MINUTES CITY OF MELISSA CITY COUNCIL CITY COUNCIL WORK SESSION AND REGULAR MEETING APRIL 8, 2025 5:15 PM WORK SESSION AGENDA A. Call to Order Mayor Northcut called the meeting to order at 5:15 p.m. At 5:15 p.m. the City Council and attendees took a tour of the City Hall Renovations. B. Roll Call Mayor Jay Northcut, Preston Taylor, Joseph Armstrong, Craig Ackerman and Sean Lehr were present. Rendell Hendrickson arrived at 5:59 p.m. Dana Conklin was absent. C. Public Comments There were no public comments. D. Work Session Item(s) 1. Update regarding Leadership Melissa program and schedule Terrell Smith, Assistant City Manager, gave an update regarding the Leadership Melissa program that will begin accepting applications in August. 2. Update regarding School Zone Signage and Ordinance Nolan Harvey, City Engineer, gave an update regarding the need for updated school zone signage throughout the City's school zones. An ordinance regarding updates will be forthcoming. 3. Discussion regarding any items on the Regular Agenda Jason Little, City Manager, gave updates regarding items on the Consent and Regular Agenda. Nolan Harvey introduced item 6C, and Engineering Design Manual that consolidates information from other ordinances into one. 4. Update regarding the 89th Legislative Session Jason Little gave an update regarding the 89th Legislative Session highlighting a portion of the bills that could have an affect on the City if passed. E. Discussion regarding any future agenda items There was no discussion regarding future agenda items. F. Adjourn Council Action: Motion was made by Sean Lehr and seconded by Preston Taylor to Adjourn the meeting at 6:04 p.m. Vote: 6/0/0 REGULAR MEETING AGENDA 1. CALL TO ORDER AND ROLL CALL Mayor Northcut called the meeting to order at 6:30p.m. Mayor Jay Northcut, Preston Taylor, Rendell Hendrickson, Joseph Armstrong, Craig Ackerman and Sean Lehr were present. Dana Conklin was absent. 2. INVOCATION AND PLEDGE OF ALLEGIANCE Craig Ackerman gave the invocation. 3. PROCLAMATIONS AND PRESENTATIONS A. Proclamation regarding Child Abuse Awareness Month Mayor Northcut presented a proclamation regarding Child Abuse Awareness Month to Kacie Baxley with Foster Friends and Child Protection Services of Collin County, and Sarah Cage with CASA of Collin County. 4. PUBLIC COMMENTS = AGENDA ITEMS There were no public comments. 5. CONSENT AGENDA A. Consider the minutes from the March 25, 2025 Work Session and Regular Meeting. B. Consider an Ordinance amending Melissa's Code of Ordinances, Ordinance No. 92-04, as Amended, Chapter 5 (Fire Protection), Article 5.66 (Revenue Recovery Plan) and Appendix A (Melissa Fee Schedule), Section 18.01 (Revenue Recovery Plan); Establishing Regulations for the Recovery of Costs in Providing Emergency Medical Services; Providing a Penalty Clause with a Maximum Fine of $500, Repealing/Savings Clause, Severability Clause and an Effective Date. D. Consider a Resolution approving a Facade Grant for the Melissa Masonic Lodge. E. Authorize the City Manager to execute a Special Warranty Deed for the conveyance to the City of Melissa by Wolf Creek Homeowners Association, Inc. of 14.622 acres of land, situated in the Jacob Gragg Survey, Abstract No. 339, Melissa, Collin County, Texas. F. Authorize the City Manager to execute a Public Access Easement dedicated to the City of Melissa by Wolf Creek Homeowners Association, Inc., and covering 0.356 acres of land, situated in the Jacob Gragg Survey, Abstract No. 339, Melissa, Collin County, Texas. G. Consider a Resolution setting a date, time and place for a public hearing on the proposed voluntary annexation by the City of Melissa of the area of land consisting of 54.707+ acres, situated in the William Sanders Survey, Abstract No. 867, City of Melissa ETJ, Collin County, Texas. Council Action: Motion was made by Craig Ackerman and seconded by Preston Taylor to Approve the Consent Agenda as noted. Vote: 5/0/1 Joseph Armstrong abstained from voting on the Consent Agenda. 