MINUTES MERIWETHER COUNTY BOARD OF COMMISSIONERS APRIL 7, 2025 6:00 PM Commissioners Present: Chairman Adam Worsley, Vice Chairman Emmett Collins, Commissioner Gene King, and Commissioner Jennifer Snelson. Commissioners Absent: Commissioner Bryan Threadgill. Staff Present: County Administrator John Gorton, County Clerk Allyson Stephens, Finance Director Jamie Tarleton, Administrative Assistant Hailee Palmer, and County Attorney Nathan Lee - Via Zoom. Staff Absent: none. I. CALL TO ORDER The Meeting was Called to Order by Chairman Adam Worsley at 6:00 p.m. II. INVOCATION The Invocation was given by Greenville Baptist Pastor Jonathan Porter. III. PLEDGE TO THE FLAG All. IV. ADOPT AGENDA A motion was made by Vice Chairman Emmett Collins and seconded by Commissioner Gene King to Adopt the Agenda. All were in favor. V. PRESENTATIONS None. VI. FINANCE REPORT The Finance Report was given by Finance Director Jamie Tarleton. Director Tarleton provided the bank balances as of4:30 p.m. on April 7, 2025. Finance Director Tarleton stated that County Administrator John Gorton had to pull the bank balances due to her 90-day probationary period. All finances are holding well and steady with no issues. Director Tarleton stated jumping down to the LGIP funds, the General Fund earned over $44,000 in interest for the month with about a 4.3% yield. Director Tarleton stated that she also calculated out to the side for the Board the month-to-day interest earnings as well as the physical year-to-date interest earnings from the beginning of the fiscal year. Director Tarleton stated there are great returns overall on investments. Director Tarleton stated that Tipping Fees are expected at the end ofthe month. Director Tarleton stated the allocations for the LOST, SPLOST, and TSPLOST are slightly lower than in previous months, but still holding steady overall. On the second page, according to Director Tarleton, is the breakdown ofSPLOST and TSPLOST commitments. Director Tarleton stated that the SPLOST balance for spending remains at a little over $725,000, with the TSPLOST balance for spending at a little over $487,000 as of April 7, 2025. Director Tarleton stated that all commitments have been broken down on the spreadsheet with notes added. Director Tarleton stated this contains estimated times to show either payment or completion. Director Tarleton stated that the LRA funding is committed to projects listed for the 2025 LMIG. Director Tarleton stated that the 2025 LRA funding has not been received as of date and thanked the Board for allowing her to go over the finances and offered to answer any questions the Commissioners may have. County Administrator John Gorton stated that when Director Tarleton mentioned the LRA funds, she is speaking ofthe 2025 LRA. County Clerk Allyson Stephens stated that the 2025 LRA had been applied for, however, funds had not been received yet. VII. DEPARTMENT HEADS Cassandra Jones, Planning and Zoning Director - Director Jones presented the Board with a proposed subdivision that will have a total ofaround 41 lots. Director Jones stated that some of the lots will be off of Robert Williams Road and the rest off of the new road that the developer will be building. Director Jones stated the developer would have to build the road to the County specifications detailed in the subdivision regulations in the County Ordinance. Director Jones provided the Board with a proposed layout of the subdivision. Vice Chairman Collins asked how big the homes would be. Director Jones stated that the minimum is 1375 square feet, but the developer will more than likely end up building the homes at 1,500 square feet. Director Jones stated the average lots have to be 2 acres or more. Vice Chairman Collins asked ifthe price would be around $350,000 to $400,000. Director Jones stated they hadn't given her a price on it yet. Commissioner King asked if the developer would be using curb and gutter. Director Jones stated that they would be doing curb and gutter, as that is what is required in County subdivision regulations. Chairman Worsley asked why the developer was proposing shared drives. Director Jones stated that it would be done for safety and to have fewer cuts off of Robert Williams Road. Director Jones stated that it makes it safer for sight view to create shared drives. Commissioner King stated that usually a state highway requires a shared drive. Director Jones stated this is a County road, and they are trying to make it a standard for all subdivisions. Chairman Worsley stated it didn't matter to him either way, he was, just curious. Director Jones stated that it is a standard thing they are doing for all subdivisions because the ones that come off of a state highway require a shared drive. Chairman Worsley stated that he knew it would be a deterrent for him, and he would not consider it personally. Commissioner King asked ifit was in the County Code that they had to do shared drives. Director Jones stated it was not in Code and was a recommendation and the developers agreed to it. Chairman Worsley asked Director Jones if she knew when this would start. Director Jones stated this is just aj preliminary, and they have not received the final to sign off on yet. Director Jones stated that she had requested the changes regarding the 50% before she signed off on the final. Chairman Worsley asked if they had already purchased the property. Director Jones stated they had and stated the soil test that was presented on the last page oft the information she provided to them. Danny Stephens, Fire/Rescue - Fire/Rescue Chief Stephens, gave an update on the 3 trucks that were obtained from Coweta County. ChiefStephens stated that one of the trucks is in service. Chief Stephens stated that they had to wait about 2 weeks as 10-8 had to put airbags on it as there was some sort of failure in the airbags. Chief Stephens stated that parts had to be ordered from California and once they arrived they would install the airbags. The truck is in service in Woodbury and had a turbo hose come off ofit. Chief Stephens stated that Chief Garrett worked on that this morning and made sure it was good to go. Chief Stephens stated that the trucks leak a little water in the pump and are having pump packing done. Chief Stephens stated that this didn't really affect Coweta as they have hydrants everywhere. Chief Stephens stated with them, he needed to keep all the water he could in the truck. Chief Stephens stated they finalized the EMS Agency Renewal, which has to be done every two years through the State. Chief Stephens stated they submit applications and get medical director signatures and pharmacy. Chief Stephens stated this was due by April 30th and was completed one month early. Chief Stephens stated that they should take delivery oftheir other ambulance some time this month. Chief Stephens stated he spoke with Custom, and it is on the line with the box mounted to the chassis, painted, and they are doing all the other last-minute items, such as wiring and cosmetic things that have to be done on the inside. Chief Stephens stated they are finalizing the EMT class. Chief Stephens stated the only thing left remaining is scenario-based things and some clinical riding hours. Chief Stephens stated one student had completed all that and filled out her application. Chief Stephens stated she was granted testing permissions through the State of Georgia and passed her test. Chief Stephens stated they are waiting for the rest ofthe students to follow, which is just a process of filling out the application. Allen Fordham, Recreation Director - Allen Fordham stated he is the new Recreation Director and thanked the Board for allowing him to join the team in Meriwether. Director Fordham stated he feels like there is a lot of potential here. Director Fordham stated he did some great things in Bowden and wants to do great things and more here. Director Fordham stated he is still getting his feet wet. Director Fordham stated that steps have already been taken to reach out to some of his contacts, such as finding products the Recreation Department needs at a better rate. Director Fordham stated he had taken over the Facebook page for the Rec. Dept. and they have the baseball and softball schedules posted as well as motivational posts. Director Fordham stated that he is going to try to get more information and