CLOVIS CITY COUNCIL MEETING April 7, 2025 6:00 P.M. Council Chamber Meeting called to order by Mayor Mouanoutoua at 6:00 Flag Salute led by Councilmember Basgall Roll Call: Present: Councilmembers Ashbeck, Basgall, Bessinger, Mayor Pro Tem Pearce Mayor Mouanoutoua PUBLIC COMMENTS = 6:01 Rosie Watkins, resident, addressed ongoing issues with a slimy gutter that has remained unresolved since 2021. Steven Trevino, resident, addressed the lack of public outreach regarding districting compared to a recent, well-produced garbage brochure. CONSENT CALENDAR = 6:12 Upon call, there was no public comment. Motion by Councimember Ashbeck, seconded by Councilmember Bessinger, that the items on the Consent Calendar be approved, except item 3. Motion carried by unanimous vote. 1. Administration - Approval - Minutes from the March 17, 2025, Council Meeting. 2. Administration = Approval - Appointment to Fresno Madera Continuum of Care for a term ending March 31, 2027. 4. Finance - Approval - Res. 25-27, A Resolution of Intention (ROI) to Annex Territory (Annexation #75) (MFRDR 2023-1 - Northeast Corner Alluvial/Sunnyside, SPR 2021-001 - Northeast Corner Shaw/DeWolf), to the Community Facilities District (CFD) 2004-1 and to Authorize the Levy of Special Taxes Therein and Setting the Public Hearing for May 12, 2025. 5. Planning and Development Services = Approval = Rejecting the lowest monetary bid for CIP 21-17 Barstow Avenue Rehabilitation as non-responsive and award the contract to Agee Construction as the lowest monetary and responsive bid in the amount of $459,646.00 and authorize the City Manager to execute the contract on behalf of the City. 6. Planning and Development Services - Approval - Award Consultant Services for CIP 20- 14, Facilities Condition Assessment Services Report to Bureau Veritas in the amount of $185,451.47, and Authorize the City Manager to execute the contract on behalf of the City. 7. Planning and Development Services - Approval = Bid Award for CIP 25-01 Rubberized Cape Seal 2025 to VSS International, Inc., for $1,633,120.00; and Authorize the City Manager to Execute the Contract on behalf of the City. 8. Planning and Development Services - Approval = Final Acceptance for CIP 21-07 Fire Station 2 Rebuild for a total cost of $7,809,329.00. 9. Planning and Development Services - Approval - Bid Award for CIP 23-02 Herndon Avenue Street Improvements to Dave Christian Construction Company, Inc., for the Page 1 of 4 amount of $1,670,078.00; and Authorize the City Manager to Execute the Contract on behalf of the City. 10. Planning and Development Services Approval Res. 25-28, Final Map Tract 6343 located on the Northwest corner of N. Baron Avenue and Perrin Avenue (Great Bigland, Inc., a California Corporation) 11. Planning and Development Services - Approval = Res. 25-29, Annexation of Proposed Tract 6343 located on the northwest corner of N. Baron Avenue and Perrin Avenue to the Landscape Maintenance District No. 1 of the City of Clovis. (Great Bigland, Inc., a California Corporation). 12. Public Utilities -= Approval - Final Acceptance for CIP 24-15, Tarpey Village Project: Water Meter Installation, with a Final Contract Cost of $479,663.42. THE FOLLOWING ITEM WAS PULLED FROM THE CONSENT CALENDAR FOR FURTHER DISCUSSION: 6:15 ITEM 3 - Administration Approval - Res. 25-26, Approving Resolution for the City's application to the Fresno Council of Governments Measure C Transit Oriented Development Program Cycle XIII in the amount of $427,714 for infrastructure improvements required for the 135 Osmun Senior Apartments Affordable Housing Development. Upon call, there was no public comment. Motion for approval by Councilmember Bessinger, seconded by Councilmember Ashbeck. Motion carried by unanimous vote. PUBLIC HEARINGS = 6:20 6:20 ITEM 13 - Consider Introduction - Ord. 25-05, an Ordinance of the City Council of the City of Clovis Amending Section 10.3.03 of Chapter 10.3 of Title 10 of the Clovis Municipal Code Relating to the City Prohibited Acts in City Parks Regarding Dogs in Posted off-leash Areas. Upon call, there was no public comment. Motion for approval by Councilmember Ashbeck, seconded by Councilmember Bessinger. Motion carried by unanimous vote. 6:29 ITEM 14 - Consider various actions related to the Creation of a Measure Y Oversight Committee. Eric Rollins, resident, addressed concerns about the Measure Y Oversight Committee's lack of term limits, the ability of councimembers to remove appointees at will, and the delayed start