MINUTES OF THE 2 BOUNTIFUL LIGHT & POWER COMMISSION 3 March 25, 2025 - 8:00 a.m. 4 5 Those in Attendance 6 7 Power Commission Power Department 8 Susan Becker, Chairman Allen Johnson, Director 9 Dan Bell, Commissioner Alan Farnes, Generation Supt. 10 David Irvine, Commissioner David Farnes, Safety Director 11 Matthew Myers, Commissioner Jess Pearce, Supt. ofOperations 12 Jed Pitcher, Commissioner Luke Veigel, Engineer 13 Cecilee Price-Huish, Counciwoman Tyrone Hansen, Accountant 14 Nancy Lawrence, Recording Secretary 15 16 EXCUSED VISITOR 17 John Marc Knight, Commissioner Gary Davis 18 19 WELCOME 20 Chairman Becker called the meeting to order at 8:00 a.m. and welcomed those in 21 attendance. She recognized newly-appointed Commissioner Matt Myers and asked him to 22 introduce himself. The prayer was offered by Alan Farnes. Chairman Becker then noted that 23 retiring Power Commissioner, Paul Summers, will be formally honored at City Council meeting 24 this evening. 25 26 MINUTES - February 25, 2025 27 Minutes of the meeting of the Bountiful Power Commission held February 25, 2025 28 were presented and approved as written. Councilwoman Price-Huish made the motion to 29 approve, and Commissioner Irvine seconded the motion. Commissioners Becker, Bell, Irvine, 30 and Pitchers, and Councilwoman Price-Huish voted "aye"; Commissioner Myers was not in 31 attendance on February 25, 2025 and abstained from voting. 32 33 BUDGET REPORT - YEAR TO DATE 7 MONTH PERIOD 34 Mr. Hansen presented the Budget Report for the Year to Date 7-Month period ended 35 January 31, 2024. Total Revenues YTD were $23,174,131, above the HAB by $1,567,719. The 36 major items above budget was Electric Metered Sales at $1,160,805, 6.2% above its HAB; Air 37 Products income, $84,783, was above its HAB with an average load factor of 70.4%; Sundry 38 Revenues were $92,104 above budget and Interest Income on Investments was above its HAB 39 at $272,773. Contribution in Aid to Construction was $(43,177), below its HAB. 40 41 Total Operating Expenses YTD were $18,601,523, below the HAB by $576,824. Power 42 Cost Expense was below its HAB at $522,871 (Power Generation was under $193,000 and 43 Power Resources Cost was under $329,000). Other operating expenses that were below the 44 HAB were Distribution Expense at $197,902; Transformer Expense at $70,095, Street Light 45 Expense at $68,677, and Substation Expense at $82,388. Operating Expenses that were above 46 the HAB were Hydro Transmission Expense at $(639,510) and the Transfer to the General Fund 47 Expense at $(50,643). Page 1 of4 (PC minutes March 25, 2025) 1 2 Total Capital Expenditures YTD were $1,591,565, which included $41,000 at 400 South 3 Main, $15,000 for Renaissance Lot 11,$ $154,000 for Feeder 572/574 tie, $138,000 for Vehicles, 4 and $1,200,000 for the Northwest Substation. 5 6 Total Labor and Benefits was $2,977.602. As of 18 January, the last pay period paid in 7 the YTD period), 55.3% or $3,310,467 could have been spent; the actual TL&B was $332,865 8 below that target. 9 10 The Net Margin for the YTD was $2,981,042, as revenues are above budget and power 11 costs are coming in under budget. 12 13 Total cash and equivalents were a net $25,001,312 at month end, up $1,940,939 from 14 $23,060,363 at 30 June 2024, and $8,827,312 above the $16,174,000 total reserved cash 15 requirement. Major sources and (uses) of cash at month end compared to fiscal year-end 2024 16 included the $911,660 decrease in total accounts receivable; increase of $(1,054,733) in total 17 inventories; $(74,116) decrease in total accounts payable; $(123,562) decrease in Accrued 18 benefits and payroll; and the $(646,917) decrease in other equity (excluding the net margin). 19 Following a brief discussion, Commissioner Pitcher made a motion to accept the budget report 20 as presented, and Commissioner Bell seconded the motion which passed unanimously. 