NOTICEOF A REGULARI MEETING OF THE CITY COUNCIL OF THE CITY OF HEMPSTEAD PLEASE NOTE: Public comments and matters from the floor are limited to 3 minutes per person. Allotted minutes cannot be transferred to otherindividuals. Ifyou would like to request to speak, please do SO in advance of the meeting by filling out a Request to Address Council form available upon entrance to the meeting. Please silence all cell phones and electronic devices. PRESENTATIONS ARE LIMITED TO 7 MINUTES. Notice is hereby given that a Regular Meeting of the City Council of the City of Hempstead will be held on Monday, the 7th day of April, A.D., 2025 at 6:00 P.M. at the Hempstead City Hall, 1125 Austin Street, Hempstead, Texas, at which time the following subjects will be discussed, to-wit: 1. Call to order and invocation. 2. Pledge of Allegiance. 3. Public Comments. 4. Consideration and action on appointing Frank Rodriguez as Building Official for the City ofHempstead. 5. Administer Oath of Office to Building Official. 6. Consideration and action from Hempstead Commerce and Civic Association on a Parade Permit to be held on May 3, 2025, for Cinco De Mayo. 7. Consideration and action on street closures for the Cinco De Mayo Parade to be held May 3, 2025. 8. Consideration and action from Hempstead Commerce and Civic Association on a Parade Permit to be held on May 26, 2025, for Memorial Day. 9. Consideration and action on street closures for the Memorial Day Parade to be held on May 26, 2025. 10. Consideration and action from Greater St. Peter's Baptist Church on a Parade Permit to be held June 19, 2025, for Juneteenth. 11. Consideration and action on street closures for the Juneteenth Parade to held on June 19, 2025. 12. Councilmembers Reports. 1. Nora Hodges- sharing information regarding some of the priority bills advancing in the 89th legislative session that will affect our city. The City Council of the City of Hempstead reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any oft the matters listed below authorized by Texas Government Code, Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), 551.087 (Economic Development), and 551.086 (Certain Public Power Utilities: Competitive Matters). Council may act in Open Session on any item listed for Executive Session. 13. Adjourn City Council Meeting. Dated this the 4th day of April, A.D., 2025. By: SHRVZ Sabrina Alvarez, City Secretary I, the undersigned authority, do hereby certify that the above Notice of a Regular Meeting oft the governing body ofthe City ofHempstead is a true and correct copy of said Notice, and that a true and correct copy of said Notice was posted on the City Hall bulletin board and entrances to City Hall, in the City Hall of said City ofHempstead, Texas, a place convenient and readily accessible to the general public at all times, and that said Notice was posted on April 4, 2025 at 9:00 A.M. and remained SO posted continuously for at least 72 hours preceding the scheduled time of said meeting. Dated thisthe 4th day of April, A.D., 2025. By: AVRZ Sabrina Alvarez,City Secretary PUBLIC PARTICIPATION BY TELEPHONE The City ofHempstead City Council may conduct the meeting scheduled at 6:00 P.M. on Monday the 7th day of April 2025 at the Hempstead City Hall, 1125 Austin Street, Hempstead, Texas. The public will be permitted to offer public comments telephonically as provided by the agenda and as permitted by the presiding officer during the meeting. A recording of the telephonic meeting will be made and will be available to the public upon written request. The toll-free dial-in number to participate in the meeting telephonically is: 1-346-248-7799; Access Code 989-478-2100 IF CITY COUNCIL MEMBERS ARE GOING TO APPEAR BY VIDEOCONEERENCE A