* * * Agenda Board of Supervisors ui Thursday, March 27, 2025, at 3:00 PM 7 1792 Administration Building Auditorium 414 North Main Street, Madison, Virginia CaMes 22727 adson Call to Order, Pledge of Allegiance & Moment of Silence Determine Presence of a Quorum/Adoption of Agenda Public Comment FY26 Budget Worksession 1. Presentation ofl FY26 Budget Requests (Departments) Time Agency Presenter 3:05 PM Facilities & Maintenance & Transfer Moonie Frazier Station 3:25 PM Commonwealth Attorney & Victim Clarissa Berry & Dawn DelaCruz Witness 3:45 PM Building & Zoning Jamie Wilks 3:55 PM DSS Valerie Ward 4:05 PM CSA Tiffany Woodward 4:15 PM Animal Control Greg Cave 4:35 PM Emergency Communications Sean Ferguson 4:45 PM Treasurer Stephanie Murray 4:55 PM Emergency Management Gavin Helme 5:05 PM Madison County Health Department Dana McClelland & Dr. James B. Carr 2. FY26 Outside Agencies Funding Request Review Public Comment Closed Session Adjourn 111 IPage MADISON COUNTY BOARD OF SUPERVISORS' MEETING Date: 3:00PM Thursday, March 27, 2025 Location: Admin. Building Auditorium, 414 N. Main Street MEETING #15 - March 27th At a Budget Workshop (#5) oft the Board of Supervisors on Thursday, March 27th at 3:00PM in the Admin. Building Auditorium: PRESENT: R. Clay Jackson, Chairman Jud Buchanan, Member Dustin Dawson, Member James Jewett, Member Jonathon Weakley, County Administrator Jennifer Warren, Finance Director Kimberly Turner, Deputy Clerk ABSENT: Carty Yowell, Vice-Chairman Hannon Wright, County Attorney CALL TO ORDER, PLEDGE OF ALLEGIANCE & MOMENT OF SILENCE Chairman Jackson called the Board to order. Chairman Jackson stated he would like to start with the Pledge of Allegiance and follow with a moment of silence. DETERMINE PRESENCE OF A QUORUMIADOFTION OF AGENIDA Chairman Jackson advised that a quorum was present. Supervisor Dawson made a motion to approve the agenda as presented, seconded by Supervisor Buchanan. Aye: Jackson, Buchanan, Dawson, Jewett. Nay: (0) Abstain: (0) Absent: Yowell. Chairman Jackson mentioned Vice-Chairman Yowell would be absent but was watching the meeting online. PUBLIC COMMENT Chairman Jackson opened the floor for public comment. With there being no further public comment brought forth, the public comment opportunity was closed. FY26 BUDGET WORKSESSION 1. Presentation of FY26 Budget Requests (Departments) Requested Departments Presenter Amount Facilities & Maintenance & Transfer Station Moonie Frazier $1,528,466 Commonwealth Attorney & Victim Witness Clarissa Berry $724,484 112 IPage Building & Zoning Jamie Wilks $657,885 DSS Valerie Ward $763,205 CSA Tiffany Woodward $896,000 Animal Control Greg Cave $240,378 Emergency Communications Sean Ferguson $170,089 Treasurer Stephanie Murray $414,552 Emergency Management Gavin Helme $28,352 Madison County Health Department $228,641 The Departments listed above presented their FY26 Budget Presentations. During the presentations, the following discussions were highlighted: Facilities & Maintenance & Transfer Station: Mr. Moonie Frazier, Facilities & Maintenance Manager, discussed the Transfer Station's budget, highlighting higher fees for Culpepper and Greene County for commercial waste and debris. The Facilities & Maintenance Manager proposed increasing local prices to $68 or $70 per ton to match local area rates. Supervisor Buchanan inquired about Rappahannock County. The Facilities & Maintenance Manager responded that he did not check Rappahannock County. Chairman Jackson suggested increasing prices to $70 per ton for both commercial and wood debris. There was discussion about Madison County's Transfer Station offering two free brush months for residential usage. The Facilities & Maintenance Manager mentioned an increase in telecommunications costs and mentioned they are switching from a landline to a cell phone. The Finance Director clarified that the $2,000 amount includes landline costs, which will decrease once the switch is made. Supervisor Jewett discussed his visit to the Transfer Station, noting the scale house staff stated the untidiness is usually a holiday issue and a representative from Updike was present inspecting the site. The Facilities & Maintenance Manager discussed the water and sewer line item, explaining the move ofbottled water to a different line item. The County Administrator mentioned the "leased uniform/mats" line item and inquired about exploring purchasing versus leasing. 