Hamilton Economic Development Corporation Meeting Minutes On this the 26th of March 2025 the Hamilton Economic Development Corporation convened in regular session 11 5:30 p.m. at the Hamilton Economic Development Corporation Office located at 108 North Bell Street, Hamilton, Texas 76531, with notice of meeting giving time, place, date, and subject having been posted as described in Chapter 551 ofthe Texas Government Code. HEDC Board Members Present: HEDC Board Members Absent: Debbie Grieve President Riley Gardner Vice-President Brian Haile Treasurer Richard Buchanan Secretary Mandy Blackwell Board Member HEDC Staff Present: City of Hamilton Kayla Schraub Executive Director Bonnie Harle Administrative Assistant Visitor(s): Dalonda Chapman Justin Fraiser 8. CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT. President Debbie Grieve called the meeting to order and announced the presence of a quorum at 5:30 p.m. 9. CITIZENS COMMENTS. No comments. 10. CONSENT AGENDA. a. Approval of the minutes of the February 19, 2025 joint meeting b. Approval of the minutes of the February 19, 2025 regular meeting Board member Mandy Blackwell made a motion at 5:31 p.m. to approve the February 19 joint meeting minutes and the February 19 regular board meeting minutes. Board member Riley Gardner seconded the motion. The meeting minutes were approved by a unanimous vote (5-0). 11. REGULAR AGENDA. a. Discussion and Action on the February 2025 financial reports. Board member Mandy Blackwell made a motion at 5:32 p.m. to approve the February 2025 financial reports. Board member Richard Buchanan seconded the motion. The motion of the February 2025 financial reports were approved by a unanimous vote (5-0). b. Discussion, Consideration, and/or action of approving Commercial Property Signage Grant for Hamilton Pipe and Panel, LLC APRIL 16, 2025 MEETING PAGE 3 OF 6 Board member Brian Haile made a motion at 5:37 p.m. to approve $750 for the commercial property signage grant for Hamilton Pipe and Panel. Board member Richard Buchanan seconded the motion. The motion of the commercial signage grant was approved by a unanimous vote (5-0). C. Discussion, consideration, and/or action ofa approving billboard location. Tabled d. Discussion, Consideration, and/or action of approving HEDC Website - Big Red Brand. Board member Riley Gardner made a motion at 5:40 p.m. to approve website proposal from Big Red Brand. Board member Mandy Blackwell seconded the motion. The motion of the HEDC Website was approved by a unanimous vote (5-0). e. Discussion of retail coach report: Will receive full report by Friday. Discuss at next Board meeting f. Discussion of Small Town Texas. Kayla Schraub gave a report on Trafalgar Townhomes - under contract for the Hamiton Community Center land 12. EXECUTIVE DIRECTOR'S REPORT. Kayla Schraub, Executive Director gave updates on: Main Street Report = Spring Fling update, approved items at board meeting = mural, square benches, Market location change, ITP tour Hamilton Hardware Store EDC Signage Sign will be finished this week. Kayla will work with Jeff and Richard on sign placement Hamilton Hazardous Waste Clean-up = Report Hamilton EDC Board member update - Justin Frasier and Luke Downs approved Pack N Mail = Dalonda Chapman reported. Pack N Mail is set to open April 1 April EDC Board Meeting = April 16, 2025 @ 5:30 p.m. 6. FUTURE AGENDA REVIEW. The next regular meeting is March 26,2025. Agenda items will include: a. Billboard b. Analytic Report C. HEDC Website update d. Budget workshop set committee meeting 7. ADJOURNMENT There being no further business to discuss, President Debbie Grieve moved to adjourn the meeting. Board Member Riley Gardner seconded the motion. The meeting was adjourned at 5:48 p.m. Meeting minutes completed by: Kayla Schraub, HEDC Executive Director PASSED AND APPROVED this day of Appl 2025. LA Richard Buchanan, Secretary APRIL 16, 2025 MEETING PAGE 4 OF 6