QUORUM OF COUNCILMEMBERS MUST BE PRESENT AT THE LOCATION. NOTICE OF MEETING BY VIDEO CONFERENCE The City ofHempstead City Council may conduct the meeting scheduled at 6:00 P.M. on Monday the 7th day of April 2025 at the Hempstead City Hall, 1125 Austin Street, Hempstead, Texas by videoconference in addition to allowing in person attendance. A quorum of the City Council will be physically present at the Hempstead City Hall, 1125 Austin Street, Hempstead. The public may participate in the City Council Meeting by using the following information: 1-346-248-7799, Access Code 989-478-2100 CITY 03 HEMPSTEAD 859 PARADE, MOTORCADE, and RUN (EVENT) PERMIT Date of. Application Submittal: March 2,2D25 ORGANIZATION NAME: HCCA/St. Kotharine Drexel Porish ADDRESS: P.D.BDX Hb, Hempstead, Texas 77445 PHONE: 979-7ID-3379 Contact Information (This information will be used as the direct contact for coordination, communication, and full application and permit process oft the event.) Organization Contact Name: Hempstead Commeyce + Civic Assoc, Title: President E-mail Address: chetylanncarter 197+@gmail.com Phone Number: 73-56D-D46 Event Information (Should this information significantly change after submittal of this application, you are obligated to communicate the changes with the Office of the City Secretary. The Office oft the City Secretary will determine if a new application needs to be submitted.) Please select the type of event: Parade Motorcade Run/Walk Trail Ride 1 Event Name/Title: Cinco de Mayp If the Event has been held before in Hempstead, please list the date(s) of the previous Event(s): May 202), May 2D22 Moy 2D23 May ZD24 Number ofPersons Participating (please be as specific as possible; for example, 100 race participants, 50 raçe volunteers, 10 vendor tents with anticipated 15 vendor persons"): Apprpkimatrly 4D Entries Requested Date(s) of Event: Satorday May 3id, 2025 Requested Start and Finish Time of Event: Line DD ot AIDDAM ID'DD AM Start and Finish By IV.DD. AM Description ofl Requested Route (Please include as much detail as possible including the start Parade Route: Parade will line up on 9th Street and San Antonio Street and then take a right on 11th Street/FM 1887 to downtown, take a left on Bremond Street and then a left on 12th Street and the parade will end at 12th and Main Street. The parade will start at 10:00 A.M. and will end by 11:00 A.M. Description of Other Areas of Assembly Needed for Event (This does not include spectators, but does include locations of vendors; or assembly, areas before the start and after the finish, etc.): Thc poras de entries wi - aother on 9th Sircet dns San Antonlo STee Ifl Motorcade or Parade, Interval of Space to be Maintained Between Units: Vehicle Space Belween Entries. Additional Information for Council's Consideration: This will be the 5tk year for the Cinco de Maylo Parade and Celrbration This EVent 1S Sponsored Dy the Hempstend Commrrce and CyVic Assphailon ohd piesenied by the St Agthayine Drexel Phzsch. Fee Payment 2 (To be completed by City Staff) Fee due at time of submittal of application: $100.00 )o Fee Amount Paid: Date of Payment: mach 240,2025 Date of Hearing (To be completed by City Staff) Date of] Hearing/Consideration at Council Meeting: Ap7,2015 Applicant Acknowledgment I, Chcvyl Hordwick/HCCA Pres the representative submitting this Event application, understand that, pursuant to the City Parade Ordinance, I am required to submit this application and the associated fee not less than sixty (60) days before the date on which the Event shall occur. I understand that Council may still consider my application within the sixty (60) days leading up to my Event if good cause is shown by me. I understand that the application fee is