ECINI BROADWAY TOWN COUNCIL SPECIAL CALLED WORKSHOP MEETING AGENDA DATE: Monday, April 28, 2025 TIME: 5:00 P.M. - 7:00 P.M. PLACE: Council Chambers of the Broadway Town Oftice I. Call Meeting to Order - Mayor David L. Jordan I. New Business A. Discussion of FY25-26 Budget draft III. Other Business IV. Adjournment 1 Updated 4/8/25 REVENUES: 10-3000-115 DMV Fees Monies received when DMV stops are released 10-3000-120 Bank Capital Stock Received from 31 banks (Truist, United & F&M) May/June - based on prior year 10-3000-130 Business License Calculated on gross receipts from businesses in town 10-3000-140 Fines & Forfeitures Tickets & court fines - Received from the County 10-3000-160 RE Tax 10/100 10-3000-165 PP Tax .61/100 - was increased FY23 when vehicle decal was eliminated 10-3000-170 Sales Tax Received monthly from Rockinghâm County 10-3000-180 Utility Tax SVEC, Columbia, Dom VA Power, Comcast received monthly 10-3000-190 Telecommunications Tax 10-3000-200 Trash Fees Increase CPI + 4% FY26 = 6.8% (2.8+4) 10-3000-210 Meals Tax 6% received monthly 10-3000-220 Cigarette Tax .25/per stamp 10-3000-230 Transient Oçcupancy Tax 7% AirBnb, short-term rentals 10-3100-110 Rolling Stock From Commonweath in August 1 Revenue Text file = a1 2 , Updated 4/8/25 10-3100-115 PPRTA From Commonwealth - reflected in asset account 10-1100-355 and is received in August 10-3100-130 Law Enforcement 599 Grant & DUI/DMV: - Received qrtly from State 10-3100-135 Fire Programs Fund Pass through to VFD 10-3100-140 Transportation Funding Received Qrtly from State 10-3100-150 Police Grants 10-3100-160 Zoning Fees $50 minimum or $1.00/$1,000 of estimated value of new construction or remodel, whicheveri is greater. Accessory buildings & signs $50 flat fee. Includes land use permits 10-3100-190 Farmland Lease Gurrent tenant pays $5,000 x2 peryeas May 1 & Jan 1 10-3100-200 Penalties 10-3100-210 Other Includes accident reportfee ($25) 10-3100-220 Arts Grant From Commonwealth received in February 10-3100-230 Interestincome Earned income on bank ccounts/nvestments 10-3100-250 Transfer To balance budget 10-3100-270 Pool Admissions 10-3100-275 Pool Concessions 2 Revenue Text file 3 : Updated 4/8/25 10-3100-280 Park Operations Rental fees for shelters - $35/4 hr. increments (large shelter) & $25/4 hr. increments (small shelters) 10-3100-285 Farmers Market Booth rentals (number of spots @ $120/season or $15/per Saturday) 10-3100-300 Donations For other projects, includes.NNO donations 10-3100-500 Community Events Sponsors for Easter Egg hunt, Movie night; Tree lighting, Halloween fest 20-3000-190 Lease fees TDS( ($2,000/mo), T-Mobile ($2,098/mo) 20-3000-210 Water Rent Water billing FX261 increase 3% 20-3000-220 Sale of Materials Includes meters for new connections 20-3100-170 Connection Fees Based on new connections ($6,500 per each connection) this includes meter @ $500 whichi is reflected in 20-3000-220 sale of materials account Out-of-town connection fee 150% above. in-towin fee 20-3100-200 Penalties 20-3100-210 Other Reconnection fees for UB customers who were disconnected for non-payment 20-3100-230 Interest Income Earned income on investments (LGIP) 20-3100-250 Transfer To balance budget 3 Revenue Text file 4 Updated 4/8/25 30-3000-210 Sewer Rent Sewer billing FY26 increase 3% 30-3100-170 Connection Fees Based on new connections ($6,100 per each connection) Out-of-town connection fee 150% above in-town fee 30-3100-175 Bio-Solids Pilgrim, Cargill, Town of New Market, Timberville This is à volatile figure as it depenids on weathèr & flow. 30-3100-180 Wastewater Contract Fees Contracts Pilgrim, Cargill, Town of New Market, Timberville Increase eàch, year by CPI-U until 2037 excèpt Timberville. Timberville can only increase by 1%. 