* * * * Agenda Board of Supervisors i Tuesday, April 8, 2025, at 4:00 PM 1792 Administration Building Auditorium 414 North Main Street, 22727 adison Madison, Virginia Cav Call to Order, Pledge of Allegiance & Moment of Silence Determine Presence of a Quorum/Adoption of Agenda Public Comment Constitutional Officers, County Departments, Committees & Organizations 1. Monthly Reports Consent Agenda 2. Approve Minutes: 03/13/2025, 03/20/2025, & 03/25/2025 Special Appearances 3. Voltran Transportation Services Presentation - Heather Ringler Public Hearing 4. Polling Precinct Location Change & Consolidation - County Administrator a. Ordinance #2025-2 5. CY25 Equalization ofTax Rate - County Administrator a. Presentation by Supervisor Jewett b. Resolution #2025-4 Old Business 6. Hoover Ridge Maintenance Building = Deputy County Administrator New Business 7. Building Code Board of Appeals Expired Terms - Deputy Clerk 8. Resolution #2025-5 Resolution for Fire Mini Grant Discussion Information/Correspondence Public Comment Closed Session Adjourn 136 I Pa age MADISON COUNTY BOARD OF SUPERVISORS' MEETING Date: 4:00 PM Tuesday, April 8, 2025 Location: Admin. Building Auditorium, 414 N. Main Street MIEETING #19 April 8th At ai regular meeting oft the Board of Supervisors on Tuesday, April 8th at 4:00 PM in the Admin. Building Auditorium: PRESENT: R. Clay Jackson, Chairman Carty Yowell, Vice-Chairman Jud Buchanan, Member Dustin Dawson, Member James Jewett, Member Jonathon Weakley, County Administrator Brian Gordon, Deputy County Administrator Hannon Wright, County Attorney Kimberly Turner, Deputy Clerk ABSENT: None. CALL TO ORDER, PLEDGE OF ALLEGIANCE & MOMENT OF SILENCE Chairman Jackson called the Board to order. Chairman Jackson stated he would like to start with the Pledge of Allegiance and follow with a moment of silence. DETERMINE PRESENCE OF A QUORUMIADOFTION OF AGENDA Chairman Jackson advised that a quorum was present. Chairman Jackson proposed adopting an agenda with some minor changes, including adding a presentation by Supervisor Jewett as 5a and switching the current 5a to 5b, as well as adding Resolution #2025-5 for a Fire Mini Grant. The amended items are listed in blue: 5. CY25 Equalization ofTax Rate - County Administrator a. Presentation by Supervisor Jewett b. Resolution #2025-4 8. Resolution #2025-5 Resolution for Fire Mini Grant The County Administrator pointed out a typo in the Resolution #2025-5, which would be corrected. Supervisor Dawson made ai motion to approve the agenda as amended, seconded by Supervisor Buchanan. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0) Abstain: (0) Absent: (0). PUBLIC COMMENT 137 IPage Chairman Jackson opened the floor for public comment. With there being no public comment being brought forward; the public comment opportunity was closed. CONSTITUTIONAL OFFICERS, COUNTY DEPARTMENTS, COMMITTEES & ORGANIZATIONS 1. Monthly Reports Sheriff: Sheriff Weaver gave a monthly report highlighting forty-four criminal investigations, one hundred twenty-four civil processes, seven hundred seventy-eight calls of service, and ninety-four traffic sums. Sheriff Weaver also reviewed the results ofal Board requested speed study located on Route 29 in the School Zone, noting high violation rates and average speeds. Vice-Chairman Yowell inquired if the traffic violations were local people or people from out of town. Sheriff Weaver responded that over the last year, they have only had 18% oflocal people who violated the speed limit. Commissioner of] Revenue: Mr. Brian Daniel, Commissioner ofRevenue, gave a monthly report, highlighting the finalization of reassessment data and the upcoming setting oft the tax rate. Human Resources: Ms. Tillie Strothers, Human Resources Manager, gave a monthly report by providing updates on recent HR training and job openings located on the County's website. Building & Zoning Department: Mr. Jamie Wilks, Director of Building & Zoning, gave a monthly report, noting the Building, Zoning, and the E&S reports were in the agenda packet. The Director of] Building & Zoning highlighted the inspections report and a new code adoption schedule. Animal Shelter: Ms. Annette Dodson, Animal Shelter Manager, gave a monthly report, highlighting adoption events, current interviewing, painting the interior of the Shelter, and ongoing projects. The Animal Shelter Manager shared statistics on the Shelter's activities, including the number of dogs and cats in various stages of care. Information Technologv: Mr. Alan Berry, System Administrator I and soon to be Information Technology Manager, gave a monthly report highlighting new payment technology at the Treasurer's office and the hiring for System Administration positions. Emergency Communications: Mr. Sean Ferguson, Director of Emergency Communications, gave a monthly report and highlighted call volumes, staffing, and community outreach efforts. Parks & Recreation: Mr. Jerry Carpenter, Parks & Recreation Manager, gave a monthly report by providing updates on the Outdoor Recreation Center, upcoming events, and community engagement activities. 138 I - P a g e Emergency Medical Services (EMS): Noah Hillstrom, EMS Chief, gave a monthly report, highlighting 170 EMS responses with a nine-minute response time, mutual aid calls, NUA occurrences (no units available), a staff promotion, an update on a staff vacancy, grant updates, and a community engagement activity. CONSENT AGENDA 2. Approve Minutes: 03/13/2025, 03/20/2025, & 03/25/2025 Vice-Chairman Yowell advised voting on the 03/25/2025 minutes separately to allow for him to abstain due to his absence. Vice-Chairman Yowell made a motion to approve the 03/13/2025 & 03/20/2025 minutes, seconded by Supervisor Jewett. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay; (0) Abstain: (0) Absent: (0). Supervisor Jewett made a motion to approve the 03/25/2025 minutes, seconded by Supervisor Dawson. Aye: Jackson, Buchanan, Dawson, Jewett. Nay: (0). Abstain: Yowell. Absent: (0). SPECIAL APPEARANCES 3. Voltran Transportation Services Presentation - Heather Ringler Ms. Heather Ringler, Program Director of Voltran Transportation Services, gave a presentation to inform the Board and the public ofher organization's services. Ms. Heather Ringler highlighted the need for volunteers in Madison County and provided statistics on the organization's activities. PUBLIC HEARING 4. Polling Precinct Location Change & Consolidation County Administrator a. Ordinance #2025-2 The County Administrator provided background information on the proposed consolidation and the public hearing process. Chairman Jackson opened the floor for public comment. Randall "Scootie: Lillard: Mr. Randall "Scootie" Lillard, Graves Mill resident, presented a petition with forty-two names to keep the Graves Mill polling precinct location. Gregory Wuestenhagen: Mr. Gregory Wuestenhagen, a member of the Graves Chapel Council, supported maintaining the polling place for cultural identity reasons. The Graves Chapel is willing to waive all fees for voting at the Graves Chapel, should the Board retain the polling location. Mitch Bernstein: Mr. Mitch Bernstein, Graves Mill resident, expressed his conçerns with the consolidation, citing historical significance and high voter turnout in Graves Mill. Mr. Mitch Bernstein expressed concerns that the Historical Society was not contacted as requested. Mr. 139 IF P a g e Mitch Bernstein read a section of a letter that was provided by Mr. Douglas Graves that was a part oft the public record. Mr. Mitch Bernstein mentioned the improvement ofinternet abilities at the precinct with Firefly installation in the Graves Mill area. Gregory Wuestenhagen: Mr. Gregory Wuestenhagen referenced the Pledge of Allegiance and the Constitution of the United States and discussed the importance of representation over efficiency. Lauren Eanes, Madison Registrar: Mrs. Lauren Eanes, Madison Registrar, provided a detailed financial analysis oft the costs and the increases in early voting. The Registrar referenced Virginia Code section 24.2-124.1 and explained how the Registrar's office was required to pay the rent at the Graves Mill Precinct. The Registrar mentioned the internet would be a great addition. The Registrar stated her office mailed a letter to the Historical Society in February informing them of the proposed precinct change and consolidation. The Registrar commended the Graves Mill precinct workers. The Registrar stated that as a County employee it is her responsibility to bring this information to the Board SO they can make a decision. Supervisor Buchanan inquired about the use of paper ballots. The Registrar agreed they still used them and explained the process should a machine stop working. Supervisor Buchanan mentioned he understood rent could not be free and asked ifit could cost $1.00. The Registrar explained that it could not be a discount from what others are charged to use the space. Mitch Bernstein: Mr. Mitch Bernstein mentioned he understood the Registrar's responsibility. Mr. Mitch Bernstein expressed his concerns about the need to make a change right now and requested the Board not to consolidate right now. Brian Mitchell: Mr. Brian Mitchell, Electoral Board member, reminded the Board they needed to take action on the Wolftown Precinct location change regardless oft the consolidation decision. With there being no further public comment being brought forward; the public comment opportunity was closed. The County Attorney further explained Virginia Code section 24.2-124.1. The Code is phrased, "The State Board, the Department, each local electoral board, and all offices of general registrar's S shall not solicit, except, use, or dispose of any money, grants, property, or services given by a private individual or nongovernmental entity for the purposes ofi funding voter education and outreach programs, voter registration programs, or any other expense incurred in the conduct oft the election.' 99 The County Attorney referenced an Attorney General's opinion that solidified why this would not be acceptable. 140 I Page Supervisor Jewett mentioned he voted in the past to keep this precinct open due to his concern about disenfranchisement. Due to the "election season" with early voting and mail-in ballots, disenfranchisement does not seem to be a concern. Supervisor Jewett stated they are trying to close a two million budget deficit, will most likely raise taxes, and every dollar counts. Vice-Chairman Yowell expressed how Wolftown and Graves Mill were important areas to him and further explained how this polling place did not define Graves Mill. Vice-Chairman Yowell stated the staff had a valid presentation and it was rare when he goes against a staff's recommendation. Supervisor Buchanan mentioned he sent an email on the 25th to Mr. Max Lacy, from the Historical Society, about the consolidation. Supervisor Buchanan expressed concerns about disenfranchising voters and emphasized the importance ofhistorical preservation. Supervisor Buchanan stated he would vote to