non-refundable and will be used for the purpose of defraying the City's expenses in regulating and inspecting the event and cleaning any public facilities used by the Event. I further understand that I am required to show proof of insurance, with the City, its employees, officers, and officials added as an additional insured, in the amounts required by the Parade Ordinance. I understand that Council will not hear my application and request for permit unless and until proof of such insurance is submitted to the Office of the City Secretary. The certification of insurance shall include a statement the effect of: "The comprehensive general liability policy listed above includes coverage of designated premises and coverage for contractual liability in compliance with the provisions of article 11.05 of the City Code of Hempstead, Texas, for a parade to be held on the 31 day of May 2025." I understand that City Council or City Staff are authorized to modify the route, time, and manner of the Event as may be deemed necessary to protect the safety and welfare of the public, including preservation of access to public buildings and maintenance of vehicular and pedestrian traffic flow. By my signature below, I understand and have read all of the above information and have filled out this Application to the best of my ability and I understand that if any significant changes are made to the Event information, it is my duty to update 3 the Office of the City Secretary immediately and if I do not, my Permit may be revoked or amended. Chenul Harduch - Maich 26,2D25 Applicant Signature Date (For completion by City Staff) Date of Receipt of Application: man 26,705 Name of City Staff Recipient: SAboun Aauz Communication to Applicant concerning Council Hearing on Permit Application: 4 DATE[ (MMIDDY) ACORb CERTIFICATE OF LIABILITY INSURANCE OT 2 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFIGATE HOLDER, IMPORTANT: IF the certificato holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provislons or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lleu of such endorsement(s). PROPUCER AIRCT Kelly Kasper Edmonds Insurance Agency PHOME 281-404-3133 713-559-0427 PO. Box 949 No Est): Eiai7 EMAIL Waller, TX 77484 ADDRESS: ansger@edmomaimns.com INSURERIBIAFFORDINOS COVERAGE NAICH INSURERA: WESTERNY WORLD INS CO INC 13196 INSURED City of Hempstead Texas Commerce and Civici Association INSURERE B: 733 12 Street Hempstead, TX 77445 IMSURER C: INSURER D: INSURER E: INSURERF: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCHI POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BYI PAID CLAIMS. HR INSR TYPE OFI INSURANCE JADDLSUBR INSD WVP POLCY NUMBER ELA EIEYENE ODVVV LIMITS A COMMERCIAL GENERAL LIABILITY Y NPP8753368 07/21/2022 07/21/2023 EACH OCCURRENCE $ 1,000,000 DAMAGE TORENTED CLAIMS MADE OCCUR PREMISES Eporcnence) s 100,000 MEDEXP (Any onep person) $ 5,000 PERSONAL &A ADVH INJURY $ 1,000,000 GENLAGGREGAIE UMIT APPLIESF PER: GENERAL AGGREGATE s 2,000,000 POLICY PRO: JECT LOC PRODUCTS-COMPOPA AGG S 2,000,000 OTHER: $ AUTOMOBILE! LABILITY COBNEDENGIEINAT Faaccida a 1) $ ANY AUTO BODILYI INJURY (Perp person) $ OWNED SCHEDULED BODILYINJURY (Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED $ AUTOS ONLY AUTOS ONLY CEVDNAGE (Pere $ UMBRELLALIAB OCCUR EACHOCCURRENCE s EXCESSI LIAB CLAIMS-MADE AGGREGATE $ OED RETENTION $ $ WORKERS COMPENSATIGN PA EMPLOVERS LIABILITY FAUTE ANDE YIN ANYE TATOATMASAECUINE EL.E EACHACCIDENT s OFFICERMEMBERI EXCLUDED? NIA (Mandatoryl In WH) EL DISEASE -EAEMPLOYEE $ CAEPTOIGFOPERATONI lyes, descibeunder below EL DISEASE -F POLICY LIMIT s DESCRIPTION OF OPEBWITOIB/ILOCATOISMENGE: (ACORD 101, Addittonal Remarks Schedule, may! ke: ptlached! IF more: space! Is