30-3100-230 Interest Income Earned income. on investments (LGIP) 4 Revenue Text file 5 U 4 $A V 6 A SA S U A U Ur $ Ur 6 U A A $ VA 6 SA A $A $ A 5 V 4 UA A 7 Updated 4/8/25 10-4200 GENERAL ADMIN 120 Salaries Office/Admin. Includes 80% of Town Manager, Finance Director/lreasurer, Dep. Finance Director/Treasurer, Accounting Tech/Clerk, Administrative Assistant, Assumes 4% increase 131 Bonus Christmas bonus for employees $500 FT (23-$11,500), $250 PT (6=$1,500) 150 Insurance VML-VRSA (4 Qtly pymts - % split among 4 depts.) 180 Telephone 190 Employee Hospital Insurance - Employee Health insurance (80% of above employees with 20% charged to highways) includes flex for single policy holders (includes 18% increase this FY) 200 Payroll Tax (FICA) 210 Retirement & Life 230 Council Salaries 245 DMV Fees 250 Dues & Memberships Amazon Prime ($180 pery year on CC), VGFOA (Va. Gov't. Pinance Oifficers Assoc.) ($50), ICMA(Intemnational City/County! MengememtAssoe/Salay based ($800), HerfisonpurgRpcknghemchnamberoreommercets464, VEPGA ($579): 270 Buildings & Grounds The Mosquito Authority, Fire extinguisher inspections, Library PM ($235 ea. Spring and fall); Air Conditioning Servioes, Inc. - PM Town Building ($180) 280 Utilities & Fuel 290 Legal 300 Accounting Robinson Farmer Cox ($26,950) 305 Professional Fees VRSA WC Audit ($4,897) 1 General. Admin Text file 8 Updated 4/8/25 310 Misc. Exp. 320 Office Supplies 325 Service Fees VTG IT services ($25,656 annual contract and VOIP telephone $3,312/yr.), Southern Software annual supportfee ($3,977/yr), tax conversion each year ($4,275/yr.), W2s and 1099s 2A10,5V0Ecoperles ($840/yr), Wells Fargo RICOH rental-PD copier ($2,400), equipment 330 Publications Advertising fees 335 Postage 340 Travel & Education Planning Commissioner training ($2,600) 350 Donations Broadway' Vol. Fire Dept. ($21,000)-$21,000 is received through the fire programs fun/based on population, Plains District Museum ($1,000), The Schultz Theater ($5,000). Donations should be paid each year after July 1 for FY. 370 Economic Development Community Events Fireworks ($11,000) BHP sponsored fireworks for FY25, Holiday event expenses ***NOTE: Some events are fully sponsored by local businesses-these are reflected in revenue account number 10-3100-500 Rev. Community Events 390 Planning & Development Websité (BareWeb): Website compliance and plugins ($1,260) 10-9000-110 Capital Outlay Replacement computer/pgrades 10-5400 110 Debt Retirement Truist BB&T Business Loan ($11,732.91 x2 per year December &. June) (Library bldg.)will mature 6/2027 120 Interest exp. Truist BB&T Business Loan ($2,467 x2 per year December & June) (Library bldg.) will mature 6/2027 2 General Admin Text file 9 I U Updated 4/8/25 10-5100 PUBLICSAFETY 110 Salaries 6Officers Assumes 4% increase 130 Part-time Includes Administrative Assistant @ 2.5 hours per week, Part-time public safety 135 Overtime Holidays ($7,619), DMV grant ($), snow: events. 150 Insurance VML-VRSA (4 Qtly pymts - % split among 4 depts.) 