Regular City Council Meeting April 8, 2025 STATE OF TEXAS COUNTY OF MONTAGUE CITY OF BOWIE On this the 8th day of April, 2025, the council convened in a regular meeting open to the public as advertised with five Councilors present. Councilor Post was absent. Presiding: Mayor Burris Councilors: Ashley, Shaw, Sproles, Truax and Walker City Secretary Page City Manager Cunningham Mayor Burris called the regular meeting to order at 6:00 p.m. Invocation Invocation was given by Bill Calabretta. Items of Community Interest Bowie Knives were presented to Katy Higgins and Corbin Wendt for a Texas A&M Class project they did on "Water Infrastructure Redevelopment" for the City of Bowie. Our City-Wide Garage Sale will be April 251h and 26". City Manager Report A company from Wichita Falls, Tri-State, is the low bidder on the TWDB Sewer Line Project. Their references have been good sO far, and their personnel have ample experience. Their bid was $1,558,103.30. We will award the bid at this meeting. As our engineer said, as long as a bonding company will stand behind them, we have no reason not to award them the bid. A company from Decatur, A&D Paving, is the low bidder on the Downtown Revitalization Project for Smythe Street. Their bid was extremely good, as it allowed us to undertake some additional tasks since we needed to spend all the grant money. Hopefully, we will have sufficient funds to replace the water line on Smythe Street, from Montague Street to Wise Street. The bid amount is $327,860.66, and the grant amount is $400,000.00. The transformer project at the substation is still on hold, waiting for wiring and switches. The main holdup is a switch that is expected to arrive by June I, which means the new transformer should be operational by late summer. Consent Agenda Kems: Approval of Minutes -March 11, 2025 Repular Meeting: Resolution 2025-13 Authorizing City Manager to write off uncollected utility account receivables over 15 months delinquent: and Resolution 2025-1 14- Authorizing City Manager to write off uncollected library overdue fines over 15 months delinguent. Councilor Ashley moved, with a second from Councilor Shaw, to approve the consent agenda items. Motion carried with Councilors Ashley, Shaw, Sproles, Truax and Walker voting Aye. Second reading of Ordinance 2025-02 - An ordinance amending Appendix C Fee Schedule "Water Rates-2018" of the Code of Ordinances of the City of Bowic, Texas, increasing water rates: providing. asavings clause, a severability clause: and an effective date. Councilor Shaw moved, with a second from Councilor Ashley, to approve the second reading of Ordinance 2025-02. Motion failed with Councilors Ashley and Shaw voting Aye. Councilors Sproles, Truax, and Walker voting Nay. Mayor Burris then vetoed this item. It will return to the agenda next meeting. Accept 2023/2024 Audit from Mathis, West & Huffines. Valerie Halverson presented the 2023/2024 audit and reported the audit went well. Some of the Financial Highlights were the assets oft the City exceeded its liabilities at the close ofthe most recent fiscal year by $34,412.154 (net position). Ofthis amount, $11,897,553 (unrestricted net position) may be used to meet the City's obligations. During the year, the City's total net position increased by $2,128,559. The governmental funds reported a fund balance this year of$6,261,031, which is an increase of $2,493,805 from the prior year. Ofthis amount, $4,263,852 is available for spending at the government's discretion (unassigned fund balance), and $1,740,052 is restricted by outside agencies for specific purposes. The remaining $257,152 is assigned by City Council for specific purposes. At the end of the current fiscal year, unassigned and assigned fund balance for the general fund was $4,520,979, or 39% of the total General Fund expenditures. Regular City Council Meeting April 8, 2025 Page 2 Accept 2023/2024 Audit from Mathis, West & Huffines (continued). Councilor Ashley questioned the City's total net position increasing by $2,128,559. Halverson said the City's total revenue was 21,871,480, in which 1.13 million is capital grants. Our expenditures came in at $19,742,92. This difference is the 2.1 million. This is the city as a whole and includes grant money. Ashley mentioned a couple departments going over budget and Halverson said these were because of Capital Projects. The Police Department was leased vehicles and the Steet Department was the Nelson Street Bridge project. Councilor Shaw questioned the depreciation schedule. Halverson said vehicles are about 5 years and heavy machinery is depreciated over the life expectancy ofthe equipment. Usually 7-10 years. Under the Internal Control and Compliance Section we did have audit adjustments this year. They were primarily associated with the new bonds and making sure they were in the right fund. Finance department has improved their material weaknesses over the last few years and hopefully will get it lifted offby next year sO we will have a clean audit. Every year we get better! Lastly, Halverson went over the report on the Coronavirus State and Local Fiscal Recovery Funds Program. 