keep the Graves Mill Precinct for the next year or two unless things change. Chairman Jackson stated he agreed that not much has changed and it will be the same argument in a few years. The number of people voting at the precinct are going down. Chairman Jackson stated they appreciated the significance of the history in Graves Mill. Chairman Jackson stated he agreed with Vice-Chairman Yowell that the identity of Graves Mill was not the polling location. Chairman Jackson stated this discussion would come back and if they did not do it now, they would later. Vice-Chairman Yowell made a motion to approve Ordinance #2025-2 to change the Wolftown polling place and to consolidate the Wolftown and Graves Mill election precincts, seconded by Supervisor Dawson. Aye: Jackson, Yowell, Dawson, Jewett. Nay: Buchanan. Abstain: (0) Absent: (0). 5. CY25 Equalization ofTax Rate - County Administrator a. Presentation by Supervisor Jewett b. Resolution #2025-4 The County Administrator explained the process of reassessment and the need to equalize the tax rate. Supervisor Jewett presented a detailed analysis of property value increases and the impact on tax rates. Supervisor Jewett explained the equalization process and the potential tax increases for individual property owners. Supervisor Jewett discussed the financial challenges and the need to increase the tax base to manage future costs. Supervisor Jewett discussed the importance of setting goals, policies, and strategies to attract new businesses and encourage startup and expansion in the county. Supervisor Jewett emphasized the need to control spending to ensure revenue sufficiency, citing examples of counties facing various challenges. Supervisor Jewett highlighted the impact of external money on the county's development and the need to control change to maintain the county's rural character. Supervisor Jewett mentioned the potential for business revenue and tax revenue through leveraging resources, such as more restaurants and a northbound travel plaza. 141/Page e Alex Damico: Mr. Alex Damico thanked Supervisor Jewett for his informative presentation. Mr. Alex Damico raised a concern about the accuracy of property assessments, suggesting a correlation with Zillow values. Supervisors Jewett referred the question to the Commissioner of Revenue who was present. The Commissioner of Revenue confirmed that the Wingate Appraisal Company was used, and they do not use Zillow. The Commissioner of Revenue further explained the discrepancies with Zillow. Gregory Wuestenhagen: Mr. Gregory Wuestenhagen inquired about the typical accuracy of tax assessments compared to actual sales values, referencing his experience in Fairfax County. The Commissioner of Revenue explained the State code requirement for 100% fair market value and the lag in actual appraisal values, suggesting residents review their assessments for factual errors. Chairman Jackson opened the floor for public comment. Donald Stolworthy: Mr. Donald Stolworthy, Reva resident, expressed appreciation for the explanation on the equalization of the tax rate and shared his personal experience ofmoving from Fairfax County for a rural lifestyle. Mr. Donald Stolworthy emphasized the importance of managing growth and development to maintain the County's character. With there being no further public comment being brought forward; the public comment opportunity was closed. Supervisor Dawson discussed the Board's and staff's S commitment to spending control. Supervisor Dawson made a motion to approve Resolution #2025-4, seconded by Supervisor Buchanan. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0) Abstain: (0) Absent: (0). OLD BUSINESS 6. Hoover Ridge Maintenance Building - Deputy County Administrator The Deputy County Administrator provided a history of the Hoover Ridge barn collapse and the subsequent demolition and insurance payout. The Deputy County Administrator discussed the need for a new maintenance building to house equipment and suggested a 120 by 60-foot structure with potential future expansion. The County Administrator outlined the funding options, including the insurance payout and contingency funds, and suggested issuing an invitation for bid (IFB) to gauge market demand. 142 IPage The Parks & Recreation Manager was present and mentioned they were losing revenue for renting the picnic shelter since it was currently storing equipment. Supervisor Jewett discussed the scalability of the project and the importance of future-proofing the building design. Supervisor Jewett asked the Finance Director about the funding that was available for this project. The Finance Director stated her recommendation would be to have her bring a Supplemental Appropriation to the next Board meeting for the $100,000 from insurance to put that funding into a capital line item to roll over. Then they could look at what is left in contingency at the end of the year. There was further discussion about the scalability of the project, the building design, and the bid options. After discussion, the Board agreed to have staff proceed with an RFP and to bring it back before the Board with multiple options. NEW BUSINESS 7. Building Code Board of Appeals Expired Terms - Deputy Clerk The Deputy Clerk reported on the expiration ofterms for Mr. John Stamp and Mr. Scott Lohr on the Building Code Board of Appeals. The Deputy Clerk recommended reappointing Mr. Scott Lohr to another four-year term and stated they are awaiting a response from Mr. John Stamp. Supervisor Jewett made a motion to reappoint Mr. Scott Lohr to the Building Code Board of Appeals, seconded by Supervisor Dawson. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0). Abstain: (0) Absent: (0). 8. Resolution #2025-5 Resolution for Fire Mini Grant The County Administrator announçed the award of a mini grant from the Virginia Fire Services Board for $12,381.12 to purchase critical PPE turnout gear. The County Administrator explained the need for the County Administrator's signature and authorization to sign the grant fund as well as a Resolution. Supervisor Buchanan made a motion to approve Resolution #2025-5 and authorized the County Administrator to sign the grant, seconded by Vice-Chairman Yowell. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0) Abstain: (0) Absent: (0). DISCUSSION None. INFORMATION/CORRESPONDENCE 143 I Pag g e The County Administrator thanked the Board for attending the Hoover Ridge Outdoor Recreation Center's Groundbreaking Ceremony. The County Administrator discussed upcoming budget worksessions and public hearings. PUBLIC COMMENT Chairman Jackson opened the floor for public comment. With there being no public comment, the public comment section was closed. CLOSED SESSION None. ADJOURN With there being no further business to conduct, Supervisor Dawson made a motion to adjourn, seconded by Supervisor Buchanan. Aye: Jackson, Kowell, Buchanan, Dawson, Jewett. Nay: (0) Abstain: (0) Absent: (0). R. Clay Jackson, Chairman Madison County Board ofs Supervisors Jonathon Weakley, Clerk Adopted on: April 22, 2025. Additional Written Public Comment is attached. - PDF PDF PDF PDF PDF Graves Chapel Final-Keep GM Graves Mill Citizens Graves Mill voting Jim Smith comments Council Letter 04.02,2Voting Pre 04032025,Petition Received 04.precincts.Mitche BerrBOS Jan 25, 2022.pdf 144 I P ag e Douglas M. Graves 21145 Cardinal Pond Terrace Apt 127 Ashburn, VA 20147-6131 540/422-3896 Dugmil@aoL.com April 13, 2025 Mr. Jonathon Weakley, Madison County Administrator Madison, Virginia Dear Mr. Weakley: Iwas a resident of Graves Mill, Madison County, VA, for approximately 36 years, and I wish to officially submit my public comments regarding the Board of Supervisors' proposal "to consolidate the Wolftown election precinct and the Graves Mill election precinct to be known as the Graves MilWolftown precinct."I I respectfully request that the Board of Supervisors retain the historic Graves Mill voting precinct in its current configuration and not close said precinct. Thave a personal interest in presenting my remarks, as I am a lineal descendant of Thomas Graves, the progenitor of the Graves family of Graves Mill and my 5th great-grandfather. The Graves Mill grist mill, from which the Graves Mill community derived its name, was constructed circa in the last quarter of the 18th century--most likely before Madison County was established in 1792. A voting booth was located on the second floor of the southeast corner of this historic building. This one-person enclosed voting booth ensured voters had the privacy to make their selections with integrity. The Graves Mill grist mill served as far more than a facility for processing grains. It was the heart of the community, bringing together men, women, children, and even enslaved individuals, for bread (wheat and flour(-the "staff of life"--and was central to everyone. The miller's responsibilities went well beyond milling wheat into flour or corn into meal. He was a skilled blacksmith, cooper (barrel and cask maker), wainwright (wagon and buggy repairer), and leather tack repairer. The miller's crucial role and his building's central location meant the mill became not just a functional hub but also a symbolic one. It was fitting that this respected location became the site of the Graves Mill voting precinct. The intertwined history oft the Graves Mill grist mill and the Graves Mill voting precinct highlights the community's commitment to their civic responsibility. For approximately 240 years, the residents of this precinct have taken their voting responsibilities seriously, often having the highest voter turnout percentage in Madison County compared to other precincts. respectfully request the Board of Supervisors consider the disruption it would cause to the tight-knit community of Graves Mill should they decide to eliminate its voting precinct. Such a decision would effectively dissolve yet another institution in the community's rich history. Graves Mill has already suffered the loss of numerous historic structures, including barns, sheds, general stores, blacksmith shops, the post office building, and the voting house during the devastating flood of. June 27, 1995. I urge the Supervisors not to add to this long list of lost historical institutions by eliminating the Graves Mill voting precinct. Page 1 of3 In 2022, a Board of Supervisors vote was taken to close the Graves Mill Voting Precinct due to economic concerns. An additional issue raised was the lack of effective communication capabilties-via landline, cell phone, or computer-should assistance be required during voting. This concern was addressed by the Sheriff's Office, which provided a portable radio for communication. I am pleased to report that Graves Chapel, the site of the voting precinct, is now under contract to have fiber optics installed. In the near future, high-speed fiber will ensure complete communication capabilities at the precinct location. Reflecting on the 2022 hearing, it is worth noting that the majority of today's Board of