MINUTES CITY OF MELISSA CITY COUNCIL CITY COUNCIL WORK SESSION AND REGULAR MEETING MARCH 25, 2025 5:15 PM WORK SESSION AGENDA A. Call to Order Mayor Northcut called the meeting to order at 5:15 p.m. B. Roll Call Mayor Jay Northcut, Preston Taylor, Dana Conklin, Joseph Armstrong, Craig Ackerman and Sean Lehr were present. Rendell Hendrickson arrived at 5:18 p.m. C. Public Comments Christine McGough 3562 Greenway Lane Melissa, Texas 75454 Expressed support for item 6E on the Regular Meeting agenda regarding the Collin County petition regarding Emergency Services District No. 1 stating that the ETJ residents need fire services to be provided. D. Work Session Item(s) 1. Discussion regarding Summer Schedule Jason Little, City Manager, discussed the summer schedule with Council. 2. Update regarding Lake Perry Fisher Terrell Smith, Assistant City Manager, discussed Lake Perry Fisher with Council. 3. Discussion regarding any items on the Regular Agenda Staff led discussions with Council regarding items on the Regular Agenda. 4. Update regarding 89th Legislative Session Council Member Dana Conklin presented some of the bills moving forward in the 89th Legislative Session. While there are over 8,900 bills, some 2,000 of those bills impact cities directly. 5. Recess into Executive Session in compliance with Section 551.001 et seq. Texas Government Code, to wit: I. 551.087 Economic Development Negotiations ( Gateway Village) II. 551.072 Discussing Purchase, Exchange, Lease, or Value of Real Property (1501 Harrison Street) Motion was made by Sean Lehr and seconded by Rendell Hendrickson to recess into Executive Session at 5:45 p.m. Vote: 7/0/0 6. Reconvene into Work Session Motion was made by Joseph Armstrong and seconded by Sean Lehr to reconvene into the Work Session at 6:15 p.m. F. Discussion regarding any future agenda items There was no discussion regarding future agenda items. G. Adjourn Motion was made by Sean Lehr and seconded by Craig Ackerman to adjourn the meeting at 6:17 p.m. Vote: 7/0/0 REGULAR MEETING AGENDA 1. CALL TO ORDER AND ROLL CALL Mayor Northcut called the meeting to order at 6:30 p.m. Mayor Jay Northcut, Preston Taylor, Rendell Hendrickson, Dana Conklin, Joseph Armstrong, Craig Ackerman and Sean Lehr were present. 2. INVOCATION AND PLEDGE OF ALLEGIANCE Rendell Hendrickson gave the invocation. 3. PROCLAMATIONS AND PRESENTATIONS A. Presentation regarding Special Olympics Craig Wilcox, Melissa Resident and member of the Special Olympics Planning Committee, and Pete Carey, Chairman of the Special Olympics Board for Texas, gave a presentation on the upcoming Special Olympic games hosted in the City of Melissa at the Z-Plex and Melissa ISD Coach Kenny Deel Stadium. B. Presentation regarding Commercial Motor Vehicle Enforcement and Police Precincts Chief of Police, Erik Stokes, gave a presentation on the Crime Control District including the Commercial Motor Vehicle Enforcement and Police Precincts. 4. PUBLIC COMMENTS -AGENDAITEMS Janice Martin 1585 County Road 339 Melissa, Texas 75454 Expressed support for item 6E regarding Collin County petition regarding Emergency Services District No. 1 stating that the ETJ residents need fire services to be provided. Diane Miller 4110 Highland Road Melissa, Texas 75454 Expressed support for item 6E regarding Collin County petition regarding Emergency Services District No. 1 stating that the ETJ residents need fire services to be provided. Lawren Miller 1519 County Road 362 Melissa, Texas 75454 Did not speak but expressed support for item 6E regarding Collin County petition regarding Emergency Services District No. 1 stating that the ETJ residents need fire services to be provided. Nathan Joe Loftice 4653 County Road 277 Melissa, Texas 75454 Did not speak but expressed support for item 6E regarding Collin County petition regarding Emergency Services District No. 1 stating that the ETJ residents need fire services to be provided. 5. CONSENT AGENDA A. Consider the minutes from the March 11, 2025 City Council Work Session and Regular Meeting. B. Consider the Amenities Center Minerva Heights Phase 1 Final Engineering Site Plan, consisting of 2.662t acres of land situated in the D.E.W. Babb Survey, Abstract No. 33, City of Melissa, Collin County, Texas and generally located at 3639 and 3848 Karnaghan Lane, City of Melissa, Collin County, Texas. Applicant: TAAS Investments C. Consider the Lot 4R, Block A of the Custer Partners Addition Final Engineering Site Plan, consisting of 0.982t acres of land situated in the Andrew Thomas Survey, Abstract No. 843, City of Melissa, Collin County, Texas and generally located approximately 214 feet southwest of the intersection of Sam Rayburn Highway and Fannin Road, City of Melissa, Collin County, Texas. Applicant: Winkelmann & Associates, Inc. D. Consider the Melissa Lake Park Phase 2 Final Engineering Site Plan, consisting of 35t acres of land, situated in the D.E.W. Babb Survey, Abstract No. 33 and generally located at 4101 Liberty Way, City of Melissa, Collin County, Texas. Applicant: City of Melissa E. Consider the Bizpark Melissa Final Engineering Site Plan, consisting of 11.645t acres of land situated in the Hiram Brinlee Survey, Abstract No. 30 and the Lindsey Lewis Survey, Abstract No. 526, City of Melissa, Collin County, Texas and generally located approximately 1957 feet east of the intersection of Sam Rayburn Highway and County Road 1220, City of Melissa, Collin County, Texas. Applicant: Tynas Texas, LP Council Action: Motion was made by Craig Ackerman and seconded by Joseph Armstrong to Approve the Consent Agenda as noted. Vote: 7/0/0 6. REGULAR AGENDA A. Conduct a public hearing and consider directing Staff to draft an ordinance to amend Planned Development ("PD") Ordinance No. 2023-02 for the purpose of amending certain development regulations, consisting of 78.71t acres of land, situated in the J.A. Throckmorton Survey, Abstract No. 900, City of Melissa, Collin County, Texas and generally located approximately 272 feet south of the intersection of County Road 277 and Throckmorton Road, City of Melissa, Collin County, Texas. Applicant: Piruthiviraj Loganathan The Public Hearing opened at 6:57 p.m. Amy Mathews, Director of Development Services, presented the item stating that the applicant is seeking approval to amend Tract 2 from Ordinance No. 2023-02 from Planned Development District/Mult-family Residential (PD/MF) to Planned Development District/General Commercial-2 (PD/C-2). The applicant seeks to amend the zoning of Tract 2 to PD/C-2 in line with the updated development standards and concept plan, while requesting that both this and the adjacent property rezoning requests be reviewed together, with the condition that both must either be approved or denied together. Motion was made by Joseph Armstrong and seconded by Rendell Hendrickson to close the Public Hearing at 6:59 p.m. Vote: 7/0/0 Council Action: Motion was made by Craig Ackerman and seconded by Dana Conklin to Authorize Staff to draft an ordinance to amend Planned Development ("PD") Ordinance No. 2023-02 as noted. Vote: 7/0/0 B. Conduct a public hearing and consider directing Staff to draft an ordinance annexing, on application of the landowner, an area of land consisting of 61.55t acres of land, situated in the J.A. Throckmorton Survey, Abstract No. 900, Collin County, Texas. Applicant: Piruthiviraj Loganathan The Public Hearing opened at 7:00 p.m. Amy Mathews, Director of Development Services, presented the item stating that the property owner applied for voluntary annexation in the City. Motion was made by Joseph Armstrong and seconded by Preston Taylor to close the Public Hearing at 7:01 p.m. Vote: 7/0/0 Council Action: Motion was made by Dana Conklin and seconded by Sean Lehr to Authorize Staff to draft an ordinance to annex the property as listed in 6B. Vote: 7/0/0 C. Conduct a public hearing and consider directing Staff to draft an ordinance to rezone a tract of land consisting of 61.55t acres of land, from Agricultural District ("A") to Planned Development /Multifamily District/General Commercial District ("PD/MF/C-2"), situated in the J.A. Throckmorton Survey, Abstract No. 900, City of Melissa, Collin County, Texas and generally located approximately 757 feet southwest of the intersection of County Road 277 and' Throckmorton Road, Collin County, Texas. Applicant: Piruthiviraj Loganathan The Public Hearing opened at 7:02 p.m. Amy Mathews, Director of Development Services, presented the item stating that the applicant is seeking approval for a Planned Development (PD) to build a mixed-use development consisting of both Multifamily Residential (MF) and General Commercial (C-2) components. The development spans three tracts: a 20.95-acre multifamily tract, a 28.85-acre multifamily tract, and an 11.7-acre commercial tract. Each of the multifamily tracts will be a distinct development featuring its own amenities and development standards, and each phase will operate independently, but as part ofthe larger development. The commercial tract will also be a distinct development with its own development standards. The overall development is to follow the concept plan and development standards outlined in the zoning packet, which has been provided as part of the application. Additionally, the applicant has submitted a companion zoning request for an adjacent piece of property to allow for a commercial/retail development. They are asking that each zoning request be reviewed independently but have stipulated that if one request is denied, neither