required) Cerificate holder is named as an additional insured Watermelon Festival Set up 07/08/2022 Festival date 07/142022-07/72022 Take down 07/7202-07792022 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBEO POLICIES BE GANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATVE Kall haspaf 01968-2015 AGORD CORPORATION. Allrights resorved. ACORD 25 (2016/03) The ACORD naine and lago are rogistored murks of ACORD Hempstead Commerce and Civic Association P.O. Box 16 Hempstead, Texas 77445 PST € € 4 CIVIC 550 TAKE ROOT. Street Closures Hempstead Commerce and Civic Association Cinco de Mayo Parade March 25, 2025 City of Hempstead Mayor Katherine Ward Hempstead City Council Hempstead Police Department Hempstead Street Department Dear City of Hempstead, Mayor Katherine Ward, Hempstead City Council, Hempstead Police Department, and Hempstead Street Department, The Hempstead Commerce and Civic Association would like to request street closures for the upcoming Cinco de Mayo Parade on Saturday, May 3, 2025. Parade Route: Parade will line up on 9th Street and San Antonio Street and then take a right on 11th Street/FM 1887 to downtown, take a left on Bremond Street and then a left on 12th Street and the parade will end at 12th and Main Street. The parade will start at 10:00 A.M. and will end by 11:00 A.M. We thank you for your continued support with our community. Sincerely, Cheryl Hardirck Cheryl Hardwick President Hempstead Commerce and Civic Association CITY 03 HEMPSTEAD EST : INE PARADE, MOTORCADE, and RUN (EVENT) PERMIT Date of Application Submittal: March 26,2025 ORGANIZATION NAME: Hempstod Commerce +Civic Associahion ADDRESS: P.D. Box Iby Hempstead, Texas 77445 PHONE: 974-7ID-3378 Contact Information (This information will be used as the direct contact for coordination, communication, and full application and permit process of the event.) Organization Contact Name: Hempstead Commercc + Civic Assoc, Title: President E-mail Address: cheylonncarker 1974@gmpil.com Phone Number: 713- 56D-0446 Event Information (Should this information significantly change after submittal of this application; you are obligated to communicate the changes with the Office oft the City Secretary. The Office of the City Secretary will determine ifa new application needs to be submitted.) Please select the type of event: Parade Motorcade Run/Walk Trail Ride 1 Event Name/Title: Memorial Day Porade If the Event has been held before in Hempstead, please list the date(s) of the previous Event(s): Ncars 2019 +6 2D74 Number of Persons Participating (please be as specific as possible; for example, "100 race participants, 50 race volunteers, 10 vendor tents with anticipated 15 vendor persons"): Appiox mately 6D Entries Requested Date(s) of Event: Monday May2bth, 2D25 Requested Start and Finish Time of Event: 930AMLinep 915AM Star * Ond 1D00 AM Enish Description of Requested Route (Please include as much detail as possible including the start Parade Route: Parade will line up on! gth Street and San Antonio Street and then take a right on 11th Street/FM 1887 to downtown, take a left on Bremond Street and then a left on 12th street and the parade will end at 12th and Main Street. The parade will start at 9:15 A.M. and will end by 10:00 A.M. Description of Other Areas of Assembly Needed for Event (This does not include spectators, but does include loçations of vendors, or assembly areas before the start and after the finish, etc.): The parade entyies wil 1 gather on 4th Sreet and San Anonib Sieet If Motorcade or Parade, Interval of Space to be Maintained Between Units: Vehicle Spae Belween Entrifs Additional Information for Council's Consideration: This will be the. Sthyear for the Memprigl Day Porade Ond Memp/ial Day Cchration