/or Consider Contribution to the Community Theatre Project Posted at 6:00 P.M. on the 17h day of April, 2025. Calcl Park Caleb Parks, Main Street Manager Oryof La Grange Tourism Grant Committee La Grange DEPARTMENT MEMO Staff Caleb Parks, Main Street Meeting Date: April 21st, 2025 Contact: Manager Agenda Item: Agenda Item #1 E-mail: eparks@eityofig.com Phone: 968-3017 SUBJECT: Discuss and/or Consider Allocation ofTourism Grant Funding SUMMARY There are 10 Tourism Grant Funding Applications for your consideration. They are detailed in the following pages. PRIOR ACTION/INPUT (Council, Boards, Committees) RECOMMENDATION See Staff Recommendations in the following pages FINANCIAL IMPACT ATTACHMENTS Requests for Funds - April 215, 2025 Summary of Requests Grant Applications TABLE OF CONTENTS Request(s) for Funds Page X Summary of Requests Page 1 Fayette County Fair Association Page 3 Juneteenth on the Square Page 17 Texas Czech Heritage & Cultural Center- Slavnost "May Fest" Page 22 Friends of Kreische Brewery & Monument Hill State Historic Sites Page 28 Texas Quilt Museum Page 36 Bugle Boy Foundation Page 51 Fayette County Sheriff's Posse Rodeo Page 70 Faison Preservation Society Page 79 Texas Heroes Museum Page 85 Colorado Valley Quilt Guild Page 89 Summary of Requests Request Amount Overview 1 $10,000 Fayette County Fair Association = 2025 Fair This annual request is to promote the Fayette County Fair. The committee allocated $10,000 in 2024, 2023, and 2022. Staff recommends funding in the amount of $10,000. 2 $2,650 Juneteenth on the Square Funds are requested for marketing Juneteenth on the Square, as well promotion of the arts (musical entertainers) for the event, on June 7th. The committee allocated $3,000 in 2024, and $1,000 in 2023 and $2,000 in 2022. Staff recommends funding in the amount of $2,650. 3 $5,000 TCHCC- Slavnost "May Fest Funds are requested for marketing Slavnost "May Fest" to be held May 17-18, 2025. The committee allocated $5,000 in 2024, $5,000 in 2023, and $4,500 in 2022. Staff recommends funding in the amount of $5,000. 4 $6,400 Friends of Kreische Brewery & Monument Hill - Bluff Schuetzenfest Funds are requested for advertising the event on May 17, 2025. The committee allocated $6,400 in 2024, $6200 in 2023, and $5,000 in 2022. Staff recommends funding in the amount of $6,400. 5 $8,200 Texas Quilt Museum Funds are requested for marketing of Museum events and Children's Programs (promotion of the arts). The committee allocated $5,000 in September 2024, $4,000 in March 2024, and $2,500 for June 2023. Staff recommends funding in the amount of $8,200. 6 $10,000 Bugle Boy Foundation This is an annual request from the Bugle Boy Foundation to support their promotion of the arts. They host approximately 90 shows each year. The committee allocated $10,000 in 2024, 2023, and 2022. Staff recommends funding in the amount of $10,000. -1- Request Amount Overview 7 $10,000 Fayette County Sheriff's Posse Funds are requested for advertising and promotion of Fayette County Sheriff's Posse CPRA/UPRA Ram Rodeo April 4-5, 2025. The committee has allocated funding for this event annually since 2010. 8 $2,940 Faison Preservation Society Funds are being requested for marketing two interpretive programs geared towards out-of-town guests on May 17th and August 30th. The committee allocated $4,550 for docent salaries in March 2024 and $10,000 for foundation repairs in June 2024. Staff recommends funding in the amount of $2,940. 9 $1,600 Texas Heroes Museum Funds are requested for advertising the Texas Heroes Museum. The committee allocated $3,512 in 2024, $2,000 in 2023, and $700 in 2022. Staff recommends funding in the amount. of $1.600. 1p $4,000 Colorado Valley Quilt Guild - 28th Annual Best Little Quilt Show in TX Funds are requested for advertising the annual quilt show. The committee allocated $4,000 in 2024, 2023, and 2022. Staff recommends funding in the amount of $4,000. -2- Tourism Grant Program Funding Request Application Date: 33 91.25 Name of Organization: Fayerk. lownh Fair Assn. Address: PoROY 544 City: State: LR bmme,X Zip: 7B945 Contact Name: Mikp Zuhn Contact Phone Number: 974.916-2V07 Contact Email address: Inh R Phytccvatyhhog Website Address for Event or Sponsoring Entity: WNW. A1 111 kmihirerg Is your organization: Nonprofit 4 Private/For Profit D3 Tax ID #: 74- 6010406 Name of Event or Project: A05 FAyu Lownb Fair Partner Entity(s): NIA Date of Event or Project: KIk-D# Neknd 6-22 - 52y Fair B-26- 6.31 Start Time/End Time of the Event: 4:00pm - 12:00 Midaight Primary Location ofEvent or Project: Faylk Connh Fairgroums Has this Event/Facility been held before? Ifyes, please list the years: Vps, Sni 1987 Please list any additional Co-Sponsors of the Event: N/A Please list any other organizations, government entities, or grants that have offered financial support to your project: NIA Please list any contributions that are made to the community ofLa Grange as a result of funds generated from the event (scholarships, donations, etc.): Appax a 3K-/ VAAI h Sholathips h local yantn Do you intend to request support from businesses in the form ofsponsorships, donations, materials, or other means that will assist you in executing the event? Yes V No Is this a ticketed Event/Facility? If so, please list ticket prices or admission fees: 35- - Sensenpass HOT Amount Requested : #10,000 ( Request may be up to a maximum of $10,000) -3- Percentage of Hotel Tax Support of Related Costs (%) Note Percentage ofTotal Event Costs Covered by Hotel Occupancy Tax (%) Note Percentage of Total Registration Costs Covered by Hotel Occupancy Tax for the Funded Event bb (%) Note Percentage ofTotal Marketing Costs Covered by Hotel Occupancy Tax for the Funded Event Purpose of Funds Request (including proposed use of funds) Ont oA toHn y /ocnl advesin to hahy M6IOBs to lbnrk, Ahend hir, Shy onmignt And guni mony at lotal husInI54BS Explain how this expenditure will DIRECTLY enhance and promote tourism AND the convention and hotel industry MhoK W1) PYpITeAL OMY pommmails an4 hum for Ahare VISB. Check Which Categories Apply to Funding Request and Amount Requested Under Each Category: Registration ofConvention Delegates: furnishing of facilities, personnel, and materials for the registration of convention delegates or registrants; $ Advertising, Solicitations, and Promotional programs for events//festivals to attract tourists and convention delegates or registrants to the city $ 10,000 Promotion oft the Arts that Directly Enhance Tourism and the Hotel & Convention Industry: encouragement, promotion, improvement, and application of the arts, including instrumental and vocal music, dance, drama, folk art, creative writing, architecture, design and allied fields, painting, sculpture photography, graphic and craft arts, motion picture, radio, television, tape and sound recording, and other arts related to the presentation, performance, execution, and exhibition of these major art forms; $ Historical restoration and preservation projects or activities or advertising and conducting solicitation and promotional programs to encourage tourists and convention delegates; $ -4. Questions for All Funding Requests Historical Narrative Please provide a brief description ofs your agency's history and background. (May be provided on a separate page) Points are awarded based on how established your program is, past successes, etc. More points will be awarded to entities that have a proven track record of stability and staying within budget. Mission Statement: To Suppo FAVHE Lonnh A4nulnr youth OM communih Ovents AA mnna/ Air V h minkih qualib Milihs for use. Background: Establishen i 1927, hhe Ar N dediaka h our yohn Agnulhrey and PAnLihon D6 Fayelke Ionh. Needs Statement Explain why you are requesting funds from the City ofLa Grange HOT Funds. (May be provided on a separate page) How does your organization meet the needs of the community? To help much pepl oubide oh pur tommnoas fo hphilly inlerst hem pnouan b wme o h banb, Mve A Ahirnhe oyprung And ll phners dheu! hir Msit. Proposed Revenues and Expenditures. Ifyou partner with another applicant, please include their budget information. (This may be provided on a separate page) Proposed Revenue Budget Description Source Previous Year Current Year City ofLa Grange 815,000 #16,000 Fayette County Grants Donations Other Sponseship brownds Pentnls Revenue 4B25 000 $400,000 Total # 640,000 $915.000 -5- Proposed Expenditure Budget Description Line Item Previous Year Estimated Funded by Hotel/Motel Tax Entertihnent $F100,000 $95,000 Adrrkblis $15,000 # 15,000 $10,000 SthtlatShps A10,000 420,000 Sagplis $15,000 915.000 Tahor $19,100 $15,000 MAblnanw #20,000 #25,000 MHhhu #17,500 $15,000 Goals, Objectives, and Measures How many years have you held this Event or Project: 97 Estimated Attendance: 9 A0-35,000 How many people attending the Event or Project are anticipated to stay at hotels, motels, short- term rentals, or bed & breakfasts in the city? 20/. How many nights will they stay: 2-3 Do you reserve a room block for this event at an area hotel or motel, and ifs so, for how many rooms and at which hotels? No. Rooms Name ofHotelMote/Short Term Rental ab bhlgnis) BIsL Wiskm * Bookd by hir or Enkrhinmeht S aHathuh Ihmen! onhne HEKLKL hpon Please list other years (over the last three years) that you have hosted your Event or Project with the amount of funding given from HOT and the number of hotel rooms used: Month/Year Amount of Funding Number of Hotel / Motel Rooms Used Anust 2014 410,000 18 Arigust 3023 #10,000 35 Agus 3022 10.000 41 Anjast 2021 #10,000 31 -6- Please check all promotion efforts your organization is coordinating and the amount financially committed to each media outlet: Paid Advertising $ 4,500 M Newspaper $_2,000 M Social Media $ 500 Radio $4,000 TV/Streaming Services $ Other $3,900 What areas do/will your advertising and promotion reach? Please list areas with their distance from La Grange. IA brnyl, FAselle lo y Jurronnda loulhes, Kity/Horsen, BLS, Awuhh an Antonlo, MCtonh What number of individuals will your proposed marketing reach that are located in another city or county? Estimated Mil + Ifaj permanent facility (e.g. museum, visitor center) Estimated Attendance: Monthly Annually Please note the percentage ofthose in Attendance that are staying at Hotel/Motels or other Lodging Facilities in the City Limits: Z1 /. If this funding request is denjed, will the event be held regardless of funding support from the City of La Grange? Yes, No Other Comments: Please feel free to attach any additional information about your organization or event that you think is relevant to this application. I understand the limitations placed on the use ofHotel Tax funds and certify that the requested funds will be used only for purposes described in this application or as approved by the City of La Grange. I understand use offunds is subject to audit and a post-eventform will be required to be submitted prior to reimbursement offunds approved. Applicant further understands that funds will be reimbursed upon the presentation of appropriate invoices or other documents certifying the funds have been encumbered. Ifawarded grant funds for promotional materials for an event, I agree to include the following information on all collateral materials: In partnership with The City ofLa Grange Main Street & Visitors Bureau. In addition, I agree to add The City ofLa Grange Main Street & Visitors Bureau's logo and website address to the materials. I also agree to offer The City ofLa Grange Main Street & Visitors Bureau the opportunity to provide visitor information at a booth space provided by our organization at our event. TLH MuAz Tpenskrer 3 31.25 Name Title Date -7- RECELVIED Buee of MAR 31 2025 0 3 1 La Cityof La Grange Grange City of La Grange Tourism Grant Committee Tourism Grant Program Mission: The mission of the Tourism Grant Program is to provide funds to promote events, festivals, the arts, conferences, and other activities that will increase tourism and Hotel/Motel usage in La Grange. Program Guidelines: The Tourism Grant Committee will accept applications for program funding no later than March 315t and July 31st of each year. The committee will only accept and review applications from non-profit, governmental, and community-based organizations that meet the funding guidelines. All requests for funds should be submitted in writing accompanied by the official application. The applicant may be asked to be present at a meeting to answer any questions regarding the application. Applicants will be notified of the time and location prior to the meeting. City Staff will make a recommendation to the Tourism Grant Committee based on the application, eligibility, and funding available. The Tourism Grant Committee will review applications and make funding recommendations to the La Grange City Council. The La Grange City Council will have final approval on all funding requests. Two-Part Test: HOT is highly regulated by the State of Texas, and the City of La Grange must meet both of the following two criteria in order to stay in compliance with state laws. If an applicant cannot satisfy both oft the criteria, then the City cannot justify expending HOT funding. The criteria are: Criteria #1: Every expenditure must directly enhance and promote tourism and the convention and hotel industry. Criteria #2: Every expenditure of the hotel occupancy tax must fit clearly into one of the eight statutorily provided categories for expenditure of local hotel occupancy tax revenues. -8- Eligibility forHotel Occupancy Tax Funds: Applications from events and entities will bejudged and prioritized based on their ability to generate overnight visitors to La Grange. For approved applicants to receive funds, they must encourage overnight stays at Hotels, Motels, or Short-Term Rentals that operate within the city limits ofLa Grange. If an event/project will not generate any meaningful hotel night activity, it is not eligible for receipt of Hotel Occupancy Tax (HOT) funds. Events can prove this potential to generate overnight visitors by: a) Historic information on the number of room nights used during previous years of the same events; b) Current information on the size of a room block that has been reserved at area hotels to accommodate anticipated overnight guests attending the event requesting hotel tax funds; c) Historical information on the number of guests at hotel or other lodging facilities that attended the funded event; and/or d) Providing examples of marketing programs and activities that are likely to generate and encourage overnight visitors to local lodging properties. Examples of this may include lodging options and information on a webpage or pertinent advertisement. Partnerships: The City Council encourages all event organizers to consider partnership agreements with other applicants to promote events. Cooperation between entities can result in more effective use of funds. Priority will be given to applications that show cooperative efforts between entities. Use of] Local Vendors: All event organizers are encouraged to patronize the City of La Grange businesses for food, supplies, materials, printing, etc. Allocation ofFunds: The MAXIMUM amount of funding per event application for the fiscal year is $10,000. Applicants who can't justify a request for the maximum amount stated above are advised to request only an amount for which they may qualify. Priority off funding is given to those entities that are generating the most overnight stays in the city. Use of Revenues from Event: A portion of the revenues from any event and/or project receiving any type of funding assistance from the Hotel Occupancy Tax (HOT) funds should be channeled back into the future costs of operating that same event or the continued operation of the project. -9- Use of HOT Funds: Following State laws on the use of HOT funds, the Tourism Grant Program will only issue funds for the following uses: a) Advertising and Promotions for events/festivals that attract tourists, convention delegates, or registrants to La Grange or the immediate surrounding areas; b) Promotion oft the Arts, such as live music, dance, drama, painting, sculpture, photography, and other arts related to presentation; c) Registration of Convention Delegates and materials that pertain to that process, such as ID badges, conference registrant information, and signage. d) Historical Restoration and Preservation: historical restoration and preservation projects or activities, or advertising and conducting solicitation and promotional programs to encourage tourists and convention delegates to visit preserved historic sites or museums. Tourism Grant funds should not be used to pay for regular operational costs, such as staffing, facility repairs, or supplies that do not directly promote the Hotel/Motel industry. Additionally, advertising efforts must take place at least 50 miles away from the City ofLa Grange to stay compliant with state laws regarding the use of HOT funds. Any advertising placed within this 50-mile radius will not be eligible for reimbursement. Supplemental Information Required With Application: Along with the application, please submit the following: Marketing Plan for Proposed Event Schedule of Activities or Events Relating to the Proposed Project - Prndung. -10- FAYELE CO. FAIR 2025 Fayette County Fair Marketing Plan The Fayette County Fair Association has planned for approximately $15,000 to use towards marketing. These funds will be distributed to radio stations, newspapers, and social media to promote the 2025 Fayette County Fair. Currently the FCFA purchases advertisements in several area newspapers, magazines, radio stations, and many social media outlets. Promotional materials such as brochures, posters, and catalogs are also used to help market this event. Schedule of Activities / Events Musical entertainment including Hudson Westbrook and Mark Wills Tejano Night (Friday) - David Lee Garza Y Los Musicales and Erick Y Grupo Massore Live Music with numerous bands Carnival Petting Zoo Queen's Scholarship Pageant Little Mr. and Miss Contest Junior Miss Contest Numerous Livestock Shows BBQ Cookoff Food/Drinks VIP Lounge (for sponsors) Country Store Creative Arts Commercial Exhibits Cornhole Tournament Parking Commercial Heifer Show Agricultural Department Ag Adventures Bucket Calf Show Parade -11- Page 1 of 1 Best Wakem Department Room type Confirmation numbers Wash America 1 Double 08/28-09/01 - 4 2502LN Saffire 1 Double 08/26-09/01 - 6 2502LP Phil Nichols 1 Double 08/30-08/31 / - 2502LQ Brooks & Diana 1 Suite 08/29-09/01 3 2502LR David Lee Garza 61 Doubles 08/29-08/30 - 2502LW- 2502LV- 2502LT 2502LX-2502L9-2502Y Hudson Westbrook 5 Doubles 08/30-08/31 - 2502M02502M1-2502M2 2502M3-2502M4 Mark Wills 11 Doubles 08/31-09/01 - 2502M5- 2502M6-2502M7 2502M82502M92502MB 2502MC,2502MD2502MF 2502MG-2502MH 6006637717401699 92,760 points = 3 free nts -12- Order Date/Time Total Product Billing Last Name Billing City Billing State 03/18/2025 09:06 PM 105.00 Hudson Westbrook Colins Shiner TX 03/18/2025 09:06 PM 105.00 Hudson Westbrook Colins Shiner TX 03/18/2025 09:06 PM 105.00 Hudson Westbrook Colins Shiner TX 03/18/2025 05:01 PM 105.00 Hudson Westbrook broadstreet portland TX 03/18/2025 05:01 PM 105.00 Hudson Westbrook broadstreet portland TXI 03/18/2025 05:01 PM 105.00 Hudson Westbrook broadstreet portland TX 03/15/2025 09:16 PM 70.00 Hudson Westbrook Vela Telferner TX 03/15/2025 09:16 PM 70.00 Hudson Westbrook Vela Telferner TX 03/15/2025 04:45 PM 35.00 Hudson Westbrook Zertuche Lolita TX 03/15/2025 03:18 PM 70.00 Hudson Westbrook Miles Port O Connor TX 03/15/2025 03:18 PM 70.00 Hudson Westbrook Miles Port o Connor TX 03/15/2025 12:46 PM 35.00 Hudson Westbrook Carlson Inez TX 03/14/2025 02:55 PM 70.00 Hudson Westbrook Hoover Plano TX 03/14/2025 02:55 PM 70.00 Hudson Westbrook Hoover Plano TX 03/14/2025 02:41 PM 70.00 Hudson Westbrook Boscamp Dallas TX 03/14/2025 02:41 PM 70.00 Hudson Westbrook Boscamp Dallas TX 03/13/2025 04:49 PM 35.00 Hudson Westbrook Grier Elgin TX 03/13/2025 02:25 PM 35.00 Hudson Westbrook schoeneman Hallettsville TX 03/12/2025 10:20 AM 105.00 Hudson Westbrook Woodring Hallettsville TX 03/12/2025 10:20 AM 105.00 Hudson Westbrook Woodring Hallettsville TX 03/12/2025 10:20 AM 105.00 Hudson Westbrook Woodring Hallettsville TX 03/11/2025 09:39 AM 140.00 Hudson Westbrook Maxwell La Geange TX 03/11/2025 09:39 AM 140.00 Hudson Westbrook Maxwell La Geange TX 03/11/2025 09:39 AM 140.00 Hudson Westbrook Maxwell La Geange TX 03/11/2025 09:39 AM 140.00 Hudson Westbrook Maxwell La Geange TX 03/09/2025 05:52 PM 105.00 Hudson Westbrook Malik Victoria TX 03/09/2025 05:52 PM 105.00 Hudson Westbrook Malik Victoria TX 03/09/2025 05:52 PM 105.00 Hudson Westbrook Malik Victoria TX 03/08/2025 01:43 PM 35.00 Hudson Westbrook Jahn Moulton TX 03/07/2025 03:14 PM 280.00 Hudson Westbrook Bahmad Spring TX 03/07/2025 03:14 PM 280.00 Hudson Westbrook Bahmad Spring TX 03/07/2025 03:14 PM 280.00 Hudson Westbrook Bahmad Spring TX 03/07/2025 03:14 PM 280.00 Hudson Westbrook Bahmad Spring TX 03/07/2025 03:14 PM 280.00 Hudson Westbrook Bahmad Spring TX 03/07/2025 03:14 PM 280.00 Hudson Westbrook Bahmad Spring TX 03/07/2025 03:14 PM 280.00 Hudson Westbrook Bahmad Spring TX 03/07/2025 03:14 PM 280.00 Hudson Westbrook Bahmad Spring TX 03/07/2025 03:09 PM 280.00 Hudson Westbrook Clark Austin TX 03/07/2025 03:09 PM 280.00 Hudson Westbrook Clark Austin TX 03/07/2025 03:09 PM 280.00 Hudson