will proceed. Chuck Branch with Melissa 75 Holdings LLC and Mathew Lee with Westwood Professional Services gave a presentation regarding the project. Motion was made by Dana Conklin and seconded by Sean Lehr to close the Public Hearing at 7:15 p.m. Vote: 7/0/0 Council Action: Motion was made by Craig Ackerman and seconded by Dana Conklin to Authorize Staff draft an ordinance to rezone a tract of land consisting of 61.55+ acres of land with the developer's permission to have the C-2 go in before Certificates of Obligation on the Multi-Family and to strike the e-cigarette retail establishment from additional uses. Vote: 7/0/0 D. Conduct a public hearing and consider directing Staff to draft an ordinance to amend Planned Development ("PD") Ordinance No. 2022-40 for the purpose of amending certain development regulations, consisting of 7.478+ acres of land situated in the Michael Ramsour Survey, Abstract No. 772 and the John Emberson Survey, Abstract No. 294, City of Melissa, Collin County, Texas and generally located approximately 172 feet to the northeast of the intersection of the northbound Central Expressway Access Road and Melissa Road, City of Melissa, Collin County, Texas. Applicant: Alex Lestock with Cloudloft Development The Public Hearing opened at 7:17 p.m. Tyra LaVerne, Assistant Director of Development Services, presented the item stating that the applicant is requesting approval to amend a Planned Development (PD) (Ordinance No. 2022- 40) to permit an office development on a 7.478+ acre portion of a larger property (the subject location). Prior to Ordinance No. 2022-40, Ordinance No. 04-09 governed the site. Ordinance No. 2022-40, approved in April 2022, rezoned Tract E3 (established by Ordinance No. 04-09), which includes the subject property. This zoning allowed for the addition of townhome use, modifications to the PD standards, an updated Zoning Exhibit showing a roughly 50,000 square foot "Anchor Store" on the subject site, and a parking ratio of one (1) space per 250 square feet of building area, regardless of use, for all approved C-2 uses. The applicant seeks to amend the PD with the following changes: propose a parking ratio of one space per 300 square feet for the professional office use, reduce the building setback (based on a building height of up to 20 feet) along the eastern property line adjacent to the townhome development from 30 feet to 20 feet, amend Exhibit C (Zoning Exhibit) to replace the Anchor Store with a multi-building office development, request to omit the continuous screening wall adjacent to the townhome development. The proposed office development will consist of multiple buildings, each containing 2 to 4 units (or lease spaces), totaling up to 72 units. The Planning and Zoning Commission recommended approval by a vote of 5/0/0 with the condition that live screening is installed adjacent to the townhome development. The live screening should be shrubs, excluding red tip photinia, and should at least 3 feet tall at time of planning and grow up to 8 feet in height at full growth. Alex Lestock, President of Cloudloft Development, gave a presentation regarding the project. Motion was made by Joseph Armstrong and seconded by Dana Conklin to close the Public Hearing at 7:24 p.m. Vote: 7/0/0 Council Action: Motion was made by Craig Ackerman and seconded by Preston Taylor to Authorize Staff draft an ordinance to amend Planned Development Ordinance No. 2022-40 to include the stipulations to include live screening as recommended by the Planning and Zoning Commission. Vote: 7/0/0 E. Consideration regarding the Petition for the formation of the Collin County Emergency Services District No. 1 (ESD). Jason Little, City Manager, presented the item to Council stating that in February the City received a petition from Collin County regarding the creation of the Emergency Services District (ESD) No. 1 of the unincorporated area of Collin County. This petition will be the subject of an election proposition in November 2025 and each City in Collin County that has ETJ included has sixty (60) days from the time the petition was received for the governing body to provide consent for the ETJ to be part of the ESD or not. The Council needs to decide if they will allow the City's ETJ to be part of the Collin County propose ESD. The decision tonight does not determine who will provide the service, only if the ETJ of Melissa is allowed to be part of the Collin County ESD. Council Action: Motion was made by Rendell Hendrickson and seconded by Dana Conklin to Authorize the City Manager to allow the Melissa ETJ to participate in the Collin County Emergency Services District (ESD) No. 1. Jason Little clarified that the communication to Collin County will be solely about the inclusion