CITY OF LYNN HAVEN PLANNING COMMISSION REGULAR MEETING January 7, 2025 The Lynn Haven Planning Commission's Regular Meeting was held on Tuesday, January 7, 2025, at 5:30 p.m., at the Lynn Haven City Hall Meeting Chambers. Present: Jeffrey Snyder, Chairman Stan Parron, Vice Chairman Erik Nolte Joseph Ashbrook Aaron White Kenny Murphy Robert Waddell Amanda Richard, Planning Director 1. Call to Order Chairman Mr. Snyder called the meeting to order at 5:30pm. 2. Approval of] Regular Planning Commission meeting minutes of December 3. 2024 Mr. White asked for feedback about what the Commission decisions were based on their recommendations from the previous minutes. Ms. Richard explained briefly that the item was approved. Mr. White made a motion to approve the minutes for December 3, 2024. Second to motion: Mr. Nolte On vote: Ashbrook: aye White: aye Nolte: aye Parron: aye Waddell: aye Murphy: aye Snyder: aye Motion passed: 7-0 3. Request for Development Order - Bay Breeze Shores: Parcel #08550-000-000 & 08582-110-010 Ms. Richard, Planning Director, stated the applicant/owner is Saolo Mella, Mella Enterprises, Inc. The project name is Bay Breeze Shores, and the requested action is Development Order approval. The property is located at 1817 Bay Breeze Drive. The parcel size is 3.67 acres, and the parcel numbers are 08550-000-000 & 08582-110-010. The parcel has a High Density Residential Land Use, and the parcel is vacant. The project engineer, Brad Harris, P.E., KB Engineering, Inc., was present to answer any questions. The reviewing engineer, Chris Shortt, P.E., Dewberry Engineering, was present to answer any questions. Ms. Richard stated the owner ofthis property is requesting development order approval to construct Planning Commission January 7, 2025 Page 1 of7 nineteen (19) duplexes on this property along with supporting required landscaping, parking and infrastructure improvements. Thep propertyl has a Future Land Use Map designation ofHigh Density Residential, which allows duplexes to be constructed at a density of between eight (8) and twenty (20) dwelling units per acre. This parcel allows for between twenty-nine (29) and seventy-three (73) dwelling units in total and the application will be constructing thirty-eight (38) dwelling units which falls towards the bottom of the allowable range. The Site Plans have been reviewed and have been found to be in compliance with the City ofLynn Haven Unified Land Development Code, Technical Standards and Florida State requirements. This project has one main access point for entrance and exit which is located on Grassy Point Road, which is a Bay County Road with access onto State Road 77. A traffic vehicle trip generation and distribution analysis were submitted for this project which determined that there would be 8.14 peak annual average daily trips generated and 0.70 peak vehicle per hour trips generated per unit byt the project which will have a negligible impact upon the existing State Road 77 level of service. Ms. Richard explained the emergency access portion. Mr. White asked about the very narrow road that may be an issue without normal egress, as he sees it as a potential issue, and would like to know if that portion is only going to be for garbage or emergency. Ms. Richard explained that they would have to go to the county for the permit to make any changes to that particular road as it is a county road. Mr. Ashbrook - sO next step is for them to go get the county road permit? Ms. Richard said that it is up to them to arrange if they wanted to. She invited Mr. Harris to speak. Mr. Harris explained they have applied and responded to their comments about upgrades to Grassy Point. Mr. Ashbrook asked about the emergency vehicle restrictions on the proposed access road and ifit is something the city can enforce. The attorney explained the city can require the restrictions, and it will be up to the owner to enforce it. Further discussion ensued. Mr. Snyder - how did this one parcel end up with that particular land use? Ms. Richard said it was changed at some point by the previous owners over the years long before she started working with the City ofLynn Haven. Further discussion occurred. Public Comments Mr. Timothy Sloan Attorney for the Mill Point Landing Homeowners Association - On Friday they lodged a case against the developer for the lot 10 that is being split that provides access to Cashel Mara Drive. Mr. Sloan provided a handout to the members. The are requesting a rescission of that deed and want the developer to remove any improvements that have been made. They are concerned about the noise etc. That routeis going to be the quickest route to the main road SO people who live there will use that route eventually. Ross Pritchard = property owner of the property to the alongside the development. Spoke about a discrepancy