Hanover Borough Council Minutes, March 26, 2025 President Reichart convened the public meeting of Hanover Borough Council on Wednesday, March 26, 2025 at 7:04 PM in the Hanover Borough Council Chambers, 44 Frederick Street, Hanover, PA, as advertised. Community Media was present to conduct a video and audio recording of the meeting via Zoom presentation for all citizens to have access. Call to Order President Reichart called the regular business of the meeting to order and asked all those in attendance to recite the Pledge of Allegiance followed by a moment of silence. On roll call, the following answered as present: Mr. Bubb, Mr. Fuentes, Mrs. Funk, Mrs. Greenholt, Mr. Hegberg, Mr. Kress, Mr. Lookenbill, Mr. Reichart, Mr. Roland and Dr. Rupp; Solicitor Shultis; Mayor Whitman; Staff Members Secretary Felix and Borough Manager Lewis; Acknowledgement of Executive Session, in any There were no executive sessions to report. Public Comment: concerning items presented in the Council Agenda Robert Holt: Mr. Holt complained about the estimated cost of $3,000,000 that was included in the bid specifications for 33 Frederick Street. He asked that a cost estimate not be included in the bid specifications for the 44 Frederick Street project. He requested that a public hearing be held for the gasification project before it is approved by Council to move forward. He asked why the gasification facility couldn't be built at the former landfill in Lineboro. Grace Mullen: Ms. Mullen thanked Council for holding the Meet and Greet session on March 3, 2025. New Hope Ministries and the Hanover Area Council of Churches (HACC) would like to participate in a proposed clean-up project to be held on September 11th. She would like to have someone in each ward to be in charge of the project. She noted that The Church ofl Latter Day Saints is promoting Easter events, with a free community concert to be held on Palm Sunday, and she provided invitations for this event. Consent Agenda President Reichart asked if Council members would like to discuss any of the items on the consent agenda. It was moved by Mr. Kress, seconded by Dr. Rupp to approve the following items on the consent agenda: 4.01 Approve Minutes: Council Meeting February 26, 2025 4.02 Finance Reports: a. Approve Bills for Payment b. Accept Monthly Financial Statement C. Accept Report of Monthly Investments 4.03 Approve Appointments of Planning Commission Candidates a. John Contestabile, to fulfill unexpired term until 12/31/2026 b. Anne Baker, to fulfill unexpired term until 12/31/2025 4.04 Approve Special Events: a. Aldus Home Brew & Sauce Boss, April 26, 2025, SE Quadrant Closure b. Hanover Chili Cookoff, August 31, 2025 Moul Field C. Snack Town Fall Fest, September 20, 2025 Moul field d. Hanover Pride 2025, October 11, 2025 Moul Field 4.05 Approve Resolution No. 1431 for Disposition of Records 4.06 Hay Harvesting Bid Results, Watershed Area (bid opening 3/19/25 9:00 AM): a. Approve bid award to high bidder, Alwine Dairy, LLC, East Berlin, PA in the amount of $19,500 for 2 years, conditioned upon provision of all appropriate documentation and execution of agreements 4.07 Sewer Credits: One time only, for leaks that did not enter the sewer system and have since been repaired: Hanover Borough Council Minutes, March 26, 2025, Page 2 Consent Agenda a. Approve sewer credit in the amount of $265.00 for Justin Fairall, 112 Locust Street b. Approve sewer credit in the amount of $387.86 for William Bowman, 334 E Walnut Street C. Approve sewer credit in the amount of $572.24 for Paul Hull, 136 Baltimore Street 4.08 Fireworks Contract: a. Approve contract with Bixler Pyrotechnics for fireworks displays July 4, 2025, 2026 and 2027 in the amount of $15,000 per year 4.09 Community Development Block Grant Funding a. Approve Resolution No. 1434 for $300,000 grant funding for 2024, 2025 and 2026 for sidewalk and curbing replacement on East Hanover Street between York Street and Baltimore Street. Motion carried. Department of Water Resources: Mr. Kress Ity was moved by Mr. Kress, seconded by Mr. Hegberg to authorize Council President Reichart's signature on the Form E-GP to move forward with necessary permitting for the Stormwater Authority gasification project. Mrs. Greenholt supported the idea of having a public information session for the gasification project before it moves forward. Mr. Mains stated his support to hold a public information session at a meeting of the Stormwater Authority to discuss the proposed project. Mr. Hegberg noted that the submittal of this form only starts the timeline and opens up the idea for conversation. He stated that the developer has offered to have Council tour an existing operating facility. Mrs. Greenholt asked that the proposed Stormwater Authority meeting for the gasification project be televised. A