Minutes of the Arlington City Council Meeting Council Chambers 110 East 3rd Street Monday, April 7, 2025 Councilmembers Present: Heather Logan, Rob Toyer, Debora Nelson, Michele Blythe, Leisha Nobach, and Jan Schuette. Council Members Absent: Yvonne Gallardo-Van Ornam, excused. Staff Present: Mayor Don Vanney, Paul Ellis, Kristin Garcia, Monroe Whitman, Debbie Strotz, Jonathan Ventura, Jim Kelly, Deputy City Attorney Emily Romanenko, Chelsea Brewer, and Wendy Van Der Meersche. Also Known to be Present: Kathy Vanney, Tim Abrahamson, Nathan Senff, Heather Watland, Drew Bono, Albert Schreiber, Randy Nobach, Ellis Nobach, Joe Beardsley, and Dave Kraski. Mayor Don Vanney called the meeting to order at 6:00 p.m., and the Pledge of Allegiance and roll call followed. APPROVAL OF THE AGENDA Mayor Pro Tem Michele Blythe moved to approve the agenda as presented. Councilmember Leisha Nobach seconded the motion, which passed with a unanimous vote. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None. PROCLAMATIONS Councilmember Leisha Nobach read the Arbor Day proclamation. Councilmember Heather Logan read the Child Abuse Prevention Month proclamation. PUBLIC COMMENT None. CONSENTAGENDA Mayor Pro Tem Michele Blythe moved, and Councilmember Rob Toyer seconded the motion to approve the Consent Agenda that was unanimously carried: 1. Minutes of the March 17 and March 24, 2025 Council meetings and March 28, 2025 Council retreat 2. Accounts Payable: Approval of EFT Payments and Claims Checks #112933 through #113043 dated March 4 through March 17, 2025, for $994,555.20. 3. Updates to Employee Handbook Page 1 of3 Minutes of the City of Arlington City Council Meeting April7.2025 PUBLICI HEARING None. NEW BUSINESS Resolution Declaring Property as Surplus Procurement/Contracts Analyst Debbie Strotz requested Council approve a resolution declaring property as surplus. The City currently has several police vehicles that are beyond their useful life and currently being replaced, as well as a street sweeper that caught fire and WCIA is replacing. In addition, upon 2025 department inventory review, there were some fixed assets that were determined to be non-functional and irreparable that need to be declared as surplus for disposal. There is a walk-through metal detector in possession of the police department thati is no longer needed, and City of Mukilteo has expressed interest in it. This asset will be transferred to the City of Mukilteo in accordance with state law. All require surplus declaration to be properly auctioned/disposed of. The City has found that the most expedient way to deal with surplus vehicles and equipment that have any monetary value is to utilize the services of an on-line auction site. Councilmember Rob Toyer moved, and Councimember Heather Logan seconded the motion to approve the resolution declaring the property as surplus and authorized the Mayor to sign the resolution. The motion passed unanimously. Airport Lease Waiver Operations Manager Monroe Whitman requested Council approve a waiver of rental amount of $67,937.35 from PGF LLC. Lot 304 is located on Airport property north of SR 531 (172nd St.) and 43rd Ave. intersection (the property immediately northwest of Weston High School.) PGF LLC. is the project manager oft the lease and, unfortunately, due to significant setbacks as outlined in the attachment, has requested that. Airport staff terminate their lease and waive the 2025 lease payment of $67,937.35 and associated costs. In spring of 2020, the State ofV Washington awarded the project to PGF LLC. to provide the facility on Arlington Airport leased land. The lease was to accommodate a new Department ofSocial and Health Services (DSHS) building and create additional employment to the City of Arlington. There has been significant setbacks and revisions to their initial plan, and they are nearly $200,000 in investments including past lease payments. PGF LLC. has stayed current with their lease payments up until the termination of their lease. Councimember Leisha Nobach moved, and Councilmember Debora Nelson seconded the motion to approve the waiver of the rental amount of $67,937.35 from PGF LLC. and authorized the Mayor to sign. The motion passed unanimously. Page 2 of3 Minutes ofthe City of Arlington City Council Meeting April 7, 2025 Resolution Designating Applicant Agent for FEMA Grant Application Public Works Director Jim Kelly requested Council approve a resolution designating Applicant Agent for FEMA Grant Application. The Washington Building Resilient Infrastructure and Communities (BRIC) Program grant application requires the organization applying for the grant to provide an authorizing resolution designating the applicant agent for the City. City staff submitted a Hazard Mitigation Assistance (HMA) pre-application form to FEMA to apply for the Washington Building Resilient Infrastructure and Communities (BRIC) Program for funding of the Haller Well North Project. The project was selected to move forward with the grant application process and staffisi in the process of completing and submitting the application. As part of the grant application with FEMA, the City must include a resolution designating the Applicant Agent for the City. Councilmember Debora Nelson moved, and Councilmember Heather Logan seconded the motion to approve the resolution and authorize the Mayor to sign it, subject to approval by our City Attorney. The motion passed unanimously. COMMENTS FROM COUNCILMEMBERS Councilmember Debora Nelson praised the IT Department for the results of the IT Incident Response Tabletop Exercise. ADMINISTRATOR & STAFF REPORTS None. MAYOR'S REPORT Mayor Vanney announced there would be a Comprehensive Emergency Management Plan Kick off Meeting for senior staff April 25. EXECUTIVE: SESSION None. ADIOURNMENT With no further business to come before the Council, the meeting was adjourned at 6:15 p.m. A - Michele Blythe, Mayor ProlTem Page 3 of3