Westbrook Clark Austin TX 03/07/2025 03:09 PM 280.00 Hudson Westbrook Clark Austin TX 03/07/2025 03:09 PM 280.00 Hudson Westbrook Clark Austin TX 03/07/2025 03:09 PM 280.00 Hudson Westbrook Clark Austin TX 03/07/2025 03:09 PM 280.00 Hudson Westbrook Clark Austin TX 03/07/2025 03:09 PM 280.00 Hudson Westbrook Clark Austin TX 03/07/2025 03:04 PM 280.00 Hudson Westbrook Edison Katy TX 03/07/2025 03:04 PM 280.00 Hudson Westbrook Edison Katy TX -13- 03/01/2025 08:39 PM 105.00 Hudson Westbrook Smith Bellville TX 03/01/2025 06:45 PM 70.00 Hudson Westbrook Lange Georgetown TX 03/01/2025 06:45 PM 70.00 Hudson Westbrook Lange Georgetown TX 02/28/2025 10:12 PM 140.00 Hudson Westbrook Huebner Austin TX 02/28/2025 10:12 PM 140.00 Hudson Westbrook Huebner Austin TX 02/28/2025 10:12 PM 140.00 Hudson Westbrook Huebner Austin TX 02/28/2025 10:12 PM 140.00 Hudson Westbrook Huebner Austin TX 02/27/2025 01:38 PM 140.00 Hudson Westbrook Novicke Sealy TX 02/27/2025 01:38 PM 140.00 Hudson Westbrook Novicke Sealy TX 02/27/2025 01:38 PM 140.00 Hudson Westbrook Novicke Sealy TX 02/27/2025 01:38 PM 140.00 Hudson Westbrook Novicke Sealy TX 02/27/2025 11:17 AM 140.00 Hudson Westbrook Powers Bellville TX 02/27/2025 11:17 AM 140.00 Hudson Westbrook Powers Bellville TX 02/27/2025 11:17 AM 140.00 Hudson Westbrook Powers Bellville TX 02/27/2025 11:17 AM 140.00 Hudson Westbrook Powers Bellville TX 02/27/2025 10:33 AM 140.00 Hudson Westbrook Beaman Kyle TX 02/27/2025 10:33 AM 140.00 Hudson Westbrook Beaman Kyle TX 02/27/2025 10:33 AM 140.00 Hudson Westbrook Beaman Kyle TX 02/27/2025 10:33 AM 140.00 Hudson Westbrook Beaman Kyle TX 02/27/2025 09:55 AM 70.00 Hudson Westbrook Zambrano Gonzales TX 02/27/2025 09:55 AM 70.00 Hudson Westbrook Zambrano Gonzales TX 02/27/2025 07:12 AM 175.00 Hudson Westbrook Kocian Yoakum TX 02/27/2025 07:12 AM 175.00 Hudson Westbrook Kocian Yoakum TX 02/27/2025 07:12 AM 175.00 Hudson Westbrook Kocian Yoakum TX 02/27/2025 07:12 AM 175.00 Hudson Westbrook Kocian Yoakum TX 02/27/2025 07:12 AM 175.00 Hudson Westbrook Kocian Yoakum TX 02/27/2025 06:33 AM 140.00 Hudson Westbrook Stanford Sealy TX 02/27/2025 06:33 AM 140.00 Hudson Westbrook Stanford Sealy TX 02/27/2025 06:33 AM 140.00 Hudson Westbrook Stanford Sealy TX 02/27/2025 06:33 AM 140.00 Hudson Westbrook Stanford Sealy TX 02/27/2025 05:23 AM 210.00 Hudson Westbrook Haynes Hallettsville TX 02/27/2025 05:23 AM 210.00 Hudson Westbrook Haynes Hallettsville TX 02/27/2025 05:23 AM 210.00 Hudson Westbrook Haynes Hallettsville TX 02/27/2025 05:23 AM 210.00 Hudson Westbrook Haynes Hallettsville TX 02/27/2025 05:23 AM 210.00 Hudson Westbrook Haynes Hallettsville TX 02/27/2025 05:23 AM 210.00 Hudson Westbrook Haynes Hallettsville TX 02/26/2025 09:29 PM 70.00 Hudson Westbrook Loyd Pinehurst TX 02/26/2025 09:29 PM 70.00 Hudson Westbrook Loyd Pinehurst TX 02/26/2025 09:06 PM 70.00 Hudson Westbrook Jahns Gonzales TX 02/26/2025 09:06 PM 70.00 Hudson Westbrook Jahns Gonzales TX 02/26/2025 07:49 PM 35.00 Hudson Westbrook Walla Blanco TX 02/26/2025 07:37 PM 35.00 Hudson Westbrook Walla Blanco TX 02/26/2025 06:03 PM 140.00 Hudson Westbrook Stroup Schertz TX 02/26/2025 06:03 PM 140.00 Hudson Westbrook Stroup Schertz TX 02/26/2025 06:03 PM 140.00 Hudson Westbrook Stroup Schertz TX 02/26/2025 06:03 PM 140.00 Hudson Westbrook Stroup Schertz TX 02/26/2025 05:28 PM 35.00 Hudson Westbrook Shrader La grange TX 02/26/2025 04:53 PM 105.00 Hudson Westbrook Hernandez Flatonia TX -14- 02/26/2025 04:53 PM 105.00 Hudson Westbrook Hernandez Flatonia TX 02/26/2025 04:53 PM 105.00 Hudson Westbrook Hernandez Flatonia TX 02/26/2025 04:36 PM 35.00 Hudson Westbrook cerda la grange TX 02/26/2025 04:14 PM 70.00 Hudson Westbrook Hrachovy Schulenburg TX 02/26/2025 04:14 PM 70.00 Hudson Westbrook Hrachovy Schulenburg TX 02/26/2025 04:02 PM 70.00 Hudson Westbrook Williams Goliad TX 02/26/2025 04:02 PM 70.00 Hudson Westbrook Williams Goliad TX 02/26/2025 03:46 PM 280.00 Hudson Westbrook Black Westborough MA 02/26/2025 03:46 PM 280.00 Hudson Westbrook Black Westborough MA 02/26/2025 03:46 PM 280.00 Hudson Westbrook Black Westborough MA 02/26/2025 03:46 PM 280.00 Hudson Westbrook Black Westborough MA 02/26/2025 03:46 PM 280.00 Hudson Westbrook Black Westborough MA 02/26/2025 03:46 PM 280.00 Hudson Westbrook Black Westborough MA 02/26/2025 03:46 PM 280.00 Hudson Westbrook Black Westborough MA 02/26/2025 03:46 PM 280.00 Hudson Westbrook Black Westborough MA 02/26/2025 03:36 PM 105.00 Hudson Westbrook Grier Elgin TX 02/26/2025 03:36 PM 105.00 Hudson Westbrook Grier Elgin TX 02/26/2025 03:36 PM 105.00 Hudson Westbrook Grier Elgin TX 02/26/2025 02:35 PM 175.00 Hudson Westbrook Opela Hallettsville TX 02/26/2025 02:35 PM 175.00 Hudson Westbrook Opela Hallettsville TX 02/26/2025 02:35 PM 175.00 Hudson Westbrook Opela Hallettsville TX 02/26/2025 02:35 PM 175.00 Hudson Westbrook Opela Hallettsville TX 02/26/2025 02:35 PM 175.00 Hudson Westbrook Opela Hallettsville TX 02/26/2025 02:14 PM 70.00 Hudson Westbrook Avila Tiverton RI 02/26/2025 02:14 PM 70.00 Hudson Westbrook Avila Tiverton RI 02/26/2025 01:28 PM 70.00 Hudson Westbrook Dozier Bastrop TX 02/26/2025 01:28 PM 70.00 Hudson Westbrook Dozier Bastrop TX 02/26/2025 01:15 PM 140.00 Hudson Westbrook Kennett Bellville TX 02/26/2025 01:15 PM 140.00 Hudson Westbrook Kennett Bellville TX 02/26/2025 01:15 PM 140.00 Hudson Westbrook Kennett Bellville TX 02/26/2025 01:15 PM 140.00 Hudson Westbrook Kennett Bellville TX 02/26/2025 12:53 PM 210.00 Hudson Westbrook Schulze Washington TX 02/26/2025 12:53 PM 210.00 Hudson Westbrook Schulze Washington TX 02/26/2025 12:53 PM 210.00 Hudson Westbrook Schulze Washington TX 02/26/2025 12:53 PM 210.00 Hudson Westbrook Schulze Washington TX 02/26/2025 12:53 PM 210.00 Hudson Westbrook Schulze Washington TX 02/26/2025 12:53 PM 210.00 Hudson Westbrook Schulze Washington TX 02/26/2025 12:28 PM 70.00 Hudson Westbrook dewitt giddings TX 02/26/2025 12:28 PM 70.00 Hudson Westbrook dewitt giddings TX 02/26/2025 12:14 PM 70.00 Hudson Westbrook Charles Alice TX 02/26/2025 12:14 PM 70.00 Hudson Westbrook Charles Alice TX 02/26/2025 12:09 PM 70.00 Hudson Westbrook Williams Goliad TX 02/26/2025 12:09 PM 70.00 Hudson Westbrook Williams Goliad TX 02/26/2025 11:59 AM 140.00 Hudson Westbrook Farabough Columbus TX 02/26/2025 11:59 AM 140.00 Hudson Westbrook Farabough Columbus TX 02/26/2025 11:59 AM 140.00 Hudson Westbrook Farabough Columbus TX 02/26/2025 11:59 AM 140.00 Hudson Westbrook Farabough Columbus TX 02/26/2025 11:49 AM 140.00 Hudson Westbrook Perez Victoria TX -15- 02/26/2025 08:23 AM 280.00 Hudson Westbrook Hampton II SAN DIEGO CAI 02/26/2025 08:23 AM 280.00 Hudson Westbrook Hampton II SAN DIEGO CA 02/26/2025 08:23 AM 280.00 Hudson Westbrook Hampton II SAN DIEGO CA 02/26/2025 08:23 AM 280.00 Hudson Westbrook Hampton II SAN DIEGO CA 02/26/2025 08:23 AM 280.00 Hudson Westbrook Hampton II SAN DIEGO CA 02/26/2025 08:17 AM 280.00 Hudson Westbrook Beasley SAN DIEGO CA 02/26/2025 08:17 AM 280.00 Hudson Westbrook Beasley SAN DIEGO CA 02/26/2025 08:17 AM 280.00 Hudson Westbrook Beasley SAN DIEGO CA 02/26/2025 08:17 AM 280.00 Hudson Westbrook Beasley SAN DIEGO CA 02/26/2025 08:17 AM 280.00 Hudson Westbrook Beasley SAN DIEGO CA 02/26/2025 08:17 AM 280.00 Hudson Westbrook Beasley SAN DIEGO CA 02/26/2025 08:17 AM 280.00 Hudson Westbrook Beasley SAN DIEGO CA 02/26/2025 08:17 AM 280.00 Hudson Westbrook Beasley SAN DIEGO CA 02/25/2025 07:02 PM 70.00 Hudson Westbrook Neumann Bellville TX 02/25/2025 07:02 PM 70.00 Hudson Westbrook Neumann Bellville TX 02/25/2025 05:47 PM 140.00 Hudson Westbrook Beyer Jarrell TX 02/25/2025 05:47 PM 140.00 Hudson Westbrook Beyer Jarrell TX 02/25/2025 05:47 PM 140.00 Hudson Westbrook Beyer Jarrell TX 02/25/2025 05:47 PM 140.00 Hudson Westbrook Beyer Jarrell TX -16- RRECEISIED MAR 27 2025 Tourism Grant Program Funding Request Application City ofLa Grange 4:3 Date: 03-22-2025 Name of Organization: JUNETEENTH ON THE SQUARE Address: 2025 STRIXNER LAAE City: State: LAGRANGE TEXAS Zip: 78945 Contact Name: VERLIA MOSLEY RHoDESontact Phone Number: 979-702-944 Contact Email address: ecla-alyatagaiaw Website Address for Event or Sponsoring Entity: Is your organization: Nonprofit N Private/For Profit D Tax ID #: Name of Event or Project: JUNETEENTH OA THE SQJARE Partner Entity(s): Date of Event or Project: JUNE 7 2025 Start Time/End Time of the Event: 5:00PM - 10:00PM Primary Location of Event or Project: COURTHOUSE 5Q UARE Has this Event/Facility been held before? Ifyes, please list the years: 2013-2025 Please list any additional Co-Sponsors of the Event: KATY SWEET, STATE FARMA Please list any other organizations, government entities, or grants that have offered financial support to your project: NONE Please list any contributions that are made to the community ofLa Grange as a result of funds generated from the event (scholarships, donations, etc.): CHLOE's CLOSET, BACK TO ScH 00L SUPPLIES FOR STUDENTS Doy you intend to request support from businesses in the form ofsponsorships, donations, materials, or other means that will assist you in executing the event? Yes X No Is this a ticketed Event/Facility? If so, please list ticket prices or admission fees: NG HOT Amount Requested : 5,000.D0 ( Request may be up to a maximum of$10,000) -17- Percentage ofl Hotel Tax Support of Related Costs (%) Note Percentage of Total Event Costs Covered by Hotel Occupancy Tax (%) Note Percentage ofTotal Registration Costs Covered by Hotel Occupancy Tax for the Funded Event (%) Note Percentage ofTotal Marketing Costs Covered by Hotel Occupancy Tax for the Funded Event Purpose ofl Funds Request (including proposed use of funds) MUSICAL EWTERTAIN MENT, APVERTISEMEAT, HISTORICAL LITERATIRE, TEE SHIRTS REFRESHAENTS Explain how this expenditure will DIRECTLY enhance and promote tourism AND the convention and hotel industry ATTENDEES TRAVEL 4 BE EATERTAINED FRDM THE TR-COJNTY AREA AND BEYONJD. THE MuSIC 15 EXCELENT AND RESTAUPATS THRIJE. ATTEADEES SPEND A AJI G HT op TE WEEKEAD. Check Which Categories Apply to Funding Request and Amount Requested Under Each Category: Registration of Convention Delegates: furnishing of facilities, personnel, and materials for the registration of convention delegates or registrants; $ R4 Advertising, Solicitations, and Promotional programs for events/festivals to attract tourists and convention delegates or registrants to the city $ 750.00 Promotion oft the. Arts that Directly Enhance Tourism and the Hotel & Convention Industry: encouragement, promotion, improvement, and application of the arts, including instrumental and vocal music, dance, drama, folk art, creative writing, architecture, design and allied fields, painting, sculpture photography, graphic and craft arts, motion picture, radio, television, tape and sound recording, and other arts related to the presentation, performance, execution, and exhibition of these major art forms; $ 3,500.00 Historical restoration and preservation projects or activities or advertising and conducting solicitation and promotional programs to encourage tourists and convention delegates; $ 150.60 -18- Questions for All Funding Requests Historical Narrative Please provide a brief description of your agency's history and background. (May be provided on a separate page) Points are awarded based on how established your program is, past successes, etc. More points will be awarded to entities that have a proven track record of stability and staying within budget. Mission Statement: JUNETEENTIE OATHE: SQURRE's MISSION LS To PRESERVE THE MISTORICKL SIGDIFICAAKE DF THE FREEIG OF BLACK PEOPLE INJ THE STME OF TEXAS THROUEH EDUCATION, ENTETPIOMEAT AND MUTOAL RESPECT Background: THE AANURL EVEAST OA ATANASTASAUNE Hnss OCCURRED DAITERRUFTED FOR THE PAST 12 YEARS, MTENDANCE HAS IRCEEASEDANS ITS AMUHASTIEIPATEP CE LEBRATIO. THE ENTERTHIPMEN, FOOD Ap AGTVITES ARE GRETT AAD MTIRPETTHS OLO AND THE YoupG. THE SPEK KERS ME EALIGTCNIPE Needs Statement AD SPIPATIDAJNL. Explain why you are requesting funds from the City of] La Grange HOT Funds. (May be provided on a separate page) How does your organization meet the needs of the community? JUNETEENTH OA THE SQURRE ISA HSTDEICAL DIGAIAnO EDICATING AA KEEP ALIVE THE VIBZANT HISTORY OF LAGPAG AD THE S Of TEKAS. THAT ALONE IASPIRES CDMMINITY SPIRIT, PROMOTIG PEAGE AD HARMONY 15 A NEED THAT HAs TOBE EMBRACED. Proposed Revenues and Expenditures. Ifyou partner with another applicant, please include their budget information. (This may be provided on a separate page) Proposed Revenue Budget Description Source Previous Year Current Year City ofLa Grange Fayette County Grants Donations 500.00 750.00 Other Total 5D0. 00 750.00 -19- Proposed Expenditure Budget Description Line Item Previous Year Estimated Funded by Hotel/Motel Tax MOSIC $1 D00, 00 # 4,500,0D 3 1500.00 FooD 3 500.00 3 750.00 $ 45000 LITERATURE 250.00 3 400.D0 $ 400.0D TEE SHIRTS s 400D & 4000.0D $000. ADVERTSEMAIT 250.0D & 750.00 # 750.00 MISc : 600.00 $ lpocpo Goals, Objectives, and Measures How many years have you held this Event or Project: 12YEARS Estimated Attendance: 75- IOD PEOPLE How many people attending the Event or Project are anticipated to stay at hotels, motels, short- term rentals, or bed & breakfasts in the city? 20+ How many nights will they stay: 1022 Do you reserve a room block for this event at an area hotel or motel, and if so, for how many rooms and at which hotels? No. Rooms Name of Hotel/Motel/Short Term Rental Please list other years (over the last three years) that you have hosted your Event or Project with the amount of funding given from HOT and the number of hotel rooms used: Month/Year Amount of Funding Number of Hotel / Motel Rooms Used TUPE 2072 1878.00 20- Please check all promotion efforts your organization is coordinating and the amount financially committed to each media outlet: Paid Advertising $ 1 Newspaper $ 100.00 Social Media $ % Radio $ 100.00 TV/Streaming Services $ L Other $ Sbaoo What areas do/will your advertising and promotion reach? Please list areas with their distance from La Grange. AUSTIN) 6o MILE HousTDN ALMILES) ETPL-LouITY- 25) FT 3 OLTH 36 0e M aes What number ofindividuals will your proposed marketing reach that are located in another city or county? Estimated 500t Ifa permanent facility (e.g. museum, visitor center) Estimated Attendance: Monthly Annually Please note the percentage of those in Attendance that are staying at Hotel/Motels or other Lodging Facilities in the City Limits: Ifthis funding request is denied, will the event be held regardless of funding support from the City ofLa Grange? V Yes, No Other Comments: MOSTOEOUR FUNDING 1S MADE BV MM HUSBANIN AAD ME, W,TH A FELJ DONJATTO Please feel free to attach any additional information about your organization or event that you think is relevant to this application. I understand the limitations placed on the use afHotel Tax funds and certify that the requested funds will be used only for purpeses described in this application or as approved by the City of La Grange. I understand use offunds is subject to audit and a post-event form will be required to be submitted prior to reimbursement offunds approved. Applicant further understands that funds will be reimbursed upon the presentation of appropriate invoices or other documents certifying the funds have been encumbered. Ifawarded grant funds for promotional materials for an event, I agree to include the following information on all collateral materials: In partnership with The Citly ofLa Grange Main Street & Visitors Bureau. In addition, I agree to add The City of La Grange Main Street & Visitors Bureau's logo and website address to the materials. Ialso agree to offer The City ofLa Grange Main Street & Visitors Bureau the opportunity to provide visitor information at a booth space provided by our organization at our event. akia M l-lhou L V Rusident D3 22, 2025 Name Title Date -21- Funding Request ECETYED Application MAR 042025 Organization Information Date: 3/4/2025 Cityo of La Grange Name of Organization: TCHCC Address: 250 W. Fairgroumds Rd., PO Box 6 City: La Grange State: TX Zip: 78945 Contact Name: Mark Hermes Contact Phone Number: 979-968-9399 Web Site Address for Event or Sponsoring Entity: www.czechtexas.org Is your organization: Nonprofit R Private/For Profit - Tax ID #: 74-2832358 Name of Event or Project: Slavnost "May Fest" & Tribute to the Czech Immigrants to Texas Partner Entity: none Date of Event or Project: May 17-18, 2025 Start Time/End Time of the Event: May 18: 10A-4P - May 19: 10A-5P. Primary Location of Event or Project: TCHCC Center and Complax Grounds Has this Event/Facility been held before? If yes, please list the years: Since 2001 Please list any additional Co-Sponsors of the Event: NA Please list any other organizations, government entities and grants that have offered financial support to your project: None for this event. We have not asked. Please list any contributions that are made to the community of La Grange as a result of funds generated from the event (scholarships, donations, etc.): The Event held annually recognizes the ancestors of Czech immigrants that have settled in Texas and here locally. The community is invited out to celebrate their heritage and learn about the culture of the Texas Czechs. The funds generated help increase tourism yearly and the upkeep ofthe facilities for community use. Do you intend to request support from businesses in the form ofsponsorships, donations, materials, or other means that will assist you in executing the event? Yes X No Is this a ticketed Event/Facility? Ifyes, please list price of ticket, admission, entry fee: No HOT Amount Requested : $5,000 ( Request may be up to a maximum of $10,000) 22- Percentage of Hotel Tax Support of Related Costs 50_(%) Note Percentage ofTotal Event Costs Covered by Hotel Occupancy Tax 0 (%) Note Percentage of Total Facility Costs Covered by Hotel Occupancy Tax for the Funded Event 100_(%) Note Percentage ofTotal Marketing Costs Covered by Hotel Occupancy Tax for the Funded Event 0 (%) Note Percentage of Staff Costs Covered by Hotel Occupancy Tax for the Funded Event Purpose of Funds Request (including proposed use of funds): To advertise the event. To bring visitors to La Grange to spend the weekend, not only for the May Fest, but also to return to visit throughout the year. And yes. we do see this happen regularly because the visitors want more time than just the event to do research or see the exhibits. Explain how this expenditure will DIRECTLY enhance and promote tourism AND the convention and hotel industry: The HOT funds go directly to inviting visitors from across Texas and US to spend time at TCHCC and the surrounding area ofLa Grange. TCHCC also advertises through the Czech Embassy, encompassing the world. Check Which Categories Apply to Funding Request and Amount Requested Under Each Category: Convention Center or Visitor Information Center: construction, improvement, equipping, repairing operation and maintenance of convention center facilities or visitor information centers, or both $ Registration of Convention Delegates: furnishing of facilities, personnel, and materials for the registration of convention delegates or registrants; $ Advertising, Solicitations, Promotional programs to attract tourists and convention delegates or registrants to the city $ 5,000 Promotion ofthe Arts that Directly Enhance Tourism and the Hotel & Convention Industry: encouragement, promotion, improvement, and application of the arts, including instrumental and vocal music, dance, drama, folk art, creative writing, architecture, design and allied fields, painting, sculpture photography, graphic and craft arts, motion picture, radio, television, tape and sound recording, and other arts related to the presentation, performance, execution, and exhibition of these major art forms; $ Historical restoration and preservation projects or activities or advertising and conducting solicitation and promotional programs to encourage tourists and convention delegates to visit preserved historic sites or museums; $ -23- Questions for All Funding Requests Historical Narrative Please provide a brief description of your agency's history and background. (May be provided on separate page) Points are awarded on the basis ofhow established your program is, past successes, etc. More points will be awarded for entities that have aj proven track record of stability and staying within budget. Mission Statement: To provide a central facility for the preservation and promotion ofthe history, language, culture and heritage of the ofindividuals ofCzech ethnicity who can trace their ancestry to the Czechs who immigrated from the present day Czech Republic and Slovakia or the former Austria-Hungary, to honor those immigrants, and to operate exclusively for charitable, scientific, literary and educational purposes. Background: TCHCC was incorporated in 1997. The grounds for the Center were acquired in 2000 and the first Visitor Center was placed at the road. The Amphitheater opened in 2002 and the restroom completed in 2003. The Main building was completed in 2009. Through the years, the grounds were also developed and many period homes and buildings were placed to complete the Texas Czech story. Needs Statement Explain why you are requesting funds from the City of La Grange HOT Funds. (May be provided on a separate page) How does your organization meet the needs ofthe community? TCHCC requests the HOT funds to assist in advertising the annual Slavnost Event. By advertising this event, it also