between the drawings and submittals. He would like them to postpone a decision on this matter until the developers have submitted corrected submittals and the board had a chance to look at it properly. Planning Commission January 7, 2025 Page 2 of 7 Mr. William Finn neighboring property - ifthe road is wide enough for dump trucks there will be enough space for people living their to use the road too. He is also concerned about infrastructure and sewage etc. He went on to speak bout the design of the homes for a flood area. He doesn't feel that they are ready to start working on the project. He mentioned his conçcerns about an illegal transfer of property that the Homeowners Association is suing over. Steven Simms neighbor on Grassy Point Road = speaking on behalf of a larger group of citizens who are concerned about a large group of people moving into their back yard. They are all also concerned about the development, having tall homes overlooking their existing homes. They do not want this development to happen at all. They all moved to Grassy Point Road to livein a quiet area that is a dead-end road. It is supposed to be a dead-end road. It was not designed for this type of development. These residents are a little distrusting, offended, and hurt because the public notice for this meeting was not put in their neighborhood. It was put at the end of the dead-end road. Max Campbell - Cashel Mara Drive they themselves are building their own home on their own property right now and have to put their own home on stilts. Ifs someone did accidentally set a fire there then emergency vehicles would not be able to get down that street as it currently is. Cindy Everson - Grassy Point Road - owns a property with horses on. There are also a nesting pair of bald eagles, two foxes, coyotes, deer and a lot of other wildlife that will be affected by this development. Cheryl Atwall = lives at the end of Grassy Point, on a very beautiful piece of property. If this development happens, she will have somebody staring down into her home every day. She moved there for peace and quiet. Please consider their concerns. Mr. Snyder encouraged them all to come to the city commission meeting to express their opinions. Ms. Richards advised that the meeting where this would be discussed will be on January 28th Mr. Atwall - Grassy Point Road - said that he already has to wait SO long to get onto HW77, SO imagine how much longer it will take. Deanna Turpin grew up on Grassy Point Road - is also concerned about the traffic. There is a little turn at that point on HW77 and you cannot see around it. This doesn't seem like an improvement to everyone's life in her opinion. She is concerned that her property will flood more. John (inaudible) - Grassy Point Road was last paved in about 1971. It is not built for more traffic. The drainage has now been changed. The County Road has also been changed. Mr. White asked if they were being built for rental. Mr. Harris said yes, under one larger association, with no Platt etc. Mr. Harris went on to say that regarding the entrance to Cashel Mara Drive, there is a locked gate, and it will have a code for exiting SO it will only be for emergency vehicles. The other drivers will not have that code. The county will be the ones to look at Grassy point Road and any drainage issues. Mr. Lightfoot - Public Works Director - Regarding the utilities, the developer will pay for water and sewer modelling and modifications for increasing these facilities SO that the current residents do not suffer from diminished services. They will be required to do that before they start building. Planning Commission January 7, 2025 Page 3 of7 Ms. Scrubbs = Cashel Mara Drive - Doesn't understand why the property was allowed to sell off that small piece of property when the HOA had rules to not allow it. Mr. Waddell - questions the safety, feeling that the road is just too small. Mr. Ashbrook - is there pending litigation? Ms. Myers, the city attorney, advised that the city is not a party to the lawsuit, and it is strictly between the HOA and the property owner. Mr. White would like to table this SO they can get some directions about the litigation and county permits etc. The city attorney if they table the item it will automatically come back to them at their next meeting and that the litigation doesn't impact what the planning board decides today. The board may approve this based on the land use, even though the litigation outcome might still require the owner to abandon this development in the future. Ms. Myers also advised that the board cannot base their decision on whether or not the developer has obtained all the required permits. They can require them to apply for them but cannot hold off on their decision regarding the development. Mr. Nolte made a motion to approve the Development