Minutes Floyd County Board of Supervisors Regular Meeting April 8, 2025 1. Called to Order - Chairman Turman called the meeting to order at 8:30 am or soon thereafter. 2. Opening Prayer - The opening prayer was offered by Supervisor Bechtold 3. Pledge of Allegiance - Supervisor Cox offered the Pledge of Allegiance. 4. Quorum - Linda Millsaps called the roll. A quorum was found. PRESENT: Joe D. Turman, Chairman; Jerry W. Boothe, Vice Chairman Linda DeVito Kuchenbuch, Kalinda Bechtold, Levi Cox, Board Members; Linda (Absent); Millsaps, County Administration; Kim Chiddo, Deputy County Administrator/CFO, and Danny Lowery, IT Operations Manager to live stream and film the meeting. 5. Approval of Agenda = On a motion by Supervisor Bechtold, seconded by Supervisor Cox, and unanimously carried out to approve the agenda as amended: Amend 11 b to discuss FEMA Applications 1 and 2. Add under Old business, removal of the Burn Ban. 6. Approval of Disbursements - On a motion by Supervisor Kuchenbuch, seconded by Supervisor Bechtold, it was unanimously carried out to approve the disbursements as presented. 7. Approval of Minutes On a motion by Supervisor Cox, seconded by Supervisor Kuchenbuch, and unanimously carried to approve the minutes from 03/25/2025. 1- 8. Presentations: Dr. Cromer, Floyd County Superintendent Dr. Cromer participated remotely. Discussed the following: Still waiting for the State Budget The governor has until May 2nd to approve the budget. Safety and Security money = looking at the new phone system Re-keyed the Elementary begins Superintendent Advisory Council, Dr. Cromer sponsors. Special Olympics Graduation and recognitions David Clarke, Virginia Department of Transportation Mr. Clarke gave an update on the following: Supervisor Cox noted that Level Bottom and Diamond Knob need grading. In addition, Supervisor Cox requested that Stonewall, near Wilson Cemetery, be looked at for a possible guardrail. Supervisor Kuchenbuch shared her concern for the county but noted that the potholes of Laurel Mill Ridge and Dobbins Hollow are especially bad. Supervisor Turman stated that shoulder and ditch work is needed near CW Harmons. Also noted that Emmanuel Road needs work near Mr. Underwood's place. Chad Alls, Director of the Department of Social Services, and David Hope, Family Services Supervisor. The following was presented and discussed: 2- FLOYD COUNTY DEPARTMENT OF SOCIAL SERVICES FLOYD VIRGINIA FOSTER CARE BASIC MAINTENANCE RATES FY2025 Maintenancer Payment Rate Age of Child Room and Personal care, Board Clothing Monthly Recreation, Total Payment Allowance Reading Othru4 $385 $70 $0 $108 $563 51 thru 12 $440 $91 $12 $115 $658 13 and older $535 $140 $37 $124 $836 independent Living Stipend $800 Supplemental Clothing Aliowance Age of Child Othru4 4 $376 5thru 12 $471 13 and over $564 VEMAT: -3- VIRGINIA ENHANCED MAINTENANCE ASSESSMENT TOOL(VEMAT) Br Datet (mwadywy Age Name Childflast,F Fest My Name- FosterParenis) A1es-FosirPAer! Vemat MoetrgD Date Erectve Date Cverride Tegphonphumber "VEMATF Fundin g Source "AssessmomtDte Date- Childp Placudi inths FoverHoma mmladyry) CASIS Chuntld OASIS Caseld Effective Date Auprovai IDate Cneck" "Ves" or No'toindicatey whethere each ofthef fallowingn mnmal. moderate ors severe characteristcs apply tothef foster chuid noN. DOMAIN: SOCIALJEMOTIONAL CARE NEEDS: When the item is applicable, select only one category (mild, moderate or severe) accurately describest thec child's behavior. Check. Noj ins each.category! jfthe characteristic is generally age appropriate.f forthe child. Only Check yasitinachanastarisiaisn morei intense.f frequentorofl longerd durationthanw whati ist typicalf fora rachild this age. ONotA Applicable (Op points)- Child does not exhibit unusual personal characteristics for: a child int this age group. a Documentation from ap professional validates thatt the parenti is providing levels of supervisioniaterventon: regarding the child's needs. Minimal (4 points)-Minimalr means the Yes No Moderate (8 pontsy-Moderalen means andr requires tho (es No Severe/nZpons) characteristics occurf -s Severer frequently means andr tne require Yes No characleristic occurs occasionally andr requires characteristics joccasionali intervention. occurs frequently Thef frequencys of froquenti intervention. The frequencys of cccasional intervention. Thef frequency low, of cccurrence ofthed characleristici is high, bult the cccurrence ofthe characteristicish high, the occurrence oft the characteristicisk the weak. durationi is shor-livedo ort thei intensity is weak. duration is ongoing. andt the intensityi is strong. durationi is short-lived, and! thei intensilyi S Ther needf fori interventionis si intrequenta andu the Ther need fori interventioni is frequent andl the Ther need fori interventionis isir infrequenta andthe childr responds with! litle oppositiont to childr requires additional assistance and! time to chldr responds withl litle opposition toi intervention intervention. respond to intervention. Childn muste exhibit atl leastZcharacteristics Childm must exhibit atl least2 characte eristics Childn must exhibit characteristic which whichi include or correspondi ine extent or whichi include or correspond in extent or includes or corresponds in extent or degree degreev witht the following: degreev witht the following: witht thef following: 1.Consistent impulsive behaviors that can a D 1. Midp problems with impulsive, distractible, a D . Moderatep problemsy with impulsive. that D a placet the child or others atr risk of physical ort hyperactivel behavior. Bistractible, or hyperactive behaviors harm. nlerfere with the child's ability to functioni in atl loasto one life domain. 