brings awareness to La Grange and TCHCC, encouraging people to make separate visits throughout the year. TCHCC offers research, recreation, education, arts, facilities for rent, and many more opportunities for community involvement. Proposed Revenues and Expenditures. Ifyou partner with another applicant please include their budget information. (May be provided on a separate page) Proposed Revenue Budget Description Source Previous Year Current Year City of La Grange $4,204.52 $5000 Fayette County Grants Donations $2,200 N/A Other Total $6,404.52 10,000 -24- Proposed Expenditure Budget Description Line Item Previous Year Estimated Funded by Hotel/Motel Tax Advertising $4,200 $5,000 $5,000 Caterer/concessions 3,000 3,500 0 Tent 3,500 3,500 0 Program 225 250 0 Band(s) 1,000 1,600 0 Goals, Objectives and Measures How many years have you held this Event or Project:_23 Estimated Attendance: 1,500 How many people attending the Event or Project are anticipated will use hotels, motels or bed & breakfasts in the city? 40% How many nights will they stay: 1-2 Do you reserve a room block for this event at an area hotel or motel and if so, for how many rooms and at which hotels: If possible. Most hotels will not reserve rooms if there are other functions in town.. antiques, weddings, events, etc. No. Rooms Name ofHotel/Motel 20 Best Western Please list other years (over the last three years) that you have hosted your Event or Project with amount of funding given from HOT and the number ofhotel rooms used: Month/Year Amount of Funding Number of Hotel / Motel Rooms Used May 2021 $3,178.90 N/A May 2022 $4,500 N/A May 2023 $3,654.93 N/A May 2024 $4,204.52 N/A Please check all promotion efforts your organization is coordinating and the amount financially committed to each media outlet: Paid Advertising $ n/a Newspaper $ 2,450 Social Media $ 200 Radio $ 2,625 TV $ Press Releases to Media $ free Direct Mailing to out oftown recipients $ 670 Other $ 300 What areas does your advertising and promotion reach? Advertising is blanketed across the state with emphasis placed on the Czech communities. Links are made to the Czech Embassy and many Czech and genealogy organizations around the US and around the world. What number ofi individuals will your proposed marketing reach that are located in another city or county? Estimated Thousands If a permanent facility (e.g. museum, visitor center) Estimated Attendance: 350 Monthly / 20,000 Annually Please note percentage of those in Attendance that are Staying at Area Hotel/Motels or other Lodging Facilities: 40% If this request for funding is denied, will the event be held regardless of funding support from the City ofl La Grange? X Yes No Other Comments: TCHCC appreciates the partnership with the City ofLa Grange. TCHCC depends on these funds to ensure a successful event each year. Please feel free to attach any additional information about your organization or event that you think is relevant to this application. I understand the limitations placed on use of Hotel Tax funds, and certify that the requested funds will be used only. for purposes described in this application or as approved by the City of La Grange. I understand use offunds is subject to audit and a post event form will be required to be submitted prior to reimbursement offunds approved. Applicant further understands that funds will be reimbursed upon the presentation of appropriate invoices or other documents certifying the funds have been encumbered. Ifawarded grantj funds for promotional materials for an event, I agree to include the following information on all collateral materials: In partnership with The City ofLa Grange Main Street & Visitors Bureau. In addition, I agree to add The City ofLa Grange Main Street & Visitors Bureau's logo and website address to the materials. Ialso agree to offer The City ofLa Grange Main Street & Visitors Bureau the opportunity to provide visitor information at a booth space provided by our organization at our event. Mark Hermes Manager. 2/23/2024 Name Title Date -26- 2025 MAYFEST ESTIMATE BUDGET Expenses and Marketing Plan by Departments Departments Cost Proposed Marketing Plan Paper Advertising - out of town 2,000.00 Paper Advertising - in town 450.00 Radio Advertising - out of town 2,200.00 Radio Advertising - in town 425.00 Websites 225.00 Facebook 50.00 Mailouts, printing, postage 400.00 Bulk Mail Postage 150.00 Flyers: printing 120.00 Road Signage Advertisments 300.00 Misc. Expenses Tent Rental 3,500.00 Fuel to mow & grounds cleaning expense 120.00 Food/drinks 800.00 Caterer: plate lunch 3,600.00 Entertainment 1,600.00 Tribute Certificates/printing 200.00 Restroom cleaning services 250.00 Kitchen supplies 150.00 Landscape and set-up decor 1,100.00 Miscellaneous expense 500.00 Workday/cleanup expenses 200.00 Estimated Total Expenses: 18,340.00 Estimated Income by Departments Departments Income Country Store 300.00 Raffle 6,500.00 Meal: plate lunch 6,000.00 Pastries 350.00 Other Food Concessions 250.00 Beverages 3,500.00 Miscelaneous/Donations TBD HOT Funds 5,000.00 Estimated gross income: 21,900.00 Estimated Total Net Income: 3,560.00 -27- Tourism Grant Program EGEIVED FEB 24 2025 Funding Request Application City ofLa Grange Organizational Information Date: February 19. 2025 Name of Organization: Friends of Kreische Brewery & Monument Hill State Historic Sites Address: 414 State Loop 92 City, State: La Grange. TX Zip: 78945 Contact Name: Marsha Hendrix Contact Phone Number: 979-968-5658 Web Site Address for Event or Sponsoring Entity: www.fiendsolkomhorg Is your organization: Non-Profit % Private/For Profit Tax ID #: 74-2534142 Name of Event or Project: Bluff SchuetzenFest 2025 Date of Event or Project: May 17. 2025 Start Time/End Time of the Event: 9:00am for Fun Run 11:00am to 7:00pm for festival Primary Location of Event or Project: Building and grounds ofthe historic sites Has this Event/Facility been held before? Ifyes, please list the years: Yes. 2022-2024 Please list any additional Co-Sponsors of the Event: Texas Historical Commission Please list any other organizations, government entities, and grants that have offered financial support to your project: Texas Historical Commission staff. equipment, and approximately $1,000 from the annual budget are used to support this event. Please list any contributions that are made to the community ofLa Grange as a result of funds generated from the event (scholarships, donations, etc.): Funds generated from the event will be used to support programs and education opportunities for families and students. conservation projects. and improvements to visitor resources for enjoyment and recreation. Do you intend to request support from businesses in the form of sponsorships, donations, materials, or other means that will assist you in executing the event? Yes X No Is this a ticketed Event/Facility? Ifyes, please list price ofticket, admission, entry fee: Free admissions for family festival activities. Tickets for Fun Run are $25-35: Texas History on Tap Beer Garden are $30-40 per adult (discounts for early bird and Friends members tickets). HOT Amount Requested: $6.400 (Request may be up to a maximum of $10,000) -28- Percentage of Hotel Tax Support of Related Costs 20% Note Percentage ofTotal Event Costs covered by Hotel Occupancy Tax 0 % Note Percentage ofTotal Facility Costs covered by Hotel Occupancy Tax for the Funded Event 64% Note Percentage of Total Marketing Costs covered by Hotel Occupancy Tax for the Funded Event 0% Note Percentage of Staff Costs covered by Hotel Occupancy Tax for the Funded Event. Purpose of Funds Request (including proposed use of funds) Funds will be used to pay for two highway billboards. print and online advertising in regional and state-wide publications: printing and distribution of rack cards and posters. Explain how this expenditure will DIRECTLY enhance and promote tourism AND the convention and hotel industry: Data from. the last year's Bluff SchuetzenFest showed 33% of visitors to the event came from outside a 60-mile radius ofLa Grange. and over half of the 20 brewery representatives stayed in area hotels. Like last year, we will request a room block from the Hampton Inn and Best Western for brewery representatives and guests. The event website includes links to area accommodations to encourage guests to spend the night in La Grange. The event will once again coincide with the Texas Czech Heritage and Cultural Center Annual May Fest, and we will plan joint advertising and promotion for a Heritage Weekend, encouraging overnight stays. Community booths at the festival represent La Grange and Fayette County attractions which include museums. breweries. musicians. and clubs. These organizations will share information that inspires event attendees to return to our area. Check which categories apply to funding request and amount requested under each category: Convention Center or Visitor Information Center: acquisition of sites for and the construction, improvement, equipping, repairing operation and maintenance of convention center facilities or visitor information centers, or both $ Registration of Convention Delegates: furnishing of facilities, personnel, and materials for the registration of convention delegates or registrants; $ Advertising, Solicitations, and Promotions that Directly Promote Tourism and the Hotel V and Convention Industry: advertising and conducting solicitations and promotional programs to attract tourists and convention delegates or registrants to the municipality or its vicinity; $ 6,400 Promotion of the Arts that Directly Enhance Tourism and the Hotel & Convention Industry: encouragement, promotion, improvement, and application of the arts, including instrumental and vocal music, dance, drama, folk art, creative writing, architecture, design -29. and allied fields, painting, sculpture, photography, graphic and craft arts, motion picture, radio, television, tape and sound recording, and other arts related to the presentation, performance, execution, and exhibition of these major art forms; $ Historical restoration and preservation projects or activities or advertising and conducting solicitation and promotional programs to encourage tourists and convention delegates to visit preserved historic sites or museums; $ Questions for All Funding Requests Historical Narrative Please provide a brief description of your agency's history and background. (May be provided on a separate page) Points are awarded on the basis ofhow established your program is, past successes, etc. More points will be awarded for entities that have a proven track record of stability and staying within budget. Mission Statement: Inj partnership with the Texas Historical Commission, the Friends help preserve and share the unique stories of] Kreische Brewery and Monument Hill State Historic Sites. Background: The Friends of Kreische Brewery and Monument Hill State Historic Sites was established in 1992 as a non-profit organization to support the Historic Sites' education and preservation initiatives. The Friends have provided funds for new exhibits. educational programs materials. maintenance projects. events. and equipment. The organization seeks to çelebrate our community's heritage and the legacy oft the Bluff Schuetzenverein, the German- Texas shooting club and social organization that once made its home on the grounds overlooking the Colorado River. Needs Statement Explain why you are requesting funds from the City ofLa Grange HOT Funds. (May be provided on a separate page.) How does your organization meet the needs of the community? The Friends ofKreische Brewery & Monument Hill State Historic Sites is a community- based organization whose initiatives provide education programs, recreational opportunities. and heritage preservation for students and families. Bluff SchuetzenFest unites other like- minded community organizations to share and celebrate our community's collective heritage. SchuetzenFest honors the legacy of the Bluff Schuetzenverein, a club which once provided a means to share news, celebrate German heritage. advocate for causes. and promote intercommunal cooperation. The Schuetzenverein provided the glue that held the community together and their values are still cherished by our community today. HOT funds will support promotional efforts for Bluff SchuetzenFest, which in turn shares the rich and unique heritage of our community. The event will feature live music (including local artists). games. living history activities. a 5K fun run. guided tours. a scavenger hunt, laser shooting range and competition. community booths. special exhibits. food and drink. and -30- Texas craft beer tastings. Many of these activities are ideal educational opportunities for students and families. HOT funds enable us to share our community traditions and memory- making activities with visitors from across Texas. thus building a network of followers who will seek La Grange community-based tourism opportunities in the future. Proposed Revenues and Expenditures. Ifyou partner with another applicant, please include their budget information. (May be provided on a separate page) Proposed Revenue Budget Description Source Previous Year Current Year City ofLa Grange $6 6,400 $ 6,400 Fayette County Sponsorships/cash $21,850 $ 22,000 Sponsorshipsin-ksind $ 4,730 $ 5,000 Ticket sales & beverage sales $ 12,523 $13,500 5KI Fun Run $662 $ 1,000 Donations $340 $300 Total $ 46,505 $48,200 Proposed Expenditure Budget Description Line Item Previous Year Estimated Funded by Hotel/Motel Tax Print, Radio, and online $8 8,720 $ 10,000 $6 6,400 advertising Law enforcement $ 325 $ 350 0 Family activities $ 800 $1,100 0 Entertainment $3,600 $3 3,000 Equipment Rentals $5 5,141 $ 5,500 Permitting & Insurance $ 855 $ 855 Beer Garden supplies, wine, $7,069 $7,400 tasting mugs Volunteer support, $ 2,604 $2,800 appreciation, food & t-shirts Youth Service Groups $ 350 $8 800 Total $29,464 $31,805 $6,400 -31- Goals, Objectives and Measures How many years have you held this Event or Project: 3 Expected Attendance: 1,000-1.250 How many people attending the Event or Project will use hotels, motels or bed & breakfasts in the city? Goal is 10%. How many nights will they stay: 1-2 nights Do you reserve a room block for this event in an area hotel and if sO, for how many rooms and which hotels: No. No. Name ofHotel/Motel Rooms Nights 8 2 Hampton Inn 8 2 Best Western Please list other years (over the last three years) that you have hosted your Event or Project with amount of assistance given from HOT and the number of hotel rooms used: Month/Year Amount of Funding Number of Hotel / Motel Rooms Used 2023 $6,200 Approx. 32 2024 $6,400 Approx. 39 Please check all promotion efforts your organization is coordinating and the amount financially committed to each media outlet: Highway Billboard $4,000 Newspaper & Magazines $3,360 Social Media $ 250 Radio $1 150 TV $0 Press Releases to Media $F Free Direct Mailing to out-of-town recipients $1 100 Other (brochures, websites & signage) $2,140 Paid Advertising $ 10,000 total What areas does your advertising and promotion reach? Houston. Austin, and San Antonio with statewide reach provided by the Texas Historical Commission's communications division and supported by targeted advertising with the HOT grant funds. 32. What number ofindividuals will your proposed marketing reach that are located in another city or county? Last year's advertising with the Houston Chronicle and the Dallas Observer provided 265.000 estimated impressions: Texas Highways and Tour Texas provided 25.000 impressions: Social media ads provided 53.833 impressions. 1.500 rack cards were distributed to 19 breweries around the state. Ifa a permanent facility (e.g. museum, visitor center) Estimated Attendance: NA Monthly / NA Annually Please note percentage of those in Attendance that are Staying at Area Hotel/Motels or other Lodging Facilities: NA If this request for funding is denied, will the event be held regardless of funding support from the City ofLa Grange? X Yes No Other Comments: Please feel free to attach any additional information about your organization or event that you think is relevant to this application. I understand the limitations placed on use ofHotel Tax funds and certify that the requested funds will be used only. for purposes described in this application or as approved by the City ofLa Grange. I understand use offunds is subject to audit and a post event form will be required to be submitted prior to reimbursement offunds approved. Applicant further understands that funds will be reimbursed upon the presentation ofappropriate invoices or other documents certifying the funds have been encumbered. Ifawarded grant funds for promotional materials. for an event, I agree to include the following information on all collateral materials: In partnership with The City ofLa Grange Main Street & Visitors Bureau. In addition, I agree to add The City ofLa Grange Main Street & Visitor Bureau the opportunity to provide visitor information at a booth space provided by our organization at our event. fnashe fhiy SL 2-19-05 Name Title Managuc Date -33- Supplemental Material Marketing Plan for Bluff Schuetzenfest Goals: 1. To promote a Heritage Weekend in La Grange along with the Texas Czech Heritage and Cultural Center 2. To encourage beer enthusiasts from around the state to attend 3. To inform residents about the event details 4. To increase awareness ofLa Grange as a visitor destination 5. To increase awareness of our State Historic Sites Audience by Region: 1. Overnight visitors, especially Houston, San Antonio, and Austin residents 2. Fayette County residents and residents from surrounding counties Audience by Demographics: 1. Families seeking unique heritage events and educational activities 2. Craft beer enthusiasts 3. Live music fans 4. Hobbyists and niche travelers drawn to heritage sites 5. Spur-of-the-moment travelers looking for activities to do in the area Communication: News Releases & Newspaper ads Social Media including the Texas Historical Commission outlets Road signs at property & over-the-road banner on Hwy. 77 Two highway billboards Featured Stories and Interviews and Visitor Guide seasonal magazines Flyers and rack cards will be at area Visitors' Centers and mailed to breweries in: Austin Del Valle Pflugerville Blanco Dripping Springs Sugar Land Columbus Fredericksburg Temple Dallas Houston Waco Activities and Events Between the 1870s and 1920s, the Bluff Schuetzenverein invited people from across Texas to gather on the Bluff overlooking La Grange. They participated in marksmanship competitions, celebrated the holidays, enjoyed picnics, played games for young and old, and danced to German folk music. The Bluff became a favorite gathering place among German Texans. In many ways, the Schuetzenverein provided the glue that held the community together. The Friends of Kreische Brewery & Monument Hill State Historic Sites and the Texas Historical Commission have back many ofthe Schuetzenverein's traditions and celebrations with the annual Bluff SchuetzenFest occurring this year on Saturday, May 17. As part of Bluff SchuetzenFest, the Bluff 5k Spasslauf Fun Run will celebrate the traditional march to the Schuetzenverein grounds with a run from the county courthouse up to the bluff. New this year are the Best German Dressed and Hold My "Beer" contests. Then from llam-7pm, the free family festival will feature live music, traditional games, living -34- history activities, a scavenger hunt, crafts, guided tours, special exhibits, community booths, special presentations, food, drinks, and more. The Texas History on Tap Beer Garden will be open from 1-7pm, and ticketed guests can sample a variety of Texas craft beers, meet the teams behind some ofTexas's most celebrated craft breweries, enjoy food from Habitat for Humanity, and dance to Texan and German music. 