tb Honpr Dor Fallen Waller Chonty Veterons Fee Payment 2 (To be completed by City Staff) Fee due at time of submittal of application: $100.00 Fee Amount Paid: Date of Payment: mit 24,1075 Date of Hearing (To be completed by City Staff) Date of Hearing/Comsideration at Council Meeting: Apu7705 Applicant Acknowledgment I Chewl Hordwick! CCA Pres the representative submitting this Event application, understand that, pursuant to the City Parade Ordinance, I am required to submit this application and the associated fee not less than sixty (60) days before the date on which the Event shall occur. I understand that Council may still consider my application within the sixty (60) days leading up to my Event if good cause is shown by me. I understand that the application fee is non-refundable and will be used for the purpose of defraying the City's expenses in regulating and inspecting the event and cleaning any public facilities used by the Event. I further understand that I am required to show proof of insurance, with the City, its employees, officers, and officials added as an additional insured, in the amounts required by the Parade Ordinance. I understand that Council will not hear my application and request for permit unless and until proof of such insurance is submitted to the Office of the City Secretary. The certification of insurance shall include a statement the effect of: "The comprehensive general liability policy listed above includes coverage of designated premises and coverage for contractual liability in compliance with the provisions of article 11.05 the City Code of Hempstead, Texas, for a parade to be held on the 2bth day of Smci 2025." I understand that City Council or City Staff are authorized to modify the route, time, and manner of the Event as may be deemed necessary to protect the safety and welfare of the public, including preservation of access to public buildings and maintenance of vehicular and pedestrian traffic flow. By my signature below, I understand and have read all of the above information and have filled out this Application to the best of my ability and I understand that if any significant changes are made to the Event information, it is my duty to update 3 the Office of the City Secretary immediately and if I do not, my Permit may be revoked or amended. Chovk Hhndureh March 2b, 2025 Applicant Signature Date (For completion by City Staff) Date of] Receipt of Application: Immon 24,705 Name of City Staff Recipient: SAoLAR AYAMeZ Communication to Applicant concerning Council Hearing on Permit Application: 4 DATE (MMDDPYYY) ACORD CERTIFICATE OF LIABILITY INSURANCE DT 24 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND' THE CERTIFICATE HOLDER. have ADDITIONAL INSURED or be endorsed. IMPORTANT: If the certificato holder is an ADDITIONALI INSURED, the policy(ies) must provislons If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does notconfer rights to the certificate holder in lleu of sucho ondorsement(s). PRODUCER KAMAET Kelly Kasper Edmonds Insurance. Agency PHONE 281-404-3133 713-559-0427 (AIC.MOJ Ext): TKcer PO. Box 949 EMAIL Waller, TX 77484 ADDRESS: asper@edmamainscom INSURERIS) AFFORDING COVERAGE NAIC INSURERA: WESTERN WORLD INS CO INC 13196 INSURED City of Hempstead" Texas Commerce and CivicAssociation INSURERE B: 733 12 Street IMSURERO C: Hempstead, TX 77445 INSURERD D: INSURERE E: INSURERF: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY WHICH PERIOD THS INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDATION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCHE POLICIES. LIMITS SHOWN MAYHAVE BEEN REDUCED BY PAID CLAIMS. INSR TADDLSUBR EFF o yyyy. LIMITS TYPE OF INSURANCE POLICV ADDyVyV TR INSD WVD NUMBER POLEVE ERN A COMMERCIAL