he is looking into several projects. Director Fordham stated he was really excited about this opportunity and offered to answer any questions. Chairman Worsley welcomed Director Fordham and Commissioner King stated they are looking forward to growing. Brian Griffith, Public Works Director - Director Griffith stated he has been on the job for about 2 weeks. Director Griffith stated he is excited as this is home for him, and he can say he has a little bit of skin in the game. Director Griffith stated he cares about Meriwether County and his kids go to school in the County. Director Griffith stated that he substitute teaches at the school and coaches a baseball team. Director Griffith stated that he wants to see Meriwether County go places and doesn't want to be a good road department, but the example of road departments in the State of Georgia. Director Griffith stated that we have a long way to go and a lot of things to be done. Director Griffith stated there is always a financial burden on how fast things go, but they have a lot of good ideas they are bringing, as well as bringing in some good people. Director Griffith stated there are good people to mix in, and he is excited about the future. Director Griffith offered to answer any of the Board's questions. Commissioner King stated that there were no questions, but to just make sure they were getting out there on time and doing their job. Director Griffith stated that is not a problem. Commissioner King stated that is what they need supervision on. Allyson Stephens, County Clerk - County Clerk Stephens stated that she would like to bring to the Board's attention some events occurring in the County. Mrs. Rhonda Fuller Denton sent out an email regarding the events. Meriwether County Family Connections, Warm Springs Medical Center and DFACS are hosting a PREVENT EVENT for Child Abuse Awareness Month on Monday, April 14th at 11AM at Warm Springs Medical Center. Wear Blue to Show Your Support. The Meriwether County Family Connections Collaborative Meeting will be April 15th, 2025 at 10:00 AM, in the Meriwether County School District Office Board Room. They will be sharing information on many upcoming events and have speakers to discuss women's health resources for Meriwether County. Meriwether County Family Connection is hosting a Spring Community Health Fair on Saturday, May 3rd, from IOAM to IPM at Manchester Recreation Center on Perry Street. Ifyour organization is interested in being a vendor, please email me for vendor application and planning meeting information. Meriwether County Family Connection is hosting a Get Meriwether Reading SUMMIT 2025- High Five for Literacy: Celebrating Five Years of Progress event on Tuesday, May 20th, from 8:30AM to Noon at Greenville High School. You MUST REGISTER using the link for the event, as lunch will be served. They are seeking sponsorships ifyou would like a table at the event to share your info. VIII. CITIZEN COMMENT There were no Citizen Comments. IX. MINUTES 1. County Clerk Stephens stated that there were several changes made to spell Trammell correctly in the Work Session Minutes. A motion was made by Vice Chairman Collins and seconded by Commissioner Snelson to approve the Minutes of the March 25, 2025, Work Session at 4:00 p.m. All were in favor. Commissioner Gene King abstained. 2. A motion was made by Vice Chairman Collins and seconded by Commissioner Snelson to approve the Minutes of the March 25, 2025, Regular Meeting at 6:00 p.m. All were in favor. X. PUBLIC HEARING None. XI. APPOINTMENTS 1. Appointment to the Pine Mountain Regional Library Board (3-year term which will begin on July 1, 2025, and expire 6-30-2028) County Clerk Stephens stated that this was an upcoming appointment and that she wanted to make the Board aware of this appointment. County Clerk Stephens explained that Ms. Cuddington does not wish to seek reappointment. Chairman Worsley asked if this was by District. County Clerk Stephens stated that it is not by district and is countywide. County Clerk Stephens also asked that it be tabled ift the Board did not have anyone in mind as it was on the Agenda. A motion was made by Vice Chairman Collins to table the Appointment to the Pine Mountain Regional Library Board until the April 22, 2025, Regualr Meeting at 6:00 p.m. The motion was seconded by Commissioner King. All were in favor. 2. Appointment to Region IV EMS Council for a term that will expire on June 30, 2025 (3-year term that expires 6-30-2028) County Clerk Stephens explained that this appointment was currently being served by Chief Danny Stephens. County Clerk Stephens stated that there are 2 appointments to this Council and recently Chief Grice was appointed, and Chief Stephens is willing to be reappointed. A motion was made by Vice Chairman Collins and seconded by Commissioner Snelson to reappoint Chief Danny Stephens to the Region IV EMS Council for a term that will begin on July 1, 2025, and expire on June 20, 2028. All were in favor. 3. Appointment to West Central GA Broadband Joint Development Authority to fill a term that will expire on April 17, 2025 (4-year term expires 4-17-2029) County Clerk Stephens explained that this appointment was currently being served by Mrs. Carolyn McKinley, and she tried reaching out to her to find out if she would like to continue. County Clerk Stephens stated she was unable to reach Ms. McKinley to see if she wished to continue to serve. A motion was made by Commissioner King and contingent on her acceptance to reappoint Mrs. Carolyn McKinley to the West Central GA Broadband Joint Development Authority to fill a term that will begin on 4-18-2025 and expire on 4-17-2029. The motion was seconded by Commissioner Snelson. All were in favor. XII. UNFINISHED BUSINESS 1. Discussion on Grant Agreement FY2025 Tire Products Grant Project 25-TP-099-01 County Administrator John Gorton stated that previous Assistant County Administrator, Blue Cole, applied for and secured $200,000 in funding through the Georgia Department ofl Natural Resources -Environmental Protection Division's Tire Products (Tire) Grant. According to Blue Cole, "This project involves repairing roads using materials derived from scrap tires. The County's contribution would be limited to in-kind support, including equipment and staff time from Public Works. EPD showed strong interest in our proposal, making this a valuable opportunity. " However, after consulting with Public Works Director Brian Griffith, staffis recommending that the County decline the grant due to potential concerns related to the impact on dirt roads and culverts. County Administrator Gorton stated this is a pilot program. Commissioner Snelson stated that the company that does this is Mechanical Concrete. County Administrator Gorton stated that this is for one mile and Meriwether County would be a pilot program for scrap tires being used as a road base for dirt roads. Chairman Worsley asked ift this was an environmentally friendly option. Administrator Gorton stated the way it is being presented is. Administrator Gorton stated he sat in on one call and this was one of the last projects that Blue did while he was with Meriwether County Board ofCommissioners. Administrator Gorton stated that after speaking with Public Works Director, Brian Griffith, they have concerns about the impact on dirt roads and how they would keep the product in place ifit gets down into the culverts. Commissioner Snelson stated that she watched the video that the company put out regarding the product. Commissioner Snelson stated they cut the sidewall off and leave the round part oft the tire where the treads are. Commissioner Snelson stated they lay it down like a grid and fill it with gravel SO it is supposed to keep the gravel from washing and the tires are attached. Commissioner Snelson stated that looking at it from her point ofview, ifa whole road was being done, it would not be practical, but if there were small spots with big washes, then you could possibly do eight tires and then fill it in. She could see how it could be used, but not a whole road or a lot of the road in one area. Commissioner Snelson stated that there is a hole made for the grid that is refilled, SO the gravel doesn't wash out. Commissioner Snelson stated that when she first read it, she thought it was recycled tire parts, like used in a playground, but it