35. Tourism Grant Program Funding Request Application Organization Information Date: November 29, 2024 Name ofOrganization: Texas Quilt Museum Address: 140 W Colorado Street City: State: La Grange, Texas Zip: 78945 Contact Name: Deborah Blanchette Bradley Contact Phone Number: 979-968-3104 Web Site Address for Event or Sponsoring Entity: www.eusQ.i.Misemog Is your organization: Nonprofit X Private/For Profit D Tax ID #: 90-0656954 Name of Event or Project: Marketing ofMuseum Events and Children's Programs N/A Partner Entity: Date of Event or Project: Start Time/End Time of the Event: January 1 - March 31, 2025 Texas Quilt Museum, Grandmother's Flower Garden and Primary Location of Event or Project: Gazebo on the Square Has this Event/Facility been held before? If yes, please list the years: Yes, 2018, 2019, 2020, 2021, 2022, 2023, 2024 Please list any additional Co-Sponsors of the Event: Please list any other organizations, government entities and grants that have offered financial support to your project: Please list any contributions that are made to the community ofLa Grange as a result of funds generated from the event (scholarships, donations, etc.): Mostly FREE Children's Educational Programs Collaborative Events / Programs, Gallery Talks, Yoga, Meditation, Sound Baths, and Gardening Events. Do you intend to request support from businesses in the form ofs sponsorships, donations, materials, or other means that will assist you in executing the event? Yes X No Is this a ticketed Event/Facility? Ifyes, please list price of ticket, admission, entry fee: $8.00 = $10.00 HOT Amount Requested : $10,000 ( Request may be up to a maximum of $10,000) -36- Percentage of Hotel Tax Support of Related Costs 30 (%) Note Percentage of Total Event Costs Covered by Hotel Occupancy Tax 10 (%) Note Percentage ofTotal Facility Costs Covered by Hotel Occupancy Tax for the Funded Event 40 (%) Note Percentage ofTotal Marketing Costs Covered by Hotel Occupancy Tax for the Funded Event 20 (%) Note Percentage of Staff Costs Covered by Hotel Occupancy Tax for the Funded Event Purpose of Funds Request (including proposed use of funds) Online advertising is the most effective form of advertising, to entice tourists in coming to La Grange. In an effort to reach a broader audience, we have created several additional Children's Programs and Health - Wellness Programs, to encourage future tourism and a new legacy of quilt and fiber artist. We are collaborating with the Fayette Community Theatre to offer theatrical performançes and with ARTS for Rural Texas to offer art camps and art after school for childrenas well. Explain how this expenditure will DIRECTLY enhance and promote tourism AND the convention and hotel industry Our visitors stay at local hotels, bed & breakfasts, and RV Parks, they spend money at local stores and shops and attractions. They eat at local restaurants, and fuel and service their vehicles locally. Check Which Categories Apply to Funding Request and Amount Requested Under Each Category: Convention Center or Visitor Information Center: construction, improvement, equipping, repairing operation and maintenance of convention center facilities or visitor information centers, or both $ Registration of Convention Delegates: furnishing of facilities, personnel, and materials for the registration of convention delegates or registrants; $ Advertising, Solicitations, Promotional programs to attract tourists and convention delegates or registrants to the city $ Promotion ofthe Arts that Directly Enhance Tourism and the Hotel & Convention Industry: encouragement, promotion, improvement, and application of the arts, including instrumental and vocal music, dance, drama, folk art, creative writing, architecture, design and allied fields, painting, sculpture photography, graphic and craft arts, motion picture, radio, television, tape and sound recording, and other arts related to the presentation, performance, execution, and exhibition oft these major art forms; $10,000.00 Historical restoration and preservation projects or activities or advertising and conducting solicitation and promotional programs to encourage tourists and convention delegates to visit preserved historic sites or museums; $ -37- Questions for All Funding Requests Historical Narrative Please provide a brief description ofyour agency's history and background. (May be provided on separate page) Points are awarded on the basis ofhow established your program is, past successes, etc. More points will be awarded for entities that have a proven track record of stability and staying within budget. Mission Statement: To educate and encourage the understanding and appreciation of the history and art of quilting; as well as other fiber art mediums.. Background: The Texas Quilt Museum has welcomed over 125,000 visitors from 65 countries worldwide and, every State and U.S. Territory, since opening in 2011. Needs Statement Explain why you are requesting funds from the City ofLa Grange HOT Funds. (May be provided on a separate page) How does your organization meet the needs of the community? The funds will allow the Texas Quilt Museum to promote tourism to one of the top tourists destinations in La Grange; as well as to other business and tourism assets in the City. The Texas Quilt Museum is finally beginning to rebound from the crippling lower tourism numbers due to COVID; and we are offering events and programs to embrace people that are traveling to La Grange again. Proposed Revenues and Expenditures. Ifyou partner with another applicant please include their budget information. (May be provided on a separate page) Proposed Revenue Budget Description Source Previous Year Current Year City ofLa Grange $5,125.34 $19,000.00 Fayette County Grants $8,000.00 $8,500.00 Donations Other Total $13,125.34 $27,500.00 -38- Proposed Expenditure Budget Description Line Item Previous Year Estimated Funded by Hotel/Motel Tax Yelp Ads $1,200.00 $1,200.00 1,200.00 FaceBook Ads $717.25 $1,000.00 $1,000.00 Google Ads $300.00 $500.00 $500.00 Printed Matter / Signage $200.00 $500.00 $500.00 Fayette County Record $800.00 $1,400.00 $1,400.00 Local Radio Ads $200.00 $600.00 $600.00 Staffing $2,000.00 $800.00 $800.00 Event Cost / Artists /1 Décor $3,000.00 $3,000.00 $3,000.00 Other $1,000.00 $1,000.00 $1,000.00 Goals, Objectives and Measures How many years have you held this Event or Project: 6-years Estimated Attendance: 4,000 + How many people attending the Event or Project are anticipated will use hotels, motels or bed & breakfasts in the city? How many nights will they stay: 125 Do you reserve a room block for this event at an area hotel or motel and if so, for how many rooms and at which hotels: No. Rooms Name ofHotel/Motel 10 Best Western Inn & Suites 10 Hampton Inn 10 River Valley Motor Inn 10 Executive Inn Please list other years (over the last three years) that you have hosted your Event or Project with amount of funding given from HOT and the number ofhotel rooms used: Month/Year Amount of Funding Number of Hotel / Motel Rooms Used -39- Please check all promotion efforts your organization is coordinating, and the amount financially committed to each media outlet: X Paid Advertising $ 500 X Newspaper $ 1,400 X Social Media $ 2,700 X Radio $ 600 TV $ X Press Releases to Media $ 1,000 X Direct Mailing to out of town recipients $ 500 X Other $ 500 What areas does your advertising and promotion reach? Mainly Texas, Oklahoma, and Louisiana. But our online ads reach tourists from any place in the world with an interest in art, history, quilts. children's activities. health and wellness programs and La Grange, Texas. What number ofindividuals will your proposed marketing reach that are located in another city or county? Estimated 50,000+ Ifay permanent facility (e.g. museum, visitor center) Estimated Attendance: 825 Monthly / 9,900 Annually Please note percentage of those in Attendance that are Staying at Area Hotel/Motels or other Lodging Facilities: 25% - 30% Ifthis request for funding is denied, will the event be held regardless of funding support from the City ofLa Grange? X Yes No Other Comments: The Events will be held, but down-sized considerably. The funds from this grant help us to promote events on a grander scale and reach a larger audience. Please feel free to attach any additional information about your organization or event that you think is relevant to this application. Ii understand the limitations placed on use of Hotel Taxj funds, and certify that the requested, funds will be used only for purposes described in this application or as approved by the City of La Grange. I understand use offunds is subject to audit and a post event form will be required to be submitted prior to reimbursement offunds approved. Applicant further understands that funds will be reimbursed upon the presentation of appropriate invoices or other documents certifying thej funds have been encumbered. If awarded grant funds for promotional materials for an event, I agree to include the following information on all collateral materials: In partnership with The City ofLa Grange. Main Street & Visitors Bureau. In addition, I agree to add The City ofLa Grange Main Street & Visitors Bureau' 's logo and website address to the materials. I also agree to offer The City ofLa Grange Main Street & Visitors Bureau the opportunity to provide visitor information at a booth space provided by our organization at our evenin Dbbahpana Dal ongghnch Name 0a204 Title Date -40- TEXAS DEC 02 RBCLIVEN 2024 )UILTMUSEUM History in the Making" Cityot La Gange November 29, 2024 City of La Grange c/o Mr. Jack Thompson 155 E Colorado Street La Grange, Texas 78945 / Dear Mr. Thompson, Opcl. Attached, please find the Tourism Grant Funding Request Application and marketing attachments for the period of January 1 = March 31, 2025. We are again hosting a number of children's programs, health and weliness classes, and several "stay & play" fun events; and are most hopeful that this grant funding will help increase our number of visits with overnight stays, from out-of-town guests. Thank you once again for your assistance and approval. We look forward to continuing to partner with the City of La Grange in showcasing the best of La Grange, Texas to the world. All the best and hope to see you at the Museum soon, BaadDpy Deborah Blanchette Bradley Managing Director Texas Quilt Museum 140 West Colorado, La Grange, Texas 78945 . Phone 979-41.3104 * Fax 979-968-6010 . wTesapulbtusumarg The Texas Quilt MuseLa au a 501(c)(3) organization. Elevating & Sustaining Original Live Music THE BUGLE BOV FOUNDATION BUGLE Patron Powered - Talent Driven BOV A 501 (c)3) Non-Prolit Organization Grange icass March 27, 2025 RECEVIED MAR2 28 2025 City ofLa Grange Tourism Committee The Honorable Mayor, City Manager and City of La Grange Aldermen/women of the City ofLa Grange 0 Thank you for the opportunity to again apply for the Tourism grant. We have previously submitted Event Reports each quarter when applying for our reimbursement for the 2024 grant. Since Richard Skanse took over as our talent booker in Fall 2022, we have added many different artists to our lineup in addition to favorites who come every or every other year. We bring a diverse collection of musical genre from country and Western swing to jazz pianists, New Orleans funk/soul, Spanish guitar and others. Richard is contacted daily by people hoping to perform at The Bugle Boy because they've heard about the great room and sound. Well known musicians like Radney Foster and Alejandro Escovedo commented that in the last few years, we've really elevated the status of the venue in the music community. We continue to welcome music lovers from across the US who celebrate birthdays and wedding anniversaries by seeing their favorite artists in our room because it is sO intimate, staying in local hotels and eating in local restaurants on their trip. We recently had Ian from England who was on a week-long musical vacation in the US and chose to see Ray Wylie Hubbard here = we gave him the signed show poster and he was thrilled to speak to and have pictures taken with his hero Ray. We try to promote other events happening in town to encourage people to come early and enjoy other attractions in La Grange, making a weekend out of their stay. I welcome the opportunity to visit with the Tourism Committee and/or City Council as I've done in the past and appreciate the recent presentation at Casino Hall to help clarify the process. Please let me know ifI can help in any way as you consider our application, which will help us promote the venue and advertising budget as the board has made a significant increase to that budget category in 2025. Sincerely yours, Blathe Qusigt Heather. Allbright Executive Director Bugle Boy Foundation 1051 North lefferson Street (Hwy 77) La Grange, Texas 78945 Phone: 979.968.9944 Email: bugeboy@rirkleboyong Website: thebugleboy.org -51- Current Marcom "To Know Us Is To Love Us" Opt In à Social Emails to subscribers Flyers in local venues/USPO Additional comms 2 -52- City ofLa Grange Tourism Grant Committee Tourism Grant Program Mission: The mission of the Tourism Grant Program is to provide funds to enhance Historical Restoration, the Preservation of the Arts and other activities which will increase tourism and Hotel/Motel usage in La Grange. Program Guidelines: The Tourism Grant Committee will accept applications for program funding on March 1st, June 1*, September 1st and December 15t ofeach year. The committee will only accept and review applications from non-profit, governmental and community based organizations that meet the funding guidelines. All requests for funds should be submitted in writing accompanied by the official application. The applicant may be asked to be present at a meeting to answer any questions regarding the application. Applicants will be notified prior to meeting of time and location. City Staff will make a recommendation to the Tourism Grant Committee based on the application, eligibility, and funding available. The Tourism Grant Committee will review applications and make funding recommendations to the La Grange City Council. The La Grange City Council will have final approval on all funding requests. Eligibility and Priority for Hotel Tax Funds: Priority will be given to those events and entities based on their ability to generate overnight visitors to La Grange. If an event will not generate any meaningful hotel night activity, it is not eligible for receipt of hotel occupancy tax funds. Events can prove this potential to generate overnight visitors by: a) Historic information on the number of room nights used during previous years of the same events; b) Current information on the size of a room block that has been reserved at area hotels to accommodate anticipated overnight guests attending the event requesting hotel tax funds; c) Historical information on the number of guests at hotel or other lodging facilities that attended the funded event; and/or d) Providing examples of marketing programs and activities that are likely to generate and encourage overnight visitors to local lodging properties. Partnerships: The City Council encourages all event organizers to consider partnership agreements with other applicants to promote events. Cooperation between entities can result in more effective use of funds. Priority will be given to applications that show cooperative efforts between entities. -42- Use of Local Vendors: All event organizers are encouraged to patronize the City of La Grange businesses for food, supplies, materials, printing, etc. Allocation ofFunds: The MAXIMUM amount off funding per event application for the fiscal year is $10,000. (Applicants who can't justify a request for the maximum amount stated above are advised to request only an amount for which they may qualify.) Use of Revenues from Event: A portion of the revenues from any event and/or project receiving any type of funding assistance from the Hotel Occupancy Tax funds should be channeled back into the future costs of operating that same event or the continued operation of the project Supplemental Information Required With Application: Along with the application, please submit the following: Marketing Plan for Proposed Event X Schedule of Activities or Events Relating to the Proposed Project A 3- Tourism Grant Program Funding Request Application Date: March 22. 2025 Name of Organization; The Bugle Boy Foundation Address: 1051 N Jefferson Street City: La Grange State: Texas Zip: 78945 Contact Name: Heather Allbright Contact Phone Number: (979)968-9944. Contact Email address: Peather@tiehugeboy.og Website Address for Event or Sponsoring Entity: www/thebugleboy.org Is your organization: Nonprofit R Private/For Profit Tax ID #: 74-2452780 Name ofEvent or Project: Weekly live shows at our venue = approx. 90/year Partner Entity(s): Tx Commission on the Arts. Swan Songs. National Independent Venue Assoc Date of Event or Project: January 1. 2025 - December 31, 2025 Start Time/End Time of the Event: Typically 8pm = 10pm. Doors Open 7pm Primary Location of Event or Project: The Bugle Boy Venue- 1051N Jefferson Has this Event/Facility been held before? If yes, please list the years: 2005-2024 Please list any additional Co-Sponsors of the Event: Many Foundations and approximately 600 individual donors. Please list any other organizations, government entities, or grants that have offered financial support to your project: Texas Commission on the Arts. McDaniel Family Foundation and individual donors. Other grants have been in support of our music-based outreach programs including Second Chance Emporium, Texas Women's League. StJames Episcopal Men and Women, Alice Taylor Gray Foundation, Mary Gray Foundation. Please list any contributions that are made to the community ofLa Grange as a result of funds generated from the event (scholarships, donations, etc.): In addition to presenting approximately 90 live shows every calendar year. we provide Free live concerts at Jefferson Place Assisted Living, Monument Hill Nursing Home and Care Inn Nursing Home. Wey provide Free concerts for patients in hospice care upon request. We provide songwriting workshops for adults with special needs who perform their final concert at our venue and sponsor local Veterans toa week- long songwriting retreat in collaboration with Soldier Songs & Voices. All outreach programs are at NO COST to the recipients. Doyou intend to request support from businesses in the form of sponsorships, donations, materials, or other means that will assist you in executing the event? Yes No Is this a ticketed Event/Facility? Yes Ifso, please list ticket prices or admission fees: $30-$65 -44. HOT Amount Requested : $10.000.00 Request may be up to a maximum of $10,000) Percentage of Hotel Tax Support of Related Costs 3 (%) Note Percentage ofTotal Event Costs Covered by Hotel Occupancy Tax (%) Note Percentage of Total Registration Costs Covered by Hotel Occupancy Tax for the Funded Event (%) Note Percentage of Total Marketing Costs Covered by Hotel Occupancy Tax for the Funded Event Purpose of Funds Request (including proposed use of funds) To promote our weekly shows and increase attendance. We pay staff to put our posters and ads in multiple media publications online calendars. design and print calendars and posters that are posted on various social media platforms. We advertise in Visitors magazines. Our marketing consultant is working on strategies to gain more and more reach toincrease ticket sales from out-of-town patrons. Our shows are listed in Bands In Town, Explain how this expenditure will DIRECTLY enhance and promote tourism AND the convention and hotel industry -While we do not help the convention industry, we have many groups (vintage car groups) who decide to stay in La Grange because their final activity of the day is one of our concerts. Most of our touring artists stay at local hotels. and people traveling over 50 miles often make a weekend of their trip to the show. We have couples plan anniversary weekends around tickets for their favorite artists and fly or drive from other states. True music fans travel internationally to see their favorite artists in our room = most recently from England, Germany, Canada and Australia. Check Which Categories Apply to Funding Request and Amount Requested Under Each Category: Registration of Convention Delegates: furnishing of facilities, personnel, and materials for the registration of convention delegates or registrants; $ Advertising, Solicitations, and Promotional programs for events/festivals to attract tourists and convention delegates or registrants to the city $ XXX Promotion of the Arts that Directly Enhance Tourism and the Hotel & Convention Industry: encouragement, promotion, improvement, and application of the arts, including instrumental and vocal music, dance, drama, folk art, creative writing, architecture, design and allied fields, painting, sculpture photography, graphic and craft arts, motion picture, radio, television, tape and sound recording, and other arts related to the presentation, performance, execution, and exhibition of these major art forms; $_10,000 Historical restoration and preservation projects or activities or advertising and conducting solicitation and promotional programs to encourage tourists and convention delegates; $ Questions for All Funding Requests Historical Narrative Please provide a brief description of your agency's history and background. (May be provided on a separate page) Points are awarded based on how established your program is, past successes, etc. More points will be awarded to entities that have a proven track record of stability and staying within budget. Mission Statement: The Mission is to Elevate and Sustain Original Live Music. We book original singerlsongwriters. not cover bands in our intimate converted WWII Army Barracks Listening Room. Musicians and Patrons alike appreciate the attentive audience and excellent sound the room provides. We hire professional sound engineers to ensure a quality musiç experience. Background: The Bugle Boy began as a coffee shop in 2005 that sometimes had music. It became a 501C3 Nonprofit in 2008 booking year-round music. Since 2022, the music has been booked by Richard Skanse. a respected writer in the music industry. Well known musicians' comment that the status oft the Bugle Boy has been greatly elevated in the eye of the music community since Richard joined the staff. While the mission has always been to treat the musicians well, the Bugle Boy has become a favorite stop of musicians like Ray Wylie Hubbard, Radney Foster and many others. In addition we strive to take the healing and joyful power of music into the greater community through our music-based outreach programs. Needs Statement Explain why you are requesting funds from the City ofLa Grange HOT Funds. (May be provided on a separate page) How does your organization meet the needs of the community? For the past two years, the Board of] Directors has recognized the importance of a good marketing plan to "increase butts in seats". This must be done by advertising to out-of-town music lovers sO have $18.000 in the 2025 budget for advertising utilizing a professional marketing specialist - the largest amount ever dedicated to advertising. We provide shows featuring up-and-coming musicians in addition to well-known acts. giving visitors reason to come tol La Grange. and giving locals the opportunity to see quality musical acts without -46- traveling into the city. In addition, the Bugle Boy provides music-based outreach programs benefitting the more vulnerable members of our local community. Proposed Revenues and Expenditures. Ifyou partner with another applicant, please include their budget information. (This may be provided on a separate page) Proposed Revenue Budget Description Source Previous Year Current Year City ofLa Grange 10,000 10,000 Fayette County ? Grants 52,116 52,000 Donations 182,674 180,000 Concert Revenues 130,771 131,000 Concession Income 22,569 22,500 Total $398,130 395,500 Proposed Expenditure Budget Description Line Item Previous Year Estimated Funded by Hotel/Motel Tax Advertising/Direct Mail 3,118.68* Print-Calendar/Plyer 354* Pymts Marketing Prof 2,900* Pymts Design Prof 745* Pymts Strategic Plan 0 15,000.00 Mkt Assistant 546* Pymts Livestreaming 1,557 1,557.00 Pymts Musicians 105,777 105,500.00 *All Advertising *$7,663.68 * $18,000 Related Goals, Objectives, and Measures How many years have you held this Event or Project: 20 Years Estimated Attendance: 3500 How many people attending the Event or Project are anticipated to stay at hotels, motels, short- term rentals, or bed & breakfasts in the city? 1.343 people traveled over 50 miles. 