a TY 4 CITY COUNCIL REGULAR MEETING MINUTES Wednesday, April 9, 2025, at 6 PM Municipal Court Room/Council Chamber 2801 Ranch Road 1869 E Liberty Hill, Texas 78642 o; WN BIO 1. CALL TO ORDER Mayor Mancilla called the meeting to order at 6:01 PM. Liberty Hill Police Chaplin David Joiner led the invocation. Mayor Mancilla led the Pledges of allegiance to the flags. City Council Members Present: Mayor Crystal Mancilla Council Member Diane Williams Council Member Wade Ashley Council Member Jacquetta Thayer Council Member Michael Helbing (arrived 6:03 PM) Mayor Pro Tem Amanda Young City Staff Members Present: Paul Brandenburg, City Manager Mike Etienne, Deputy City Manager Jeff Ringstaff, Police Chief Elaine Simpson, City Secretary James Herrera, Interim Public Works Director McKenzi Hicks, Interim Director of Planning and Development Josh Armstrong, Director of Finance Marianne Banks, City Attorney Katie Amsler, Director ofCommunications and Community Engagement Jennifer Glaess, Pape-Dawson Engineering Trey Evans, Water Superintendent David Joiner, Chaplain ofthe Liberty Hill Police Department Matt Brown - Wastewater Superintendent 2) PROCLAMATIONS, RECOGNITIONS OR ACKNOWLEDGEMENTS FROM MAYOR MANCILLA a) Mayor Crystal Mancilla : Child Abuse Awareness and Prevention Month April 2025 Proclamation - Mayor Crystal Mancilla. Page 111 Liberty Hill City Council Regular Called Meeting minutes April 9, 2025 From Williamson County Children's Advocacy Center present to accept the proclamation: Caroline Gatlin Proclamation * LIBERTY HILL City of Liberty Hill National Child Abuse TEXAS Prevention and Awareness Month WHEREAS, the month of April is recognized nationally as Child Abuse Prevention and Awareness Month, a time to raise awareness about the critical issue of child abuse and neglect, recognize that every child has the right to grow up in a safe, nurturing environment, free from abuse and neglect, and acknowledge that the well-being of our children is a shared responsibility that strengthens the foundation of our community; and WHEREAS, child abuse and neglect impact children of all ages, races, and socioeconomic backgrounds, posing a significant threat to their physical, emotional, and developmental health; requiring a united effort to address; and WHEREAS, the Williamson County Children's Advocacy Center (WCCAC) is dedicated to its mission of providing hope, healing, and justice to children and families impacted by abuse, violence, and exploitation in our community. In 2024, the WCCAC conducted 968 forensic interviews, with 58 % of cases involving sexual abuse, 25% physical abuse, and 10% neglect, predominantly impacting children aged 13-18, followed by 7-12 year olds, then birth-6-year-olds. Additionally, the WCCAC provided 429 medical exams, supported 569 families through advocacy, delivered trauma therapy to 241 individuals, and educated 24,197 community members on child safety. The WCCAC plays a pivotal role in providing a safe and supportive space for children who have been abused, offering comprehensive services that promote healing for both the child victims and their non-offending family members. Investing in prevention not only supports healthy child development but also significantly reduces long-term costs to society, ensuring resources are directed toward fostering growth and resilience in our children; and WHEREAS, the City ofLiberty Hill recognizes the importance of raising awareness about child abuse prevention, including efforts already underway to raise awareness ofchild predators relying on the internet to ensnare their victims. All citizens should support efforts that empower families, train community members, and foster partnerships with local law enforcement and child-serving providers to create safer environments for children; and WHEREAS, we must continue to stand together as a community to protect our children, advocate for their rights, and ensure they have the opportunity to thrive and reach their full potential in a supportive and loving environment; NOW, THEREFORE, BE IT RESOLVED that I, Crystal Mancilla, Mayor of the City ofLiberty Hill, Texas, hereby proclaim April 2025 as Page 2]11 Liberty Hill City Council Regular Called Meeting minutes April 9, 2025 Child Abuse Prevention and Awareness Month in Williamson County, Texas, and calls upon all citizens, organizations, and community leaders to join together in a shared effort to prevent child abuse, raise awareness about its impact, and support the vital work of the Williamson County Children's Advocacy Center in providing hope and healing for children and families. Signed Mayor Crystal Mancilla 3) STAFF ANNOUNCEMENTS / NEW EMPLOYEE INTRODUCTIONS There were no announcements. 4) HOME RULE CHARTER IMPLEMENTATION UPDATE Home Rule Charter Implementation / Transition Team Update report. There were no questions about the Transition committee report. 