wasn't. It is using the whole circle ofthe tire. Commissioner King stated he also looked at the video from the company and all the tires are laid out. Commissioner King state that you have to excavate all the dirt and dig down very steep and get the tire down below grade and fill it up with gravel. Commissioner King stated that now we would have to put more than the 2-3 inches of gravel we normally use. Commissioner King stated that if the roads can be ditched SO they will drain properly, the gravel will hold up. Commissioner King stated the problems that we have had in the past are that we put gravel on it, and it rains and all the gravel goes into the ditch, or a motor grader goes down the road and shoves all the gravel in the ditch. Commissioner King stated that then the road is back to mud again, and he doesn't see how it would ever be feasible for the County to do the long dirt roads and excavate that much dirt, haul it away, and put that much gravel back in it. Commissioner King stated that it was a great idea if Public Works saw a large bad wash out somewhere. He feels it could be a great way to fix it, because it wouldn't move and would be a patch fix but not an entire road job. Administrator Gorton stated that he believes the Pilot Program is for one mile. Chairman Worsley stated that this is a $200,000 grant that the County could do some bad sections on one road with. Commissioner Snelson stated she was thinking of Primrose Circle, where there are some really bad washes, and small sections could be done. Commissioner Snelson stated that this is a trial grant and could benefit a smaller road or a road that is not heavily populated, or there would be a lot of traffic. Chairman Worsley asked ifthe Staffs recommendation that there were concerns and the Board needed to table this decision. Administrator Gorton stated that the decision is due on April 11, 2025. Commissioner Collins stated that the paperwork states that it would cost around $427,500 per mile and the County is only getting $200,000. Commissioner Collins stated it would definitely only be spots that would be done. Commissioner Snelson stated that amount is if the entire road base was done with the County standard. Commissioner Snelson stated using the tire cylinders would be about $150,000. Commissioner Snelson stated it shows how it would be more cost-effective than what is normally used by using recycled products. Public Works Director Brian Griffith stated that he has no experience with the proposed application at all, sO it would be a pilot program, not just for the County but for the State. Commissioner Collins stated that it says it has never been done in Georgia. Director Griffith stated that is correct. Chairman Worsley stated that he gets the concern that we don't know, and we don't understand how it works and may find out it is too much work for what we're doing. Chairman Worsley stated it is $200,000 towards that and will not cost the County anything but time. Chairman Worsley asked do we want to invest time and try in the areas for the free money that may fix a few roads or do we not want to do that? Director Griffith stated that he doesn't even know the process and asked ifthey are saying it needs to be stripped and then put the tires down and unroll and staple them down somehow? Commissioner Collins stated that in problem areas that we may do, the road probably wouldn't have to be cut down, because the road is probably already gone. Commissioner Snelson sent Director Griffith the video of the application. Director Griffith stated he understood them to say it was not the sidewall, but the tread. Commissioner Snelson stated it is just the tread. Commissioner Snelson stated that the sidewalls are cut off, and you are left with the outer rim, and you lay it down and put the gravel back in and fill it up one tire depth. Commissioner Snelson stated that you fill it, and it keeps the gravel in place, and then you just put some over the top. Commissioner Snelson stated it makes it sO the gravel doesn't fall out. Commissioner King stated it looks like a pyramid and explained how the trucks back up and fill all the tires up with gravel. Commissioner King stated the tires have to be attached somehow with bolts or something. Director Griffith stated that it has to be attached somehow to the bottom with it being rubber to keep it from springing back. Commissioner Collins stated that his concern is that the product is put down and two years later a motor grader comes by, not knowing the product is there, and rips it all out. Administrator Gorton stated that the project lays out that 23,760 recovered tires would be used in the project. The tire-derived cylinders will be laid down and connected together to create a foundation for the road. The layers of tires, with their sidewalls removed, will hold the road-base gravel in place and contain it. This prevents the road surface from being pushed out of place. When the foundation ofthe road is able to maintain its integrity, the road surface has fewer defects, requires less maintenance, and provides for safer traveling. Chairman Worsley asked ifthe Board could make a motion or table this until April 10, 2025, to give staff time to review the video, come back and make a recommendation by email and get a consensus to approve and sign this on the 1lth, or say we want to deny it. Administrator Gorton stated that legal responded yes by text to Chairman Worsley's question. Chairman Worsley stated that he would like to give Director Griffith an opportunity to investigate this, simply because it is $200,000 dollars worth that might fix a road or several problem areas. Chairman Worsley stated he would hate to walk away from the free money, without Director Griffith giving due diligence and investigating it and making a recommendation. A motion was made by Chairman Worsley to allow staff time to review the Grant proposal for the Tire Products Grant Project 25-TP-099-01, and the application ofit, until April 10, 2025. Chairman Worsley stated at that time that staff receive consensus from the Board via email, and allowing the Chair or Vice Chairman to sign ifthe Board chooses to accept it. The motion was seconded by Vice Chairman Collins. All were in favor. Administrator Gorton stated that Legal stated that works. Administrator Gorton stated County Attorney Lee is having issues with audio and video, but is texting Administrator Gorton as the meeting moves forward. 2. Discussion on LWCF Project - Greenville Recreation Facility 13-01058 Administrator Gorton stated this grant, awarded on December 31, 2024, provided $200,000 in funding for the Greenville Recreation Facility, with a total estimated project cost of $400,000, requiring a 50% match from the County. The project area covered approximately 25 acres and included the proposed development of a grassy/open space, an accessible walking trail, a pavilion, an ADA-compliant playground, restroom facilities, and a dog park. The Board of Commissioners accepted the grant on August 23, 2022. However, no progress has been made on the project since that time. Staff recommend not moving forward with the project at this time due to increased construction costs, which are now expected to exceed the original $400,000 estimate. Itis recommended that the County consider reapplying for the grant at a later date when construction costs have stabilized or updated cost estimates are available for the proposed improvements. County Administrator Gorton stated the last time this was discussed, it was estimated to be over $1,000,000. County Clerk Stephens stated staff had worked with an engineer in the past and have aj proposal for the project, and they had tried to get the pricing down. Chairman Worsley stated that the Board accepted this grant in August 2022 and "no significant progress has been made on this project. " Chairman Worsley asked who is responsible for the significant progress and if the City ofGreenville is waiting for the County or ift the County is waiting for the City of Greenville. County Clerk Stephens stated this project has nothing to do with the City of Greenville and confirmed with Chairman Worsley that the name is because ofthe location. County Clerk Stephens stated that progress has been made as far as the design and layout by an engineer. However, they have been trying to get costs down. Chairman