032- 04- 0049- 05-eng (2/17) Page 1 4- D Dlifes 2. Mildo evente depression associated with: a negative 2. Moderate depression: as evidenced evidenced by difficulties maintaining a D depressed mood ori by D a 2. Level of depression that interferes with positive view oft him'herself andi his/her life hasi interfered in child's irrilabilty. abilily! to Depression function the child's ability to function in two or more (overly pessimistic). inat! least onel life domain. Child has ifc domains and requires moderate dificullys seeing positives. Child therapeultic'medical intervention. may vary from overly optimistic to overly Chronically wmaaanteyasiadamnsbous pessimistic requiring professional intervention due to self-injurious behavior, suicidal gestures, or has made suicidal statements. D D 3. Mild anxiety life problems assocated with any a - 3.Moderate anxiety as recent! event(s). anxious mood or fearfulness. evidencedb Anxiety by has a a 3. Level of anxiety that interferes with the interferedi in child's ability to function in at child's ability to function int two ormore life least one life domain domains and requires therapeutic/medical D a 4. Mido challenges ins sccialization requiring D D 4. Moderate challenges ins socialization attention. occasional assistance and/or training. requiringf frequent assistance and/or a 0 4. Severe challenges in socialization training to address issues in the child's life, requiring to ongoing assistance andlor including butr not limitedt to dificullyin in trainingt addressi issues in the child's life, establishing or maintaining meaningful including butr notl limitedt to difficuityi in relationships or attachmenti issues. establishing or maintaining meaningful relationships or attachmenti issues a D 5. History or suspicion of hallucinations. D a 5. Hallucinations, delusions, or bizarre a D 5. Hallucinations, or delusions. or bizarre behavior thatr mightt be behaviors that have been effectively behavior that delusions, bizarre with associatedy with some form of psychotic managed withr medication. form of psychotic may disorder be associatedy some disorder. requiringr medical intervention or that has nott been treated D D 6. Mildi level of eating disturbance a D 6. Moderate eating disturbance (moderate (preoccupation with weight, calorie intake, or preoccupation with weight, restrictive eating D D 6. Eatingo disturbance that requires medical bodys size). habits, binging, purging, etc.). intervention. 032-04-0049-05- eng (02/17) Page : 2 -5- CARE NEEDS: When the item is applicable, select only one category (mild, moderate or DOMAIN: EMAVORALDPVEIOPMENTAL that most: accurately describes the child's bchavior. Check NO in each category ift the characteristic is generally. age appropriate for the child. Only checky yesifthes characteristici ismoraintense. frequent oro of longer duration thanwhati is typical forachildt thisage. Not Applicable (0 points) - Child does note exhibit unusual behavioral characteristics for a child in thisa age group. Documentation: from a professional validates thatt the parent is providing levels ofs supenvisionintervention regarding the child's needs. (4p points) - Minimaln means the Moderate (8 points)- Moderate means! the pes No Severe (12; points)- Severer means the Yes Noainal characteristics characteristic cccurs occasionally Yos Nol characteristics occurs frequently and characterislics intervention. occurs frequently Thet andr requires o! andn requires occasionali intervention. The requires occasionali intervention. Thef frequency frequenti of the characteristicis frequency high, the frequency ofo occurrence ofthe characteris isticis afo occurrence oft the characteristicish high. butthe occurrence is and! their intensity is low, the durationi iss short-lived. andi thei intensity S durationi is short-livedo ort their intensity isv and weak. the durationi ongoing. need for interventionis frequent weak. Ther needf fori interventionis isi infrequent and Then needfo for intervention isi intrequent strong. Ther additional assistance thec child respondsv withl litle opposit tionte to chidn responds with! little cpposition to andinec andt limet child tor respond requires toi interventon. intervention intervention. 1 which Childr muste exhibita atl least2c characteristics Childn must exhibit at least20 characteristics Childn muste exhibit characteritic or whichi include or correspond ine extent or whichi include or correspondi in extent or include or corresponds thef following: in extent degreew witht thef following: degrea.with the following: degreewitht 1.Habitually runs away overnightor D D :. Chnd cannol pe accountedio Tor bythe the D D 1. Frequentlyr runs away overnight or a a periods of lime. parent for short periods oft time witht disappears for long periods of time. disappears for long intention of returning. 2.Childist truant or exhibits behavior 2.Habitually creales a disturbance in D a 2. Childe exhibits behavior affecting class a D affecting class achievement, creates a a D the classroom, or on the school bus, or achievement: andr requiring occasional parent disturbancei in the classroom, frequent ish habitually truant and requires schoold contacts. schcol contacts with parent. ongoing parental/school contac. 3. Uses sexual language ini inappropriate 3. Child exhibits sexual activityt thati is a D 3.0 Child has a history of sexually D a social situations. D D disruptivet to self, family, andlor community. aggressive behavior thatr represents as a moderate tol high risk to offend evidenced by a psychosexual evaluation. D D 4. Usec ofi llegal or dangerous substances, but a D 4. Frequentu use ofi illegal or dangerous a a 4. Habitually substances. abuses illegal or isnot a current problema ando does not interfere substances beyond experimentation. dangerous witha anyl life domains. 