Supervisors were present at that meeting. Their remarks emphasized the nistorical value of the precinct and the convenience of election accessibility for the community. Collectively, these factors outweighed the economic concerns, leading to a unanimous vote by the Board of Supervisors to retain the Graves Mill Voting Precinct. Next year marks a significant milestone for our country--the 250th anniversary of the signing of the Declaration of Independence. This historic occasion will be celebrated nationally and locally, drawing attention to the importance of preserving symbols and institutions that connect us to our past. Madison County stands to benefit from increased tourism during this time, with historical commemorations serving as key attractions. Preserving the Graves Mill Voting Precinct would not only honor its legacy but also contribute to the county's appeal as a destination for visitors seeking to engage with its rich history. Honoring people, places, events, and memorials from the past is essential to preserving our shared heritage. The small community of Graves Mill offers much to observe and consider regarding potential tourism. Notably, the Graves Mill Grist Mill and its Miller's home are listed on both the National Register of Historic Places and the Virginia Landmarks Register. Additionally, the Graves Mill Historical Park is recognized as a Virginia Cultural Heritage Site. From downtown Graves Mill, visitors are, just a short distance from entrances to the Virginia Game Commission and Shenandoah National Park, both of which provide access to miles of hiking and horseback riding trails. The area also boasts beautiful farms, fields, waterways, and phenomenal views of the surrounding mountains. Aligned with this document in opposition to the elimination of the Graves Mill voting precinct is the fact that the Graves Mill voting precinct is likely older than Madison County itself. It may even be one of the oldest voting precincts in continual operation within the United States. With due respect to the Madison County Board of Supervisors, pose the following question: Do you wish to end a long-standing institution, quite likely older than Madison County, for what some might characterize as a relatively small financial savings? The Graves Mill Voting Precinct is significant not only for its historical value but also for its role in historical commemoaton-especaty as we approach the 250th anniversary of our great country in 2026. This precinct is even more important to the residents of Graves Mill, as iti is inextricably intertwined with the history of their community. respectfully request that the Board of Supervisors consider the intrinsic historic value of the Graves Mill voting precinct rather than focusing solely on financial matters when deciding its fate. Eliminating this historically significant precinct would be a disservice to the citizens of Madison County, particularly those of Graves Mill, who cherish it as a valuable part of their community. Page 2 of 3 lurge you to honor the historical importance of the Graves Mill voting precinct and ensure its preservation for1 future generations by allowing it to continue operation in its current location and format. Respectfully submitted, Doyhm.A Douglas M. "Doug" Graves Page 3 of 3 April 2, 2025 To: Madison County Board of Supervisors Madison, Virginia From: Graves Chapel Council Graves Mill, Virginia This letter is submitted by the Graves Chapel Council in opposition to the proposal pending before the Board of Supervisors to eliminate the Graves Mill Voting Precinct, which is housed in Graves Chapel. Graves Mill, the Chapel and the Graves Mill Voting Precinct all have significant historical importance to Madison County. Closing the Graves Mill Voting Precinct is another step towards erasing Graves Mill as an independent community, similar to the previous closing of our post office. The County Registrar has cited various operating costs that would be saved by eliminating the Graves Mill Voting Precinct, including the rental fee paid to the Graves Chapel Council. In order to address that issue, and to keep the Graves Mill Voting Precinct alive, the Graves Chapel Council has voted to waive any fees the County pays Graves Chapel for rental on election days. In addition, the County Registrar has in the past supported elimination ofthe Graves Mill Voting Precinct because "there is no cell service there and no landline, thus requiring the Registrar to borrow a radio from the Sheriff's Office as the only means of communication with the precinct during Election Day." Please be advised that Graves Chapel is scheduled to receive Firefly Broadband Service, which will adequately address all communication needs for election officials. The Graves Chapel Council and other members ofthe Graves Mill Community respectfully request the County not to take any action that might result in the elimination of the Graves Mill Voting Precinct. - Philip R. Sterbling President, Graves Chapel Council 2619 Graves Mill Road Madison, Virginia 22727 SAVE GRAVES MILLPREGINCT The Madison County Board of Supervisors is considering consolidating the Graves Mill and Wolftown precincts. These changes must be made by an ordinance, and written public comment will be accepted through April 8th, 2025 with a public hearing at 4pm to vocally express concerns. Comments, including data, views and arguments can be emailed to Palyemihpowasw or mailed to Clerk, Madison County Board of Supervisors, 416 N. Main St, P.O. Box 705, Madison, County, VA 22727 *A copy of the full text proposal is available in the office of the County Administrator To the Madison County Board of Supervisors: We, Precinct, the undersigned We resldents, do oppose the proposed dlosing of the Graves Mill Voting Precinct and consolidation with Wolftown suggest the enlargement of the Graves Mill Precinct as an alternative. 