ofi the ETJ in the ESD proposition and that who serves the ETJ is not a decision that is being made tonight. Vote: 7/0/0 F. Consider Interlocal Agreement with Montgomery County Hospital District for Emergency Medical Dispatching Services. Jason Little, City Manager, stated that tems 6F and 6G are paving the way for Melissa to offer fire-based services to residents. Item 6F creates a conduit for residents to be guided in emergency life-saving care while they are awaiting emergency personnel. Collin County Dispatch does not currently offer this service, SO the City is looking to contract with Montgomery County Hospital District to provide Emergency Medical Dispatch (EMD) services to those who need it. Calls for services will still be handled by Collin County, but callers will be transferred to MCHD if life-saving care could be helpful in waiting for EMS to arrive on scene. Fire Department Division Chief, Chad Reed, answered questions for Council Members. Council Action: Motion was made by Joseph Armstrong and seconded by Rendell Hendrickson to Approve an Interlocal Agreement with Montgomery County Hospital District for Emergency Medical Dispatching Services. Vote: 7/0/0 G. Consider Fee Schedule for Emergency Medical Services. Jason Little, City Manager, presenting the item stating that the City of Melissa has contracted with Emergicon for EMS billing services to enhance revenue recovery and streamline the billing process. Emergicon conducted a financial analysis based on the City's payer mix and projected EMS run volume to develop proposed billing rates. These rates are structured according to the type of EMS services provided. This partnership aims to improve efficiency, ensure compliance with billing regulations, and support the financial sustainability of the City's EMS services. Once Council chooses the fees associated with EMS, the City Attorney will draft an Ordinance for Council consideration at the April 8, 2025 Regular Meeting. Council Action: Motion was made by Craig Ackerman and seconded by Dana Conklin to Approve the Fee Schedule for Emergency Medical Services and authorize Staff to draft an Ordinance. Vote: 7/0/0 H. Consider and Act upon a Resolution Directing Publication of Notice of Intention to Issue Combination Tax and Revenue Certificates of Obligation; and Resolving Other Matters Relating to the Subject. Jason Little, City Manager, presented the item stating that before Council is a Notice of Intent to issue bonds for the 2025 Capital Improvement Program. This sale will fund the following projects: Fire Station #2, Public Safety Parking expansion, Park Master Plan, Brookside/SH 121 Trail sub surface crossing, East Water Take Point = distribution pipeline, Administrative Facilities Improvements and Expansion. The attached Notice was drafted by the City's Bond Counsel and reviewed by the City's Financial Advisor. Should the NOI be approved, the required publications will begin, and a final ordinance for the sale would be scheduled for May 27, 2025. Council Action: Motion was made by Dana Conklin and seconded by Joseph Armstrong to Approve a Resolution Directing Publication of Notice of Intention to Issue Combination Tax and Revenue Certificates of Obligation; and Resolving Other Matters Relating to the Subject as noted. Vote: 7/0/0 I. Take Any Action as Necessary from the Executive Session held during the Work Session. Council Action: Motion was made by Craig Ackerman and seconded by Rendell Hendrickson to Authorize the City Manager to pursue a negotiation, purchase, and sale of real property located at 1501 Harrison Street. Jason Little, City Manager, commented that the motion made will allow Staff to complete the discussions with James Privitt for the relocation of the Scott Barker House from the current location to 3105 Central Street. The structure will relocate to the property within District 46 and reset the structure. Mr. Privitt will continue to work with the Texas Historic Commission for the preservation of the house, which will likely take around 18-24 months. Mr. Privitt will work with preservation specialists to ensure that all changes are aligned with historical standards. This authorization will allow Staff to complete the negotiations. Vote: 7/0/0 7. PUBLIC COMMENTS - NON-AGENDA ITEMS Nathan Joe Loftice 4653 County Road 277 Melissa, Texas 75454 Expressed his thanks to the City Council and Staff for listening to his concerns regarding Telephone Road stating that the road was recently paved by Collin County. 8. COUNCIL DISCUSSION There was no Council dicussion. 9. ADJOURN Council Action: Motion was made by Dana Conklin and seconded by Preston Taylor to Adjourn the Meeting at 7:49 p.m.. Vote: 7/0/0 ATTEST A orehe / Bay - E Hope Baskin, City Secretary C Jay Northcut, Mayor