032-04-0049- 05-eng (02/17) Page 3 6- a a 5. Occasional self-abusivet behaviors that 0 - Frequents self-abusive behavicrs that a requires adull supervisicnfinter. vention not D requires adult supenisoninlorvention: and Ps Habitually, self-abusive behaviors requiring mediçali intervention. nedicali intervention. requiring adult swpevisioninlervention: and medicali intervention. 0 a 6. Minorp problems with stealing, pettyt theft, a D 6. Frequently involvedi inr non-violent crimes 6. Anli-social bchaviors resulting in vandalism, destroying properly (no police thatn may brng contact with thep police. 0 Ddeinquencys status involvement). D a toward; 7. Mild verbal or physically aggressive behavior 7. Childt threatens serious! harm towards 7. Childi is involved in physical parents, siblings. community. authority a a pthers, andlor destroys property andior fights and'or destroys frequentp property, figures. ora animals notr resolved or reduced displays; physical aggression towards others. a D physicala aggression towards others displays that immediately through redirection, dialogue, or causes ort threatens physical and disciplinary action. mayr require physicallegalmedcal injury a D 8. Youthi is a parent andr requires 8. placed Youthi their is ap child parenta at and of theirt behavior has 3. ntervention. Youthi is a parenta and their behavior has modelingimentoringl fort the protection of a D neglect. risko abuse and a placed! theiro child atr risk of abuse and their child. to ensure Frequent the safety supervision oft the child. is required a neglect. Foster parent is requiredt to provide constant supervision and intervention! tot the youth andt their child. a D 9. Mildi impairmenti in communications 9. Moderatei impairmenti in communications 9. requiringo occasional assistance and/or 0 a requiring! frequent assistance and/or training Severei impairment in communications training as ar result ofa a asan result ofa a doveopmemtalinelectusl a D requiring ongoinga assistance andior develcpmentalintalecual. condition. condition. training as ai result ofa a developmentalintelectual condition. 10. Mildi impairmenti in sensoryi integration 10. Moderale impairment in sensory 10. Severe impairment in sensory D D requiringo occasional assistance andlor a D integration and/or training: requiringf ar result frequenta assistance D D ntegration requiring ongoinga assistance training as a result ofa a as ofa andior training asa a resull ofa developmemialintbelecduai. condition. developmentalintelectuatl condition. evelpmentalintelectuasl condition. 320k0w9-05-emgio.n Page 4 7- CARE NEEDS: When thei item is applicable, select only one categorylmild, moderate or DOMAIN: PAMSCALNEDCALPIRSONA the child's behavior. Check "No" in each category if the characteristic is generally age appropriate fort the child. Only that most accurately describes hscymimachasmiatial is more intanse.frequentore of longerd duration thanwhatist typical.f foras child thisage. ONotA Applicable (0 points)- Child doesn't exhibitt unusual personal characteristics for a child in this age group. OD Documentation from a professional validates thatt the parent is providing levels ofs superwisionlinterventiont regarding the child's needs. Yes NoA Minimal (4 points) Minimai Yes No Moderate (8; points)- Moderate Yes No Severe (12 points per characteristic)- means thec characteristics occurs neanst the characteristics occurs frequently The eanst the andr characteristics reçuires frequent occurs occasionally and requires occasional andr requires ofc occurrence occasional intervention. oft the characteristic frequently intervention. The frequency of intervention. The frequency of cccurrence is of requency butt the duration is short-lived or the pocurrence oft the characteristicis high, the characteristici is low, the duration The shigh, intensityis weak. The needf fori intervention is hec duration is ongoing. and the short-lived. needf for intervention andt the intensityi isi infrequent is wcak. and the infrequent and the child responds withl lttle ntensityi s strong. The need tho for child child responds with litle opposition to pppositicnt toir intervention. equires jntervention additionala is frequent assistance and and lime inlervention. o respondt toi intervention. Child must exhibit at least 2 Child must exhibit atl least 1 Childr must exhibit atl least2 characteristics which include or pharacteristic, which includes or characteristics whichi include or in extent or degreee with the gorresponds in extent or degree with correspondi in extent or degree with correspond following: following: (If no points were received thef following: the emotional or behavioral domains, twelve points is recieved fore each characteristic checked up to three). 1. Childs shows mild or occasional a a 1. Childd demonstrates moderate or D D Child demonstrates severe or D D challengesi in self-care skills for his/her age frequent challenges in self-care skills ongoing challengesi in self-care andr skills relies butis is generally self-reliant. (including personal hygiene) andr relies including on personal more hygiene) thani is appropriale ond others! helpr more thani is appropriate others help forh his/her age. or his/her age. 2.0 Childr needs minimal supporti in utilizing D D 2. Childr needs frequent supporti in D D 2. Child needs ongoings supporti in 0 a longt term physical assistance devices. utilizing long- term physical assistance tilizingl long-termp as crutches, physical assistance wheelchairs, sucha as crutches, wheelchairs, or devices, such as crutches, wheelchairs, evices, prp prosthetics. such prosthetics. or prosthetics. 