Worsley asked Recreation Director Allan Fordham to come to the podium. Chairman Worsley asked Director Fordham ifl he had a chance to look at this. Director Fordham stated that he had not. Chairman Worsley stated that his opinion would be that we would not want to do this, to give him a chance to review this and apply for it at a later date. Commissioner King stated that when they all first came on Board, that was all they talked about. Commissioner King stated that the County has property, and they were going to start focusing on that for a walking trail and for kids to go and eventually ball fields and would be the start of the center ofthe County Recreation facility. Commissioner King stated that now we have money that is going to be given to us, and we don't want to. Chairman Worsley asked if they grant the County the $200,000, if the County has to do the entire project as laid out in the Scope of Work. Chairman Worsley also asked if this could be done in stages. County Clerk Stephens stated that the, grant expired in December 2024. County Administrator Gorton stated they requested an update, and he explained to them that he would give them an update after the meeting. Commissioner King stated all they have done is talk about it and is there not a lot they can get done for the $400,000? Chairman Worsley stated that is what he is getting at, and it be initiated in stages using their $200,000 and the County's $200,000. County Clerk Stephens stated that at this point the Board could possibly file for an extension, but she wasn't sure as there was a timeframe in the grant for what needed to be done. County Clerk Stephens stated that staff could check into it to see ift there are options for an extension. Commissioner King stated that he would like to see ifwe had options and that would let the citizens know that the Board is trying to move forward. Commissioner King would also like the Recreation Director to look into this as well. Director Fordham stated that from speaking with Administrator Gorton and Clerk Stephens, as well as Randy, he doesn't feel there is a consensus about where this is going to be, as he has heard about Greenville, Woodbury, and Lake Meriwether. Director Fordham stated that what he sees, and there is SO much potential, is Lake Meriwether. Director Fordham doesn't know how much land is available at Lake Meriwether, but it is a central location in the County for all kids to get to. There are ball fields already at Lake Meriwether. Director Fordham stated that there is a concern ofthe Board of Education not to renew the lease on the facility, and, ifthat happens, where activities will take place. Director Fordham stated that, in his opinion, decisions need to be made on what direction the Board wants to go. Director Fordham stated that they could then look into what grants would help in getting there. Director Fordham stated at this point, the $200,000 he understood was specifically set for the property in Greenville. Director Fordham stated that his personal opinion is that there is sO much potential at Lake Meriwether to build on it. Director Fordham stated the lake is beautiful, and a walking trail could be built around it. Director Fordham stated there are disc golf and ball fields. Director Fordham stated he doesn't know how much land is available to potentially put up a gymnasium there. Director Fordham stated this was just his assessment after being on the job five days. Chairman Worsley stated that he feels this needs to be tabled to allow staff to research options on this. County Clerk Stephens stated that she doesn't know if staff would be able to get the initial scope of work changed. Director Fordham explained that if you cannot change the scope of work, then you basically have no option because of pricing. Chairman Worsley stated that staff need to find out if we can still do this and ifit can be done in stages. Chairman Worsley stated it says the grant amount cannot exceed 50% ofthe total, and if we do a $400,000 dollar project, that is $200,000 from the County and $200,000 from the grant. What can be done that may make sense to have the form of a park in Greenville? County Administrator Gorton stated that staff will reach out to the Program Manager and ask if we can change the scope or location. Commissioner King stated that Lake Meriwether would be awesome, and they would have to reach out to the landowner on one side to see ifhe would be willing to sell some land because, if not, the County doesn't have enough acreage. Commissioner King stated that it would be a great location for a park and there had already been representatives from the State that had come down and viewed it. Director Fordham stated that he knew several of the gentlemen, such as Thad Ferguson and John Lane, and served on the State Athletic Committee with them and a lot of the people that came down. Director Fordham stated that Nigel Grant and Kirkland Arnold may have come down and are affiliated with District 4. Chairman Worsley made a motion to table the LWCF Project- Greenville Recreation Facility 13-01058 to the Regular Meeting on April 22, 2025, at 6:00 p.m. to allow staff time to find out if this is a viable option and allow the Recreation Director to investigate. The motion was seconded by Vice Chairman Collins. All were in favor. 3. Update on the Status of Lone Oak Lease that was presented on March 3, 2025 County Administrator Gorton stated that the lease presented to the Town ofLone Oak was tabled during their March 31, 2025, meeting. They are scheduled to hold another meeting this evening, and it is hoped that the lease will be signed at that time. Ifthe lease is not approved, staff recommend proposing a joint executive session to work through the remaining details ahead of April 17, 2025, the deadline established on March 3, 2025. Administrator Gorton stated that he is hoping to get a text message at any time regarding the situation, but has not received anything as of the present time. Chairman Worsley stated there really is no action required from the Board, other than to reiterate that the Board's position and expectation of action is still the same as it was when the request was initiated. County Administrator Gorton stated that is correct and this was an update. XIII. NEW BUSINESS 1. Commissioner Recommendation for the Purchase and Use ofiPads to replace paper Agenda Packets Administrator Gorton stated that there has been ongoing discussion regarding the large volume of paper used in agenda packets. As a result, staff members were asked to present an alternative for the Board's consideration-purchasing iPads for use during meetings. This transition would help reduce both the time and cost associated with printing meeting materials. Staff would continue to print a copy of the agenda, while the full digital agenda would be preloaded onto the iPads, which would remain in the Administration Building for the Commissioner's use. Commissioner King stated that at the last meeting he questioned this at the last meeting. Commissioner King stated that he was not looking for an iPad to carry around, but wanted to know why the Board couldn't have something sitting in front oft them to scroll through the Agenda Package instead ofh having papers to shuffle through and papers to throw in the trash. Administrator Gorton stated that the estimated cost ofthe iPads would be $1600 to $2000 dollars. Vice Chairman Collins asked who they would be bought from. County Clerk Stephens also made the Board aware of the Clerk software that she could teach the Board and how she would be happy to show them some ofthe features. A motion was made by Commissioner Snelson and seconded by Commissioner King for the purchase ofiPads for Board Meeting use. All were in favor. Administrator Gorton stated that staff would order them and have them ready at the next meeting or the first meeting in May. 2. Request to Purchase 4 BAM Totes for Patching - Public Works County Administrator Gorton stated that since the patching equipment has been operational, Public Works has established a dedicated patching crew that has been actively repairing potholes throughout the County. The last three BAM totes were used quickly due to the increased pace of work. Staffi is requesting approval to purchase four additional BAM totes at a cost of$13,105.00 with freight, to ensure