Work Session Agenda Comprehensive Plan Update Committee Work Session E Oak Point City Hall 100 Naylor Road Oak Point, Texas 75068 OAK POINT 4 country place Wednesday, April 23, 2025 6:00 P.M. 1. Call to Order, Roll Call, and Determination of Quorum. (Chair) 2. Consider and act upon the minutes from the March 26, 2025, and the April 9, 2025 meeting of the Comprehensive Plan Update Committee Work Session. (Chair) 3. Work Session related to the update of the Oak Point Comprehensive Plan. 4. Adjournment (Chair) If quorum is not present, the Committee will meet to discuss the Comprehensive Plan Update, however no action will be taken. This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to the meeting. Please contact City Hall at 972-294-2312 or by FAX at 972-294-1619 forj furtherir information. CERTIFICATION: I do hereby gertify that the above notice of this public meeting was posted on the designated bulletin bpards by 12:00 p.m. on the 17th day of April 2025. Jennifer Menry, domprehensive Plan Update Secretary This notice was removed at a.m. / p.m. on the day of 2025. Jennifer Henry, Comp Plan Secretary Meeting Minutes Regular Workshop of the Oak Point Comprehensive Plan Update Committee Oak Point City Hall 100 Naylor Road Oak Point, Texas 75068 OAK Wednesday, - P.M POINT April 9, 2025 6:00 4 country place 1. Call to order, roll call, and announce a quorum is present. David McBeth Chair Present Keith Johnson Vice Chair P&Z Representative Present Debbie Peterman P&Z Representative Present Kirk Hawrysio City Council Representative Absent Greg Weiler City Council Representative Absent City staff present: Wayne McKethan Interim City Manager Jennifer Henry Comp Plan Update Secretary Also in attendance: Dena Meek Mayor Michael Coker City Planner And with a quorum present the following items were addressed: 2. Consider and act upon the minutes from the March 26, 2025, meeting of the Comprehensive Plan Update Committee. Chair McBeth requested Comprehensive Plan Secretary Henry to add several topics to the future agenda items that were discussed during the March 26th meeting. Corrections will be made and brought for consideration and approval at the April 23rd work session. 3. Work Session related to the update of the Oak Point Comprehensive Plan. Chair McBeth called the meeting to order at 6:01pm and gave a brief recap ofthe April 9, 2025, meeting. Chair McBeth stated that Freese and Nichols would be providing the Committee with a contract and scope of work and that the contract had been delivered to Interim City Manager McKethan. A copy of the contract and scope was provided to the committee earlier in the day and printed copies were handed out before the workshop. McBeth explained that the current committee was formed to strictly update the original 2019 Comprehensive Plan, and the update should be completed in a timely manor. Updates should include items such as demographics, maps, home rule charter, city facilities, and staff shortages. Discussion on how to keep costs of the update within budget was determined, several tasks would be delegated to committee members and city staff. Michael Coker offered to assist as well with finding options to source current data and demographics. Coker mentioned Lee Allison was currently working on updating several maps that would be useful for the committee to incorporate into the comp plan update. Before the close of the workshop, the committee had gone through the Preface and Chapters 1-6. Chapter 7 was started but determined that the end of the chapter would be revisited at a future date. Tasks were assigned to Chair McBeth, Vice Chair Johnson, P&Z Representative Peterman, Interim City Manager McKethan, and Comp Plan Secretary Henry. Micheal Coker and Dena Meek are assisting with tasks as well. The Committee agreed as tasks were completed, they would be sent to Comp Plan secretary Henry, the completed tasks will be sent out to all Committee Members before the next workshop. April 23rd was confirmed as the next scheduled meeting. 4. Discuss future agenda items for the next regular meeting of the Comprehensive Plan Update Committee. Review Completed Tasks Discuss Source Documents 5. Adjourn. Chair McBeth Adjourned the meeting at 8:06 p.m. David McBeth, Chair ATTEST: Comprehensive Plan Committee Secretary Jennifer Henry Meeting Minutes Regular Workshop of the Oak Point Comprehensive Plan Update Committee Oak Point City Hall 100 Naylor Road Oak Point, Texas 75068 OAK March 2025 - 6:00 P.M POINT Wednesday, 26, 4 country place 1. Call to order, roll call, and announce a quorum is present. David McBeth Chair Present Keith Johnson Vice Chair P&Z Representative Present Debbie Peterman P&Z Representative Absent Kirk Hawrysio City Council Representative Absent Greg Weiler City Council Representative Present City staff present: Wayne McKethan Interim City Manager Jennifer Henry Comp Plan Update Secretary Also in attendance: Michael Coker City Planner And with a quorum present the following items were addressed: 2. Consider and act upon the minutes from the March 12, 2025, meeting of the Comprehensive Plan Update Committee. City Council Representative Weiler made a motion to approve the minutes from the March 12, 2025, meeting of the Comprehensive Plan Update Committee with corrections, motion seconded by Vice Chair Johnson. Motion Passed 3-0 3. Work Session related to the update of the Oak Point Comprehensive Plan. Chair McBeth called the meeting to order at 6:02pm and gave a brief recap of the March 12, 2025 meeting, McBeth also introduced Wilson Kerr and Karen Chavez with Freese and Nichols. Wilson Kerr gave an update on Freese and Nichols and some history with working on the 2019 Comprehensive Plan. Wilson shared a presentation and spoke on how Freese and Nichols would assist in updating the plan. Open dialogue to build a consensus was of importance as well as maintaining the vision and history of Oak Point. During the meeting Kerr opened discussion and finished working through Chapter 4: Transportation with the Committee. Goals and objectives for Chapters 5-7 were also discussed and areas in need of updating were identified. After the presentation and Chapter reviews Kerr explained that in the next coming weeks Freese and Nichols would send a contract fort the City Manager to consider. The contract would give a timeline and estimated completion date along with cost for services. The Committee also agreed to stay meeting on a bi-weekly basis to continue moving forward while waiting on the contract with Freese and Nichols. 4. Discuss future agenda items for the next regular meeting of the Comprehensive Plan Update Committee. Work Session related to the update of the Oak Point Comprehensive Plan. HOA/POA & Neighborhood Involvement. Community Input-Online Questionnaires, surveys, Open Meetings. Estimate timeframe for project completion. 5. Adjourn. Chair McBeth Adjourned the meeting at 8:00 p.m. David McBeth, Chair ATTEST: Comprehensive Plan Committee Secretary Jennifer Henry