5) PUBLIC COMMENTS Regarding items not on this agenda/Public Comments: Those desiring to speak on a topic not listed on the agenda, please complete a speaker form and present to the CitySecretary before the meeting. Speakers will have three minutes each to. speak, this time cannot be transferred or shared. Council members may not take action during this item and any responses will be limited to, factual statements, recitation ofexisting policy, or request for the topic to be placed on afuture agenda. Regarding topics listed as an agenda item/During specific agenda item: Council requests that speakers complete a speaker form, indicate which agenda item they are interested in speaking about, and submit, form to the City Secretary before the agenda item is addressed. Speaker, forms may be emailed to the City Secretary before the meeting at eimpom@lherphilagons Hari Rao, Water Issues. Mr. Rao explained again that he has serious concerns about the lack of utility service at this time to his property at 14601 State Hwy 29. Page3111 Liberty Hill City Council Regular Called Meeting minutes April 9, 2025 There was no formal motion. 6) CONSENT AGENDA Consent. Agenda items are considered to be routine and will be enacted by one motion. There will be no separate discussion ofthose items unless requested by Council, in which event the item(s) will be removedfrom Consent Agenda and considered under Regular Agenda. a) Approval ofCity Council Special Budget Workshop meeting minutes from March 24, 2025. (E. Simpson) b) Approval of City Council Workshop meeting minutes from March 26, 2025. (E. Simpson) c) Approval of City Council Regular Called Meeting minutes from March 26, 2025. (E. Simpson) d) Approval of Resolution #2025-R- 026 to acknowledge formal acceptance of infrastructure for road Whittlesey Way'. (J. Herrera) Motion: Motion to approve items on the Consent Agenda, as presented, made by Council Member Wade Ashley, seconded by Mayor Pro Tem Amanda Young. Motion carried unanimously by a 6-0 vote. Ayes: Young, Mancilla, Thayer, Williams, Ashley, Helbing. Nays: None. Abstentions None. 7) REGULAR AGENDA a) Discussion, consideration and possible action regarding award of bid for engineering ofCity Park Parking Lot, to Kimley-Horn and Associates, Inc. at a cost not to exceed $148,000. (T. Harkey, K. Amsler) Page 4111 Liberty Hill City Council Regular Called Meeting minutes April 9, 2025 Director of Communications and Community Engagement explained that this parking lot was the primary request of all citizens surveyed about the needs of City Park. It will be extremely helpful for the facilities maintenance crew, related to the City Park swimming pool as there will be less dust blowing into the pool once the parking lot is constructed. There was a discussion regarding the Request for Proposal (RFP) that was issued for this project. It was not done as a "Bid, but rather a proposal for these Engineering services (Professional services). It was requested that the final version of this contract have staff comments removed before having signatures applied. Council Members briefly discussed the pros and cons of removing contract section 5.b., but it was determined that this was standard language, SO the wording was left as presented. Motion' by Council Member Williams, 2nd by Council Member Helbing to approve the contract for engineering of City Park Parking Lot, to Kimley-Horn and Associates, Inc. for an amount not to exceed $148,000.Vote on the motion: Motion carried unanimously by a 6-0 vote. Ayes: Young, Mancilla, Thayer, Williams, Ashley, Helbing. Nays: 0, Abstentions 0. b) Discussion, consideration, and possible action regarding Ordinance No. 2025-0-008 establishing the City of Liberty Hill Zoning Board of Adjustment (ZBA). (M. Hicks) Ordinance caption: Ord. No. 2025-0-008 Establishing the Zoning Board ofAdjustments AN ORDINANCE OF THE CITY OF LIBERTY HILL, TEXAS AMENDING THE CITY OF LIBERTY HILL'S UNIFIED DEVELOPMENT CODE (UDC); CHAPTER 2.00 REVIEW AUTHORITY AND PROCEDURES; SECTION 2.03 ADMINISTRATIVE OFFICIALS AND REVIEW ENTITIES; ARTICLE 2.03.05 BOARD OF ADJUSTMENT (BOA); AMENDING FORMATION OF BOARD, PROVIDE REGULATIONS AND GUIDELINES; AND PROVIDING FOR FINDINGS OF FACT; ENACTMENT; SEVERABILITY; CODIFICATION: EFFECTIVE DATE; PUBLIC HEARING; AND PROPER NOTICE AND MEETING. Interim Director of Planning and Development McKenzi Hicks introduced the item and presented the staff report. She explained that this proposed Ordinance was postponed from an earlier meeting, and very few modifications have been made. The City Council will assign' place numbers to the members oft the Board. There is a section included in this Ordinance Page 5111 Liberty Hill City Council Regular Called Meeting minutes April 9, 2025 about replacing members that is not present in any other ordinance that establishes Commissions or Committees. This procedure is required by state statute. Interim Director Hicks also advised City Council that the