continued operation of the patching crew. In addition, staff are requesting authorization to purchase up to $15,000 in patching material as needed, using TSPLOST funds. This amount represents approximately 10% to 12% ofthe County's monthly TSPLOST allocation for road improvements. This request will allow staff to make progress without delays due to low material supply. Staff do not anticipate needing to make monthly purchases; once the majority of problem areas are addressed, the volume of material required is expected to decrease. Currently, the County is utilizing its own patching equipment instead of contracting out pothole repairs in larger areas as needed, which were previously costing approximately $240 per ton-resulting in significant cost savings. The Board was provided a list of roads that have already been patched as well as Public Works Director Brian Griffith has a list of roads that need to be patched. Vice Chairman Collins stated that the road patchier uses this material to mix with gravel. Vice Chairman Collins asked if the machine was able to change the rate of the mixture with the gravel. Director Griffih said it is and that you can change the flow ofthe material that goes through the machine. Director Griffith stated he feels they ran into a problem when they first got it out and started using it ofrunning it a little dry. In turn, everything they put in came right back out. Director Griffith stated they then went in the other direction and were putting too much of the BAM in the holes. Director Griffith stated the guys that are on the truck have not been shown how to do it, and they've never done it. Director Griffith stated it is new to them. Chairman Worsley stated that the company had already trained them on that and understands there is some learning curves. Vice Chairman Collins stated that when he first went out when they started this process, he met with the guy that was doing it, and he told him that he had counties that were filling up the tank, which held 200 gallons, and the tank full lasted for two months. Director Griffith stated that it probably would ifyou were doing this in Fayette County. Vice Chairman Collins stated that he understands ifwe are doing a lot ofit. Vice Chairman Collins stated his thoughts are ify you are going out doing this on the road, you raise your dump up, put gravel in there, mix the solution with the gravel and ify you run out of gravel, you have to unhook the machine and go back and get some more gravel. Vice Chairman Collins asked if you bump the liquid up a little and put too much liquid and fill the hole up. Vice Chairman Collins stated that way you don't have to keep going back and get gravel and that way they can stay out on the job. Vice Chairman Collins stated he didn't know, but it seemed like they were using a mighty lot ofit. Director Griffith stated that they may, but he stated they have been doing a lot of patching. Vice Chairman Collins stated that he knows there are a bunch ofholes in the county, no questions asked. Director Griffith stated that if the Board wants to attack the holes in a different way, they can attack them a different way. Director Griffith stated that is the only option they have in-house right now. Commissioner Snelson asked ifDirector Griffith was familiar with the patchier and materials that we have now and ifhe could train employees more on how to use them. Director Griffith stated that he is and once they get to where they want to be, the patching machine will be on the line to be sold as soon as possible. Chairman Worsley stated that we seem to be a few years away from that and that Director Griffith will help staff find the sweet spot and get them trained on it SO they won't be going through the product as fast. Director Griffith stated that he felt that they would still be going through it at a rapid clip at first due to the number of holes. Director Griffith stated that he had a small list of roads that he had personally seen that they would at least use one tote a piece on. Chairman Worsley stated King Road. Director Griffith stated that it isn't even on the list, but is now. Vice Chairman Collins asked Director Griffith to do him a favor and ifthere was any way he could keep up with how much gravel they were using. Director Griffith stated no, because gravel is being pulled off of the yard out oft the stockpile. Director Griffith stated that the gravel is delivered in bulk, and they fill up the mini truck. Director Griffith stated that they would be guessing as they didn't have a scale or any way to weigh it. Vice Chairman Collins stated that most people know how many buckets they are using and how much a bucket weighs. Director Griffith stated that 8 tons is the max legally that you are supposed to haul. Director Griffith stated it would hold 15. Vice Chairman Collins stated that he understood it would hold 15 tons, but the legal haul weight was 81 tons, and he didn't want them overloading the truck. Director Griffith stated that it is hard to look at the back of a truck and say that is 7 or 8 tons and that he has been doing the job a long time, and he couldn't do it. Director Griffith stated that he could tell you it is between 5 and 8 tons somewhere. Vice Chairman Collins stated that he knows he is not going to be precise, but he has been loading fertilizer for 40 years and knows a bucket weighs 1,100 to 1,200 Ibs. and he is trying to say ift they use a 200-gallon mixture, it ought to use 24 tons of gravel or 10 tons of gravel. Director Griffith stated that he would look to see if there is a spread rate formula for it. Director Griffith stated that he can tell you how much asphalt you need to pave a road and how much tack you need to pave a road. Director Griffith stated that the patching things, no one else uses them, and there is a reason no one else uses them. Director Griffith stated that he could tell them how to mix the formula, but as far as finding out the spread rate, he would have to do it by just doing it. Commissioner King stated that someone should have a ratio, SO ifthey are making it too dry or too wet, someone would know, those who started this if there is too much gravel. Commissioner King stated there should be a spread rate. County Clerk Stephens asked ift the company that trained them on it would know. Director Griffith stated that the company was Reynolds Warren. Director Griffith stated that it would still be up to the operator that is putting it out, because it is not monitoring how many gallons are coming through the wand or how many pounds are coming through the wand. Director Griffith stated that they could say they put 200 gallons in there and had 8 tons, and it's supposed to do all ofit, assuming the operator is getting the mix exactly right every time. Commissioner Snelson stated that some of the roads may have 40 to 50 potholes in a small area, and they are not shallow potholes. Commissioner Snelson stated that she thinks they are doing a great job covering a lot of ground right now. Director Griffith stated that at a spread rate it is going to give you a spread rate such as rock and tack to 1 inch by 2 feet. Commissioner Snelson stated that it is measuring the hole and figuring out what works for that hole. Director Griffith stated that was correct. Vice Chairman Collins stated that he was talking about the mixing rate and how much tack and gravel. Chairman Worsley stated that he wanted to make sure that when Administrator Gorton stated that staff recommended, he meant that is what Director Griffith was recommending. Director Griffith stated that it is correct as that is what they have right now. Chairman Worsley stated that he wanted to make sure Director Griffith was included in that recommendation. Director Griffith stated he was. County Administrator Gorton stated that he spoke with the representative and the actual cost per tote was $3,533. Administrator Gorton stated that the County is getting it for $3,104. Administrator Gorton stated that with the request for $15,000, we would be getting three totes, but we wouldn't get that every single month, just when needed, SO staff don't have to keep coming back to the Board every time. Administrator Gorton stated the Board has allocated 40-50 percent ofthe TSPLOST to gravel on the roads and staff are requesting 10-12 percent of the allocation to be used for