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VA2z7 VA 21727 Ahn RR Natalc 3u2 26Gaves2d medisn Dmii GLair DAMCKCAB 3i531f4 MTW ILHeisn VH2227 hesley Besh 1126 Gavel Malam VA Harehz Zozs Salslamundl SaahE Greenufed 43/96aves mill Rir Imodi Maicl, - 27,2025 wayn KeTA R WAGNER 9319 GhAves WR, MpPSaM MAO 28 2425 Nane Aa Diane L.wagner 4319 Gvavés MALRR MaGSOAVA Masck 28, Z025 Savast rhussrvzy SQmes hglonEy 1763 Gravesh db Raylich Aarilfzer5 Sovai Halve Sorai Halovee 13 GBNF Min Rd M2n - 4-1-25 Gorrett Mgloney Geref Maloney (763 BUFE Moujein Rel, Lin April 1, 2025 Johrothen TiHle domithon THe 4978 gfavesmill rd Macan Va Apcil 1,2025 dekio Tummez Qle(is Ter 497B.GONB mill Ro st f ppril 1 2035 From: Jonathon Weakley To: Demstein.mizh@gmalcom Cc: Kimberly Turner Subject: FW: Public comment on the proposed ordinance to consolidate the Graves Mill and Wolftown voting precincts Date: Monday, April 7, 2025 10:11:07. AM Attachments: Jim Smiths comments BOS Janz 25. 2022.pdf Good morning Mr. Bernstein, Thank you sir for reaching out and expressing your views on the proposed ordinance to consolidate the Graves MilWolftown voting precincts. I confirm receipt of your email and the attached letter that was authored by. Jim Smith. Mrs. Turner, our Deputy Clerk, will be sure to include this information for Tuesday's meeting. Kind regards, Jonathon Weakley County Administrator Madison County PO Box 705 Madison, VA 22727 540-948-7500 From: Mitch Bernstein ensenmitnepmalcom Sent: Thursday, April 3, 2025 11:30 PM To: Jonathon Weakley walyenadoowpmigpe Subject: Public comment on the proposed ordinance to consolidate the Graves Mill and Wolftown voting precincts You don't often get email from emtenmicnegmalcmn. Learns why this isi important Dear Mr. Weakly: My name is Mitch Bernstein, and I have been a member of the Graves Mill community for over 38 years. I am opposed to the proposed elimination of the Graves Mill voting precinct on two grounds: first, because it ignores the historical significance of the Graves Mill voting precinct and its importance to the Graves Mill community (and to other constituencies in Madison County); and second, because it is based on flimsy and speculative financial arguments presented by the Electoral Board and the Registrar's Office. I spoke in opposition to the proposed ordinance at the Board of Supervisors meeting on February 25, 2025, explaining why elimination of the Graves Mill voting precinct would be premature at this time. lintend to speak again at the public hearing to be held on April 8, 2025, with a more detailed response to the financial justifications proffered by the Electoral Board and the Registrar's Office. As you may be aware, the proposed elimination of the Graves Mill voting precinct was also considered at the Board of Supervisors meeting on January 25, 2022, based on a different rationale. spoke in opposition at that time as well. In addition, Jim Smith the current Chair of the Electoral Board - also spoke in opposition, and submitted written comments. Those written comments are attached, and are hereby incorporated by reference into these comments. Thank you for your attention to this matter, and would greatly appreciate it ify you would please reply to this email with an acknowledgement that my comments (and attachment) have been received and entered into the public comment file regarding the proposed ordinance. Sincerely, Mitch Bernstein 4467 Graves Mill Road Graves Mill, VA 22727-3323 25 January 2022 Comments before the Madison County Board of Supervisors in opposition to the proposal(s) from the Madison County General Registrar and the Democrat majority of the Madison County Electoral Board to eliminate the Graves Mill precinct. Good evening. My name is Jim Smith; I live in Brightwood; and I serve as Chair of the Madison County Republican Committee. On December 4, 1792, the General Assembly passed the act forming Madison County from Culpeper County, which became effective on May 1, 1793. The Town of Madison was formed by the General Assembly on January 6, 1800, in response to a petition signed one month earlier by one hundred citizens of the county. According to Doug Graves, a Graves Mill resident known for his knowledge of the area's history, the date Graves Mill began officially as a precinct is unknown but, "I know when we overhauled the old mill site, from the late 1700's, it had a voting booth, a door with a latch on the inside of the door, and a small ledge/shelf whereby to fill out one's paper ballot. # In the first Federal Congressional election on election day, 2 Feb. 1789, James Madison defeated James Monroe by 336 votes out of 2,280 cast in the eight counties combined (Fifth District). Ten inches of snow and sub-zero temperatures doubtless kept many voters home by their firesides. Madison's Culpeper margin won the day for him and the nation as only 11 of the 13 colonies had ratified the Constitution and Madison's Bill of Rights (championed by George Mason) brought the two remaining antifederalists states to the union. (On July 26, 1788, the majority of delegates to New York's ratification convention voted to accept the Constitution. When a bill of rights was proposed in Congress in 1789, North Carolina (12) ratified the Constitution. Finally, Rhode Island (13), which had rejected the Constitution in March 1788 by popular referendum, called a ratifying convention in 1790 as specified by the Constitutional Convention.) 