21 Commissioners Becker, Bell, Irvine, Myers and Pitcher and Councilwoman Price-Huish voted 22 "aye". 23 24 PLANT POWER INVERTER PURCHASE 25 Alan Farnes reviewed that the Power Department Dispatch Center has a battery backup 26 system that includes two inverters that convert the DC battery power to AC power. This system 27 supports the Dispatch Center computers, radios, supervisory control and data acquisition 28 (SCADA) and other equipment in the Dispatch Center during power outages. These inverters 29 were installed in 2012 and one of the inverters has failed (with an anticipated 10-15 year life). 30 The manufacturer that originally supplied the inverters recommended that it will be better to 31 replace the entire inverters rather than replacing individual components as they fail. The 32 inverters cost $16,059 each and the total cost to replace both inverters is $32,118. 33 34 This proposed purchase has been reviewed by the Power Department staff and the City 35 Manager and it is the staff recommendation that approval be given to purchase two Inverters 36 from LTI Power Systems for $32,118. Commissioner Myers made a motion to recommend 37 approval, Commissioner Pitcher seconded the motion and voting was unanimous with 38 Commissioners Becker, Bell, Irvine, Myers and Pitcher and Councilwoman Price-Huish voting 39 "aye". 40 41 POWER PLANT LIGHTING UPGRADE 42 Mr. Farnes explained that the Power Department Dispatch Center was constructed in 43 2011 and some of the early LED lighting and control equipment installed. The lighting and 44 controls are failing, and need to be replace. Quotes were received from three contractors, two 45 ofwhich were qualifying. Itis the staff recommendation that the quote from Shupe Electric for 46 the total of $33,571 be approved. Councilwoman Price-Huish motioned to accept the staff 47 recommendation and approve the $33,571 bid. Commissioner Bell seconded the motion which Page 2 of4 (PC minutes March 25, 2025) 1 carried unanimously. Commissioners Becker, Bell, Irvine, Myers and Pitcher and 2 Councilwoman Price-Huish voted "aye". 3 4 NW SUBSTATION RELAY PANEL PURCHASE 5 A complete rebuild of the Northwest Substation (east ofViewmont High School football 6 field) is being planned, tentatively scheduled to begin in September 2025 and completed before 7 June 2026. Demolition and purchase of the equipment and materials is planned accordingly. 8 The new substation will include new Relay Panels that will monitor and control the equipment 9 in the substation. Five manufacturers were invited to bid and it is the recommendation of staff 10 that the quote from Specialty Electric in the amount of $180,375 with a 28-week delivery be 11 approved. Commissioner Bell motioned to support this recommendation, Commissioner Myers 12 seconded the motion and voting was unanimous. Commissioners Becker, Bell, Irvine, Myers 13 and Pitcher and Councilwoman Price-Huish voted "aye". 14 15 SOUTHEAST SUBSTATION BATTERY BANK PURCHASE 16 Mr. Farnes reviewed that the Southeast Substation located at 870 East San Simeon Way 17 and installed in 2015 has experienced a shorter-than-expected useful life (10-15 years). 18 Substation battery systems are tested every three months, and on the last inspection it was found 19 that one cell had failed and another cell was in poor condition. Two quotes were battery system 20 suppliers and it is recommended that the low quote ($24,632) from Power and Tel(ephone) be 21 approved. Commissioner Bell moved to approve the Power and Tel bid as presented and 22 Councilwoman Price-Huish seconded the motion. Voting was unanimous with Commissioners 23 Becker, Bell, Irvine, Myers and Pitcher and Councilwoman Price-Huish voting"aye". 