113Pa age The Facilities & Maintenance Manager confirmed aj potential of$ $4,500 in annual savings by purchasing uniforms instead ofleasing. The County Administrator advised moving forward with purchasing the floor mats. The Facilities & Maintenance Manager mentioned that EMS is now purchasing their own janitorial supplies, reducing the need for county supplies. The Finance Director mentioned that the insurance renewal has not been received yet, SO the budget shows a zero change. Commonwealth Attorney & Victim Witness: Ms. Clarissa Berry, Commonwealth Attorney, provided an update on the Victim Witness program, noting an increase in crime victims and the need for grant funding. The Commonwealth Attorney discussed the potential impact of federal government cuts on the program and the need for additional administrative assistance should the program be cut. The Commonwealth Attorney highlighted the importance of the Victim Witness program in providing immediate support to victims. The Commonwealth Attorney discussed the need for additional funding for a third county attorney position and the increased costs of Axon's body-worn camera services. The Commonwealth Attorney explained the benefits of upgrading to Axon's Justice Pro package, including improved transcription and translation services. The Commonwealth Attorney mentioned the need for additional funding for postal serviçes, office supplies, and books and subscriptions. There was further discussion regarding the third county attorney position and the record retention for body cam videos. Building & Zoning: Mr. Jamie Wilks, Building Official, discussed the Building department's budget, noting the impact of the proposed COLA and additional certifications obtained by an employee. The Building Official mentioned the need for new tablets for the new Tyler system and the need for a new vehicle for zoning inspections. The Building Official explained the budget adjustments for training and advertising for the Zoning department. The Finance Director clarified that the 10% increase in salaries and wages was due to a different employee being in the position last year. The County Administrator mentioned some new certifications obtained impacted it as well. There was extra time before the next presentations. Due to this, the Board discussed item number two on the agenda. 2. FY26 Outside Agencies Funding Request Review 114 IPage The Board discussed the FY26 Outside Agencies Funding Requests for various outside agencies. The Board requested staff work to confirm the County's required funding amount for the library. After discussion, the Board agreed to do flat funding from all outside agencies except for Madison Community Cats (MAD Cats), and the Madison Free Clinic. The Board discussed the need for the Madison Learning Center to become more sustainable and the potential impact ofi increasing rates. After discussion, the Board agreed to revisit the funding for the Early Learning Center at a future meeting. 1. Presentation ofFY26 Budget Requests (Departments) The Board continued with the presentations. for FY26. Budget Request. Department of Social Services(DSS): Ms. Valerie Ward, Director of! Madison County Social Services, provided an update on the DSS budget, noting flat funding and excellent reviews from federal and state partners. Children's Services Act(CSA): Ms. Tiffany Woodward, CSA Coordinator, discussed the increase in CSA cases and the need for additional funding to meet the increased demand. The CSA Coordinator explained the impact of rising service costs and the need for additional funding to support children in foster care and community-based services. The Board acknowledged the significant increase in the CSA budget and the need for additional funding to meet the increased demand. Animal Control: Mr. Greg Cave, Chief Animal Control Officer, discussed the need for a part-time animal control officer to handle the increased call volume and ensure 24/7 coverage. The Chief Animal Control Officer provided data on the increase in calls and the need for additional staff to handle on-call after-hours responses. There was further discussion regarding the proposed new part-time animal control officer. Emergency Communications: Mr. Sean Ferguson, Director of Emergency Communications, discussed the Emergency Communications budget, noting the need for new dispatch chairs and the potential for grant funding for training and equipment. The Director of Emergency Communications highlighted the importance of dispatcher comfort and the need for new chairs to improve health and productivity. The Director of Emergency Communications discussed specialized equipment and potential grants to replace said equipment as well as grants for personnel training and GIS data 115 - - P age e management. The Director of Emergency Communications discussed the Comp Board salary adjustments. There was further discussion regarding the potential new dispatcher chairs. Treasurer: Mrs. Stephanie Murray, the Treasurer, stated the overall budget increased 2.2%, and highlighted the 3% COLA and the 