2024 was the first year the city spent more than $750,000. We were able to do this examination report when otherwise we would be required to undergo a Single Audit. In the accountant's opinion, we complied, in all material respects, with the specified requirements during the year ending September 2024. Mayor Burris asked if there were any other questions on the audit. Councilor Shaw asked Halverson ifshe saw any evidence of misappropriation or missing funds, or anything that would raise concerns? Halverson said no sir. Councilor Sproles moved, with a second from Councilor Truax, to approve the 2023/2024 Audit from Mathis, West & Huffines. Motion carried with Councilors Ashley, Shaw, Sproles, Truax and Walker voting Aye. Approve P&Z's recommendation on request from Windo! Robbins to replat Lots 7-12, Block 1. Trammel Addition. Commonly known as 1215 and 1221 Hulme Street. Creating Lots 7R, 9R, and IIR, Block 1, Trammel Addition, Councilor Ashley moved, with a second from Councilor Shaw, to approve the P&Z's recommendation and replat. Motion carried with Councilors Ashley, Shaw, Sproles, Truax and Walker voting Aye. Approve P&Z's recommendation on request from Bowie Economic Development to replat Lot 1, being a 3-acre tract out of21 acres, Bowie Business Park. Creating Lot IR, Block 1, Bowie Business Park. Councilor Sproles moved, with a second from Councilor Walker, to approve the P&Z's recommendation and replat. Motion carried with Councilors Ashley, Shaw, Sproles, Truax and Walker voting Aye. Approve P&Z's recommendation on request from Windol Robbins to replat Lots 8 and 9, Block 3, Close Addition. Commonly known as 1114 Sanders Street. Creating Lot 8R, Block 3, Close Addition. Councilor Ashley moved, with a second from Councilor Truax, to approve the P&Z's recommendation and replat. Motion carried with Councilors Ashley, Shaw, Sproles, Truax and Walker voting Aye. Approve P&Z's rccommendation on request from 2D Partners LP to replat Lots 17.1 18, 19,& 20, Block 7, Holman Addition. Commonly known as 1210 Jackson Street, Independence Hall. Creating. Lot 17R, Block 7, Holman Addition. Councilor Ashley moved, with a second from Councilor Sproles, to approve the P&Z's recommendation and replat. Motion carried with Councilors Ashley, Shaw, Sproles, Truax and Walker voting Aye. Approve base bid amount ofS1.558.103.30 from Tri State Site Work for" TWDB CWSRF #73893 & HEI #181002. Sewer Line Replacement Phase 2. Councilor Ashley moved, with a second from Councilor Sproles, to approve the base bid amount of $I,558,103.30 from Tri State Site Work, Motion carried with Councilors Ashley, Shaw, Sproles, Truax and Walker voting Aye. Approve base bid amount of $327,860.66 from A&D Paving LLC, Inc. for North Smythe Street Sidewalk Reconstruction, TDA CDM23-0142 & HEI #181008. Councilor Sproles moved, with a second from Councilor Walker, to approve the base bid amount of $327,860.66 from A&D Paving LLC, Inc. Motion carried with Councilors Ashley, Shaw, Sproles, Truax and Walker voting Aye. Regular City Council Meeting April 8, 2025 Page 3 Ordinance 2025-03 - An ordinance amending Chapter 4 " Business & Commerce", ofthe City of Bowie Code of Ordinances, by repealing Article 4.200 "Mobile Food Vendors" in its entirety and adopting a new Article 4.200 entitled "Mobile Food Vendors at Bowie Food Court": repealing any conflicting codes, ordinances or orders: providing for a severability clause: adopting a savings clause: determining that this ordinance was passed in accordance with the requirements ofthe Meeting Act: and establishing an effective date. Open Councilor Ashley moved, with a second from Councilor Walker, to approve Ordinance 2025-03. Motion carried with Councilors Ashley, Shaw, Sproles, Truax and Walker voting Aye. Ordinance 2025-04 - An ordinance of the City of Bowic, Texas, amending the City of Bowie Code of Ordinances, by amending "City of Bowie Appendix C Fee Schedule-Mobile Food Unit Permits-2021" by increasing the annual fee and removing the application fec: providing a savings clause, a repealer clause, and an effective date. Councilor Walker moved, with a second from Councilor Truax, to approve Ordinance 2025-04. Motion carried with Councilors Ashley, Shaw, Sproles, Truax and Walker voting Aye. Public Comments Jeannie Calabretta spoke on water rates and said people often purchase what they want instead of what have to have. Things are changing in this country and our city and she encourages to not have they tunnel vision, to take a look at the whole picture. everyone John Halbrook, president of Amon Carter Water Supply District, questioned the proposed rate to the water sold to the district. Halbrook pointed to the 40-year contract and said it could not raise changes rates on the district unless it raises rates on its citizens and it also could not raise rates due to capitalization due to system improvements. City Manager Cunningham asked Halbrook ifhe had received the letter he had sent. Halbrook had not. Cunningham hopes they can talk about mitigating any rate increase after he reads the city manager's letter. Janis Crawley, executive director for the Economic Development Corporation, spoke emphasizing infrastructure is often the first question a prospect asks. Crawley said 90 million gallons is a real number. Companies would be here if we had available land, water and sewer. At this time, we don't, sO we can't compete. Mayor Burris adjourned the regular meeting at 7:38 p.m. ATTEST: doul np 50 Sandy Page.ity Secretiry Gaylynr Burris, Mayor