37 from out of state and 15international visitors How many nights will they stay: 1-2nights -47- Do you reserve a room block for this event at an area hotel or motel, and if so, for how many rooms and at which hotels? We do Not reserve room blocks. Attendees and artists reserve rooms depending on their own needs and budgets. Artists stay at Best Western, Hampton, River Valley Motor Inn and Butch Hancock even stayed at Cottonwood. No. Rooms Name of Hotel/Motel/Short Term Rental Best Western LG The Hampton LG River Valley Motor Inn The Oak Motel Please list other years (over the last three years) that you have hosted your Event or Project with the amount of funding given from HOT and the number of hotel rooms used: Month/Year Amount of Funding Number of Hotel / Motel Rooms Used 2024 10,000 1,343 X 12%= 161 plus musicians 2023 10,000 2022 10,000 Please check all promotion efforts your organization is coordinating and the amount financially committed to each media outlet: - Paid Advertising $17,000.00 - Newspaper FCRecord Visitors Guide $_1.560.00 Social Media Staff Facebook, InstaGram $ 6.000.00 Radio CompanyB Show KTIM $ 4.950.00 TV/Streaming Services $ 1.557.00 - Other (Jan Hughes online calendars Incl RT.com, Chambers, Houston Press, Texas Hwys Magazine) $ 546.00 What areas do/will your advertising and promotion reach? Please list areas with their distance from La Grange. FB Analytics show most followers from Austin, Houston, San Antonio, InstaGram & FB- Statewide/Worllwide, LiveStream Audiences across US/Overseas often then come to shows in person, Txl Hwys Mag Events, Austin Chronicle Events, Houston Press. KTIM radio reaches about 50+ miles plus online - we have a listener in Australia who has visited LG twice. What number ofindividuals will your proposed marketing reach that are located in another city or county? Estimated Oyer 7,000 FB followers = most out of town Ifa permanent facility (e.g. museum, visitor center) Estimated Attendance: Monthly / 3.450 Annually (In 2023 we averaged 38 people per show - In 2024 averaged 55/show) -48- Please note the percentage ofthose in Attendance that are staying at Hotel/Motels or other Lodging Facilities in the City Limits: Just an estimate = 10-12% out-of-towners stayed. Lack of available rooms during antiques shows and lack of high-end accommodations also noted as reasons some stay in other towns. If this funding request is denied, will the event be held regardless of funding support from the City ofLa Grange? XX Yes, No Other Comments: Please feel free to attach any additional information about your organization or event that you think is relevant to this application. We are working with the Guy Clark estate for a special 2- night event featuring a well-known country musician to do a special Guy Clark show/then their own musici in 2nd set. Event will be marketed nation-wide. Wes are the smallest venue/City doing this nation-wide event featuring many musicians. Iunderstand the limitations placed on the use ofHotel Tax funds and certify that the requested funds will be used only. for purposes described in this application or (IS approved by the City of La Grange. I understand use offunds is subject to audit and a post-event form will be required to be submitted prior to reimbursement offunds approved. Applicant further understands that funds will be reimbursed upon the presentation of appropriate invoices or other documents certifying the funds have been encumbered Ifavarded grant funds for promotional materials for an event, I agree to include the following information on all collateral materials: In partnership with The City ofLa Grange Main Street & Visitors Bureau. In addition, I agree to add The City ofLa Grange Main Street & Visitors Bureau' 's logo and website address to the materials. I also agree to offer The City ofLa Grange Main Street & Visitors Bureau the opportunity to provide visitor information at a booth space provided by our organization at our event. Executive Director March 2025 Bleathu Gidighe 26, Name - Heather Allbright Title Date -49- Marketing Plan for Bugle Boy Events 2025 Shows are listed on thebugleboy.org website at least 90 days in advance and available to the public for sale 60 days prior to the event. Weekly email featuring this week's show (and upcoming 3 weeks) is sent to approximately 3,000 every Tuesday with reminders date of show on Fridays and Saturdays Events are created on the Bugle Boy Facebook page. Event posters are created for each show and appear in social media posts across all platforms with QR code directing people to ticketing page. Individual artists agree to promote to all on their email lists and social media. Most artists list shows on their Bands In Town page which are emailed out to all their followers. The Bugle Boy events are listed on our Bands In Town Page Playbills and posters are emailed to area chambers, La Grange Main Street, Fayette Community Foundation. Posters are hung at the La Grange chamber office for visitors to see. Live Webcast shows attract people from across the US and internationally (Japan, Australia, Germany, France, Ireland) Events are listed on a number of online events calendars including RoundTop.com, Texas Highways magazine, Austin Chronicle, La Grange Chamber of Commerce, The Houston Press. Awards and nominations for our artists are shared via our social media. Marketing Plan information from Marjorie Frankel, our marketing professional consultant attached. THE DUGLE BOV G -50- Objectives Increase sales/donations by creating more demand and ticket sales. Gain greater share of wallet from existing "If it doesn't isn't customers. sell, it 0 Broaden awareness of the b and beyond the creative. local La Grange area. Expand the reach of your potential audience. David Ogilvy Innovate with different ways for customers to discover new artists. 53- Strategy Audience Engagement I Giver more reasons to come back new audiences A GOAL Create Create Ambassadors WITHOUT Testimonials Bring a Friend PLAN the word A Spread Artist Engagement ISJUST Utilize their network Addi more content to your website A WISH n -54- Tactics: Low Hanging Fruit . Website Sub pages around artists More video links to BB YT page Home page can work harder More "retail" focused VS 501-C focused THE Rework check out page to accommodate multiple series sales BUGLE Expand current social content Tag for increasing BOV exposure Link to landing pages on website Customer testimonials LaGrange Texas Email/social marketing to current lists/followers "lfy you like...then you'll like e. reach out to attendees and suggest another concert. Branded "Artist Spotlight"- edit zoom videos of artists, their method, what inspires them, a quick sample of their music, etc. 55- Tactics: New Initiatives Season Tickets . Scaled discounts for 6, 8, 10 shows Themed three pack - By genres, offer one major artist, two new discoveries 10% discount New Talent series THE Always offer a 10% discount on tickets... be the first to discover. BUGLE Weekend getaway package deals Plan for off weiendybulden/tators BOV Create a package with hotel/diner/show: combined Hotel/BnB La Grange Get onto their websites "things to do" list (weekend packages too) Texas VIP Sponsor/ Cham ber outreach Createe emall/social communications that they can send to their contacts Create corporate offsite opportunities to hold meetings during the day and concerts at night Video Testimonials from artists Post concert audience reactions Post on social and on the website t 6 Tactics: Investment Marketing Plan #1: Gain more exposure to a wider audience of people who you know visit the area but may not know about The Bugle Boy. Geofencing Campaign - Geofencing is a type of advertising that uses 2 location data to reach consumers with a messaging appropriate to their locality and behavior. It delivers ads based on the target market's geographic location, identifying them through IP addresses, GPS coordinates, and proximity marketing. -57- Tactics: Investment Marketing CMye ww ed. The orders neluded 87 E me dicor om edine Gteeln Tame. which prdu es aEknd afhane ec tio Tw de vom tert - A Have you ever been to an event, restaurant or store LOVEYOUR SMILE and then started to receive PHILLIFSZDOM TIETHWMIDING ads from that venue? P RASEET You've been geotargeted! MR BOR o Cam Akers looks for a retum to former glory the compary- - AEy Any An une S no SHIN ErA, anso operares Recine Candies nd Audine awas. Atd d companes frequent advertsersont socuimedu P i Absol pointmer Placed d 020 Mov. DA huver o d -58- Tactics: Investment Marketing 0 User WrA Mobile DeviceEnes d 39 Useropensup CediercedloG plures Mobile LIGSEICIAppO De.seoot Ser theirmeble device USE BeçrsSeaingAds SERCSPEECApE FcmhePonine, 6WEbEs/OAF60.0Q Ee:CACiXeBFGUP APp3-SEESEG FoDasAgine, ECbeDs-opbe Deuces -59- Tactics: Investment Marketing Plan #2: Gain awareness and drive interest in the local Houston market. Patch.com is an innovative and hyper local online news and community forum where subscribers can find out about, and participate in, what's going on a local community. Subscribers look to their daily Patch to keep up with community news and events, learn more about local businesses and participate in discussions. Benefits: Targeted exposure to local community Ability to change ad design as necessary throughout campaign Free analytic reports provided, tracking the views and clicks ac Once the ad is clicked, it will direct to our website. Average Monthly Readership: 255,000+ pageviews 151,000+ unique visitors Patch -60- Tactics: Investment Marketing Sample placements - TBD Desktop Mobile Newsletter SLOT1 SLOTI SLOT SLOT : 2 T - a i - SLOT SLOT 3 SLOT2 SLOI -61- Tactics: Investment Marketing Package Includes: 0 Section Takeover Community Corner Section: 100% exclusive sponsorship of Slot 1 OR 2 (pending availability) in the Community Corner Section. Every time a reader comes to that section, ad appears 100% of the time. (total estimated impressions, 90k- 100k) Community Partner Select = 2 articles per month: Includes 2 client-provided articles per month to be posted in all contracted Patches On the first day of promotion, the article is featured on the homepages and newsletters of all contracted Patches for 24-hours. They will continue to promote the article for up to one week. Once all promotion expires, the article will reside in a designated section of one Patch, indefinitely. o Cost: $2,400 per campaign Date Artist 15-Jun Bob Livingston 12-Jan! Ray Wylie Hubbard * 21-Jun Madam Radar 13-Jan Ray Wylie Hubbard * 22-Jun Adam & Chris Carroll 19-Jan Ruben V 28-Jun W Tx Exiles 20-Jan Kelly Willis (full band) * 29-Jun Shake Russell * 26-Jan Marcia Ball (solo) * 27-Jan Elizabeth Wills 12-Jul Lisa Morales 2-Feb] Carolyn Wonderland 13-Jul Rod Picott 3-Feb Jon Dee Graham 19-Jul Hamilton Loomis * 9-Feb Kelley Mickwee(duo no webcast) 20-Jul Taylor Rae-fullband 10-Feb Slim Bawb & Lil Howard 26-Jul Dallas Burrow 16-Feb Michael Hearne (No. Joni) 27-Jul Chuck Cannon 17-Feb Hot Club of Cowtown 23-Feb Sarah Sharp 2-Aug Del Castillo Trio 24-Feb Possessed by Paul James 3-Aug Amy Atchley 1-Mar Mi-mp/badhlinglm 9-Aug Kristy Lee 2-Mar Jenny Reynolds 10-Aug Getocowboys * 8-Mar Ruthie Foster-Grwmmy Winner * 16-Aug Patrice Pike 9-Mar Silos(w Buttercup) 17-Aug Guy Forsyth BluesBand 15-Mar MOC-Plankenhorn 23-Aug Owen Temple 16-Mar Sara Hickman (State of Tx Musician) 24-Aug Nichole Wagner 22-Mar Pierce Pettis Aug30-32 C05ED-laborDayWand 23-Mar The Rifters (w Michael Hearne) Closed Easter weekend 6-Sep Warren Hood 7-Sep! Tish Hinojosa * 13-Sep Nellie McKay 5-Apr Phoebe Hunt w/Susan Gibson 14-Sepl Willis Alan RamseyCancld 6-Apr 20 year party 20-Sep HalleyAnna Finlay 12-Apr Jay Boy Adams 21-Sep Terri Hendrix/Lloyd Maines * 13-Apr Albert & Gage 27-Sep Mighty Orq 19-Apr Pat Byrne (w Camille Scheiss) 28-Sep Jack Barksdale* **TT 20-Apr Bukka Allen W Mike Hardwick 26-Apr Shelley King Full Band 4-Oct Sundance Head 3-May Dale Watson * 5-Oct Matt Hillyer 4-May_ Graham Weber - BettySoo 11-Oct Radney Foster * 10-Mayl Grant Peeples 12-Oct James McMurtry * 11-Mayl Zac Wilkerson 18-Oct Cari Hutson Trio 17-Mayl South. Austin Moonlighters 19-Oct Jeff Black 18-Mayl Giulia Millanta & Ben. Jones 25-Oct Sam Baker Closed Memorial Day Weekend 26-Oct Woody Russell 31-May! Cari Hutson Trio-Cancelled Hazel Fever 1-Jun Libby Koch Band 1-Nov David Starr 7-Jun Malford Milligan Tin Cadillac47 2-Nov Lilli Lewis 8-Jun! The Derailers * 8-Nov Max/Heather Stalling * 14-Jun! Grace Pettis-RobbyHecht 9-Nov Bruce Robison * -63- S THE BUGLE BOV "As soon as I walked in the room, D felt at home." Lilli Lewis, Folk Tapestry, KTIM The Bugle Boy Foundation and the Music Venue itself, brings a bright light of joy to our THE BUGLE BOY = Where Music is Only Part of the Experience community. We are proud to Sponsorits efforts." Ouri intimate setting offers an 80 seat, cozy venue where everyone is there to enjoy the la Grangel Main Strce! and VisitorsBueau company of fellow music lovers and listen to great music. Because wel have an intimate setting, the artists share stories and interact with the audience, give autographs, even "The Bugle Boy never share a glass of wine or a beer (or maybe one of our famous root beer floats!) and just disappoints. Every timel want kick back and talk about music. to listen to good music, there "Yous give me joy!" With over 90 performances a year, there's is always either a favorite Sheril always great music playing. artist or a chance to explore For over 20 years, we've been bringing an incredible array of talent to our location in up and coming new talent." La Grange, TX. Nely F Every Friday and Saturday night you can enjoy original live music in our Listening Room featuring some of the best musicians from around the area and around the world who make The Bugle Boy a stop on theiri tours. THE These are just some of the incredibly talented musicians who play at The Bugle Boy: . BUGLE Radney Foster Kelly Willis Bruce Robison . Ray Wylie Hubbard Marcia Ball Carolyn Wonderland . Dale Watson . Sue Foley . Del Castillo Trio The Derailers BOV LaGrange Texas SCAN FOR PERFORMERS CONNECT WITH US! AND TICKETS! COME TO THE BUGLE BOY! Murall by Jyler Kay 1051NORTH JEFFERSON ST., LAGRANGE, TEXAS78945 ELEVATING & SUSTAINING ORIGINAL LIVE MUSIC (979) 968 994-libuplaboyog A501 (C)3) Non Profit Oigani ization -64- E THE BUGLE BOY Written by Richard Skanse I Photography by David Legere Just because Austin calls itself the "Live Music Capital oft the though most shows are also streamed online, allowing fans from World" doesn't mean thati it can lay claim to all of the finest live around the world to watch from home with the purchase ofa music venues in the worid - let alone even in Lone Star State. three-camera webcast ticket for as little as $10, there's nothing Case in point, the destination Texas Music Magazine calls "the quite like attending a Bugle Boy show in person. The 90-minute best littie listening room in Texas" the Bugle Boy is actually concerts are usually divided into two 45-minute sets, with the about an hour's drive south east of Austin, happily nestied in short break in between providing ample time to socialize, refresh the Fayette County seat ofLa Grange (population 4,500). one's beverages (beer, wine, root beer floats, locally roasted coffee, and espresso & Blue Bell affogatos), and visit the merch table - with and "Eighty seats and a whole lotta soul" - that's the essence of where, more often than not, the artists are happy to visit the Bugle Boy, as neatly summed up by 2018's Official Texas take pictures with the fans after the show. As songwriter Elizabeth State Musician Marcia Ball. Over the course of two decades Wills enthuses, "It is a rare and beautiful thing when the artist and thousands of memorable shows, the Bugle Boy has earned and the listeners leave the concert feeling like old friends." a sterling reputation as one of the best live music venues in the Trade Venue state, offering a uniquely intimate concert experience where the As a 501(c)(3). Nonprofit organization and Fair focusi is centered solely on the songs and performances. from (meaning a large percentage of each ticket goes directly to the the opening downbeat to the end of the encore. Even at full musicians), the Bugle Boy Foundation is also committed to capacity, you can hear the quietest note and everyl lyric from serving the greater community through music-based outreach the back ofthe room both because of the superb acoustics programs, working with artists and other non-profits to present and expert sound-mixing, and because audience members are concerts at nursing homes, "Swan Song" performances for asked to silence their phones and reminded politely but firmly hospice patients, and songwriting workshops for veterans as that they are in a Listening Room. That makes every Bugle Boy well as for adults of all ages with neurological challenges all show a true forthe-sak-ofuhe-song: event that Sara Hickman in addition to hosting 90 shows a year at the listening room. (yep, another distinguished former Official Texas State Musician) the has been instrumental in describes as "Austin City Limits meets your living room." This Not surprisingly, Bugle Boy helping does NOT mean we don't have fun we! have LOTS of fun! to launch the careers of manya a talented up-and-coming act, with the Foundation even introducing a "Talent Trust" program Founder Lane Gosnay opened the Bugle Boy in January 2005, in 2009 to award selected artists financial studio recording taking the name from the Andrews Sisters' 1940 song "Boogie assistance. But from the beginning thé venue has long been Woogie Bugle Boy" as a playful nod to the building's origins as a a favorite tour stop for such already well-established acts as WW II era Army barracks at Camp Swift Infantry Base in Bastrop. the aforementioned Foster, Hickman and Ball, plus Ray Wylie The structure was moved to La Grange after the war and used Hubbard, Radney Foster, Terri Hendrix and Lloyd Maines, Jame as a fraternal lodge for a good half century, but walk inside the McMurtry, Dale Watson, Carolyn Wonderland, Kelly Willis, building today (and hear any show there), and it's hard to believe Bruce Robison, Sugan Gibson, and Walt Wilkins. Those stars concert with return after with an ever-growing class of newer it was ever anything but a disarmingly cozy hall year year, along Root top-notch sound worthy ofaj professional recording studio. Take returning favorites like Del Castillo Trio, Beat Revival, and itf from recent Grammy winner Ruthie Foster: "Coming out the Sundance Head the Texas-born winner OfNBC's The Voice. Bugle Boy is always worth the trip it's where the music matters." On any given show weekend, at'least one oft the two acts on the marquee is bound to bé a well-known name to fans of Texas and Americana but and volunteers take Concerts are held at the Bugle Boy on Friday and Saturday nights music, Bugle Boy saff pride round with bookings a in.the fact that several loyal regulars have remarked that, even year (excluding holidays), showcasing folk haven't heard of a artist on the calendar before wide: range ofartists representing every musical style from ifyoul particular and blues to rock, soul, jazz, and more with the one caveat "ifthey're playing here, you know it's going to be a good show." being that they write and perform their own material. And -65- 66 2025 Bugle Boy Foundation Budget Overview: FY_2025 - FY25 P&L January - December 2025 TOTAL Revenue 5000 Public Support 0.00 5001 General Support 0.00 5001.1 General Support 180,000.00 5001.105 CC Fee Offset Revenue 0.00 5001.2 Webcast Donation 0.00 5001.25 Contributions Concerts 0.00 Total 5001.1 General Support 180,000.00 Total 5001 General Support 180,000.00 5011 Local Government Grants 0.00 5011.1 Goverment Grants 10,000.00 Total 5011 Local Govemment