undermining true oversight of initial expenditures. Brian Wilson, resident, addressed stronger oversight criteria for the Measure Y Committee, including term limits and protection against removal of members by individual counciimembers. Page 2 of 4 6:29 ITEM 14a - Consider Introduction - Ord. 25-06, Adding Section 3.3.703 to Article 7 of Chapter 3.3 of Title 3 of the Clovis Municipal Code pertaining to the Creation of a Measure Y Oversight Committee. Motion for approval by Councilmember Ashbeck, seconded by Councilmember Bessinger. Motion carried by unanimous vote. 6:29 ITEM 14b - Consider Approval - Res. 25-XX, Establishing Governing Criteria for the Measure Y Oversight Committee. The Council directed staff to add language to the resolution requiring that reappointment, removal, or replacement of a committee member must be approved by a majority vote of a quorum of the City Council, include an ex officio youth commission member who is not required to be 18 years old, establish a minimum two-year residency requirement, and allow the committee to select a chair and vice-chair. Staff is to provide a red-line version of the revised resolution for review and bring it back to Council on April 21, 2025. ADMINISTRATIVE ITEMS - 6:54 6:54 ITEM 15 - Consider Approval - Authorize the City Manager to Execute a First Amendment Contract with Republic Services, Extending the Term for three-years, and Increasing Contract Rates for the Collection, Processing, and Marketing Services of Recyclable and Organic Materials Agreement. Steven Trevino, resident, suggested extending the decision for another year. Josh, resident, expressed concern over a $1.2 million expenditure of taxpayer money. Eric Rollins, resident, criticized the decision to not go with the lowest bid. Ashlee Cawley, Municipal Manager for Republic Services in Clovis, provided an update on the process and challenges Republic Services faced. Joseph Kalpakoff, Managing Member of Mid-Valley Disposal, opposed the decision to award the extension to Republic Services. Joe Heisdorf, Chief Financial Officer with Mid-Valley Disposal, explained discrepancies in the cost estimates and claimed that the City's staff calculation was incorrect, emphasizing that his company's proposal would save the City $3.5 million over three years compared to Republic's proposal. Brian Wilson, resident, opposed the decision to split the contract, stating that splitting services would inherently increase costs and recommended the Council reconsider and return to the original plan. German Hernandez, General Manager for Republic Services, addressed the original Request for Proposal and pointed out that Republic Services term extension makes it difficult to directly compare the contracts. Page 3 of 4 Patricia Herrera with Republic Services, Emphasized the importance of safety in the waste management industry and highlighted Republic's safety record. Richard Caglia with Caglia Environmental, recognized the difficulties the Council encountered with the bidding process, highlighted the need for more time to resolve issues. Motion by Mayor Pro Tem Pearce, seconded by Councilmember Bessinger to deny the extension and instruct staff to revert to the original Request for Proposal, bringing it back to the Council at the April 21, 2025, meeting. Motion carried by 3-2 vote, with Councilmember Ashbeck and Councilmember Basgall voting no. CITY MANAGER COMMENTS - 7:57 City Manager Haussler highlighted that the Clovis Police Department participated in the Baker to Vegas 120-mile relay race over the weekend and placed 12th in their division, a great achievement. Additionally, the American Planning Association awarded the City an Urban Design Award for the Village Green. He also presented a council items list for review. COUNCIL COMMENTS - 7:58 It was the consensus of the Council to prepare a proclamation in honor of the recent passing of Mrs. Hedrick of Hedrick Chevrolet and to be presented at the Council meeting in June. CLOSED SESSION = 8:16 ITEM 16 - GOVERNMENT CODE SECTION 54957.6 CONFERENCE WITH LABOR NEGOTIATORS AGENCY DESIGNATED REPRESENTATIVES: ANDY HAUSSLER, PAUL ARMENDARIZ, AMY HANCE, SCOTT CROSS EMPLOYEE ORGANIZATION: ALL BARGAINING UNITS Upon call, there was no public comment. RECONVENE INTO OPEN SESSION AND REPORT FROM CLOSED SESSION No action taken. ADJOURNMENT Mayor Mouanoutoua adjourned the meeting of the Council to April 14, 2025. OF. LLOVI Meeting adjourned: 9:06 p.m. . * * h fau - - - cec Buane Mayor City Clerk Page 4 of 4