patching. County Clerk Stephens stepped out ofthe room at 6:54 p.m. Vice Chairman Collins stated that since we are going through that much ofit, they needed to go ahead and put it in the tank. Administrator Gorton stated that we use about $65,000 to $70,000 per month in gravel on the roads if needed, and especially after the heavy rain, there will be truck hauls of gravel coming in. Chairman Worsley stated that Administrator Gorton stated we use about $65,000 to $70,000 per month on gravel. Administrator Gorton stated that Barry doesn't use all ofit, and asked him how much he had to spend on it. Administrator Gorton stated he told him $50,000 to $60,000 to play it safe, which is about 40% of what is being brought in. Chairman Worsley stated that he doesn't remember that being approved. Administrator Gorton stated the actual percentage was not, but when the road needed it for gravel, Barry asked how much he could spend on it. Administrator Gorton stated that he didn't want to tell him he could spend $100,000, but the truck loads of gravel were coming in at a cost between $7000 and $9000 to do one road. Administrator Gorton stated that after the heavy rains, Director Griffith is set to put around $50,000 worth of gravel on the roads. Chairman Worsley stated that that should start getting better as the ditches are pulled and gravel put back in. Chairman Worsley stated that right now a lot of the gravel is just washing back into the ditch. Vice Chairman Collins suggested trying to get gravel on some of the roads that don't have any gravel. Vice Chairman Collins stated that he knew in the past there had been roads that had a lot of gravel put on them, then three months later we went back and re-graveled some of those roads and then there are roads that haven't had gravel in 3-4 years. Director Griffith stated that he couldn't answer how things were, but stated that he doesn't like to do the same things twice and that will trickle down to the staff at some point. Director Griffith stated that there is no reason to go back to the same roads once they are done correctly. Commissioner King stated that for his knowledge, he knew that Director Griffith had been doing this for years, Vice Chairman Collins had been loading fertilizer for years, and he himselfhad been doing concrete for 43 years. Commissioner King stated that he has always wondered why, because he knew that he could call the concrete plant and get him 9 yards of concrete and go around Sullivan Mill Road and fill every one of the holes up with 5000 Ib mix, and it is going to sit just like that he poured at FedEx warehouses in Atlanta and tractor trailers are driving on it within 2 days or the next day. Commissioner King asked what the reason would be to not fill up some of these holes with concrete and be done with it as it wouldn't come back out. Director Griffith stated that the asphalt will not stick to the concrete in the future when you have to go back. Commissioner King stated that these roads are sO bad that when you do go to redo them, you will have to completely rip everything up because you won't be able to just resurface over the top. Director Griffith stated the roads will have to be built up, and taking them down is a horrible idea because there is nothing under them. Director Griffith stated that what is there is the base level and will require a binder course or Permaflex course and then come in with topping above that, because everything has to come up. Director Griffith stated if everything is taken down, it is down to the subsoil. Commissioner King stated that some oft the roads are in such bad shape and that they could be built up with asphalt and be nice and smooth until they could be redone. Director Griffith stated that for 1/3 of the price of concrete, he could get hot mix asphalt and patch potholes properly. Chairman Worsley asked what was keeping the County from doing that, instead of what they are about to decide on now. Director Griffith stated that staffing and equipment. Director Griffith stated he could get asphalt for $90 per ton and patch a lot of potholes in a day. Commissioner Snelson stated that it is a different piece of equipment or machinery that would be needed for that, other than what we are using now. Director Griffith stated that you won't spray the hot mix in. County Clerk Stephens returned to the meeting at 6:58 p.m. Commissioner King stated that is what they talked about when they first came on the Board, and he talked to the previous Director. Commissioner King stated the problem with what they are doing if they are going to do a pothole is you have to chop out the edges, SO you have thickness and clean it out. Commissioner King stated that if Director Griffith puts the stuff! he is speaking about in and packs it, it's over. Director Griffith stated that ideally, there would be a demolition saw, and a square would be cut around the round pothole giving it sides, being able to pack the material down. Chairman Worsley stated that, with that in mind, how quickly could we get the equipment, how expensive it would be, and do we need to tone back approving $15,000 worth ofthis material? Director Griffith stated that ify you are going to allocate it for patching, why not just allocate the $15,000 for patching? Director Griffith stated that the sprayer equipment would be beneficial for the drop-offs and edges of pavement. Director Griffith stated he felt the BAM would be a good product for the edges of pavement and hot mix the rest. Director Griffith stated that ifthey are talking about patching in general, why do we want to alienate specifically for BAM? Director Griffith stated," Let's just say that money for patching. Chairman Worsley stated that the Board needed feedback from him on what he needed as far as staff and equipment to get to that avenue of patching. County Administrator Gorton stated that staff would need to make sure this qualifies as a TSPLOST purchase, which it should, because it is going directly on the roads. Commissioner King asked where the situation was from the prior bid that went out for patching of roads. Administrator Gorton stated that Piedmont was the vendor awarded for the patching at $240 per ton and an invoice had been received. Chairman Worsley asked ifthey had already done that work. Administrator Gorton stated they had. Vice Chairman Collins stated that Piedmont went in and only patched strips where they put culverts. Vice Chairman Collins stated they were given a price for Cedar Rock Road, but it was astronomical. Chairman Worsley stated that the Board could approve $15,000 per month for patching materials for Public Works. Director Griffith stated that from that money they could purchase loots, shovels, and material from the asphalt plant. Administrator Gorton stated that this would be contingent upon TSPLOST, because TSPLOST is the most restrictive fund in local government, and usage has to go directly to the road. Administrator Gorton stated that if that shovel is used somewhere else, it does not qualify as a TSPLOST project. Administrator Gorton stated that he would have to research qualifications for TSPLOST. Chairman Worsley stated that they could still make the motion for $15,000 worth of patching materials for Public Works, and it would have to be up to staff to determine what qualifies. Chairman Worsley made a motion to approve $15,000 for patching materials for Public Works. The motion was seconded by Commissioner Snelson. All were in favor. County Clerk Stephens stated that she needed to be clear on the motion that the Board was approving $15,000 for patching materials. Chairman Worsley stated yes. Administrator Gorton asked ifthis was per month? Chairman Worsley stated it was just $15,000 dollars. County Clerk Stephens stated that Administrator Gorton is asking for $15,000 per month to purchase the patching product. Chairman Worsley stated this was for 3 totes and asked how long 3 totes lasted. Administrator Gorton stated it was for 4 totes. Commissioner King asked what Director Griffith wanted and stated he was the new director and wanted to know what he wanted to do, continue with this or go back the other way. Director Griffith stated that he is ready to pave roads and just needs people and equipment to do it. Commissioner King asked Director Griffith ifhe would rather pave the roads with asphalt or the BAM