Grants 10,000.00 5012 State Grants 12,500.00 5021 Business Support 5021.1 Business Contributions 2,500.00 5021.2 Business Matching Grants 2,000.00 Total 5021 Business Support 4,500.00 5031 Foundation Support 0.00 5031.1 Foundation/ /Trust Grants 15,000.00 Total 5031 Foundation Support 15,000.00 5041 Non Profit Support 0.00 5041.1 Non Profit Donations 5,000.00 Total 5041 Non Profit Support 5,000.00 5081 Special Projects Income 0.00 5081.4 Nursing Home/Assisted Living Concerts 2,500.00 5081.6 Swan Song 1,000.00 Total 5081 Special Projects Income 3,500.00 Total 5000 Public Support 230,500.00 5100 Concert Revenue 0.00 5101 Concert Revenue 0.00 5101.1 Ticket Revenue Gross 110,000.00 5101.5 Webcast Tickets Rev 8,500.00 Total 5101 Concert Revenue 118,500.00 Total 5100 Concert Revenue 118,500.00 5400 Concession Income 0.00 5401 Beer Sales 3,750.00 5403 Wine Sales 10,500.00 5405 Food/ / Non Alcoholic Beverage Sales 3,000.00 5407 Merchandise Sales 2,000.00 Total 5400 Concession Income 19,250.00 5900 Other Earned Revenue 0.00 5910 Other Eamed Revenue Certificate of Deposit 4,750.00 5911 Ineres-SawrgeShon-Tem Inv 75.00 66- 'adnesday, March 25, 2025 G3:53 PM GM7-05:00 1/3 TOTAL 5914 Royalty Income 50.00 Total 5900 Other Eamed Revenue 4,875.00 5999.5 Budget Reserve (As Needed) 22,459.00 Total Revenue $395,584.00 Cost of Goods Sold 6000 Cost of Goods Soid 0.00 6001 COGS Beer / Wine 7,000.00 6005 COGS - Food /I Non Alcoholic Beverages 2,100.00 6006 COGS Merchandise 1,200.00 Total 6000 Cost of Goods Sold 10,300.00 Total Cost of Goods Sold $10,300.00 GROSS PROFIT $385,284.00 Expenditures 6400 Salaries & Related Expenses 0.00 6401 Salaries Executive Director 49,440.00 6403 Salaries Sound Engineer 28,500.00 6404 Salaries Venue Manager 13,600.00 6405 Salaries Talent Curator 29,467.48 6406 Salaries Media KTIM 4,950.00 6407 Salaries MembershprTechnca Manager 30,900.00 6408 PT Venue Helper 2,700.00 6438 Payroll Taxes 12,000.00 6494 Employee Bonus/Appreciation 5,000.00 6495 Contract Services -Sound Engineer Sub 300.00 6496 Professional Development 750.00 6498 Life Insurance Nondeductible 559.00 6499 Reimbursed Costs 10,532.52 Total 6400 Salaries & Related Expensss 188,699.00 6500 Concert Expenses 0.00 6511 Artist & Performers 56,000.00 6512 Artists & Performers Female 38,800.00 6516 Video Stream Provider Expense 835.00 6518 Lodging & Food Concert Artist 275.00 6540 License Fees ASCAP, etc 2,800.00 6543 Insurance Workers Comp for Concerts 1,600.00 6544 Supplies Expense 2,000.00 6599 Other Concert Expense 1,200.00 Total 6500 Concert Expenses 103,510.00 6600 Special Projects Expense 0.00 6602 Swan Songs Expense 2,000.00 6603 Appreciation Dinner 500.00 6603.5 20th Birthday Party 3,000.00 6609 Soldier Songs Expense 500.00 6613 Education Program Expense 6,100.00 6615 Nursing Home 6615.1 Nursing Home Concerts Artist Reimbursement 7,500.00 Total 6615 Nursing Homa 7,500.00 Total 6600 Speclal Projects Expense 19,600.00 6700 Operations 0.00 -67- Werress: Mmci 20, 025 0328 1A - RAT 0300 TOTAL 6716 Telephone 1,050.00 6720 Advertising &Business Promotion 18,000.00 6723 Postage, Mailing Service 1,450.00 6724 Office Expense 550.00 6725 Quick Books Processing Fees 3,500.00 6726 License Fees 1,215.00 6727 Dues, Subcriptions, Books 1,300.00 6734 Insurance Expense D&O 900.00 6735 Professional Fees 2,300.00 6736 Rent & Occupancy Expense 35.00 6744 Supplies & Printing 775.00 6751 Credit Card Fees 850.00 6773 Web & Internet Expense 5,400.00 6796 Strategic Planning 15,000.00 Total 6700 Operations 52,325.00 6800 Occupancy Expense Building 0.00 6817 Utilities Expense Building 4,000.00 6822 Repairs & Maintenance-Buiding 3,000.00 6823 Janitorial Expense Building 3,700.00 6834 Insurance Expense Building 8,500.00 6839 Alarm System Fees 700.00 Total 6800 Occupancy Expense Bullding 19,900.00 Reimbursements 1,250.00 Total Expenditures $385,284.00 NET OPERATING REVENUE $0.00 NET REVENUE $0.00 -68- Wednesday, March 25. AUD 03:53 PM GMT-05:0G 3/3 = - 0 E a B 0 0 6 8 D B B 8 de u da 5 de DE o b 3 0 8 0 * & 8 d8 8 8 8 8 8 L8 D8 DE DE 8 DE DE D6 8 DE e de 0 € 3 E o o a a 00 o o co K la Co 5 o df DE B a B o df - * w A 4 A 4 a w u N la N A A A A w w A A w E 5 - K e 5 b 5 la 1 N 6 lb 0o la 5 5 5 B B 5 a B a 5 + - a 1 1 1 1 o E 1 1 I N w 1 1 N : a de dB lb E R la a W a B N N b 6 a A E W de Db E a N 1 un 4 N I E a 1 - -69- Tourism RECEIVIET Grant Program FEB 25 2025 Funding Request Application CityofLa Grange Organization Information Date: 2-13-2025 Name of fOrganization: Fayette County Sheriff's Posse Address: PO Box 1113 City: State: La Grange Zip: 78945 Contact Name: Niki Powell Contact Phone Number: 979-429-6165 Web Site Address for Event or Sponsoring Entity: Fayette County Sheriff' 's Posse Face Book Page Is your organization: Nonprofit a Private/For Profit a Tax ID #: 74-2679282 Name of Event or Project: Fayette County Sheriff's] Posse CPRA/UPRA Ram Rodeo Partner Entity: FCSP Board of Directors Date ofEvent or Project: April 4-5, 2025 Start Time/End Time of the Event: 6:30pm to 12:00am Primary Location of Event or Project: 2141 Blankenburg Lane. La Grange. Tx FCSP Arena Has this Event/Facility been held before? Ifyes, please list the years: Yes. This is our 17th Year for the Rodeo at this same location. Please list any additional Co-Sponsors of the Event: Oviedo Dodge Ram, KTEX, Giddings Livestock and various other local businesses. Please list any other organizations, government entities and grants that have offered financial support to your project: None Please list any contributions that are made to the community ofLa Grange as a result of funds generated from the event (scholarships, donations, etc.): 5-$500 County Wide Scholarships. 2-$1000 memorial scholarships & The Annual Pink Night at the rodeo gives 10% of gate sales to local Families battling Cancer. Do you intend to request support from businesses in the form of sponsorships, donations, materials, or other means that will assist you in executing the event? Yes X No -70- Is this a ticketed Event/Facility? Ifyes, please list price of ticket, admission, entry fee: Yes--Season Pass-$25.00 in Advance, $15.00 daily at the Gate, 6-12 $5.00 & 5 under- Free. HOT Amount Requested: $10.000 (Request may be up to a maximum of$10,000) Percentage of Hotel Tax Support of Related Costs (%) Note Percentage of Total Event Costs Covered by Hotel Occupancy Tax (%) Note Percentage ofTotal Facility Costs Covered by Hotel Occupancy Tax For the Funded Event 50 (%) Note Percentage of Total Marketing Costs Covered by Hotel Occupancy Tax for the Funded Event (%) Note Percentage of Staff Costs Covered by Hotel Occupancy Tax for the Funded Event Purpose of Funds Request (including proposed use of funds) The FCSP respectfully requests consideration for funding to assist in and promote the necessary advertising and promotional expenses associated with the 2025 Rodeo, Team Roping Series and Barrel Racing Events. Further we request that consideration to the fact that this is a sporting event venue which further supports the use oft these funds for both advertisine/promotion and sporting events reasons. Specifically the FCSP has an anticipated budget need for advertising and promotional expenses as follows: Advertising and Promotion: Including newsprint (FCR, Brenham, Bastrop, Banner Press, Schulenburg, Smithville, Columbus, Giddings), Radio (Local and Regional including Brenham and Austin), magazine advertising (Cowboy Sport News, Team Roping USA, E- Barrel Racing), posters, mail-outs, $11,960.00 Signage- $2,500.00 Contract Management- $13,000.00 Event Prizes- $5,500.00 Arena maintenance, electricity, trash, insurance etc. annually $30,500.00 Concessions/Vendors $5,300.00 Lights/Equipment Rental $2,771.00 Entertainment $2,850.00 Postage $800.00 Judges Lodging/VIP TENT $3,500 Total $78,681.00 Explain how this expenditure will DIRECTLY enhance and promote tourism AND the convention and hotel industry: -71- The FCSP projects that over 10.000 attendees, participants. and vendors will experience a FCSP events in 2024. The events are family oriented. traditional in nature. and represent time honored cultural experience reflective of the La Grange image. This represents 10.000 opportunities to promote La Grange, encourage visitation and generate local business and tax revenues. With the projected 2-night rodeo. up to 10 additional quarterly events of 1-2 nights each and an average of 24 additional arena leased events, FCSP events will create approximately 30-40 event nights for hotel/motel, and bed & breakfast resulting in increased hotel/motel tax and retail spending. Additionally, over 100 camper/trailers stay overnight at local RVI businesses throughout the year's events. Additionally, as these are overnight events, our local retail. restaurant, and grocery shopping will experience additional sales resulting in additional local revenues and increased sales tax revenues for the city. The events are well publicized, and rodeo continues to grow substantially in popularity. Last year and into 2025 thus far, the FCSP has increased the number of planned events through Team Roping events, Bull Riding events. Youth Rodeo & Playdays Events. and Barrel Racing Events. As a sanctioned rodeo in the Cowboy Professional Rodeo Association. The FCSP events are part of the largest Rodeo Association in Texas. The CPRA/UPRA and FCSP continue to see an increase in membership, sponsorship and attendance. This sport, culture and heritage is expanding not only across the State but the Nation as well. The FCSP Rodeo continues to provide support in efforts to bring an even larger rodeo sporting event for La Grange and Fayette County. The improvements being made to the arena and facilities have come through various fundraising and events as well as hundreds of volunteer hours. Additionally, the organization has made a huge financial commitment in terms of financing its improvements with a local lending institution. Continued development and support of the FSCP Rodeo as well as its other events will place La Grange and Fayette County as preferred location resulting in an established event draw and tourist destination. With Association Finals events resulting in multi- night events and attendance draws in the tens of thousands. La Grange and Fayette County have an exciting opportunity for the future. however the result of that future is the investment in the FCSP Rodeo event today. Check Which Categories Apply to Funding Request and Amount Requested Under Each Category: a Convention Center or Visitor Information Center: construction, improvement, equipping, repairing operation and maintenance of convention center facilities or visitor information centers, or both $ Registration of Convention Delegates: furnishing of facilities, personnel, and materials for the registration of convention delegates or registrants; $ Advertising, Solicitations, Promotional programs to attract tourists and convention delegates or registrants to the city $ 10.000 -72- Promotion of the Arts that Directly Enhance Tourism and the Hotel & Convention Industry: encouragement, promotion, improvement, and application of the arts, including instrumental and vocal music, dance, drama, folk art, creative writing, architecture, design and allied fields, painting, sculpture photography, graphic and craft arts, motion picture, radio, television, tape and sound recording, and other arts related to the presentation, performance, execution, and exhibition of these major art forms; $ o Historical restoration and preservation projects or activities or advertising and conducting solicitation and promotional programs to encourage tourists and convention delegates to visit preserved historic sites or museums; $ Questions for All Funding Requests Historical Narrative Please provide a brief description of your agency's history and background. (May be provided on separate page) Points are awarded on the basis of how established your program is, past successes, etc. More points will be awarded for entities that have a proven track record of stability and staying within budget. Mission Statement: The FCSPis a nonprofit corporation organized under IRS code 501(c)3. The FCSP mission is to foster and promote interest amongst its members and the community in the true traditions of the Old West. The Posse promotes fellowship and sportsmanship through its events and clinics stressing social and civic responsibility for our community. The Posse assists the Fayette County Sheriff upon requests and in emergencies. The FCSP promotes and directs both civic and educational programs engaging the youth of the county not only in the art and sport of horsemanship and rodeo. but also in good citizenship, volunteerism and responsible everyday living. Background: The FCSP organization was established in 1993. The first year the Posse was up and running with its first CPRA Rodeo which continued to grow into what is now a 3-time award winning rodeo. Members have come and gone but the community support has kept this organization going strong. Over the year's members. volunteers and sponsors have worked hard on fundraising events to enable the FCSP to build an arena, purchase bucking chutes, land. new announcer. stands and concession buildings and now well on our way to a new ticket/meeting building and covered pavilion. Our next major goal is new bleachers for the spectators. Within the next 2 years, FCSP will have met major goals and have a facility the community and its members can be proud of. -73- Needs Statement Explain why you are requesting funds from the City of La Grange HOT Funds. (May be provided on a separate page) How does your organization meet the needs of the community? The objective oft this organization is to help preserve and bring a part of the history of the sport of rodeo, as well as horsemanship. fellowship, sportsmanship and family oriented events to the community in order to promote interest amongst the youth and the community in the true traditions and history of the Old West. The posse also helps and supports other organizations throughout the community including. Texas Woman League. 4H, Fayette County Fair Association. My 3 Angles Scholarship, Will Bill Kelso Memorial Scholarship. etc. Fundraising events are held year around to help support and raise money for over $5000 in FCSP youth scholarships and to better the organizations facilities sO that we can better serve the community. Proposed Revenues and Expenditures. If you partner with another applicant please include their budget information. (May be provided on a separate page) Proposed Revenue Budget Description Source Previous Year Current Year See Attached Proposed Expenditure Budget Description Line Item Previous Year Estimated Funded by Hotel/Motel Tax See Attached Goals, Objectives and Measures How many years have you held this Event or Project: 17Years Estimated Attendance: 9.000 to 11,000 How many people attending the Event or Project are anticipated will use hotels, motels or bed & breakfasts in the city? How many nights will they stay: 2-3 Do you reserve a room block for this event at an area hotel or motel and if so, for how many rooms and at which hotels: Yes-we reserve rooms for our judges. Diamond Cross Rodeo Co and entertainment, -74. No. Rooms Name of Hotel/Motel 6 River Valley 4-5 Best Western 5-6 Hampton Inn 8-10 Colorado Landing RV Park Please list other years (over the last three years) that you have hosted your Event or Project with amount of funding given from HOT and the number ofl hotel rooms used: Month/Year Amount of Funding Number ofHotel / Motel Rooms Used 2010 $10,000 2-30 2011 $7,500 2-30 2012 $8,500 2-30 2013 $8,500 3-40 2014 $8,081.04 3-40 2015 $7,500 3-40 2016 $5,000 3-40 2017 $5,000 3-40 2018 $6,250 5-35 2019 $6,250 10-40 2020 $7,500 10-35 2021 $8,860.74 10-40 2022 $8,865.12 10-40 2023 $10,000 10-40 2024 $6,387.88 10-40 Please check all promotion efforts your organization is coordinating, and the amount financially committed to each media outlet: Paid Advertising $ 10,500.00 Newspaper $ 4.500.00 Social Media $ Radio $ 1,500.00 o TV $ O Press Releases to Media $ O Direct Mailing to out of town recipients $ 200.00 Other $ 2800.00 What areas does your advertising and promotion reach? Fayette, Lee. Bastrop, Gonzales. Lavaca, Colorado. Brazos, Caldwell. Burleson and Washington Counties, etc. What number of individuals will your proposed marketing reach that are located in another city or county? Estimated 500.000 -75- If a permanent facility (e.g. museum, visitor center) estimated Attendance: N/A Monthly / N/A Annually Please note percentage of those in Attendance that are Staying at Area Hotel/Motels or other Lodging Facilities: 50% If this request for funding is denied, will the event be held regardless of funding support from the City ofLa Grange? X Yes No Other Comments: The FCSP is very grateful for the years of continued support given to us by the City ofLa Grange Hotel Tax Fund. Thank you sO much for the ongoing support you have given us. Please feel free to attach any additional information about your organization or event that you think is relevant to this application. I understand the limitations placed on use of Hotel Tax funds and certify that the requested funds will be used only for purposes described in this application or as approved by the City ofLa Grange. I understand use offunds is subject to audit and a post event form will be required to be submitted prior to reimbursement of. funds approved. Applicant further understands that funds will be reimbursed upon the presentation ofappropriate invoices or other documents certifying the funds have been encumbered. Niki Powell Secretary/freasurer 2-13-2025 Name Title Date -76- FAYETTE COUNTY SHERIFF'S POSSE RODEO APRIL 4-5, - 2025 Friday Morning April 4, 2025 Rodeo Slack Breakaway Roping Tiedown Roping Team Roping Barrel Racing Friday & Saturday April 4-5, 2025 Rodeo Performances Grand Entry Bareback Riding Saddle Bronc Riding Steer Wresting Muttin Bustin Steer Saddling Breakaway Roping Rodeo Act Calf Scramble Tie Down Roping Clown Act Team Roping Rescue Race County Team Roping Barrel Racing Bull Riding -77- Proposed Revenue Budget Description Source Previous Year Current Year (Estimated) Arena Rental $2,200 $2,200 Concession $1500 $1500 Barrel Racing Fundraising Events $6500 $6500 Team Roping Fundraising Events $4,000 $4,000 Tourism Grant $10,000 $10,000 TWL Grant $2500 $2500 Membership Dues $450 $450 Annual Rodeo $25,000 $25,000 Other small fundraising events $1,500 $3,500 Sponsorships $38,000 $38,000 Total $90,150 $92,150 PROPOSED EXPENDITURE BUDGET DESCRIPTION Line Item Previous Year Estimated Funded by Hotel/Motel Tax Concession $1500 $2,500 Barrel Racing Fundraising $800 $1,200 Events Team Roping Fundraising $8500 $9500 Events Annual Rodeo $75,000 $75,000 Other small Fundraising $3,800 $3,800 Events Lawn Care and Maintenance $3,500 $6,500 Utilities $4,800 $4,800 Land & Chute Loans $16,000 $16,000 Property Tax exempt exempt Signage $4,000 $4,500 XXX Advertising and Promotion: $15,000 $15,000 XXX Including newsprint (FCR, Brenham, Bastrop, Schulenburg, Smithville, Columbus), Radio (Local and Regional including Brenham and Austin), magazine advertising (Cowboy Sport News, Team Roping USA, E- Barrel Racing), posters, mail- outs -78- Tourism Grant Program RECEIVIET Funding Request Application MAR 10 2025 Date: 3/7/2025 Name of Organization: Faison Preservation Society Cityof La Grange Address: P. O. Box 681 City: State: La Grange, TX Zip: 78945 Contact Name: Katy Beauford Contact Phone Number: 713-412-5906 Contact Email address: katy.Deanford@taisonhouse.org Website Address for Event or Sponsoring Entity: htps/faisonhouseorg Is your organization: Nonprofit A Private/For Profit - Tax ID #20-5603974 Name of Event or Project: 2 Interpretive Programs encompass day and evening- Historic Tea Social, eylouraliyatayDas in the Square, plus Evening Event Partner Entity(s): Bodega, Texas Quilt Museum, Le Petite Gourmet Shoppe, Mac's Daqs, Kreische Brewery Monument Hill State Historic Sites, Fair Association, LG Main Street, Greater Fayette Community Foundation Date of Event or Project: May 17 and August 30 Start Time/End Time of the Event: 12pm-10pm each date Primary Location of! Event or Project: Faison House, Courthouse Square, May 17-Kreische Brewery Monument Hill/ August 30 -Fair Grounds Has this Event/Facility been held before? If yes, please list the years: No Please list any additional Co-Sponsors of the Event: Event Partner Businesses Please list any other organizations, government entities, or grants that have offered financial support to your project: Discount/No Cost toward exhibit tour, food tasting, admissions_ Borrowed church vans and drivers by Faison member- as transportation of group to/from evening event = as safety precaution Please list any contributions that are made to the community ofLa Grange as a result of funds generated from the event (scholarships, donations, etc.): Hotel rate at Hampton Inn/costs & tax AirBNB & VRBO Bodega -catering cost/ Quilt Museum -admission/ Macs -cost of special drink/ Friends of KBMH-Bluff Schuetzenfest biergarten admission/ County Fair- admission Uber Driver and Concierge Driver rate Small Business Economic Development and Sales Tax from Shopping Return Visitors and Home Sales -79- Do you intend to request support from businesses in the form ofsponsorships, donations, materials, or other means that will assist you in executing the event? Yes No_X -unsolicited discounts offered Is this a ticketed Event/Facility? If