6. REGULAR AGENDA A. Consider authorizing the City Manager to draft, negotiate, and execute an Annexation Agreement and Development Agreement with Welker Properties, LLC. Council Action: Motion was made by Craig Ackerman and seconded by Jay Northcut to Authorize the City Manager to draft, negotiate, and execute an Annexation Agreement and Development Agreement with Welker Properties, LLC. Vote: 4/2/0, with Preston Taylor and Joseph Armstrong voting against the item. B. Consider and act upon an Ordinance amending Ordinance No. 92-04, as amended, Chapter 9 (Subdivisions), Article 9.100 (Subdivision Ordinance Adopted); Modifying certain existing regulations and prescribing new regulations relating to Plats, Subdivision of Land, Construction of Public Infrastructure and other land development matters pursuant to Chapter 212 of the Texas Local Government Code and other applicable law; providing for certain Definitions and Procedures; Providing Requirement and Regulations for the preparation of Plats; Providing for acceptance of Subdivisions and Requirements prior to acceptance of Plats; Providing for Design Criteria and Construction Standards; Defining Responsibility for payment of cots of Public Infrastructure; Specifying requirements for Surveying, Engineering and Final Acceptance of Subdivisions; Providing for various improvements for all Subdivisions; Providing for Variances; Extending Regulations to the Extraterritorial Jurisdiction of the City; Delegating authority over action of certain types of Plats to the City Manager pursuant to Section 212.0065 of the Texas Local Government Code. Amy Mathews, Director of Development Services, presented the item to Council stating that City Staff is proposing several amendments to the City's Subdivision Regulations to streamline and improve the efficiency of the City's development processes. A related item (Item 6C), the adoption of the City of Melissa Engineering Design Manual, accompanies this proposal. Currently, the City's design criteria are spread across various manuals available on the City's website, as well as in the Subdivision Ordinance. The new Engineering Design Manual consolidates this information into one comprehensive resource. These changes aim to improve clarity and efficiency within the City's development process. Council Action: Motion was made by Joseph Armstrong and seconded by Rendell Hendrickson to Approve Vote: 6/0/0 C. Consider and act upon an Ordinance adopting an Engineering Design Manual. Nolan Harvey, City Engineer, presented the item to Council stating that this agenda item is for the consideration of an ordinance adopting a new comprehensive City of Melissa Engineering Design Manual. This manual provides a consolidated and updated set of design criteria for public improvements within the City's jurisdiction, including but not limited to improvements related to water, sanitary sewer or wastewater, storm water or drainage, and streets. Currently, the City's design criteria is located within separate manuals on the City's website and the City's Subdivision Ordinance, which was just considered by Council (Item 6B). The objective of adopting this manual is to provide a more clear and comprehensive set of standards and design guidelines as the City continues to grow. This manual will be applied to Capital Projects within City limits and the ETJ. Council Action: Motion was made by Craig Ackerman and seconded by Joseph Armstrong to Approve an Ordinance adopting an Engineering Design Manual. Vote: 6/0/0 D. Recess into Executive Session in compliance with Section 551.001 et seq. Texas Government Code, to wit: I. 551.087 Economic Development Negotiations 1. Gateway Village 2. Armani Homes Council Action: Motion was made by Sean Lehr and seconded by Preston Taylor to Recess into Executive Session at 6:45 p.m. Vote: 6/0/0 E. Reconvene and Take Any Action Necessary as a Result of the Executive Session Council Action Motion was made by Preston Taylor and seconded by Joseph Armstrong to reconvene into the Regular Meeting at 7:12 p.m. Vote: 6/0/0 Council Action: Motion was made by Craig Ackerman and seconded by Rendell Hendrickson to Authorize the City Manager to amend the Development Agreement with Hope Development. Vote: 6/0/0 7. PUBLIC COMMENTS - NON-AGENDA ITEMS There were no public comments. 8. COUNCIL DISCUSSION There was no Council discussion. 9. ADJOURN Council Action: Motion was made by Sean Lehr and seconded by Rendell Hendrickson to Adjourn the meeting at 7:13 p.m.. Vote: 6/0/0 ATTEST: h Vorehe Bay Hope Baskin, City Secretary JayNorthcut, Mayor C 8