032-04-0049-05-eng (02/17) Page 5 8- a a 3 with Childr utilizing requires special occasional medicale assistance a a 3. Child requirest frequent assis stance with D a 3. Child requires constant equipment, utilizing specialr medical assistance including! butn notli limited tor nebulizers or including butr not limtedt equipment, to with utilizings special medical equipment apnea monitors. drainage. colostomy, aspiration, appliances for including! butr not limited to appliances suctioning or mistt tent. for drainage. colostomy, aspiration, suctioning. mistt tent, tube or gavage a as. ffectivelyn Child hasa a chronic medical condition a D 4. Child has a chronic medical condition 0 Chidi feedings has elc. managed by medication or requiringf frequenti interventiona and 0 a chronic medical condition intervention. supervision to effectively manage. thato despitei interventions continues to require daily supervision and attention to affectivelyr manage. a 05. Requires occasionalt therapyf forg gross or 0 D 5. Requires frequent finer motor skills, speech, hearing. or vision. finer motor skills, speech, therapy for gross or or D 05 Requires ongoing therapyf for gross or Fosterp parents arer required toc occasionally vision. Foster parents arer hearing. required to finer motor skilis, speech, hearng. or practices skillsv with the childa at home. frequently practice skills with the child at vision. Foster parents skills arer required to home. constantly practice with the child at home. a D 6. Occasionally wets or soils noto due toa a D a 6.F Frequently, wets or soils selfr not due D short-term medical condition. to as short-term medical condition. D 6. short-t Habitually, term medical wels or soils not due loa condition. 032- 04- 0049-05-eng (02/17) Page : 6 -9- Enhanced Maintenance- Need for Additional Daily Supervision Summary of Points Emotional Behavioral PhysicalPersonal Care TOTAL Points Basic Enhanced Total Amount Child's Name: DOB: "SIGNATURE Rater Date "SIGNATURE -Case Worker Date SIGNATURE Foster/Adoptive Parent(s) Date SIGNATURE Title Other Date SIGNATURE Title Other Date SIGNATURE Title Other Date SIGNATURE Title Other Date SIGNATURE Title Other Date SIGNATURE Title Other Date 032-04-0049-05-engl (02/17) Page 7 Dr. Robert Brandon, President, New River Community College Dr. Brandon discussed the following: Started on January 6th. Have spoken to 100's of people in all realms Believes in the importance of relationships ACCE Program Since 2017, 200 Floyd students in Floyd have been able to attend New River Community College. Contribute over 20,000 volunteer hours in the County 3ACCE students and Dr. Brandon attended a meeting in Richmond O 1 did not have a plan to go to College Encouraged by the student's parents, the student participated in ACCE Will be graduating in May with an associate's in accounting. Plans to go to Radford and continue to obtain a bachelor's degree. - 10- Mark Bolt, Director, Facilities Manager and Building Official i. Boiler Contract maintenance bid: Conversation about the heating and cooling in the EMS station. On a motion by Supervisor Kuchenbuch, seconded by Supervisor Bechtold and unanimously carried, to approve the research of the Boiler system and create an RFP to bring back to the board for review and approval for EMS Station 1. ii. Recycling Improvements and Modifications We have moved the green boxes from Christiansburg Pike/Needmore We will be removing the green boxes from Bethlehem Rd/Sunny Ridge Rd and Deer Run Rd. Today or tomorrow. Due to bears. We have dropped services with Frankin Container of Cardboard and metals. Now taking Metal, White, goods (frigs, HVAC, etc. Aluminum, and cardboard). To New River Recycling, Mr. Bobby Phillips. Steel at 0.12 cents a pound, and Aluminum at 0.75 cents aj pound. Cardboard at 0.00. As of today (we started this the 2nd week of April), the county has delivered 6 loads of metal of 21.91 tons, which = $2,629.92 We are still working with EMI out of Bassett VA. With bailed plastics and cardboard.I am also working on a study with this one. Mr. Sherrell and I walked the property last week and looked at some grading opportunities about placement of the tipping house and adding a parking lot for the 8 road trailers. Also enlarging space for tires. Iam also working on a study for another tire recycling service. U.S. Tire Recycling, Concord, NC. Mr. Rick Payne. i. Recycling Box Truck Status Mark would recommend the 2022 Ford E350. 56,900 miles. Priced $37,150.00 It has powertrain coverage up to 60,000 miles or until March 25th, 2026. The only thing I am not sure of is the fiberglass box. -11- FORD a DUNCAN mapa omoenetworks 555 - FORD DUNCAN MAZDA 5 * 4 d. BRXs. U.S. 460 SOUTH P.O. BOX 8 BLAGKSBURG, VIRGINIA 24060 5 a TELEPHONE (540) 552-4331 Gaat 6 (ROANOKE) 387-2080 a FAX 951-8113 COLLISION CENTER 552-8366 Floyd County Box Truck Bid $37,150 2022 Ford E350 with 16' box Tuck-away lift gate. Not sure of weight capacity Dual Rear Wheels Automatic 7.3L gas engine 325 horsepower Single cab AC/Heat Roll up rear door No side door 56,859 miles - 12- $1 2022 Ford E-350SD ii. Generator for Transfer Station: -13- 01B GLAR (800) 950-3772 Providing Comfort You Can CountOn wwnwdharkgasandol.com March 10, 2025 Mark Bolt Quote: 18KW Generator approximately 2 years old 50 ft. electical line Automatic switch over box 500G above ground propane tank with approximately 50% propane in tank Total $8,000.00 Thanks, MEk Mark Lancaster Sales Manager Clark Gas and Oil Co. Inc. 685 Commerce St. PO Box 31 413 East Main St . PO Box 233 105 West Stuart, Dr. PO Box 1055 Stuart, VA: 24171 (276) 694-3772 Floyd, VA 24091 . (540) 745-2323 Hillsville, VAZ 24323*( (276) 728-3335 - 14- On a motion by Supervisor Bechtold, seconded by Supervisor Cox and unanimously carried to approve the purchase of the used generator for the Transfer Station. An added discussion regarding the Willis convenience center and TRC changed the concept of the layout of the site. On a motion by Supervisor Kuchenbuch, seconded by Supervisor Bechtold, and unanimously carried to approve the process of TRC and all necessary engineering plans as needed. 