so, please list ticket prices or admission fees: $125 to cover expenses- Faison Preservation Society will pay all admissions in advance, plus catering, materials (ex: tea cups), advertising (social and print), transportation if vans are not available HOT Amount Requested : $5,500 (1 Request may be up to a maximum of$10,000) Percentage of Hotel Tax Support of Related Costs 90 (%) Note Percentage of Total Event Costs Covered by Hotel Occupancy Tax (%) Note Percentage ofTotal Registration Costs Covered by Hotel Occupancy Tax for the Funded Event 10 (%) Note Percentage ofTotal Marketing Costs Covered by Hotel Occupancy Tax for the Funded Event Purpose of Funds Request (including proposed use of funds) Each Date we will have the following expenses: Catering $300, ExhibitBeverages $200, Evening Event plus food $626, Social Media $300, Print Media $1000, Initial $180 plus replace supplies $40, Flyers/Rack Cards $170 Explain how this expenditure will DIRECTLY enhance and promote tourism AND the convention and hotel industry Escorted tour of the city by 2 authors who wrote the books on La Grange and Fayette County (Marie Watts and JT Koenig), Docent trained on selling LG sights & events. Businesses entertain and encourage spending. We want to tell others about small town living. This is a later day tour with evening event extension, to promote overnight stays. Check Which Categories Apply to Funding Request and Amount Requested Under Each Category: Registration of Convention Delegates: furnishing of facilities, personnel, and materials for the registration of convention delegates or registrants; $ Advertising, Solicitations, and Promotional programs for events/festivals to attract tourists and convention delegates or registrants to the city $ 2,600 Promotion of the Arts that Directly Enhance Tourism and the Hotel & Convention Industry: encouragement, promotion, improvement, and application of the arts, including instrumental and vocal music, dance, drama, folk art, creative writing, architecture, design and allied fields, painting, sculpture photography, graphic and craft arts, motion picture, radio, television, tape and sound recording, and other arts related to the presentation, performance, execution, and exhibition of these major art forms; $ 2,040 (includes portion of tax). Historical restoration and preservation projects or activities or advertising and conducting solicitation and promotional programs to encourage tourists and convention delegates; $ 860 -80- Questions for All Funding Requests Historical Narrative Please provide a brief description of your agency's history and background. (May be provided on a separate page) Points are awarded based on how established your program is, past successes, etc. More points will be awarded to entities that have a proven track record of stability and staying within budget. Mission Statement: Faison Preservation Society was formed to maintain and preserve the Historic N.W. Faison House for future generations. We are dedicated to this task sO that visitors can gain a deeper understanding of their past and their identity as Texans, and learn of the economic and cultural impact of this family on their community. Background: In 1961 La Grange sold Faison House to the La Grange Garden Club to maintain. In 2022 the Club turned over ownership of the property to Faison Preservation Society to pay for operational expenses; maintenance, period preservation, and visitation services for tourists to our city. Faison House ift the only historic home in La Grange, open weekly, for visitors to see the past, and hear of those who lived here and built this community. Needs Statement Explain why you are requesting funds from the City ofLa Grange HOT Funds. (May be provided on a separate page) How does your organization meet the needs of the community? Individuals, groups and businesses recognize the cultural and economic value of maintaining this historic structure as a tourist destination for the new wave ofheritage tourists, as an educational example for our youth, and source ofinformed guides directing visitors to things to do in La Grange any day or for special events. Proposed Revenues and Expenditures. Ifyou partner with another applicant, please include their budget information. (This may be provided on a separate page) Proposed Revenue Budget Description Source Previous Year Current Year City ofLa Grange Fayette County Grants Donations Other Total -81- Proposed Expenditure Budget Description Line Item Previous Year Estimated Funded by Hotel/Motel Tax Tea Social (catering, $860 $860 supplies, replenish) Exhibit, Drinks, Event $2040 $2040 Admission and Food Print Advertising $2000 $2000 Social Media Marketing $600 $600 Goals, Objectives, and Measures How many years have you held this Event or Project: First time for this type of program. Estimated Attendance: 30-75 How many people attending the Event or Project are anticipated to stay at hotels, motels, short- term rentals, or bed & breakfasts in the city? 20 - 50 How many nights will they stay: Do you reserve a room block for this event at an area hotel or motel, and if so, for how many rooms and at which hotels? No. Rooms Name of Hotel/Motel/Short Term Rental 10 each date Hampton Inn (6 doubles, 4 singles) 1 each date Rustic Star Guest Haus (3 beds) 1 each date VRBO in Downtown (2 bedrooms) Guests will be encouraged to book their own hotel reservations in La Grange. We will make recommendations. They will select their own rental. Please list other years (over the last three years) that you have hosted your Event or Project with the amount of funding given from HOT and the number ofhotel rooms used: Month/Year Amount of Funding Number of Hotel / Motel Rooms Used May 2024 $10,000 300 visitors- 100 rooms December 2023 $1,550 130 visitors (1/2 year) -40 rooms March 2023 $4,170 80 visitors (1/2 year) - 20 rooms -82- Please check all promotion efforts your organization is coordinating and the amount financially committed to each media outlet: Paid Advertising $ % Newspaper $ 2,000 Social Media $ 600 Radio $ free community announcements. TV/Streaming Services $ Other (Flyers, Postcards) $ $200 What areas do/will your advertising and promotion reach? Please list areas with their distance from La Grange. Houston (100 miles), Austin (65 miles), San Antonio (111 miles), Bryan/College Station (71 miles), plus all over Texas through targeted audience via social media What number ofindividuals will your proposed marketing reach that are located in another city or county? Estimated 50,000 Ifaj permanent facility (e.g. museum, visitor center) Estimated Attendance: Monthly /currently 300, but with new programs 500 - 600 estimated Annually *Side Note: We are also planning a Piano Concert with Festival Hill in June, and Ghost Tour with Fayette County Community Theatre in November 2025 Please note the percentage ofthose in Attendance that are staying at Hotel/Motels or other Lodging Facilities in the City Limits: estimate 30 - 50 %_(some have local residences, or family). If this funding request is denied, will the event be held regardless of funding support from the City ofLa Grange? Yes, XI No Other Comments: We are having these interpretive programs as a requirement of the Tourism Grant, the wish for economic development for our town, to share enjoyment of small town life. Please feel free to attach any additional information about your organization or event that you think is relevant to this application. I understand the limitations placed on the use ofHotel Taxj funds and certify that the requested funds will be used only. for purposes described in this application or as approved by the City of La Grange. I understand use offunds is subject to audit and a post-event form will be required to be submitted prior to reimbursement offunds approved. Applicant further understands that funds will be reimbursed upon the presentation of appropriate invoices or other documents certifying the funds have been encumbered. Ifawarded grant funds for promotional materials for an event, I agree to include thefollowing information on all collateral materials: In partnership with The City ofLa Grange Main Street & Visitors Bureau. In addition, I agree to add The City ofLa Grange Main Street & Visitors Bureau's logo and website address to the materials. Ialso agree to offer The City ofLa Grange Main Street & Visitors Bureau the opportunity to provide visitor information at a booth space provided by our organization at our event. 7 - - e auk Aod Treasurer 3/7/2025 Name Title Date -83- Historic N. W. Faison House La Grange, Texas March 7, 2025 Tourism Grant Committee, Faison Preservation Society, a 501C(3) nonprofit organization, requests your support by providing funding for two interpretive programs in 2025, that will encourage tourism to our city with need for overnight room accommodations. On May 17 our plan begins with shopping at the farmers market and boutiques in the square, an afternoon tea social with discussion on women of the 1800s, return to the Square for a tour of the Texas Quilt Museum exhibit, a food tasting at Le Petite Gourmet Shoppe, and a special Texas drink served at Mac's Daqs. From here, transportation will take us to Bluff Schuetzenfest at Kreische Brewery and Monument Hill State Historic Sites = for a German heritage festival overlooking the beauty of La Grange. On August 30 our late entertainment will be a rural living tradition - the County Fair. These programs begin at 12:00 pm and continue into the evening. After a day of fun, the visitors will be transported to hotel, or vehicle with directions to their final destination. All safety precautions will be monitored, and escorts available if a guest needs assistance in finding their way. We look forward to showing our small-town life here to those from the big city. We will tell them our history, show them our heritage, and display the courtesies of the people we live among. Oh, and we will point out the best place to buy our goods and services. Thank You for suggesting we use interpretive programming. Faison House will continue to be a venue for these presentations. We are already thinking of new ideas for 2026. We hope you will grant the requested $5,500 to make this year's first two events possible. Sincerely, Raty Beaujord Faison Preservation Society Email: ybausdghaisontousog Phone: 713-412-5906 -84- RECETVIED Tourism Grant Program MAR 31 2025 Funding Request Application / Cityofia Grange Date: 3/1/02EName of Organization; TEXANS INHAA MUSEUPY ASSOEATIeNS DBA TEXAS HERDES MuSEum Address: 71 S.MAIN Sr MAILING: PaKox 110 City: State: LA GEAAEE 7xX Zip: 743945 479- 969-6715 Contact Name: CHARES MIRRAY Contact Phone Number: 3A!- 513-6716 Contact Email address: AIMRRANIO FARTHLINK. NET Website Address for Event or Sponsoring Entity: TEXAST HEROESPTSD CON Is your organization: Nonprofit D3 Private/For Profit D Tax ID# #: 46-4084521 Name of Event or Project: ALVEETISINE - APRIL 2025 THROUGH Hususr 3026 Partner Entity(s): N/A (Nor APPLIGADu) Date ofEvent or Project: N/A Start Time/End Time of the Event: M/A Primary Location ofEvent or Project: TEVAS HEReES MOSELM IA rHx FAYETTE COLNTY OLb SAIL Has this Event/Facility been held before? Ifyes, please list the years: 3617- 3,074! 7HIS REODEST 15 NOT FDR dUR TEKAS MERCES DAYDVENT THIS APPITARTIDN 15 FOR FUNPING A DVEATI 1SING XPENSES FOR APAIL THR d sG H AUGUSE 2p25. Please list any, additional Co-Sponsors of the Event: OUR TEXASHEROREPAZ EVENT WLL 82 Prome DTER By MonUmeNT HILL Bur TEY po NOT PROVIDE FUNDING Please list any other organizations, government entities, or grants that have offered financial support to your project: SECOND CHAMCE EMPOEIUP RECEHTLY GRONrED 05 MONEY FOR R HEW HANOLAP BAMP. WE CUERENTZY HAVE NO FUNDIAK FAR / DVERTISIA Please list any contributions that are made to the community ofLa Grange as a result of funds generated from the event (scholarships, donations, etc.): WE PAVE AN AREA IN THE Mus EUP DEDICATEO 7 PROMOTING TDURISP IN FAVETTE COLNTY. PLEASS VISIT 73 SEE I: Do you intend to request support from businesses in the form of sponsorships, donations, materials, or other means that will assist you in executing the event? Yes No x Is this a ticketed Event/Facility? If so, please list ticket prices or admission fees: FREE HOT Amount Requested : $ 2105 ( Request may be up to a maximum of $10,000) -85- Percentage of Hotel Tax Support of Related Costs (%) Note Percentage ofTotal Event Costs Covered by Hotel Occupancy Tax (%) Note Percentage ofTotal Registration Costs Covered by Hotel Occupancy Tax for the Funded Event 100 (%) Note Percentage ofTotal Marketing Costs Covered by Hotel Occupancy Tax for the Funded Event Purpose of] Funds Request (including proposed use of funds) ONE-YEAE MEMBERSHIPS IN THE TEXAS SrATE HITORICAL ASSOCIATION ANB THE LA GEANDE CHAMBER OF CommeRCE : WEDSITE AND INTERNET FEtS MISCELRAERS PRINTING; POSTAGE To MALL BACK CARDS fo TEXAS WEICOME CENTERS. Explain how this expenditure will DIRECILY enhance and promote tourism AND the convention and hotel industry OUR APVERSISING 15 SRENT ON (y HOSIING ANP MPINTAININE, A WEBSITE,AN ESSENTIAL ELEMENT IN REACHING POTENTIAL TbURIS7S. (2) KEEPING AELATIONSHIPS WITH GRCANIZATIPAS THATCAN DIRELr VISITOKS T OUR MUSEUR. (3) BEACHING NEW VIS/7 70RS. Wr ALS6 ADVERTISE EN FRCE S1705 (GeDGeE, 7RIP AbVISOR, Check Which Categories Apply to Funding Request and Amount Requested Under Each VLP AND Category: FALEBAOK). Registration ofConvention Delegates: fumishing of facilities, personnel, and materials for the registration ofconvention delegates or registrants; $ Advertising, Solicitations, and Promotional programs for events/festivals to attract tourists and convention delegates or registrants to the city $ Promotion ofthe. Arts that Directly Enhance Tourism and thel Hotel & Convention Industry: encouragement, promotion, improvement, and application of the arts, including instrumental and vocal music, dance, drama, folk art, creative writing, architecture, design and allied fields, painting, sculpture photography, graphic and craft arts, motion picture, radio, television, tape and sound recording, and other arts related to the presentation, performance, execution, and exhibition of these major art forms; $ Historical restoration and preservation projects or activities or advertising and conducting solicitation and promotional programs to encourage tourists and convention delegates; $_2105 -86- Proposed Expenditure Budget Description Line Item Previous Year Estimated Funded by Hotel/Motel Tax . Le CHAmEE OF COMCIRCE NuES $ 150 150 & 150 . TSHA DUES 45 45 45 . INTERNET CONHECTIPN APR-AUE 410 410 410 e Mi5c. APVERTISING PRIMTING 106 1500 1500 TOTALS 3011 4 3105 3105 Goals, Objectives, and Measures How many years have you held this Event or Project: 8% YEAES Estimated Attendance: OVER 10,000 How many people attending the Event or Project are anticipated to stay at hotels, motels, short- term rentals, or bed & breakfasts in the city? APPgoxmarzy a Rcoms PER WEEKEND BAsab ON OUR SIG-N-IN Lo6. How many nights will they stay: N/A Do you reserve a room block for this event at an area hotel or motel, and if so, for how many rooms and at which hotels? No. Rooms Name of Hotel/Motel/Short Term Rental N/A Please list other years (over the last three years) that you have hosted your Event or Project with the amount of funding given from HOT and the number of hotel rooms used: Month/Year Amount of Funding Number of Hotel / Motel Rooms Used 2034 $ 3688 APPROX, 2 RBbp)s PER AspEwyp 2023 1353 Npy AVAILARLE 3033 694 a -87- Please check all promotion efforts your organization is coordinating and the amount financially committed to each media outlet: Paid Advertising $ 400 Newspaper $ 1100 Social Media (FREE) $ a E Radio CFREE) $ a TV/Streaming Services $ 410 Other $ Scs Frnso What areas do/will your advertising and promotion reach? Please list areas with their distance from La Grange. WE DIrSIBUrE BAGK CARDS IN TOWN ANT TEXAS 77AVEL CNIES WE GIVE our MAIN STRECT ANb "Visir AMErp a MAGAWINES Ta hl VSITAS. INE ALGe GIVE OUT GTHEK PROMOTI 1 ONI9L. ADs FOR OTMER T2MAist ATTRACT70NS JAF FAVE7-CO. What number ofi individuals will your proposed marketing reach that are located in another city or county? Estimated WEPSITES BFACH THOUSA N DS. Ife aj permanent facility (e.g. museum, visitor center) Estimated Attendance: 166 Monthly / 1374 Annually (IN GUR LAST FIScAtS YEARL) (3000+ PRE-COVID) Please note the percentage oft those in Attendance that are staying at Hotel/Motels or other Lodging Facilities in the City Limits: OVER, 1o% (ESTIMArD FRom SIG-N-IN 406) If this funding request is denied, will the event be held regardless of funding support from the City ofLa Grange? % Yes, No K Nor AN EVENT. WE ARE A CUESTING Other Comments: FUNDING FOR APVER TISNG OUR Pusepm, lnls PROMOTE AND PASTICIPAYE /A/ DE BLIEE SCHUETS FEMFEST AND 75X5 FA Ro 6S PAY, Please feel free to attach any additional information about your organization or event that you think is relevant to this application. I understand the limitations placed on the use of Hotel Taxj funds and certify that the requested funds will be used only. for purposes described in this application or as approved by the City of La Grange. I understand use offunds is subject to audit and a post-event form will be required to be submitted prior to reimbursement offunds approved. Applicant further understands that funds will be reimbursed upon the presentation of appropriate invoices or other documents certifying the funds have been encumbered. If awarded grant funds for promotional materials for an event, I agree to include the following information on all collateral materials: In partnership with The City ofLa Grange Main Street & Visitors Bureau. In addition, 1 agree to add The City of La Grange Main Street & Visitors Bureau's logo and website address to the materials. Ialso agree to offer The City of La Grange Main Street & Visitors Bureau the opportunity to provide visitor information at a booth space provided by our organization at our event. CHARLES MURRAY MUSEUr) MANAGIR / DRECTOR PPARCH 31 3025 Name Title Date -88. RECEIVED NO MAR27 2025 032 Tourism Grant Program City of La Funding Grange Request Application Date: dlarchageRames of Organization: Colorado ValleyQul Guikl Address: ?.0Box 165 City: State: LA Gpaage ( Zip: 8945 Contact Name: TanetParkEomt Phone Number: 979 - 220-0083 Contact Email address: parkecjawet 1BAmaLcom Website Address for Event or Sponsoring Entity: Chsoualesgp.cont Is your organization: Nonprofit Private/For Profit L Tax ID #: 501c4 Name of Event or Project: 29" Rnual he Rest uHe Qoillghgo TX Partner Entity(s): Date of Event or Project: 2/27 +88, 3036 Start Time/End Time of the Event: bhiday 10-5 Set I0-4 Primary Location of Event or Project: ha Gpang Danenil CtEV Has this Event/Facility been held before? If yes, please list the years: past 374 yeahs Please list any additional Co-Sponsors of the Event: Please list any other organizations, government entities, or grants that have offered financial support to your project: Please list any contributions that are made to the community of La Grange as a result of funds generated from the event (scholarships, donations, etc.): as Cached Doyou intend to request support from businesses in the form of sponsorships, donations, materials, or other means that will assist you in executing the event? Yes No - Is this a ticketed Event/Facility? If sO, please list ticket prices or admission fees: #I0.00 HOT Amount Requested : Hoco.co ( Request may be up to a maximum of $10,000) -89- Percentage of Hotel Tax Support of Related Costs (%) Note Percentage of Total Event Costs Covered by Hotel Occupancy Tax (%) Note Percentage of Total Registration Costs Covered by Hotel Occupancy Tax for the Funded Event 80 (%) Note Percentage of Total Marketing Costs Covered by Hotel Occupancy Tax for the Funded Event Purpose of Funds Request (including proposed use of funds) Ha max WDD be Lsoi a hciss Ho Dnerhycle (64 bty Rar ocghont Dtate 6 Ty Explain how this expenditure will DIRECTLY enhance and promote tourism AND the convention and hotel industry M anu Thous atedeen, Monmla ark Verdoo staw STCA git a aG hrtals ie and Lud happing pating IL HM theys Rboo Visit Qur many elng Check Which Categories Apply to Funding Request and Amount Requested Under Each Category: Registration of Convention Delegates: furnishing of facilities, personnel, and materials for the registration of convention delegates or registrants; $ Advertising, Solicitations, and Promotional programs for events/festivals to attract tourists and 6 convention delegates or registrants to the city $ 000 .00 Promotion of the Arts that Directly Enhance Tourism and the Hotel & Convention Industry: encouragement, promotion, improvement, and application of the arts, including instrumental and vocal music, dance, drama, folk art, creative writing, architecture, design and allied fields, painting, sculpture photography, graphic and craft arts, motion picture, radio, television, tape and sound recording, and other arts related to the presentation, performance, execution, and exhibition of these major art forms; $ Historical restoration and preservation projects or activities or advertising and conducting solicitation and promotional programs to encourage tourists and convention delegates; $ -90- Questions for All Funding Requests Historical Narrative Please provide a brief description ofyour agency's history and background. (May be provided on a separate page) Points are awarded based on how established your program is, past successes, etc. More points will be awarded to entities that have a proven track record of stability and staying within budget. Mission Statement: Sw Aifcckod Background: Hie Colonado Mlley Giot Guill was establisled LA 1478 Needs Statement Explain why you are requesting funds from the City of La Grange HOT Funds. (May be provided on a separate page) How does your organization meet the needs of the community? See alta cled Proposed Revenues and Expenditures. Ify you partner with another applicant, please include their budget information. (This may be provided on a separate page) Proposed Revenue Budget Description Source Previous Year Current Year City of La Grange Fayette County Grants 34,000.00 e 4,000.60 Donations Other CMG Budept $500.00 s 600,00 Total 3 - H,300.00 4. 