1.5% bonus from the Comp. Board. Emergency Management: Mr. Gavin Helme, Assistant Chief, provided an update on the Emergency Management budget, noting a 4% decrease for the overall budget and the impact of new Starlink equipment. Assistant Chief Helme discussed the potential benefits of Starlink for emergency response and the need for funding for training and conferences. Madison County Health Department: Chairman Jackson advised for staff to review the Health Department's budget since they were ahead of schedule. The Finance Director discussed the Health Department' s budget, noting a slight decrease. The County Administrator discussed the need to review tax rates and administrative fees at the next meeting. The County Administrator discussed the upcoming public hearing on April gth to equalize the tax rate. The equalized rate is advertised at 49 cents per 100, but the effective rate is not yet determined. The County Administrator and the Finance Director will present a rough draft of the budget on April 10th, ? focusing on current adjustments and potential tax increases. The County Administrator mentioned the need to discuss administrative fees, including dog adoptions and commercial hauling. The Finance Director mentioned the Davenport report, which will be presented to the Board despite the inability to attend in person. The County Administrator suggested revisiting the CIP (Capital Improvement Program) to finalize details, including roof replacements and paving activities. The need to track school side capital and fine-tune is emphasized to help with the budget presentation on April 10th. There was further discussion regarding tax rates, expenditures, revenues, as well as the capital improvement plan (CIP) for FY26. PUBLIC COMMENT Chairman Jackson opened the floor for public comment. With there being no public comment brought forth, the public comment opportunity was closed. 116 IPage CLOSED SESSION None. ADJOURN With there being no further business to conduct, Supervisor Jewett made a motion to adjourn, seconded by Supervisor Dawson. Aye: Jackson, Buchanan, Dawson, Jewett. Nay: (0) Abstain: (0) Absent: Yowell. R. Clay Jackson, Chairman Madison County Board of Supervisors Jonathon Weakley, Clerk Adopted on: April 22, 2025. 117IPage Agenda Joint Meeting Madison County Board of Supervisors Wednesday, April 2025 at 7:00 PM * 2, uit Admin. Building Auditorium, 414 North Main Street, Madison, Virginia 22727 dlison c Call to Order Determine Presence of a Quorum/Adoption of Agenda Public Comment Public Hearings A. (Case No. SU-02-25-1) Two Rivers = Special Use Permit Application Kari Gaviria has applied for a special use permit to operate a primitive campground on a 48.347 acre (GIS) parcel known as Madison County tax map 40-95A. The parcel is zoned A-1 (Agricultural). The parcel currently contains a residence that is being utilized as a short-term rental, and campsites that meet the definition of Madison Zoning Ordinance, article 20-31. B. (Case No. SU-02-25-2) Black Cat Antiques - Special Use Permit Application Carey (Angie) Brown has applied for a special use permit to operate an Antique Craft and Gift shop in accordance with Madison County Zoning Ordinance 3-2-5, and an Auction Establishment in accordance with Madison County Zoning Ordinance 4-2-23 for a 36.77 acre (GIS) parcel known as Madison County tax map 45-21. The parcel is zoned A-1 (Agricultural). C. (Case No. RZ-02-25-2) AC. Limited Partnership - Rezoning Application Carrie Brown has applied on behalf of AC Limited Partnership to rezone a 2.136 acre parcel (GIS) known as Madison County tax map 55-38B from A-1 (Agricultural) to B-1 (Business). No project is currently planned for the parcel. D. (Case No. SD-02-25-1) - Subdivision of Madison County Tax Map 42-33 Walter Sampsell has applied on behalf ofl Mark A Moorstein to subdivide the parcel identified as Madison County tax map 42-33. The parcel is currently 28.5947 acres (survey) and is proposed to be divided to create three new parcels, plus the residual. E. (Case No. RZ-02-25-1) Jonathan Nichols = Rezoning Application Jonathan Nichols has applied to rezone a 5.532 acre portion of a the parcel known as Madison County Tax Map 44-3 (total acreage is 77.112 per survey) from C-1 (Conservation) to A-1 (Agricultural). If rezoning is approved, the applicant intends to subdivide the property. F. (Case No. 2024-Z0A-12-18-02) Adoption of Personal Campground definition. The adoption ofa definition for aj personal campground is being proposed to allow for by-right recreation on private property but regulate the use of recreational vehicles (RVs) and tents to prevent their use as permanent residences. New Business Information/Correspondence Public Comment Closed Session Adjourn 118 I Page