81 f. Sarah Akers Campbell, General Registrar and Paul Kitchen, Electoral Board Chairman The following report was presented to the Board of Supervisors: Floyd County Office of Elections Business Update New Ethics and Code of Conduct Executive Order 14248 Floyd County Office of Elections www.yoteloydva.gow, 1 - 15- Office Updates Met with Dr. Milsaps and Mr. Bolt to look at the proposed space LESS Standards submitted Network is separated > Budget - VVSG 2.0 Floyd County Office of Elections www.wotefloydvagov, 2 Current Registration Numbers (as of3/31/2025) Locality: 063 FLOYD COUNTY Precinct No. Precinct Name Active Inactive All 0101 101 LOCUST GROVE 2,421 33 2,454 0201 201 - LITTLE RIVER 2,384 39 2,423 0301 301 - COURTHOUSE 2,324 26 2,350 0401 401 - BURKS FORK 2,417 32 2,449 0501 501 - INDIAN VALLEY 2,374 32 2,406 # of Precincts in the Locality: 5 # of Voters: 11,920 162 12,082 Floyd County Office of Elections www.yoteloydvagov, 3 - 16- Local Elections Board ofs Supervisors (301 and 501) School Board (301 and 501) Town Council = Mayor and 2 Councilmen Floyd County Office of Elections www.woteloydvagov, 4 State > Governor GOVERNOR'S PALACE 1705 1781 >Lt. Governor 10000 B U00 Attorney General - VIRGINIA GUBERNATORIAL House of Delegates District 47 PRIMARY JUNE 17,2025 ELECTION Floyd County Office of Elections www.votelloydvagov, - 17- Elections >Answering Candidate questions and processing > Early Voting Begins May 2nd >June 17th Primary LAT/training O0E/Ballots, etc. Floyd County Office of Elections www.oteloydvagov, 6 Election Appreciation Day > November 11th, 2025 - Officer of Election Appreciation Day Floyd County Office of Elections www.otelloydvagov 7 - 18- National Poll Worker Recruitment Day August 2025 >Planning events for recruitment of OoE's >Community Outreach > Working with Schools Floyd County Office of Elections www.oteloydvagov 8 VEBA Ethical Principlesk CodeoiConduetfe form uer ofthe VinfiniaElectoratD Board Association Thesepn onnciples applytoallm membersoteey Virgina Electorale BoardA Assoca ation, Eectoral Boardsi AMCEneVEmsA ands subordinatest thereoti nthep protessionof elecnon admnisuaton. Adhere to the luw. Electonaficialsh haves adusytouphoie: the Constutonottheu Unteds Statesa and VEBA odmnistert thei lawa aswraten. amendes, andi interpretedbyt the applicasles autnonties withint the Commonwvealtno ovirgnia. Ethical Protect ando defendt thei integritye ofthee election process. Principles & Code ofConduct Electionc ofticiais naveac dutytoe ensure tne integrtyotelections: andto sateguarda aganst ou deda attacks onthei ineginyertnee election process. Adopted on March 3, 2025 Promotet transparencyi the on vet ofe elections. Electon oteials havea dutytomakee electiona admnistationtr transpan rent othes oublie First Code in VEBA Treate alt articipantsi nt the lection process impartially. Election officiais nave ano History EHEMOMEAHANNEReN nthee aiprocess unitormly andtoe ensurei imparvaity. includingy gvoters. canddates. cuzen ands polticat Codified in the Bylaws committees. Demonstra ate personalir integity. Electonotcialsn navea dutyt conduct ne ems es onestlys andtorthrig ightlyin inatl nteracti superiors. De candid Jates es, compaigno officials. and the seneraipublie. Practice thel ighe st levelc ofe ethies nd stewardship. Electiono to cialsn navea adutyto oependp pubtet fundse caretutlya andtostern respect among m mplcyees andv volunteers Pro ptect he publico office. Election on is haves aduty the probity ofe elect nipulation for personal partisan gain. Advan professional ce. Election officiois havea dutytostayi ntormed about laws levelopments lectionn management. Apopted- March: 2025 Floyd County Office of Elections www.yotelloydvagov 9 -19- Preserving and Protecting the Integrity ofAmerican Elections Executive Order 14248 = March 25, 2025 Sec. 2. Enforcing the Citizenship Requirement for Federal Elections. Sec. 3. Providing Other Assistance to States Verifying Eligibility. Sec. 4. Improving the Election Assistance Commission. Sec. 5. Prosecuting Election Crimes. Sec. 6. Improving Security ofVoting Systems. Sec. 7. Compliance with Federal Law Setting the National Election Day. Sec. 8. Preventing Foreign Interference and Unlawful Use of Federal Funds. Floyd County Office of Elections www.oteloydvagov, 10 Potential Impact of Executive Order 14248 Sec. 2. Enforcing the Citizenship Requirement for Federal Elections. > Updating every voter registration record with proof of citizenship. > Direct mail, advertising, social media. > Software and hardware updates. > Links to the Social Security Administration data base. (Sec. 3.) > Increased staffing to handle the administration. Floyd County Office of Elections www.otalloydvaov, 11 - 20 - Potential Impact of Executive Order 14248 Sec. 4. Improving the Election Assistance Commission. > Changes to the "Voluntary Voting System Guidelines 2.0" > Accelerated timing of the roll out. > Recertification of all voting equipment under VVSG 2.0 > Will our current hardware support VVSG 2.0? Voter-verifiable paper record. (a receipt?) > Cuts out some grants to States. Floyd County Office of Elections www.oteloydvagov, 12 Potential Impact of Executive Order 14248 Sec. 6. Improving Security of Voting Systems. > Remove non-citizens access to election infrastructure. > Enhanced hardware and software to prevent malicious access. Floyd County Office of Elections www.oteloydvagov 13 -21- Potential Budget Impact of Executive Order 14248 > Increased staffing to handle the re-registration of 12,000 +/- voters. > Updates or replacement of voting equipment hardware. > New and enhanced voting equipment software. (VVSG 2.0) > Network changes to meet stricter security requirements. > Direct mail, advertising, social media, outreach. > Re-issue of voter registration cards. > Other impacts > Disruption at polling place due to canceled registration. Floyd County Office of Elections www.yoteloydvagov, 14 - QUESTIONS? Floyd County Office of Elections www.otelloydvagov, 15 Constitutional Officers No Constitutional officer present at this time. - 22- Supervisor Turman read the handicap statement and opened the floor for Public Comment. 