estimated cost of conducting the training for the ZBA members (once appointed by Council) by the City Attorney would range from $2,900 to $3,300 for customized training of the entire Board. Motion by Council Member Williams, 2nd by Council Member Ashley, to approve Ordinance No. 2025-0-008 Establishing the Zoning Board of Adjustments AN ORDINANCE OF THE CITY OF LIBERTY HILL, TEXAS AMENDING THE CITY OF LIBERTY HILL'S UNIFIED DEVELOPMENT CODE (UDC); CHAPTER 2.00 REVIEW AUTHORITY AND PROCEDURES; SECTION 2.03 ADMINISTRATIVE OFFICIALS AND REVIEW ENTITIES; ARTICLE 2.03.05 BOARD OF ADJUSTMENT (BOA); AMENDING FORMATION OF BOARD, PROVIDE REGULATIONS AND GUIDELINES; AND PROVIDING FOR FINDINGS OF FACT; ENACTMENT; SEVERABILITY; CODIFICATION; EFFECTIVE DATE; PUBLIC HEARING; AND PROPER NOTICE AND MEETING. as presented. Vote on the motion: Carried unanimously by a 6-0 vote. Ayes: Young, Mancilla, Thayer, Williams, Ashley, Helbing. Nays: 0, Abstentions 0. c) Discussion, consideration, and possible action on Headwater and The Kim Group Professional Services Contract with the Liberty Hill Economic Development Corporation (LHEDC) for management of property on Myrtle Street, commonly referred to as VFW Property', as approved by the LHEDC Board ofl Directors at their meeting of March 27, 2025. (Christian Kurtz) This item was pulled from the agenda due to scheduling conflicts for the presenters (representatives from Headwaters / Kim Group). This item will be brought back at a future meeting. Pagc6l11 Liberty Hill City Council Regular Called Meeting minutes April 9, 2025 d) Discussion, consideration, and possible action regarding Pape-Dawson Task Order #3 for preliminary engineering services and certain design documents for proposed Elevated Water Storage Tank near Butler Farms subdivision. (J. Herrera, M. Etienne) Interim Director of Public Works James Herrera introduced this item and presented the staff report. He explained that this work order provides for the design of some electrical and hydraulics, up to 30% of the project. City Engineer Jennifer Glaess with Pape Dawson Engineering explained that this project was divided into phases or parts' SO that the engineering front work would be known in detail before bids were solicited for construction. It was discussed that this Elevated Storage Tank (sometimes referred to commonly as a Water Tower) was a critical project for the City. The tank and related infrastructure are included in the city's Capital Improvements Program (CIP). Motion: Motion by Mayor Pro Tem Young, 2nd by Council Member Williams, to approve Task Order #3 from Pape Dawson for not to exceed cost of$70,750.00, without prior authorization. Vote on the motion, Motion carried unanimously 6-0. Ayes: Young, Mancilla, Thayer, Williams, Ashley, Helbing. Nays: 0, Abstentions 0. e) Discussion, consideration, and possible action related to authorize HR Green Task Order #4 to perform engineering services related to the San Gabriel Wastewater Interceptor Project Phase II and Phase III. (J. Herrera, M. Etienne) This item was pulled from the agenda to allow staff more time to work on plans for the financing of the item. f) Discussion regarding policies, procedures, roles, responsibilities, and accountability for ensuring compliance and quality completion for agreements, to include PIDs, Page.7 7111 Liberty Hill City Council Regular Called Meeting minutes April 9, 2025 PUDs, MUDs, DAs, and other agreements with the city (to include dealing with contractors and acceptance for infrastructure projects). (Mayor Pro Tem Young) Mayor Pro Tem Young introduced this agenda item and explained her concerns. There was a discussion regarding the need to have formal and reliable processes and procedures in place for management of contracts. There was a brief discussion of several policies already in place regarding Public Improvement Districts (PIDs), Municipal Utility Districts (MUDs) and other such agreements that the city enters into as part of planning and development. It was suggested that the Planning and Zoning Commission be included in future workshops about these topics. There will be a future Special Called Workshop Meeting held to discuss in more depth. There was no formal motion: g) Discussion, consideration, and possible action related to the use of temporary 'Work Groups' of the City Council. (M. Etienne, Mayor Mancilla) Deputy City Manager Mike Etienne introduced the agenda item and provided the staff report. He described the Working Groups and presented a brief PowerPoint presentation. . Working Group 1: Partnerships with Local, State and Federal Governments. The charge of this group is to meet with state, local and federal government officials to build partnerships and secure funding for water and wastewater infrastructure projects. The members are Mayor Crystal Mancilla, Jacquetta Thayer, Paul Brandenburg, and Mike Etienne. . Working Group 2: Public-Private Partnerships