160 Uniforms/Supplies Includes Ammo ($15,000), office supplies ($5,000), Firearm maint. ($2,000), copier ($1,205) 165 Dues & Subscriptions Central Shen. Griminal Justice Academy dues ($4,340), Axon-Body & Dash Cam ($26,000) & taser cert. ($3,844), Va. Assoc. of Chiefs of Police ($200), Lexipol-policy manual annual fees ($4,218), MypackTrack: yearly K9 handlersubseription ($140) 170 Car Expense Includes malntenance/repairs & fuel, Oomsonics-Lidar ($158) & tuningforks ($91% Speedquest speedometer calibration $175) 180 Telephone VZ wireless-S213/mo. 190 Hospital Insurance (includes 18%.increase this FY) 200 Payroll Tax 210 Retirement & Life 280 Utilities 295 Court Appointed Attorney Feès 300 Canine Expense Food, bedding, training, veterinaryfees 340 Travel & Education 1 Public Safety Text file 11 Updated 4/8/25 700 Community Engagement National Night Out, SWAG 10-9000-140 Capital Outlay MDT's In car computers ($30,000) 2 Public Safety Text file 12 UA $A 1 U A $ A $A $A $A a Updated 4/8/25 10-5500 HIGHWAYS/PUBLIC WORKS 120 Highway Salaries Includes 20% of Town Manager, Finance Director/reasurer, Dep. Finance Director/Treasurer, Accounting Tech/Clerk, Administrative. Assistant Assumes 49increase **FUTURE: Consider moving maintenance to highway (from 30-wastewater, 6FT&4PT employees). ahd none of General Administration. Keep. in mind, this will cause a larger transferfrom the 30-wastewaterfund aty yeare end. 130 Street light Utility bill 140 Street maintenance Brightly (Facility Dude) $3,273.53 annual subscription, paving & highway maintenance, anything pertaining to shop/truck having to do with Street Maintenance, Sohwartz & Assoc. Bridge Inspections ($8,375), Mid. Atlantic-salt (ordèred 8/2024 $17,550 - $117/ton) this is volatile depending on theamount of snow each ear; Norfolk Southern annual lease ($801.98) 160 Beautification Holiday decorations 190 Employee Hospital Insurance Includes 20% of above employees, (includes 18% incréase this FY) 200 Payroll Tax 210 Retirement & Life 10-5600-110 Garbage Collection **, We may want to consider: separating withsubcategories for easier reporting U3 ** 1 Highways/Public Works Text file 14 15 Updated 4/8/25 10-5700 PARKS 120 Salaries Pool employees Assumes$12,.50/hr. newlfeguards.& $14.00/hr réturning lifeguards 130 Contractual Services - based on previous year/s Waste management ($870/mo), A&A Cleaning ($1,680/yr), Dominion: Power 140 Park Operating - based on previous year/s Air Quality Gleaning Communify Center yearly, préventative mainténânce ($270), Verizon ($1,356/yr), Cline Assoc./porta johns 150 Pool Operating - based on previous year/s Chemicals, Concession: supplies 160 Utilities & Fuel - based on previous year/s 170 Miscellaneous 200 Payroll Tax 10-9000-150 Capital Outlay Park Pool filtration buildingi repair 1 Parks Text file 16 17 Updated 4/8/25 20-7200 WATER 150 Insurance VML-VRSA (4 Qtly pymts - % split among 4 depts.) 165 Dues & Subscriptions VRWA ($450) 180 Telephone Clearlive ($747) 295 Professional Fees (Contractual Fees) $1000 (Southern Software interface fees 12 with Wastewater), Carter Machinery ($1,365) annual inspection, VDHWaterworks operation fee ($4,575), AriaFiltration (PALL) 24/7 phone service ($7,280), SCADA-Inductive Automation ($2,128- - half shared with Wastewater $1,064), Carter Customer Service Agreement (CSA) ($2,075.22 renewable September of each year (see contract file on Z:) Department of General Services nitrate/hitrite compliance and water testing Kits ($1,352); Fergusonflexnet softwaresupport ($2,437.43), Instrumentâtion Services quarterly calibration seryice ($3;400), DPOR, license fee ($240), VUPS ($350) 310 Misc Expense 320 Supplies DCLSwâter testing kits ($951,33), Rockingham County Treàs Bacteria samples ($92/mo) 335 Postage Mailing water bills (half to wastewater), sampling mailing 440 Transfer To balance budget 20-7300 140 Salaries Plant Assumes 4% increase Includes WP Supervisor, WP Operator, (include boot. & clothing allowance! 