9. Public Comments: Gerald Vest = Locust Grove District The Board needs to find money to increase the EMS budget The most important employees Needs to be comparable to the other Counties Need to find the money we need it Offered help in any way he can 10. Board Time Supervisor Bechtold shared that she agrees with the importance of rescue. Noted to staff the stations properly, it would be a .06 cent increase in taxes. Supervisor Cox noted that the comparison of trash trucks or the administration building is a financing endeavor, which is a different cash flow. Supervisor Kuchenbuch takes seriously all of our citizens' health. Multiple Counties are facing the same issues. The Board is committed to this issue. 11. Old Business: a. Trash Truck Financing Resolution: On a motion by Supervisor Kuchenbuch, seconded by Supervisor Bechtold and unanimously carried out to approve the resolution as presented for the trash truck financing. b. FEMA Application 2 County Match: On a motion by Supervisor Kuchenbuch, seconded by Supervisor Cox and unanimously carried out to approve the County match funding for FEMA Application 2 for up to $50,827.00. -23- C. Burn Ban: Tabled to next meeting. 12. New Business a. Proclamation Honoring 19 Patriots From These Mountains On a motion by Supervisor Bechtold, seconded by Supervisor Cox and unanimously carried out to approve the proclamation Honoring 19 Patriots From These Mountains. b. Paper of Record Request On a motion by Supervisor Kuchenbuch and seconded by Supervisor Bechtold and unanimously carried to approve the staff to move forward with electronic paper of choice. d. Portable pump for the Public Safety SXS The request of the board is to table this to the next meeting. e. Budget Calendar Confirm date for first budget workshop for April 21, 2025 1:00 p.m. e. Naming of shared drive 728 Kanuga Road Tax Map #40-112 On a motion by Supervisor Bechtold and seconded by Supervisor Kuchenbuch and unanimously carried to approve the naming of the shared drive 728 Kanuga Road, Tax map #40-112. f. Naming of shared drive 635 Haycock Road. Tax Map #56-152, 56-152B, 56- 152C The Board requests to table this request to the next meeting. 10. Closed Session - On a motion by Supervisor Kuchenbuch, seconded by Supervisor Cox and unanimously carried to enter into Closed Session under S 2.2-3711 A.6, - 24- Supervisor Boothe - Absent Supervisor Bechtold - yes Supervisor Kuchenbuch = yes Supervisor Cox - yes Supervisor Turman = yes S 2.2-3711 A.6 - Discussion or consideration of the investment of public funds where competition or bargaining is involved, where, if made public initially, the financial interest of the governmental unit would be adversely affected. Solid Waste On a motion by Supervisor Bechtold, seconded by Supervisor Kuchenbuch and unanimously carried the approval to come out of closed session. Supervisor Boothe Absent Supervisor Bechtold - yes Supervisor Kuchenbuch = yes Supervisor Cox - yes Supervisor Turman = yes On a motion by Supervisor Kuchenbuch, seconded by Supervisor Bechtold and unanimously carried, certifying that only those topics that entered into closed session were discussed. Supervisor Boothe - Absent Supervisor Bechtold = yes Supervisor Kuchenbuch = yes Supervisor Cox - yes Supervisor Turman = yes 14. County Administrators Report a. Solid Waste Staffing Model Conversation b. Italian Visit C. AAR d. Floydfest Meeting e. Water Committee f. FEMA Applications g. Radio Tower Update - 25- h. Audit Status i. NRV Livability conference j. VEDA conference The following PowerPoint was presented and discussed at various times during the meeting: Board of Supervisors Meeting FLOYD VIRGINIA April 8, 2025 0/2 22/2024 - 26- Agenda: Meeting Opening Board Room, County Administration Building, 202 E. Main Street, VA FLOYD Floyd, 8:30 a.m. - (or soon thereafter) VIRGINIA 1. Call to Order April 8, 2025 2. Opening Prayer 3. Pledge of Allegiance 4. Quorum 5. Approval of Agenda (Action Item) 6. Approval of Disbursements (Action Item) 7. Approval of Minutes (Action Item) 10/22/2024 8. Presentations a. 8:40 a.m. - Dr. FLOYD Cromer, Floyd County Superintendent b. 8:55 a.m. - David Clarke, Virginia Department of VIRGINIA Transportation C. 9:10 a.m. - Chad Alls, Director oft the Department of Social Services, and David Hope, Family Services Supervisor. April 8, 2025 Maintenance Rates and VEMAT d. d. 9:30 a.m. - Dr. Robert Brandon, President, New River Community College 10/22/2024 - 27 - 8. Presentations FLOYD e. 10:00 a.m. Mark Bolt, Facilities Director and Building VIRGINIA Official i. Boiler at EMS Station 1( (Action Item) April 8, 2025 ii. ii. Recycling Improvements and Modifications ii. Recycling Box Truck Status iv. iv. Purchase of a used Generator for the Transfer Station (this was tabled from the 03/25/2025 meeting) (Action Item) f. 10:30 a.m. - Sarah Akers Campbell, General Registrar g. g. 10:15 a.m. - Constitutional officers 10/22/2024 Comments FLOYD 9. Public VIRGINIA April 8, 2025 Limit Comments to 4 minutes One way Communication Alert Staff to Any ADA Needs 10/22/2024 - 28- 10. Board Time FLOYD VIRGINIA April 8, 2025 10/22/2024 11. Old Business FLOYD VIRGINIA a. Trash Truck Financing Resolution(Action Item) b. FEMA Application 2 County match(Action Item) C. FEMA Application 1 Increase in County match April 8, 2025 (Action Item) 10/22/2024 - 29- 12. New Business FLOYD a. Proclamation Honoring 