1789 Virginia's 5th congressional district electionw Party Candidate Votes % Federalist James Madison 1,308 57.37 Anti-Federalist James Monroe 972 42.63 Results by county County Madison Votes Monroe Votes Albemarle 62.37% 174 37.63% 105 Amherst 37.08% 145 62.92% 246 Culpeper (including Madison) 71.31% 256 28.69% 103 Fluvanna 40.00% 42 60.00% 63 Goochland 49.81% 132 50.19% 133 Louisa 64-77% 228 35.23% 124 Orange 96.00% 216 4.00% 9 Spotsylvania 37.83% 115 62.17% 189 Total 57.4% 1308 42.6% 972 Imagine! Some of those votes in the 1789 election that saved a nation were likely cast in the Graves Mill precinct almost 237 years ago! But that was then. Today, the General Registrar and Democrats on the Electoral Board want a new (backup) voting machine and are more than eager to toss aside one of the very precincts that is responsible for the fact that we exist as a nation. To determine what they actually want requires that their discombobulated proposal (Attached) be disambiguated. The Background'section is confusing. While the summation of the voting from Graves Mill in the November 2021 election is correct (78% turnout if you do the math) she failed to mention that Graves Mill had the highest turnout IN THE COMMONWEALTH, in the 2016 election. (That coincided with the retirement of Randall Lillard after 55 years as an election official in Graves Mill. The registrar and the democrat members of the Electoral Board also failed to mention that Graves Mill is likely the most "Republican" of the Madison precincts, reporting from 69% to 79% republican turnout. (and you might be interested in the fact that your votes from Graves Mill were as follows: LAST FIRST GRAVES TOTAL YEAR MILL VOTES TOTAL Dawson Dustin 19 2,925 2021 Jewett James 21 3,205 2021 Jackson Clay 32 3,450 2021 Yowell Carty 26 3,738 2019 Hoffman Charlotte 35 3,333 2019 Next, the Registrar cites Code of Virginia S 24.2-307, holding that the Graves Mill precinct does not meet the minimum of 100 voters required for the establishment of a new precinct, however there is no legal requirement for the consolidation of existing precincts that do not meet this threshold. So what? The cited provisions clearly indicates that a minimum of 100 registered voters are required to create a precinct. She is not proposing a new precinct and she failed to relay that the first words of the statute state that "The governing body [YOU] of each county and city shall establish by ordinance as many precincts as it deems necessary. Each governing body is authorized to increase or decrease the number of precincts and alter precinct boundaries subject to the requirements of this chapter." As a general rule, the use of the term "shall" in statutory construction is mandatory. Nothing in the code of Virginia mandates a disturbance of the Graves Mill precinct and reference to the statutory requirement is disingenuous. The writer then makes a strange segue to S 24.2-307, indicating that "split precincts must be eliminated unless a waiver is obtained. - A close reading of the provision suggests that it does not apply to the facts and circumstances of the Town of Madison. Nevertheless, the writer states that "Madison County currently has a split precinct wherein voters in the Town of Madison utilize the same Madison precinct as county voters. The Town of Madison has 115 registered voters. Consistent with the intent of this proposal to consolidate rather than separate precincts made up of a small number of voters, the Registrar will apply for the waiver prior to the next Town election in 2024.' # Even if the provision applies to Madison (and it likely does not), creating a new precinct is avoidable through a civil rights waiver from the AG or even suggesting that the Town of Madison annul its charter as provided for in section 15.2-3700. The simple math suggests that the Registrar and the Democrats on the Electoral Board propose to eliminate a precinct (to gain a voting machine) and then add a precinct (assuming their reading of S 24.2-307 is correct AND a civil rights waiver from the Attorney General will not be forthcoming and lose a voting machine). While the proposal suggests some minimal cost savings from Graves Mill (less than $700 per election), the real "savings" are through the reallocation of a voting machine. No justification for a new machine is advanced. The drafter does offer the following: Due to new requirements for tabulation of early voting results, the Registrar must obtain an additional voting machine for the Central Absentee Precinct (CAP) located at the Registrar Office. The cost of this machine is approximately $10,000. The consolidation of Graves Mill/Wolftown precincts will allow the CAP to use the voting machine currently allocated to Graves Mill, representing an additional significant savings. This is disingenuous and belies an understanding of the budgetary process 1. What new requirement? Is it statutory or regulatory? Provide a citation. 2. If the need is to tabulate early voting, what prevents you from using a machine that is not being used for early voting (all the machines except two)? 