600.00 -91- Proposed Expenditure Budget Description Line Item Previous Year Estimated Funded by Hotel/Motel Tax Meupaper Rada 3,945.00 SHococn 100 %o publc Med,o & a 0 M a QINS h 36 500.00 1500.00 0 latzd Goals, Objectives, and Measures How many years have you held this Event or Project: 37 Estimated Attendance: 750 How many people attending the Event or Project are anticipated to stay at hotels, motels, short- term rentals, or bed & breakfasts in the city? UN KNOWN Sivhe Wa dort kae a coeat Wau to de g z G e yo Most * 4ah o, yec How many nights will they stay: l- 3 ao els 6bwe lots & u Seds a20 & Doyou reserve ai room block for this event at an area hotel or motél, and iffso, for how many rooms and at which hotels? No. Rooms Name of Hote/Motel/Short Term Rental 15 Best 3 06 e Please list other years (over the last three years) that you have hosted your Event or Project with the amount of funding given from HOT and the number of hotel rooms used: Month/Year Amount of Funding Number of Hotel / Motel 2 3015 H,co 00 Rooms Used & e / eed 3034 4,000 12 INE à 1023 Hup -92 Please check all promotion efforts your organization is coordinating and the amount financially committed to each media outlet: Paid Advertising .00 Newspaper $ hoto f Social Media $ 61e - C dte Bpage & Qer Radio $ part pus libir6 TV/Streaming Services $ Other $pogt caAs Jext oatho various Stos totur lo caltino What areas do/will your advertising and promotion reach? Please list areas with their distance from La Grange. o ANNHG bo Anack a00 - &s a Huo gar What number of individuals will your proposed marketing reach that are located in another city or county? Estimated Hov 5 & ads Ifaj permanent facility (e.g. museum, visitor center) Estimated Attendance: Monthly / Annually Please note the percentage oft those in Attendance that are staying at Hotel/Motels or other Lodging Facilities in the City Limits: hn kwo M at Hus A LJ a If this funding request is denied, will the event be held regardless of funding support from the City of La Grange? X Yes, No Other Comments: Please feel free to attach any additional information about your organization or event that you think is relevant to this application. I understand the limitations placed on the use ofHotel Tax funds and certify that the requested funds will be used only for purposes described in this application or as approved by the City of La Grange. I understand use of funds is subject to audit and a post-event form will be required to be submitted prior to reimbursement of funds approved. Applicant further understands that funds will be reimbursed upon the presentation of appropriate invoices or other documents certifying the. funds have been encumbered. Ifawarded grant funds for promotional materials for an event, I agree to include the following information on all collateral materials: In partnership with The City of La Grange Main Street & Visitors Bureau. In addition, I agree to add The City of La Grange Main Street & Visitors Bureau's! logo and website address to the. materials. I also agree to offer The Cityo ofLa Grange Main Street & Visitors Bureau the opportunity to provide visitor information at a booth space provided by our organization at our event. TANet PARben Waspt 87,2025 Name Clain Date Aus Sgs -93- Colorado Valley Quilt Guild - Established 1998 Community Service and Needs Statement Our Guild Make small and large quilts which we donate to the following programs: Quilts of Valor for our local veterans; placemats for Meals on Wheels in Fayette and surrounding counties for their holiday meal; lap quilts, adult shirt protectors, and Christmas ornaments to nine area nursing homes in Fayette and surrounding counties (in past years we have donated 100 + lap quilts every year). Oue members make quilts for our Quilts of Love project. These quilts are given to families in need after a tragedy in their lives. We donate Christmas stockings and stuffed animals to different organizations. Since 2000 we supplied St Marks Hospital with a full-size quilt to auction at their annual fund raiser. This project has been suspended due to the closing of the hospital but will resume should we have a hospital in the future. Our Guild has donated 1-2 quilts, every year since it's opening in 1994, for the Gardenia Janssen Animal Shelter annual fund raiser. We have a project called "Quilted Stories" which matches children's books with a small quilt. We now have 170 sets of books and quilts that rotate between 17+ schools and pre-schools in Fayette and surrounding counties. As teachers read the books to the class the children pass the quilt around as a visual and tactile aid. This promotes literacy, as well as the art and craft of quilting. Our members demonstrate quilting techniques at the Fayette County Fair. Members also support the Fair by entering their quilts. -94- Colorado Valley Quilt Guild Mission Statement The purpose of our guild is threefold: 1. To foster the appreciation of quilts and the art of quilting among both quilters and the public 2. To increase the knowledge of traditional and contemporary techniques, and to provide an encouraging environment in which quilters can practice and exchange ideas 3. To service the communities to which we belong in a variety of ways -95 Digyo % La Grange Tourism Grant Committee La Grange DEPARTMENT MEMO Staff Caleb Parks, Main Street Meeting Date: April 21st, 2025 Contact: Manager Agenda Item: Agenda Item #2 E-mail: cparks@eityotig.com Phone: 968-3017 SUBJECT: Discuss and/or Consider the establishment of the La Grange Arts and Culture Fund to be known as the La Grange Arts Council SUMMARY City Staff is seeking the Tourism Grant Committees approval to the City Council to establish the La Grange Arts and Culture Fund in partnership with the Greater Fayette Community Foundation (GFCF). This fund is designed to support charitable organizations that promote arts, culture, and community-engaged design as a key components of community development. The agreement ensures that the fund will be administered by the Foundation while allowing for structured distributions to support local creative initiatives. PRIOR ACTION/INPUT (Council, Boards, Committees) The fund agreement was brought before the City Council for discussion and consideration at the March 24th Meeting. No action was taken at the meeting. RECOMMENDATION Recommend the Field ofInterest Fund Agreement as presented to the City Council for approval. FINANCIAL IMPACT $50,000 investment in the La Grange Arts and Culture Fund from the hotel/motel fund. ATTACHMENTS Field of Interest Fund Agreement "What is a Field of Interest Fund?" Greater Fayette Community Foundation FELD OF INTEREST FUND AGREEMENT 1. Agreement This agreement is made on this date of between The City ofLa Grange (the "Donor Advisor") and Greater Fayette Community Foundation, a Texas nonprofit corporation (the "Foundation"). 2. Fund Name The Donor Advisor hereby contributes the assets listed in Addendum I to the Foundation to establish a Field ofInterest Fund to be known as the La Grange Arts & Culture Fund (the "Fund"). 3. Purpose The purpose (the "Purpose") of the Fund shall be to support public charities (as defined in Section 170(b)(1)(A) of the Internal Revenue Code) which support (describe charitable work) equitable creative placemaking which elevates arts. culture, and community-engared design as central elements of community development and planning in (geographic service area) City of La Grange, Texas. 4. Ownership and Administration The Donor Advisor hereby irrevocably transfers to the Foundation the assets described in the attached Addendum 1 to establish the Fund. Subject to the right of the Foundation to reject any gift, parties other than the Donor may make additional irrevocable gifts to the Foundation for the purposes ofthe Fund by a transfer of assets acceptable to the Foundation. All gifts to this Fund shall be the sole property of the Foundation and are subject to the legal and fiduciary control of the Foundation. The Fund shall be administered in accordance with the Foundation's Articles of Incorporation, Bylaws and Policy for Field ofInterest Funds, as amended from time to time, copies of which shall be provided to the Donor Advisor upon request. While the Foundation is responsible for the overall stewardship of the Fund, contributions made with specific restrictions- such as from grants or other funding sources designated for a particular purpose- will be used solely in alignment with those restrictions. Ifthe Foundation determines that the specified purpose can no longer be fulfilled or the contribution cannot be used as intended, the Foundation will make reasonable efforts to consult with the original contributor. In such cases, and when permissible by law and Foundation policy, the contribution may be returned or redirected in partnership with the contributor to an alternative purpose that aligns with both the donor's original intent and the Foundation', 's mission. Greater Fayette Community Foundation FIELD OF INTEREST FUND AGREEMENT 5. Variance Power In accordance with IRS regulations and the Bylaws of the Foundation, the Board of Directors shall have the power to modify any restriction or condition imposed by a Donor Advisor on the investment or distribution of assets if, in the sole judgment of the Board of Directors, such restriction or condition becomes illegal, unnecessary, uneconomical, impossible to perform, or inconsistent with the charitable needs ofthe community or area served, and such modification would more effectively serve the charitable purposes ofthe Foundation taking into consideration the initial wishes ofthe Donor Advisor. 6. Distributions Distributions shall be made only to public charities as defined in Section 170(b)(I)(A) of the Internal Revenue Code (i.e., churches, schools, hospitals, government entities, and publicly supported 501(c)(3) organizations). The Fund shall be defined as either a Permanently Endowed Fund, Quasi-Endowed Fund, or Non-Endowed Fund as indicated below. If no selection is made, the Fund shall be considered a Permanently Endowed Fund. Permanently Endowed Fund - Ordinary distributions from the Fund shall be made once per calendar year in the amount requested by the Donor Advisor up to a cumulative limit of 5% ofthe value ofthe Fund determined as oft the preceding December 31. No extraordinary distributions may be made from the Fund corpus at any time and no changes in this selection ofi investment type may be made, it being understood that the Fund corpus is intended to remain with the Foundation to be managed in accordance with this agreement. X_ Quasi-Endowed Fund - Ordinary distributions from the Fund shall be made once per calendar year in the amount requested by the Donor Advisor up to a cumulative limit of 5% ofthe value of the Fund determined as ofthe preceding December 31. In addition to ordinary distributions, extraordinary distributions may be made from the Fund corpus at any time in any amount if requested by a 2/3 vote ofthei total number ofFund Advisory Council and approved by a majority vote ofthe Board ofDirectors of the Foundation. Non-Endowed Fund - A Non-Endowed Fund may distribute up to 100% ofthe value ofthe Fund. Greater Fayette Community Foundation FIELD OF INTEREST FUND AGREEMENT 7. Recommendations The initial Fund Advisory Council (the "Council") members are listed on Addendum II. The Council shall make grant recommendations to the Foundation, in writing and signed by a majority ofthe members ofthe Fund Advisory Council, regarding distributions to fulfill the purpose of the Fund. Recommendations are advisory only, and the Foundation shall not be bound by such recommendations. 8. Pledges and Benefits No distribution from the Fund shall be made to satisfy a written pledge or legal obligation of the Donor Advisor or any other person, and neither the Donor Advisor nor any other person may receive any benefit or privilege (such as gifts or tickets to events) in return for a distribution from the Fund. 9. Remainder In the event the stated purpose of the Fund is no longer needed, its remaining balance shall be transferred to the unrestricted fund of the Foundation unless the agreement establishing the Fund provides otherwise. (Ex: once a curej for cancer is found and the disease is eliminated, a Fund created to assist cancer patients would be transferred to the Foundation 's urestrictedfind umless the agreement provided otherwise.) 10. Fees Administrative fees help support the operational costs ofthe Foundation to administer the Fund and philanthropic advising that enables charitable gifts to achieve their greatest impact. The Foundation shall charge the Fund an annual administrative fee, plus any other expenses incurred directly by the Fund. a. Administrative The Foundation will assess administrative and investment management fees against the Fund in accordance with GFCF's published fee schedule, as amended from time to time. GFCF may also assess the Fund to cover any unusual expenses incurred in connection with the contributed assets, including the cost of disposing of them, and in the administration ofthe Fund. Greater Fayette Community Foundation FIELD OF INTEREST FUND AGREEMENT b. Other Expenses: Funds may require additional professional services and administrative support from time to time which are over and above normal administrative costs. Each fund shall be charged for any out-of-pocket expenses incurred directly by that fund. Such additional costs may include but are not limited to: consulting, legal, accounting, marketing, and other fees for professional services incurred to support a specific charitable fund, or the processing ofan unusually large number of disbursements or gifts. Authorized Person (Donor Advisor) Date Cheryl Pekar, GFCF President Date Greater Fayette Community Foundation FIELD OF INTEREST FUND AGREEMENT ADDENDUM I Initial Transfer of Assets and Initial Investment Initial Transfer of Assets The Donor Advisor transfers the following assets to the Greater Fayette Community Foundation to establish the Field of Interest Fund to be known as the La Grange Arts & Culture Fund. X Cash in the amount of $50,0000 Non-Cash in the form of valued at the amount of Other valued at the amount of Initial Investment The Donor Advisor recommends that the funds be initially invested in the (select one): Cash Fund X Quasi-Endowed Fund Endowed Fund If no recommendation is made, assets will be invested in the Foundation's Community Impact Fund. Authorized Person (Donor Advisor) Date Cheryl Pekar, GFCF President Date Greater Fayette Community Foundation FIELD OF INTEREST FUND AGREEMENT ADDENDUM II Fund Advisory Council Members Definitions and Recommendations Fund Advisory Council Members play a crucial role in shaping the impact of GFCF's community-led, community-driven initiatives by broadening diverse connections across the Foundation's service area and ensuring funding priorities address real community needs. Fund Advisory Council Members contribute through community representation, grant review, strategic input, and impact evaluation, ultimately maximizing the reach and effectiveness ofthe Fund's s purpose. In addition to reviewing applications and recommending recipients for review and approval by the GFCF Board, Fund Advisory Council Members act as the leaders and decision makers of the Fund by providing advice and assistance with coordination and implementation of communication, fundraising strategies, materials, and programmatic needs as they arise. Each Fund Advisory Counci! may adopt rules for its own governance not inconsistent with GFCF Bylaws or with rules adopted by the Board of Directors. To ensure true representation of the population in which the Fund aims to benefit, the following composition of nine designated and diverse community members is recommended to serve as the Fund Advisory Council Members (also known as the "La Grange Arts Council") for the Field ofInterest Fund to be known as the La Grange Arts & Culture Fund (the "Fund"): Designated Members: To ensure alignment with the city's strategic goals while also providing insight and collaboration from both the municipal and philanthropic sectors, the following three Designated Members are definite, while the remaining Council Members are guided by ideal candidate qualities: 1. City Council Appointee 2. Ex-Officio- City Manager of La Grange 3. Ex-Officio- Greater Fayette Community Foundation Staff Member Greater Fayette Community Foundation FIELD OF INTEREST FUND AGREEMENT Additional Members: In addition to the designated members, we recommend appointing six additional members based on the skills, experience, and connections outlined below, ensuring a diverse and well-rounded group of advisors who can effectively guide philanthropic efforts that strengthen the rural region. Ideal Qualities: Arts & Culture Advocates- Leaders from diverse backgrounds with a mix of artistic and business expertise, including: the performing and visual arts, creative industries, education, business, finance, marketing, nonprofit management, and public relations. Diverse Perspectives & Representation- Individuals who reflect varied artistic disciplines, cultural backgrounds, generations, and geographic locations. While most Fund Advisory Council Members may reside in La Grange, individuals from greater Fayette County who are invested in the regional arts scene are welcomed. Engaged Arts & Community Leaders- Active participants in arts and culture, who foster collaboration between artists and the community, and work to make the arts accessible and vibrant. These are individuals who connect people, ideas, and resources to enhance cultural opportunities. Individuals with Valuable Skills & Experience- Individuals with expertise in fundraising, strategic planning, grant writing, volunteer management, and arts administration. Those with experience in public art initiatives, fundraising, creative economy development, and financial management for arts organizations are especially valuable. Community Connectors- Members with strong relationships within the arts community, local businesses, philanthropic networks, and civic organizations. Connections to regional and state arts councils, media outlets, and cultural institutions are a plus. Philanthropic Leaders- Individuals who can influence and inspire personal, corporate, and estate gifts that expand access to the arts, support local artists, and ensure sustainable funding for cultural initiatives. WHAT IS A FIELD OF INTEREST FUND? A Field of interest Fund allows you to support a particular issue or geographic area. You choose the area of focus, and the fund provides grants to organizations working in that area. FLEXIBLE Support the charitable causes that matter most to you NO ADMINISTRATIVE BURDENS The community foundation handles all the administrative responsibilities DECISION-MAKING POWER Rely on the foundation's expertise in determining where grants will have the greatest impact LASTING LEGACY / Make a difference in the community by 1 establishing an enduring source of support CITY COUNCIL INVESTMENT: $50,000 SEED FUNDING FOR THE LA GRANGE ARTS & CULTURE FUND Launching alegacy of creativity, connection, and commumity pride 1. Leverage Additional Funding $ Attracts matching dollars and grants from foundations, donors, and businesses. 2. Activate Community Partnerships Engages local leaders, creatives, nonprofits, and residents to collaborate i 3. Fund Local Arts Programs & Cultural Projects Supports public art, performances, youth programs, and creative placemaking initiatives 4. Strengthen Civic Identity & Tourism Builds a more vibrant, connected, and economically thriving community 5. Improve Quality of Life for All Residents Increases access to arts and cultural experiences that foster belonging and wellness A $50,000 investment from the City plants the roots of a long-term, community-led fund that will grow into a permanent resource for the cultural vibrancy of La Grange. COMMUNITY FOUNDATION GRANTMAKING PROCESS APPLICANTS - SUBMIT GRANT PROPOSALS O Local nonprofits & eligible public charities complete and submit proposals - FUND ADVISORY COUNCIL 000 - - REVIEW PROPOSALS COJ - I Community members of the advisory council review submitted proposals I FOUNDATION STAFF - EVALUATE AND FACILITATE Community foundation staff assess - proposals conduct due diligence, and prepare recommendations BOARD OF DIRECTORS - O APPROVE AND AWARD Community foundation board of directors review and approve grant awards FOUNDATION STAFF - FOLLOW UP Foundation staff distribute funds VO collect reports, and monitor outcomes - - 0 o L