19 Patriots From These VIRGINIA Mountains (Action Item) b. b. Paper of Record Request (Action Item) April 8, 2025 C. C. Portable pump for the Public Safety SXS (Action Item) d. d. Budget Calendar e. e. Naming of shared drive 728 Kanuga Road Tax Map #40-112 (Action Item) f. f. Naming of shared drive 635 Haycock Road. Tax Map #56-152, 56-152B, 56- 152C (Action Item) 10/22/2024 13. County Administrator's Report FLOYD VIRGINIA a. See written report. April 8, 2025 10/22/2024 - 30- 14. Correspondence FLOYD VIRGINIA April 8, 2025 10/22/2024 15. Closed Session FLOYD S: 2.2-3711 A. 6. Discussion or consideration of the VIRGINIA investment of public funds where competition or bargaining is involved, where, if made public initially, the financial interest of the governmental unit would be adversely April 8, 2025 affected. Solid Waste MEETING IRVEOCNES 0/22/2024 -31- Adjournment April 8, 2025 FLOYD VIRGINIA 10/22/2024 As noted in Slide 13, written report: FLOYD VIRGINIA County Administrator Update April 8, 2025 Below, please find some of the key County Administration updates for the weeks of March 26, 2025, to April 7, 2025. Please feel free to reach out to Dr. Linda Millsaps with any questions. milsapstftoydcoye gov and (919) 696-8180. -32- Buffalo Project and Radio System County staff Linda Millsaps and Kevin Sowers met with Virginia Conservation staff this week to begin work on a land transfer to allow the countyto place a first responder radio tower near Buffalo Mountain. For many, years, deputies, paramedics, and firefighters have been at risk when responding to this area of the county due to spotty service. Placing a tower near this iconic location, as a part oft the county'st forthcoming radio system, will dramaticallyimprove coverage in this portion of the county. Virginia Conservation has agreed to gift the land needed to the county if the county handles the legal work and surveys. Funds for the project will be drawn from the radio system development budget. 1 Additionally, the county is about ready to move on a second site off Route 221. More information will follow. These sites, combined with existing towers, other county properties, and agreements with other providers, should put Floyd in a position to move forward with contracting out the tower work. Again, within the budget previously set for this project. Hats off to the staff, legal counsel, and ProComm for all their hard work to make this happen! - 33- Recreation and School Ballfield Updates The staff have been busy putting focus on getting the ballfields ready for spring play. And all the news is good! First, the Board's investment last spring in additional Turface brand quick dry has made all the difference in the Recreation Park fields. Pictured above after rain, the field is now available for play on days that previously would have been a rainout. Work has also been continuing on the fields at Floyd Elementary School. All three fields, including one that has not been used in some time, have enjoyed a spring refresh. The field at' Willis Elementary School has also gotten attention, with the removal and disposal of the aging netting, new bases, and work on ensuring the appropriate lip at the edge of the field. The fields at Check Elementary and Indian Valley will be up next. The Bears are Back : As are the People The solid waste staff is once again faced with the impact of bears and people in the green boxes. The picture on the lefti is from the Sunny Ridge/Bethlehem Church area. The one on the right is from the Deer Run area. Both show clear evidence of bear activity and are, therefore, being pulled for the safety of the community and the county drivers. 2 -34- EMS Cadets Class Recently, our EMS staff offered a Junior Cadet training program, where youth ages 15 - 17 were able to learn basic life support skills, including CPR and bleeding control. Two of the will soon be eligible to become a part of Floyd EMS. Floyd' Volunteer Rescue has committed participants to assist these recent participants should they want to pursue their EMS formal training. Mixed Martial Arts in the News Dr. Millsaps and our Trainer, James Henry, met with a reporter from the Floyd Press about the success of our partnership with Buffalo Mountain Martial Arts. Theywill be doing a series of 3 - 35- Several will be in articles on our athletes, many of whom are entrepreneurs in Floyd. competing tournaments this weekend. Library Pavillon Groundbreaking Dr. Millsaps was honored to be asked to speak at the groundbreaking ceremonyt for the new library pavilion. The new: structure, funded entirely with contributions including a $100,000 unanimous donor, will be used for outdoor classes and events. Hats offt to the building committee and the array of volunteers who made this possible. And this will be another way our wonderful Jessie Peterman Memorial Library Floyd County library will serve our community. Administrative Matters AEP Visit: As a follow-up to the ice: storm and complaints Dr. Millsaps has registered with both APCO and our legislative delegation, we will be meeting with the External Affairs Manager and the Regional External Affairs Manager in Floyd next month. They want to discuss AEP performance and Floyd's concerns. Please feel free to have constituents reach out to me with any specific stories or concerns they would like us to address with our utility. FloydFest: Dr. Millsaps and Kevin Sowers conducted our first meeting with FloydFest concerning plans for FloydFest25 Arora. Organizers anticipate attendance to be like last year. They are making several improvements to the property to improve internal access. They are also moving the command centerto a more central location and are once again offering Floyd Tourism a free vendor space neari the main field. This space will be shared