with Commercial Developers. The charge of this group is to reach out to commercial developers, build trust and collaborate on public-private partnership opportunities for water and wastewater infrastructure. The members are Wade Ashley, Michael Helbing, Paul Brandenburg, and Mike Etienne . Informal Working Group 3: Development Takedown/Piortization Process for Utilities. The charge ofthis group is to review the list of developments and their Page 8111 Liberty Hill City Council Regular Called Meeting minutes April 9, 2025 construction schedules and develop a process to prioritize developments that have paid "reservations" fees for utilities and obligations with current and future Development Agreements. The members are Amanda Young, Diane Williams, Mike Etienne, Jennifer Glaess, Josh Armstrong, and public works staff. Deputy City Manager Etienne stressed the temporary nature ofthe Work Groups and noted that they are expected to be completed with all their tasks by the end of the fiscal year (September 30, 2025), respectively. There was a brief discussion regarding the desire for all City Council members to remain briefed on the activities of all the Work Groups, this will be accomplished by the sharing of notes and reports. Motion: Motion to approve the working groups as presented, with the composition and end dates as listed.. Motion by Council Member Williams, 2nd by Council Member Ashley, motion carried unanimously by a 6-0 vote. Ayes: Young, Mancilla, Thayer, Williams, Ashley, Helbing. Nays: 0, Abstentions 0. 8) CITY MANAGER'S COMMENTS Have Coffee With the City Manager at upcoming new events called 'News and Brews' with the City Manager. This event will take place monthly on a Thursday morning, the intent is to focus on one topic per event. The project is to promote transparency in City government. The schedule of these events will be posted soon. 9) CONVENE TO EXECUTIVE SESSION City Council will convene into Executive Session for discussion ofthe following items pursuant to Texas Government Code Section 551.071 (Consultation with_Attorney), Section 551.07/Deliberations about Real Property), Section 551.073 (Deliberations about Gifis and Donations), Section 551.074 (Personnel. Matters), Section 551.076 (Deliberations about Security Devices), and Section 551.087 (Economic Development). Page 9111 Liberty Hill City Council Regular Called Meeting minutes April 9, 2025 a) Pursuant to Texas Government Code Section 551.071 (Consult with City Attorney) and Texas Government Code Section 551.072 (Discussions ofE Real Property) City Council will meet in Executive / Closed session to discuss Williamson County plans for State Hwy 29 future widening project. (Marianne Banks, James Herrera, Jennifer Glaess, M. Etienne) b) Pursuant to Texas Government Code Section 551.071 (Consult with City Attorney) and Texas Government Code Section 551.072 (Discussions of Real Property) City Council will meet in Executive / Closed session to discuss Stonewall design options from Pape-Dawson Engineering, as discussed at the January 22, 2025, Council meeting including possible rights-of-way issues. (Marianne Banks, James Herrera, Jennifer Glaess, M. Etienne) c) Pursuant to Texas Government Code Section 551.071 (consultation with city attorney) City Council will receive legal advice concerning potential amendments to agreements with Municipal Utility District (MUD) 17 and MUD 19. (M. Banks) d) Pursuant to Texas Government Code Section 551.071 (Consultation with Attorney) concerning pending investigation of Complaint 2025-C-001. (Sarah Glaser, J. Thayer, M. Helbing) Wade Ashley 10) RECONVENE TO REGULAR SESSION City Council will reconvene into Regular Session for deliberation and possible action of items as discussed in Executive Session in the previous agenda item. City Secretary Simpson read the Open Meetings Act exemptions into the record at 6:57 PM. Mayor Mancilla recessed the Open Session at 6:58 PM. Mayor Mancilla convened the Exec. / Closed Session at 7:03 PM. Mayor Mancilla adjourned the Exec. / Closed Session at 7:45 PM for Mayor Mancilla, Council Member Wade Ashley, Mayor Pro Tem Young, and Council Member Diane Williams. Council Members Michael Helbing and Jacquetta Thayer remained in the Executive Session until 8:38 PM. Mayor Mancilla reconvened the Open Session at 8:39 PM. Page 10/11 Liberty Hill City Council Regular Called Meeting minutes April 9, 2025 There was no formal action taken resulting from the Executive Sessions. 11) ADJOURNMENT With no further items on the agenda, and no objections from the Council, Mayor Mancilla adjourned the meeting at 8:39 PM. PASSED AND APPROVED BY THE City Council of the City of Liberty Hill, Texas on the 25 of 1 2025 , on vote of C ayes, 2 nays, and Dabstentions. Ahrhulla Crystal Mancilla/Mayor IAIE Impzan Elaine Simpson, City Secretary 1 % * k * RPORATED Page 11111 Liberty Hill City Council Regular Called Meeting minutes April 9, 2025