3. Provide the exact reference providing that the Registrar MUST OBTAIN AN ADDITIONAL VOTING MACHINE FOR THE CENTRAL ABSENTEE PRECINCT (CAP) LOCATED AT THE REGISTRAR OFFICE 4. When the voting machines were purchased, surely the Registrar and Electoral Board undertook due diligence in selecting a vendor ESPECIALLY the data demonstrating the mean time before failure of the machines. Please provide copies of the files supporting that due diligence. 5. You may recall that we recently conducted the largest write-in general election in the history of the Commonwealth. During that process, each and every photograph of each ballot cast was examined by the electoral board and results were submitted on time. Help me understand why the Registrar and Electoral Board are incapable of demonstrating the ability to improvise, adapt, and overcome without having the Madison taxpayers spend $10,000 sO they will avoid inconvenience. As an alternative, move both the machines from Graves Mill to the CAP and have the folks in Graves Mill use paper ballots. The Electoral Board and Registrar can trundle out to count ballots or the ballots can be delivered to CAP for counting. We did it for all precincts for the write-in. 6. Problem solved.. In closing, my recommendation, based on the previous analysis is to 1. Reject this proposal in its entirety 2. Admonish the Registrar and Electoral Board to present complete, truthful, and researchable proposals for the consideration of the Board in the future and 3. Use this exercise as a template for analyzing each budget request during the current cycle. Thank you for your time and attention. An electronic copy of my full remarks have been delivered to each of you and I ask that they be made a part of the permanent record. MADISON COUNTY BOARD OF SUPERVISORS AGENDA - 1792 Meeting Date: au Cones Item Number: Issue: Consolidation of voting precincts Recommendation: The General Registrar and the Madison County Electoral Board recommends the consolidation oft two voting precincts, Graves Mill and Wolftown, into one combined precinct. Background: The Graves Mill voting precinct currently consists of 88 registered voters, two of whom are listed as inactive. In the 2021 November general election, 46 of those Graves Mill voters cast their ballots at the Graves Mill polling location and 10 cast early absentee ballots at the Registrar Office in the town ofMadison. Despite serving a small number of voters, the Graves Mill polling location must still be fully equipped with a voting machine, office supplies, election materials, etc and staffed with a minimum of three election officers. Per the Code of Virginia $ 24.2-307, the Graves Mill precinct does not meet the minimum of 100 voters required for the establishment of a new precinct, however there is no legal requirement for the consolidation of existing precincts that do not meet this threshold. The Graves Mill polling place is located at Graves Chapel, 104 Bluff Mountain Rd. The Wolftown polling place is located at Rapidan Baptist Church, 150 Rapidan Church Ln. These locations are six miles apart. Also per $ 24.2-307, split precincts must be eliminated unless a waiver is obtained. Madison County currently has a split precinct wherein voters in the Town of] Madison utilize the same Madison precinct as county voters. The Town of Madison has 115 registered voters. Consistent with the intent of this proposal to consolidate rather than separate precincts made up of a small number of voters, the Registrar will apply for the waiver prior to the next Town election in 2024. Fiscal Impact: The consolidation of Graves Mill and Wolftown will realize an immediate savings of $540/election in election officer fees and $150/election in facility rental fees, for a total of$1380 annual savings. Due to new requirements for tabulation of early voting results, the Registrar must obtain an additional voting machine for the Central Absentee Precinct (CAP) located at the Registrar Office. The cost oft this machine is approximately $10,000. The consolidation of Graves Mill/Wolftown precincts will allow the CAP to use the voting machine currently allocated to Graves Mill, representing an additional significant savings. Implementation: The implementation of the proposed consolidation is outlined in Virginia Code $ 24.2-129. No changes may be made within sixty days of an election. The next election date is June 21, 2022. Any change to the boundaries of election districts in the locality, including any change that reduces, consolidates, or relocates polling places (except where permitted in the event of an emergency), requires preclearance by the governing body. Preclearance must include a public comment period for a minimum oft thirty days, with an additional thirty-day waiting period following the final day of public comment. Instead of preclearance, the governing body may choose to obtain a Certificate ofNo Objection from the Office of Civil Rights within the Office of the Attorney General. To request the Certificate of] No Objection, the form must be submitted by both first-class mail and email. Summary: There are several advantages to pursuing the consolidation of the Graves Mill and Wolftown precincts: Savings ofS540/election in election officer fees Savings of$150/election in facility rental Savings of$10,000 through reallocation ofvoting machine Reallocation of other election materials as spare equipment in event of malfunction Reduced number of election officials Attachments: Registered Voters by Precinct Code ofVirginia $ 24.2-307 Precinct Map Code of Virginia 8 24.2-129 Certificate ofNo Objection form