GENERALLABILIY Y NPP8753368 07/21/2022 07/21/2023 EACH OCCURRENCE $ 1,000,000 DAMAGE TORENTED s 100,000 CLAIMS-MADE OCCUR PREMISES Enoreuence) MEDE EXP (Any onop porson) $ 5,000 PERSONAL GADVI INJURY $ 1,000,000 GENERAL AGGREGATE s 2,000,000 GENLAGGREGATEH EUMIT APPLIES PER: 2,000,000 POLICY PRO: JECT LOC PRODUCTS- -COMPIOPAGG $ $ OTHER: POMBREBNGIEINI $ AUTOMOBILE HABILITY Enaccden) BODILYE INJURY (Perp pereon) $ ANY AUTO OWNED SCHEDULED BODILY INJURY (Pera accident) S AUTOS ONLY AUTOS DAMAGE $ HIRED NON-OWNED PROPERTYD (Pcre acci nt) AUTOS ONLY AUTOS ONLY $ UMBRELLA1 MAB OCCUR EACHOCCURRENCE S $ EXCESSI LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION $ WORKERS COMPENSATION ETAUTE P AND EMPLOVERS' LIABILITV YIN ELE EACHACCIDENT s ANY OFFICERMEMBERI PROPRIET TORPARTNEREXECUTVE EXGLUDED? NIA E.L. DISEASE. -EAEMPLOYEE $ (Mandatoryin NH) lfyes, describou undar EL DISEASE. -POLICYL LIMIT S DSCRIPTIONOFO OPERATIONSE belov DESCRIPTION OF CPANOIBIAORINE (ACORD 101,Addilonal Romerks Schedule, may! het atlached! If morc spacel tsi required) Cerificate holder Is named as an additional insured Watermelon Festival Set up 07/08/2022 Festival date 07/42022-07/72022 Take down 07/72022-07792022 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE GANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICYI PROVISIONS. AUTHORIZED REPRESENTATIVE Kell haapaf 3 1988-2015 ACORD CORPORATION. Allrights reserved. ACORD 25 (2016/03) Tho ACORD name and lago are voglatored marke of ACORD CITY OF HEMPSTEAD TEXAS 1702 COMMERCE & CIVIC ASSOCIATION 88-2265/1131-142 POI BOX 16 HEMPSTEAD, TX7 77445 DATE March 26,2025 ACHECKAE PAY TOTHE $ IDO.DD ORDER OF Cay of Hempotzad Ome Rindned. and DOLLARS o PROSPERITY BANK co/100 - HEMPSTEADE BANKING CENTER 125D AUSTINS STREET . HEMPSTEAD, TX77445 979-826-2431 www prosperityyi cLl - A L2 FOR Cimcs de Gaode Mayp Chevy Hdwrck City CF Hempstead Street 1494 1125Austin Hempstead, Texas 77445 979-826-2486 DATE, ce A RECEIVEDI FROM $ - DOLLARS FOR Taic - be A - MAAC AMOUNT OF ACCOUNT CASH THIS PAYMENT CHECK 1A2 CREDIT CARD BY BALANCE DUE MONEY ORDER THANK YOU Hempstead Commerce and Civic Association P.C O. Box 16 Hempstead, Texas 77445 * PSTE 9 e a CIVIC 5 TAKE ROOT. Street Closures Hempstead Commerce and Civic Association Memorial Day Parade March 25, 2025 City of Hempstead Mayor Katherine Ward Hempstead City Council Hempstead Police Department Hempstead Street Department Dear City of Hempstead, Mayor Katherine Ward, Hempstead City Council, Hempstead Police Department, and Hempstead Street Department, The Hempstead Commerce and Civic Association would like to request street closures for the upcoming Memorial Day Parade on Monday, May 26, 2025. Parade Route: Parade will line up on gth Street and San Antonio Street and then take a right on 11th Street/FM 1887 to downtown, take a left on Bremond Street and then a left on 12th Street and the parade will end at 12th and Main Street. The parade will start at 9:15 A.M. and will end by 10:00 A.M. We thank you for your continued support with our community. Sincerely, Hordwick Cheryk Cheryl Hardwick President Hempstead Commerce and Civic Association CITY Q3 HEMPSTEAD PARADE, MOTORCADE, and RUN (EVENT) PERMIT Date of Application Submittal: 320las ORGANIZATION NAME: Creaker S. Pexer's Bapink Ohuch ADDRESS: 805 18hh S. Mmpieaa14wr PHONE: (291)914-1543 - Rov. Fred thomasdn) Contact Information (This information will be used as the direct contact for coordination, communication, and full application and permit process of the event.) Organization Contact Name: Shecd Jeffery Title: Rasxs Secrekany E-mail Address: Sheri. -SRieNahec Con Phone Number: (480)127-4531 Event Information (Should this information significantly change after submittal