24 25 POWER POLES PURCHASE 26 Mr. Pearce reported that the inventory of wood power poles is running low and needs 27 to be replenished, as well as purchasing (2) 70-foot transmission wood poles for the Northwest 28 Substation rebuild project. Quotes were received from Stella-Jones (a single source item 29 because no other supplier provides butt treated poles) as follows: (25) 35-ft class 3 poles at 30 $868.36; (25) 45-ft class 3 poles at $1,311.08; and (2) 70-ft class 1 poles at $3,919.50, totaling 31 $62,325.00. This bid has been reviewed by staff and the City Manager and is recommended 32 for approval. Councilwoman Price-Huish motioned to support this recommendation, 33 Commissioner Myers seconded the motion and voting was unanimous. Commissioners Becker, 34 Bell, Irvine, Myers and Pitcher and Councilwoman Price-Huish voted "aye". 35 36 46 KV ECHO TRANSMISSION HARDWARE PURCHASE 37 Mr. Pearce reviewed that the upcoming FY 2025-26 budget includes the need to perform 38 fire mitigation work on the Echo hydro transmission line. The Echo line is approximately 40 39 years old and 26 miles long and it is staff S recommendation to do preventative maintenance on 40 the line. This work will take place in multiple phases over the next four to five years. 41 Invitations to bid cross arms and insulators for the rebuild of the first phase were sent to three 42 distributors and. two qualifying bids were received. It is the recommendation of staff that the 43 bid from Anixter-Wesco in the amount of$36,841 be approved. Commissioner Irvine motioned 44 to approve as recommended, and Commissioner Pitcher seconded the motion. Voting was 45 unanimous. Commissioners Becker, Bell, Irvine, Myers and Pitcher and Councilwoman Price- 46 Huish voted "aye". 47 Page 3 of4 (PC minutes March 25, 2025) 1 DIRECTIONAL BORING BID APPROVAL 2 Mr. Veigel reviewed that several underground distribution circuits and streetlight 3 circuits throughout our system need to have new conduit and wire installed. To minimize the 4 inconvenience to residents and limit the restoration of property bids, for directional boring were 5 requested from six vendors. Iti is the recommendation of staff and City Manager to award the 6 bid to Salt City Drilling (low bid) in the amount of $306,376. Mr. Viegel referred to maps 7 which showed that each bore consists of 1 to 4 conduits, with 7,460 total linear feet. This 8 recommendation was supported by a motion from Commissioner Myers and seconded by 9 Commissioner Bell. Commissioners Becker, Bell, Irvine, Myers and Pitcher and 10 Councilwoman Price-Huish voted "aye". 11 12 RESOURCE UPDATE 13 Mr. Johnson noted that the major meeting of UAMPS will be discussed at the next 14 Power Commission meeting. He reported briefly on the proposed Idaho power project and the 15 impacts on that project as it relates to the action Logan City will take. He also reviewed the 16 action of the Legislature and expressed appreciation to Kate Bradshaw in her support of public 17 power. 18 19: The following items were included in the packet, but not discussed in the meeting. 20 21 POWER SYSTEM OPERATION REPORT 22 a. January 2025 Resource Reports 23 b. February 2025 Lost Time/Safety Reports 24 C. February 2025 Public Relation Reports 25 d. January 2025 Outage Reports 26 27 OTHER BUSINESS 28 The challenge of maintaining positive employment ofLineman at BCLP was discussed 29 and the unique circumstances of back yard power were noted. The Power Commissioners 30 acknowledged the importance of maintaining an experienced crew and supported the staff in 31 this matter. 32 33 NEXT MEETING 34 The next meeting will be held on April 22, 2025 at 8:00 a.m. 35 36 ADJOURN 37 The meeting adjourned at 9:28 on a motion made and seconded by Commissioners 38 Irvine and Bell, respectively. Voting was unanimous with Commissioners Becker, Bell, Irvine, 39 Myers and Pitcher, and Councilwoman Price-Huish voting "aye". 40 41 42 HL oha Bceke 43 Susan Becker, Chairman Page 4 of 4