with the Floyd Center for the Arts, which is also making the gift to be included in the VIP bag. After Action Review: The' Virginia Department of Emergency Management conducted our After-Action Review (AAR) of the winter weather event this past Friday afternoon. Present were Chairman Turman (Emergency Management Director), Dr. Millsaps, Kevin Sowers, Chad Alls (DSS), Dustin Thomas (EMS), Chief Cox (Indian Valley Fire), Chief Mills (Town 4 - 36 - Fire), and Mike Guzo (VDEM).. Jonathan Simmons from VDEM facilitated the meeting. I provided Mr. Simmons with a list of all recommendations received from the public, volunteers, and Board members in advance, which helped shape the conversation. While all agreed things went well, there is always room for improvement. We look forward to seeing the final report. Taxa and Budget Update: Most large department heads received their key information last week. Others will be provided with data and their template later this week. The Board has tentatively set the Monday after Easter, April 21, 2025, as the date to receive the proposed budget from the County Administration. Audit: The staff completed alli initial requests from the auditors and have submitted management responses to all recommendations. The documents are now under review by the senior partners at Brown Edwards. The firm also provided a cost estimate to address the training needs they see in various departments in the County. Dr. Millsaps met with the town manager and our tourism director concerning spring tourism events and activities. Expect an invitation soon for a Tourism summit and an announcement of the Outdoor. Activities Spring gettogether. Dr. Millsaps spoke with legal counsel about previous threat issues, RFP status and processes, code enforcement officer jurisdiction and requirements (per Sheriff Craig's suggestion), and FloydFest. NRVCS: As members of the Board of Directors, Mr. Boothe and Dr. Millsaps continue to work through the details of the contract for the new NRVCS Executive Director. Both also attended the monthly meeting. Lydeana Martin completed her contribution to the Digital Skills, Literacy, and Devices (DSLD) for Farmers grant application led by Citizens Telephone Cooperative. Dr. Millsaps signed a letter of support. Lydeana Martin and Dr. Millsaps met with two representatives from Northern Italy Universities to discuss rural economic development opportunities and challenges. They were guided by a VCU professor and met with several of Floyd's key entrepreneurs, including Dylan Locke and Aaron Vaughn. Convenience Center Locations: We received a lead on a potential site for a new convenience center location from our outside realtor. The information was shared with the Board, but they indicated they are not interested in the location at this time. Mark Bolt, Kevin Sowers, and some of the staff ati the transfer station are working through the listing of vehicles and equipment for solid waste. The information is being checked against VACO listings and what was provided as a part of the Equipment Committee background work. 37 - Dr. Millsaps, Dustin Thomas, and Kevin Sowers met jointly to discuss possible EMS staffing options for FY26. Dr. Millsaps and Danny Lowry met with the Xerox representative about a new machine and contract. Mark Bolt, Gabby Proctor, and Sydney Christian have been working through the previous maintenance-related contracts for the volunteer rescue stations and notifying vendors of Floyd's desire to change vendors, generally to those the county already uses for similar services (i.e., generator maintenance). Dr. Millsaps followed up with Sheriff Craig and VDOT about the Springhouse/Parnershp parade of the Species. Dr. Millsaps collected data on the potential impact of1 the federal continuing resolution on the Floyd County government. Also reached outi to VACo to determine if there are any expenses we missed. Our own Sydney Pratt Christian was featured on Song ofthe Mountains this week as a part of the Mike Mitchell Band. Jacob Agee had his first appearance on Sports Center this weekend. Upcoming Events Easter Egg Hunt atthe Recreation Park will be on April 12, 2025. The event starts at 10:00 am and includes more than 1,000 hidden eggs. Vendors for crafts and food will also be available. Look for more information online! The Partnership for Floyd and Floyd County are sponsoring the Floyd Emergency Preparedness Fair from 11:00 am to 3:00 pm at the Floyd EcoVillage. The event will include Floyd County Emergency teams, New River Valley Services, the Red Cross, Floyd Extension, the Health Department, and other local organizations. They will be presenting demonstrations, information, and panel discussions FREE for1 the community. This will be a special opportunity to get to know those who help us when times are tough and find out how we can better prepare ourselves to thrive together in these changing times. Learn how to make a good escape kit. Who to call for emergencies. How to "stop the bleed". How to tie knots like a Scout. Recognize health emergencies like heat stroke and heart attack. Sign up for rural skills and first aid workshops. Peek inside the ambulance. Introduce the kids to a Red Cross robot. Food and drink will be available all day. Springhouse School is hosting a parade of species on Saturday, April 26th. This is the third year, and they expect more than 100 participants. 5. Correspondence The Deputy County Administrator/CFo read the contents of the correspondence folder. - 38- 16. Adjournment - On a motion by Supervisor Kuchenbuch, seconded by Supervisor Bechtold, and passed unanimously, the Board voted to adjourn until the next meeting on 04/22/2025 at 6:00 p.m. (or soon thereafter). V : - - an Impla Q.Dues Mdlsapo Chaivman Joe Turman, County Administrator Linda Millsaps -39-