of this application, you are obligated to communicate the changes with the Office ofthe City Secretary. The Office of the City Secretary will determine if a new application needs to be submitted.) Please select the type of event: Parade Motorcade Run/Walk Trail Ride 1 Event Name/Title: Junekeenh Pacle * Celekplsn If the Event has been held before in Hempstead, please list the date(s) of the previous Event(s): Vos 61424 Number of Persons Participating (please be as specific as possible; for example, 100 race participants, 50 race volunteers, 10 vendor tents with anticipated 15 vendor persons"): Oeaer hncn Loo indilavals a Ve Daraae Janà Celckrarion a e Ompiteas lxy Par Requested Date(s) of Event: bliglas Requested Start and Finish Time of Event: 1Am - 8Pn Description of] Requested Route (Please include as much detail as possible including the start point and the end point and the portion ofthe street to be traversed): Powle Mne-up at Family Closet (oia VF Faxy) 90s Fackory apo haye) Mesh douipkowin Lenaeal Xurn Rishe B Slek eRbira ks BaseA Cly Par he - - WWRnd a se CINy PoL Wafe the Celebien wiw toke Place Description of Other Areas of Assembly Needed for Event (This does not include spectators, but does include locations of vendors, or assembly areas before the start and after the finish, etc.): Wwe will eqves the VS of Me Ccacessicn Sxnds CAt Ke Civy Poy on) dMper arecs Olegiana Ric.. IfMotorcade or Parade, Interval of Space to be Maintained Between Units: G Ae discrexlen 0E portce aAnexiy Additional Information for Council's Consideration: Fee Payment 2 (To be completed by City Staff) Fee due at time of submittal of application: $100.00 - Fee Amount Paid: Date of Payment: mRiein 120, 7025 Date of Hearing (To be completed by City Staff) Date of Hearing/Comsideration at Council Meeting: AD7,2025 Applicant Acknowledgment I, Rev. Fred thomay(tE the representative submitting this Event application, understand that, pursuant to the City Parade Ordinance, I am required to submit this application and the associated fee not less than sixty (60) days before the date on which the Event shall occur. I understand that Council may still consider my application within the sixty (60) days leading up to my Event if good cause is shown by me. I understand that the application fee is non-refundable and will be used for the purpose of defraying the City's expenses in regulating and inspecting the event and cleaning any public facilities used by the Event. I further understand that I am required to show proof of insurance, with the City, its employees, officers, and officials added as an additional insured, in the amounts required by the Parade Ordinance. I understand that Council will not hear my application and request for permit unless and until proof of such insurance is submitted to the Office of the City Secretary. The certification of insurance shall include a statement the effect of: "The comprehensive general liability policy listed above includes coverage of designated premises and coverage for contractual liability in compliance with the provisions of article 11.05 of the City Code of Hempstead, Texas, for a parade to be held on the Ig day of uno 2025." I understand that City Council or City Staff are authorized to modify the route, time, and manner of the Event as may be deemed necessary to protect the safety and welfare of the public, including preservation of access to public buildings and maintenance ofvehicular and pedestrian traffic flow. By my signature below, I understand and have read all of the above information and have filled out this Application to the best of my ability and I understand that if any significant changes are made to the Event information, it is my duty to update 