product. Director Griffith stated he would rather use asphalt. Director Griffith stated the problem is you may have a bad pothole, and you call the plant, and it is down, and you can't get hot mix that day. Director Griffith stated the spray patch is immediately available on the yard and available for emergency situations. Chairman Worsley asked how many totes had been used and when we started. Vice Chairman Collins stated that 7 totes had been used. Administrator Gorton stated this was started the first part of February. Chairman Worsley stated that they would give it another 30 days, which would give Director Griffith time to get the data back to them to say what it will take to invest in the hot patching equipment, and then decide ifwe want to buy more. 3. Request to have Staff Draft Letter requesting Limited Sight Distance Sign near 1188 Old Durand Highway Administrator Gorton stated that Diane Rigden, a resident at 1188 Old Durand Highway, has requested the installation of limited sight-distance signs near her property due to ongoing traffic concerns and a hazardous curve in the roadway. Staff will conduct a site visit to assess appropriate sign placement and prepare a letter to the Georgia Department ofTransportation (GDOT). Approval is requested for staffto draft the letter to GDOT and for the Chairman or Vice- Chairman to sign it. A motion was made by Commissioner Snelson to authorize the staff to draft a letter to GDOT requesting the limited sight-distance sign and allow the Chair or Vice Chair to sign the letter upon completion. The motion was seconded by Commissioner King. All were in favor. 4. Set a Public Hearing for Case# P25-002 - Request from Roger Lumsden to close Cane Creek Rd. from Hwy 85 to Cane Creek. The Bridge has been condemned and is no longer of public use. Cassandra Jones, Planning and Zoning Director, stated that they are requesting the Public Hearing be heard by the Board at the April 22, 2025, meeting. County Clerk Stephens stated that she had it down for the first meeting in May, which is what they talked about on the phone. Director Jones stated that it was for April 22, 2025, as he won't be there in May. Vice Chairman Collins asked if this would give enough time for advertising. Director Sharpe stated she already had it in the paper for this week, next week, and it is already on the signage for the road. Commissioner Snelson asked ifit was already in the paper. Director Jones stated that it was. Commissioner Collins asked what was wrong with May the 5th. Director Jones stated that Mr. Lumsden wouldn't be there. Commissioner Snelson asked when it was sent to the paper. Director Jones stated it was sent last Friday in hopes that it would be done on April 22nd. Chairman Worsley asked ifthey didn't, would he cancel it? Director Jones stated they would. Director Jones stated this section ofthe road has been closed to the public for quite a while, and the KLM brothers are not wishing to close the other side. Vice Chairman Collins stated the bridge has been closed since the 1970s. Vice Chairman Collins stated that Cane Creek road was closed in 2000 and re-opened in 2007. A motion was made by Chairman Worsley and seconded by Commissioner King to set a Public Hearing for Case# P25-002 - to hear the Request to Close Cane Creek Road from Hwy 85 to Cane Creek for April 22, 2025. All were in favor. 5. 2025 Contact Form - ACCG Interlocal Risk Management Agency (ACCG-IRMA) Property and Liability Program and allow the Chair/Vice Chair to sign. County Administrator Gorton stated the enclosed was the 2025 ACCG-IRMA Property and Liability Programs document, which designated County Clerk Allyson Stephens as the Insurance and the Claims contact, County Administrator John Gorton as the Safety Coordinator, and Human Resources Director Valerie Chambers as the HR Liaison. This would require the Chairman or Vice-Chairman to sign. County Administrator Gorton concluded that the reason for them requesting him to be Safety Coordinator was because he was certified and talking with Chris Ryan from LGRMS, in his position, he could make the change immediately instead of having to go through channels in case there was something that the Safety Committee brought forward. Chairman Worsley asked what change he would need to make immediately. County Administrator Gorton replied with examples such as needing to replace security lights or trip hazards to fix those. Chairman Worsley asked where was the conversation that comes periodically that the County Administrator could not serve in that role. County Administrator Gorton replied that he had talked with Chris Ryan with LGRMS, and he could serve in both roles because he was a certified safety coordinator. County Clerk Stephens stated that they preferred it to be someone who can make aj purchase if needed. Chairman Worsley stated that he understood but just wanted to make sure they were legal. County Clerk Stephens replied that they were. A motion was made by Vice Chairman Collins to approve the ACCG-IRMA Property and Liability Program upon legal approval for the County Administrator to serve as Safety Coordinator and allow the Chair/Vice-Chaiman to sign. This motion was seconded by Commissioner Snelson. All were in favor. Director Cassandra Sharpe stated that she had just received a message from Mr. Roger Lumsden, and she wanted to apologize to Allyson he said he would prefer to have the Public Hearing at the May 5, 2025, meeting. Discussion occurred about defining which date. Chairman Worsley amended the motion to set the Public Hearing for case number P25-002. Instead of April 22nd the Meeting will be May the 5th at 61 p.m. Commissioner King seconded the amended motion. All were in favor of the change. 6. Request to Purchase Stryker Autoload System for EMS Unite - Fire/Rescue County Administrator Gorton stated that the Staff was requesting approval to purchase an Autoload System for an EMS unit from Custom Truck and Body Works, Inc., at a cost of $53,317.00. This was a request from the Commissioners to see what an additional system would cost. County Administrator Gorton added that this purchase would be funded from the FY25 EMS Equipment Lease & Maintenance budget line item, which currently has a balance of $101,683. They had two quotes; Custom Truck and Body Works, Inc. : $63,317.00 and Stryker: $72,851.37. Staff recommended proceeding with the quote from Custom Truck and Body Works, Inc., as it offered the most cost-effective solution. Chairman Worsley stated that he may be confused, but it seemed like this was the third year that at least once a year or a couple times a year, they were buying something from Stryker. Chairman Worsley asked if that was normal and ifhe was wrong. Fire ChiefD Danny Stephens replied that this was only the second one, and they tried to put it in the specs when they bought the first truck, but it was cut out of those specs. Discussion occurred about previous conversations about the use of Stryker products for their ambulances. A motion was made by Vice Chairman Collins to approve the purchase of the Stryker Autoload System for an EMS Unit not to exceed $63,317.00 from Custom Truck and Body Works, Inc. This motion was seconded by Commissioner Snelson. All were in favor. 7. Request to go out for bid for 2-4000 Gallon Tenders/Tankers - Fire/Rescue County Administrator Gorton stated that Fire Chief Stephens had identified the need to purchase two 4,000-gallon tenders/tankers to replace the fire engine that was declared a total loss. The estimated cost was $178,249.06 per unit, for a total of $356,498.12. County Administrator Gorton added that the primary funding source for this purchase would be the insurance proceeds from the totaled fire engine, which amount to $347,397.00. This would leave a funding gap of $9,101.12 and they would use SPOLST funds for that difference. Chairman Worsley asked why they needed these. Fire Chief Stephens replied because they didn't have fire hydrants in the County, and these would carry 4,000 gallons ofv water which would essentially be the same if they traveled four fire engine trucks with the normal 1,000 gallons. Chairman Worsley asked if they had any today. Fire Chief Stephens replied that the largest one he had was a 2500 gallon and it was an old forestry truck, and it was a manual shift unsynchronized SO it only had limited people that could drive that truck, and these trucks had automatics. Chairman Worsley asked if they would part or sell the old unit or ifit would still be in the fleet. Fire ChiefStephens replied that he could probably identify some smaller tankers that they could sell, but he would prefer to keep the 2500 gallon tanker. More discussion continued about the specifics of the new trucks, the older trucks in their fleet, and the details of putting this out for bid. A motion was made to put out for bid two 4,000 gallon tender/tanker trucks for Meriwether County Fire Rescue by Vice Chairman Collins. Commissioner Snelson seconded this motion. All were in favor. 