motion was made by Mrs. Greenholt, seconded by Mrs. Funk to table the motion for authorization and execution of the submittal of Form E-GP to move forward with the gasification project. Mr. Hegberg and Dr. Rupp voted in opposition to the motion. Motion carried. The next Stormwater Authority meeting is not until May, but another meeting could be held in April. Motion carried. Planning Commission: Mr. Hegberg Ity was moved by Mr. Hegberg, seconded by Mr. Kress to approve Resolution No. 1432 for the 141 East Hanover Street Preliminary/Final Subdivision Plan. Motion carried. Finance, Personnel and Administration: Mr. Kress Mr. Kress read the following change orders aloud: Ratify Building Construction Change Order Updates: a. Change Order #34: $2,772.00 for Replacement/Repair of Masonry Wall in Sprinkler Room b. Change Order #37: $974.00 for installation of junction box in lobby C. Change Order #40: ($6,060.00) credit for re-use of existing HVAC wiring harnesses d. Change Order #42: $492.00 for additional "rack-to-runway" kit in IT room e. Change Order #43: $1,792.00 for install of coax cable for 3 rooftop antennas It was moved by Mr. Kress, seconded by Mr. Roland to ratify the above change orders as written for 33 Frederick Street. Motion carried. It was moved by Mr. Kress, seconded by Mr. Roland to approve Resolution No. 1433 for adjustment of criteria for membership of the York County Uniform Construction Code Board of Appeals. Hanover Borough Council Minutes, March 26, 2025, Page 3 Finance, Personnel and Administration: Mr. Kress Mrs. Funk asked for more information. Chief Codes Officer Miller explained that the Borough enforces the Uniform Construction Code which requires the Borough to have a designated appeals board. The Borough currently utilizes the Countywide Board of Appeals for York County. The County has adjusted the criteria for Board Members to include qualified training and experience pertaining to building construction, sO the Borough must adopt a resolution accepting these criteria. Motion carried. Additional Public Comment: concerning all other items relating to Hanover Borough Council Sandy Moul: Ms. Moul asked that the Council members refrain from maligning the individuals and the various companies. She noted that ECI has an extensive portfolio of their project. She expressed her displeasure with removal of the wallpaper and the lack of professionalism at the library. She noted that the Borough was given a maintenance manual for the project. She wanted the employees to be instructed not to be aiding and abetting a particular stalker. Robert Holt: Mr. Holt asked for the steering committee meetings for the recreation plan to be held in public. He stated he felt that Hanover still needs an open container law. Darlene Funk: Mrs. Funk asked when the open container law would be addressed. Dr. Rupp noted that it will be on the next agenda of the Governance and Policy Committee that will be held in May. Mrs. Funk felt it was unfair that she could not view the agenda attachments due to her internet problem, and was told she would have to pay $32.75 for a physical copy to be made of the agenda and attachments. Counciperson Funk was advised that she could request the information be provided on an external drive to be inserted into her computer. This resolution was acceptable. Announcements President Reichart reminded all of the following: Office Closure for Moving Dates: Thursday, April 10th, Friday, April 11th and Monday, April 14th Community Media Coverage will not be available for the April 16th Finance & Personnel Committee meetingat 44 Frederick Street and April 23rd Council Meeting at 33 Frederick Street: Citizens wishing to comment will need to be physically present Ribbon Cutting,33 Frederick Street, Wednesday: Wednesday, April 23, 2025 5:00 PM President Reichart reminded all that Council prides itself on operating through a democratic process. He noted that although Council encourages public comment, he reminded all that the expression of an opinion does not a fact make. Adiournment: President Reichart thanked all for their attendance and concerns. It was moved by Mr. Kress, seconded by Mr. Roland to adjourn the meeting at 7:34 PM. Motion carried. APRIL BOROUGH COUNCIL & COUNCIL COMMITTEE MEETINGS: *Public Safety Committee: Tuesday, April 1, 2025 6:30 PM *Public Works and Facilities Committee: Wednesday, April 9, 2025 6:00 PM Finance & Personnel Committee: Wednesday, April 16, 2025 7:00 PM (no live streaminglvideo) at 44 Frederick Street Hanover Borough Council: Wednesday, April 23, 2025 7:00 PM (no live streaminglvideo) at 33 Frederick Street * Committee Meetings will be cancelled if there is no business. Please advise the Borough Secretary if you will be unable to attend any meetings. Respectfully submitted, SUMI Dorothy : Felix Borough Secretary