A 4176 Warbler Road P.O. Box 294049 Phelan, CA 92329 (760) 868-1212 F. (760) 868-2323 Phelan Pinon Hills CSD W. www.pphcsd.org Established 2008 REGULAR BOARD MEETING MINUTES February 26, 2025 - 5:00 p.m. Phelan Community Center 4128 Warbler Road, Phelan, CA 92371 & Remotely Via Zoom or Conference Call Board Members Present: Rebecca Kujawa, President Deborah Philips, Vice President Chuck Hays, Director Jeanna Mills, Director Greg Snyder, Director Board Members Absent: None Staff Present: Don Bartz, General Manager George Cardenas, Engineering Manager Sean Wright, Water Operations Manager Chris Cummings, Assistant Water Operations Manager Jennifer Oakes, Executive Management Analyst Aimee Williams, Asst. District Clerk/Administrative Specialist District Counsel: Steve Kennedy, General Counsel REGULAR BOARD MEETING = 5:00 P.M. Call to Order President Kujawa called the meeting to order at 5:00 p.m. and the Pledge of Allegiance was conducted. Roll Call All Directors were present at roll call. 1) Approval of Agenda Director Snyder moved to approve the Agenda. Director Hays seconded the motion. Motion carried 5-0. 2) Public Comment a) General Public - None b) Community Reports Fire - Battalion Chief Spies Fire provided call statistics for the last 30 days and provided information on the CERT event coming up in May. County Supervisor - Sam Shoup with Supervisor Cook's office provided updates from the county. Regular Board Meeting Minutes = February 26, 2025 Page 2 of 4 3) Consent Items Vice President Philips moved to approve the Consent Items. President Kujawa seconded the motion. Motion carried 5-0. 4) Matters Removed from Consent Items There were no matters removed. 5) Presentations/Appointments - None 6) Continued/New Agenda Items a) Discussion & Possible Adoption of Resolution No. 2025-02; Authorizing Staff to Execute and Take Actions as Approved by the Applicant's Board of Directors Necessary for the Purpose of Obtaining Federal Financial Assistance Provided by the Federal Department of Homeland Security and Administered Through the California Office of Emergency Services for the Fiscal Year 2022 & Fiscal Year 2023 State & Local Cybersecurity Grants for Local & Tribal Governments Program Staff Recommendation: For the Board to adopt Resolution No. 2025-02; Authorizing Staff to Execute and Take Actions as Approved by the Applicant's Board of Directors Necessary for the Purpose of Obtaining Federal Financial Assistance Provided by the Federal Department of Homeland Security (DHS) and the Federal Emergency Management. Agency (FEMA) and Administered By the California Office of Emergency Services (Cal OES) for the Fiscal Year 2022 & Fiscal Year 2023 State & Local Cybersecurity Grants for Local & Tribal Governments Program. Ms. Oakes introduced this item. President Kujawa moved to adopt Resolution 2025-02. Vice President Philips seconded the motion. Motion carried 5-0. b) Discussion & Possible Approval to Complete & Submit Forms Required by Federal Department of Homeland Security and the California Office of Emergency Services for the FY 2022 & FY 2023 State & Local Cybersecurity Grants for Local & Tribal Governments Program Staff Recommendation: For the Board to authorize staff to complete and submit the attached forms required by the Department of Homeland Security (DHS), the Federal Emergency Management Agency (FEMA), and the California Office of Emergency Services (Cal OES) for the FY 2022 & FY: 2023 State & Local Cybersecurity Grants for Local & Tribal Governments Program. Ms. Oakes introduced this item. Vice President Philips moved to approve the staff recommendation. Director Snyder seconded the motion. Motion carried 5-0. c) Discussion & Possible Action Releasing the Request for QualficationProposa for Construction Management Services for the Civic Center Development, Phase 1 Project Regular Board Meeting Minutes - February 26, 2025 Page 3 of 4 Staff Recommendation: For the Board to approve the releasing, when finalized, of the Request for Qualfication/Proposat (RFQ/P) for Construction Management (CM) Services for the Civic Center Development Phase 1 Project. Mr. Cardenas introduced this item. Director Hays moved to approve the staff recommendation. Director Snyder seconded the motion. Motion carried 5-0. d) Notice of Resignation of District's General Counsel and Discussion & Possible Action Regarding Appointment of New General Counsel Staff Recommendation: For the Board to approve the use of attorney Wes Miliband in the interim until a new attorney is selected to represent the District and to create an ad-hoc committee to select a new general counsel for the District. Mr. Bartz introduced this item. Vice President Philips moved to approve the use of attorney Wes Miliband in the interim and to create an ad-hoc committee consisting of Vice President Philips and Director Snyder to select a new general counsel for the District. President Kujawa seconded the motion. Motion carried 5-0. e) Update on District Projects Staff Recommendation: None Mr. Cardenas provided an update on this item. No action taken; not an action item. 7) Committee Reports/Comments a) Engineering Committee (Standing) - Nothing to report. b) Finance Committee (Standing) - Met in January. c) Legislative Committee (Standing) - Meets in March. d) Parks, Recreation & Street Lighting Committee (Standing) - Nothing to report. e) Waste & Recycling Committee (Standing) - Meets in March. 8) Staff and General Manager's Report Nothing further to report. 9) Reports a) Director's Report Hays - Nothing to report. Mills Nothing to report. Philips Attended ASBCSD meeting where they went over a waste digester. Snyder - Nothing to report. Requested to reform the personnel ad-hoc committee to discuss the District as we go forward. Regular Board Meeting Minutes - February 26, 2025 Page 4 of 4 b) President's Report - Would like to see the directors get back to adding a report on events they attended to the Board packets. 10) Correspondence/information - The items in the packet were noted. 17) Review of Action Items a) Prior Meeting Action Items - None b) Current Meeting Action tems - Reforming the personnel ad-hoc committee 12) Set Agenda for Next Meeting Regular Board Meeting - March 12, 2025 13) Adjournment With no further business before the Board, the meeting was adjourned at 5:43 p.m. Agenda materials can be viewed online at www.pphcsdorg < Ghmak %alas Rébecca Kujawa, President of the Board Date Wallias Ane 3/2625 Aimee Williams, District Clerk Date