8. Approval for Woodbury Police Department to do Recreation Background Checks and allow Chair/Vice Chair to sign County Administrator Gorton stated that the City of Woodbury Police Department had agreed to conduct background checks on behalf ofthe Recreation Department. Attached was the agreement requiring the signature of the Chairman or Vice-Chairman to authorize the City of Woodbury Police Department to perform these checks. County Administrator Gorton concluded that the completed background checks would be sent directly to Human Resources and filled in a designated folder at the Administration Building. Commissioner King stated that he didn't understand why they wouldn'tjust go ahead and give approval for their local Sheriff" S Department to do the background checks. Commissioner King added that he appreciated Woodbury Police Department willing to do it, but he thought it would be better ifi it was county- wide represented. Commissioner Snelson stated that she agreed. Chairman Worsley asked if there was a reason why. County Administrator Gorton replied that it was a request from Randy Carter. Chairman Worsley stated that he was right there in Woodbury. County Administrator Gorton stated that he was correct. Chairman Worsley stated that nobody had reached out to the Sheriff to see ifhe would or not. Commissioner King asked Director Allan Fordham ifhis office was here in the Administration Building. Director Fordham replied yes, and he hadn'thad a chance to talk with John about this, because he just got it that afternoon = a lady he used to work with moved to a company called Anchored and they could handle background checks and certification for coaches for them, which he highly recommended. Director Fordham added that she was working on getting him a quote, but they could handle it for less than $1,000 now, but he didn' 'tl know ifthat was an option since he hadn 't had time to check with John about it and he also hadn' 't had time to talk with Woodbury or the Sheriff about it. Director Fordham continued that he was retired from law enforcement he had no problem going to speak with them and see what their thought process was on it. Commissioner Snelson stated that she would prefer to stay in the County and let the Sheriff's Department do it. Commissioner King asked ifthe Sheriff charged. County Administrator Gorton stated that the sheriff did not charge, and they did all the employment background checks. County Clerk Stephens stated they did them for HR unless there was one that was out of state, and then she has to send that off because they had a contract with someone they approved. Director Fordham stated that he didn't know ift they did it for the coaches or not and according to Randy the Sheriff's S office charged more to do it than Woodbury Police Department and that was something he could check on and see. Chairman Worsley stated that was something they needed to know because there was no cost outlined in this recommendation for Woodbury. Director Fordham stated that he thought it was $5 a person. A motion was made to table the background checks at the condition oft the Recreation Director to give them more information by Vice Chairman Collins. Commissioner Snelson seconded the motion. All were in favor. XIV. REPORT FROM COUNTY ADMINISTRATOR County Administrator Gorton stated that he had been working with the new Finance Director, Jamie, and training her; he had been checking in with Public Works and Recreation with their new department heads. County Administrator Gorton added that they had a department head meeting, a quarterly safety meeting, and they were finishing up the audit. County Administrator Gorton stated they were waiting on one report and there was a small discrepancy they were trying to figure out, and they were preparing reports that were due on March 31St, April 30th, and June 30th these were all annual reports. County Administrator Gorton stated that elections should be completed by the end of the week, and they were expecting to be moved next week, ahead of April 18th deadline. County Administrator Gorton added that Building A had internet installed, and they were working out connection issues. County Administrator Gorton concluded they would add this to the May meeting, but they needed the Board to start considering someone to nominate from their districts SO they could start the Recreation Advisory Board per their ordinance. County Clerk Allyson Stephens stated that Ashley Harmon at the 4H Office is selling onions for $12 for a 10-pound bag to help support the kids going to camp, and that if anyone wanted to buy some to let her know. XV. REPORT FROM COUNTY COMMISSIONERS Commissioner Jennifer Snelson: Commissioner Snelson thanked the new employees, and she had seen good progress in the Public Works Department and the Recreation Department - she also wanted to thank Director Tarleton for her good financial report. Commissioner Snelson thanked the citizens for all their input, and she had been out and about, and the citizens seemed happy, which was always a great thing. Commissioner Gene King: Commissioner King stated welcome aboard and he was looking forward to working with the new directors in Public Works and Recreation to get things in shape and make everyone happier than they already are, but he had heard nothing but good things. Commissioner King concluded by thanking the Staff for their hard work. Vice Chairman Emmett Collins: Vice Chairman Collins thanked the Staff, constituents, and workers for the job they were doing. Vice Chairman Collins continued by welcoming the new Recreation Director and Public Works Director and hoped they would help the County move things in the right direction. Chairman Adam Worsley: Chairman Worsley welcomed all the new people and thanked them for the hard work they were doing. Chairman Worsley concluded that he appreciated what everyone was doing for the County. XVI. REPORT FROM COUNTY ATTORNEY There was no report from the County Attorney. XVII. EXECUTIVE SESSION Chairman Worsley asked ift there was a need for an Executive Session. County Administrator Gorton replied yes, for the purpose of litigation and real estate. A motion was made by Commissioner Gene King and seconded by Vice Chairman Emmett Collins to go into the Executive Session at 7:35 p.m. for Litigation, Personnel, Real Estate, and Tax Matters. All were in favor. A motion was made by Vice Chairman Emmett Collins and seconded by Commissioner Jennifer Snelson to come out ofthe Executive Session at 7:55 p.m. All were in favor. A motion was made by Commissioner Gene King and seconded by Commissioner Jennifer Snelson to go back into the Regular Session at 7:57 p.m. All were in favor. Chairman Worsley stated there was no action taken in the Executive Session. Chairman Worsley stated that for all the citizens watching at home, there was a hack that affected our Zoom video and showed some inappropriate video. Chairman Worsley stated that is not Meriwether County, nor anyone in Meriwether County's authority or reach that did that and the Board apologizes for that and IT. is working on that. XVIII. FUTURE MEETINGS & NOTICES Chairman Worsley announced the following Future Meetings. Tuesday, April 22, 2025, at 4:00 p.m. Work Session Tuesday, April 22, 2025, at 6:00 p.m. Regular Meeting Monday, May 5, 2025, at 6:00 p.m. Regular Meeting Tuesday, May 27, 2025, at 6:00 p.m. Regular Meeting XIX. ADJOURNMENT With no further business to come before the Board, a motion was made to Adjourn the meeting at 7:59 p.m. by Vice Chairman Collins. The motion was seconded by Commissioner Snelson. All were in favor. Approved by: Maionty Vole of Vhe Bod of Conmissibnas Attest: LHyao s Atuphono Date: Tphil 7Z1 Zo2s