3 City Of Hempstead 1125 Ausiin Street 1493 Hempstead, Texais 77445 979-326-2486 DATE 220l25 cC 4 RECEIVED FROM $ PO DOLLARS 1 FOR - AA 07 A AA AMOUNT OF ACCOUNT CASH THIS PAYMENT CHECK Vez CREDIT CARD BY BALANCE DUE MONEY ORDER THANK YOU 1703 CITY OF HEMPSTEAD TEXAS COMMERCE & CIVIC ASSOCIATION 88-2265/1131-142 POE BOX16 HEMPSTEAD, TX 77445 DATE Maich 26/2025 ASHECKAEMOE PAY TOTHE $ ORDER OF Cty df Hempatad IDD.DD Dmo hubndhed and DOLLARS o . - PROSPERITY BANK - c/0o HEMPSTEAD BANKING CENTER 1250AUSTINS STREET . HEMPSTEAD, TX77445 979-826-2431, ww prosperity dl FOR Memmiat ay Gade LH Chevyl Horduci the Office of the City Secretary immediately and if I do not, my Permit may be revoked or amended. Paste BabHna 3-20-25 Applicant Signature Date (For completion by City Staff) Date of Receipt of Application: mach 70,7025 Name of City Staff Recipient: SAhlnie Communication to Applicant concerning Council Hearing on Permit Application: 4 ACORD CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DDMYYY) 12/04/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Edmonds Insurance. Agency NAME: Kelly Kasper P.O. Box 949 PHONE A/C. NOEKD: 281-404-3133 FAX IAC,No): 713-559-0427 Waller, TX 77484 E-MAIL ADDRESS: Masper@edmondsns.com INSURER(S) AFFORDING COVERAGE NAIC# # INSURERA A: SCOTTSDALE INSURANCE COMPANY 41297 INSURED GREATER STI PETERS BAPTIST CHURCH INSURER B: POI BOX 751 INSURER C: Hempstead, TX 77445 INSURERI D: INSURER E : INSURERF: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THIS EXCLUSIONS AND CONDITIONS OF SUCHI POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BYF PAID CLAIMS, THE TERMS, LTR INSR' TYPE OFI INSURANCE INSD_WVD ADDL/SUBR POLICYN NUMBER COISYETA EFF (MMDDMYY POLICYEXP LIMITS A COMMERCIAL GENERALI LIABILITY CPS8113229 01/17/2025 06/23/2025 EACHOCCURRENCE $ 1,000,000 CLAIMS-MADE OCCUR DAMAGETORENTED PREMISES (Eac occurrence) S 100,000 MED EXP (Any one person) S 5,000 PERSONAL & ADVI INJURY $ 1,000,000 GENL AGGREGATE! LIMIT APPLIES PER: GENERAL AGGREGATE S 2,000,000 V POLICY JECT PRO- LOC PRODUCTS- COMPIOP AGG $ 2,000,000 OTHER: $ AUTOMOBILEI LIABILITY COMEREDENGIEIMIT S (Eaa accident) ANY AUTO BODILYI INJURY (Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILYI INJURY (Pera accident) $ HIRED NON-OWNED AUTOS ONLY AUTOS ONLY PROPERIVDAMAGE Peraccident) $ $ UMBRELLALIAB OCCUR EACHOCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTIONS S WORKERS COMPENSATION PER ANDI EMPLOYERS'! LIABILITY Y/N STATUTE P AIPAAECAPMATASACINE CFICERMEIBEREACIOED) NIA E.L.E EACH ACCIDENT s (Mandatory In NH) lfy yes, describe under E.L. DISEASE- EAEMPLOYEE S DESCRIPTION OF OPERATIONS below E.L.D DISEASE -POLICY LIMIT s DESCRIPTION OF OPERATIONS/ /LOCATIONS /VEHICLES (ACORD 101,A Additional Remarks Schedule, may be attachedI Ifr more space is required) Parade date of 01/17/2025 & 06/22/2023 CERTIFICATE HOLDER CANCELLATION SHOULD. ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Hempstead, its employees, Officers and officials ACCORDANCE WITH" THE POLICYI PROVISIONS. 1015 11th St Hempstead, TX 77445 AUTHORIZEDF REPRESENTATIVE Omym.cky 0 1988-2015. AÇORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD GREATER STI PETERS MISSIONARY BAPTIST CHURCH 1470 AUXILIARY FUND POE BOX 751 88-2265/1131-142 HEMPSTEAD, TX 77445 3-30-35 Date ÉCHECKAEEE Pay to the t Order of $ I00, 00 One 2ae EV Dollars 0 * PROSPERITY BANK HEMPSTEAD BANKING CENTER 1250A AUSTIN STREET . HEMPSTEAD, TX77445 979-825-24 www.p pruaperiybankasacm For. a Whlohet na an art CANENFET 7S EuIoN CASH 3-20 RECEIPT Date 001207 Received From Plor Grcate Address 405 Sn S7 Dollars $ For. MC-TDHA vadr 7075 ACCOUNT HOW PAID - 1470 AMT.OF ACCOUNT CASH AMT PAID CHECK - BALANCE MONEY OADERD By Giniuan DUE CREDIT Brewte CARDE