2 @ $500) 150 Part-time Includes 21 PT employee, (include boot & clothingallowançe: 2@ $250) 155 Overtime Weekend/nolday/cau out 1 Water Text file 18 Updated 4/8/25 190 Employee Hospital Insurance (includes 18%increase this FY) 200 Payroll Tax 210 Retirement & Life 280 Utilities & Fuel 340 Travel & Education 460 Chemicals 510 Spring Lease Fees Locke Willow Farm-this is in the event we would ever need to use: forfuture (Attorney recommends keeping) 520 Repairs & Maintenance VDH Waterworks operation fee ($44,575), PALL 24/7 phone service ($7,280), SCADA- Inductive Automation ($2,1 128- - half shared with Wastewater $1,064), Carter Customer Service. Agreement (CSA) ($2,075.22 renewable September of each year ((see contract file on Z:)). FY26 order two. blow-offi valvesfor membrane@s1.200emcn 530 Truck & Tractor 540 Water Purchases Co-Op Food Processors 20-7400-110 Debt Retirement WTP VRA ($92,000) August & February 20-7400-120 Interest Exp. VRA ($45,397). August & February 20-7500-520 Repairs: and Maintenance - Distribution system Repairs & maintenance outside of the water treatment plant. 20-9000-110 Capital Outlay 2 Water Text file 19 S uI U S / Updated 4/8/25 30-8200 WASTEWATER 150 Insurance American Bankers Insurance (flood insurance for pump station nearfoundry) $1291, VML - VRSA (4 Qtly pymts - % split among 4 depts.) 180 Telephone Sensaphone annual subscription for CCTurner, Timberville, & Cargill pumpstations ($898.20), alarm lines, wireless, Phonetics.annual. alarms ($843) 295 Professional Fees Mangrum consulting annual ground water report ($15,000); Southern Software support ($925), SCADA-nductive Automation ($2,128 - half shared with Water $1,064), Miss Utility locates, OmniSite $1,160 (yearly contraçt for pump/lift stations), Aquasonics ($10,000) UV system maint. Lamp & sensor 310 Misc. Exp. 320 Office Supplies 335 Postage Mailing wastewater bills (V2 to water), sampling mailing 440 Transfer To balance budget 30-8300 140 Salaries Plant & Operations Assumes 4% Increase Includes WW Supervisor, 3WW Operators, 6 Maintenance (include boat&o clothing allowançe 9 a $500) (Consider moving maintenance to highway/parks however, this will create a larger transfer @ YE) 150 Part-time Includes 4 employees, (Includer boot & clothing allowance 3 @ $250) 155 Overtime Weokend/nolday/calour (srow & emergency) 190 Employee Hospital Insurance (includes 189increase this FY) 1 21 Updated 4/8/25 200 Payroll Tax 210 Retirement & Life 280 Utilities & Fuel 285 Solids Handling DEQ Treasurer of VA land application fees ($$), 340 Travel & Education 460 Chemicals 465 Lab Testing WapohfAnalyialyeaiy: soilsamplés permit ($890), DEQ annual permit maintenance fees'and VPDES & VPAa annual permit ($13,465), Complete Care of VA (distilled water ;system) $170 x2/year, DEQ:VPDES $10,000+, Biological Monitoring, Inc. quarterly toxiçity chronic test (1,900%4- = $$7,600) 520 Repairs & Maintenance - Wastèwater facility only The PowerConnection (#1, 4; &:3) ($945/r) 530 Truck & Tractor 30-8400 140 Debt Retirement - WWTF Purchase VRA $200,447July &January USI Bank ($322,375) September 150 Interest Exp -WWTF Purchase VRA ($32,737). July & January US Bank ($84,220) September US Bank (82,364) February 170 Debt Issuance Cost 2 22 Updated 4/8/25 30-8500 520 Répairs & Maintenarce - Colection System-Repair/maintenance hot within the. Wastewater facility Moyers Brothèrs tank cléaning ($3,685 X2/year) to cléan sewer lift stations @ Rt. 42 & Rt. 259 grease build-up; The Power Connection (#4, 7, & 8) ($945/yr) 30-9000-130 Capital Outlay - Other Linvillè Creek sewêr repair (will need éaséments and RFPs) 30-9000-140 Capital Outlay- - Contingency 30-9000-150 Capital Outlay - Misc 3 23 U 3 A $A SA $ 5 Ur U $ A $A SA $ A $A $A