Order application as presented. Second to motion: Mr. Parron On vote: Ashbrook: aye White: no Nolte: aye Parron: aye Waddell: no Murphy: no Snyder: no Motion failed: 4-3 Mr. Snyder asked ifi there would be a motion to deny this development order. Mr. White spoke about having driven that road and back taking him more than 40 minutes. For him it will be a requirement to have a full road all the way around the development with more access points, and something less dense. Mr. White made a motion to deny the request. Second to motion: Mr. Murphy On vote: Ashbrook: no White: aye Nolte: no Parron: aye Waddell: aye Murphy: aye Snyder: aye Motion passed: 5-2 Planning Commission January 7, 2025 Page 4 of7 4. SSFLUM Amendment; Parcel #08710-030-000: from Traditional Neighborhood Development to Commercial: 9.99t acres Ms. Richard, Planning Director stated the applicant/owner is John David. The applicant/owner is requesting a Small Scale Future Land Use Map Amendment for a portion of property located at County Road 2321, parcel #08710-000-000. The parcel has an existing land use of Traditional Neighborhood Development, and the proposed land use is City of Lynn Haven Commercial. The parcel has a total acreage of approximately 9.99L acres and the parcel is vacant. Ms. Richard stated the owner is requesting a small-scale future land use map amendment to change the land use on this property located on the west side of CR2321, north of Deer Point Elementary School. The adjacent land uses are as follows: North = Bay County Residential South - Traditional Neighborhood Development East - Traditional Neighborhood Development West - Bay County Agriculture and Bay County Agricultural Timberland. When considering a request for a land use change the land use of surrounding properties is looked at as the requested land use should be compatible with the surrounding properties. In this instance, although the adjacent land use designations are residential and timberland, the existing land use of TND currently allows for Commercial as well as for residential, plus the parcel is located on CR2321 and therefore compatible with Commercial. Mr. White asked ifthere is a proposed use: right now? Ms. Richard said there: is someone who wants to do something with it, but we are supposed to look at the land use and not what they say their intend to do on it. So long as it fall in line with what is allowed, they can do it. Public Comments None. Mr. Ashbrook made a motion to approve the Small Scale Future Land Use Map Amendment as presented, Second to motion: Mr. Waddell On vote: Ashbrook: aye White: aye Nolte: aye Parron: aye Waddell: aye Murphy: aye Snyder: aye Motion passed: 7-0 Planning Commission January 7, 2025 Page 5 of7 PUBLIC HEARING OPENED (6.18PM) 5. Large Scale Comprehensive Plan Amendment (LPA25-01): EAR Based Amendments Ms. Richard stated the applicant is the City ofLynn Haven, and the project name is Evaluation and Appraisal Report (EAR) Based Text Amendments to the Comprehensive Plan LPA 25-01. The requested action is to recommend approval to transmit LPA 25-01 to the Department of Commerce for review. The Florida Department of Commerce requires that communities evaluate their Comprehensive Plan every seven (7) years. Staff have reviewed the Comprehensive Plan and recommend the revisions provided in the enclosed documents. The last Evaluation and Appraisal report review was conducted in 2018, at which time it was determined that no amendments were necessary as required updates had taken place periodically. For this EAR, the Planning Department has coordinated with the departments of Public Works and Public Utilities to bring the Comprehensive Plan into consistency with the requirements brought about by changes to the Florida Statutes. Attached are the proposed amendments. Language to be removed is struck through and new language is bold and underlined. Florida Statutes require that we submit the amendments to the Department of Commerce for their formal review and comment within ten (10) working days following the public hearing held by the City Commission. The department then has thirty (30) days from receipt to review the proposed amendments, following which they will either approve the changes, approve with recommendations, or deny with objections. The City then has one hundred and eight (180) days in which to adopt or make the required changes and adopt. Mr. White asked how the interlocal agreement would work. Ms. Richard said they advise them periodically. Mr. White asked about the Marina Island overlay. Ms. Richard said she took it out because it hadn't been approved yet. Public Comments None. Mr. White made a motion to approve the Large Scale Plan Comprehensive Plan Amendment as presented, Second to motion: Mr. Nolte On vote: Ashbrook: aye White: aye Nolte: aye Parron: aye Waddell: aye Murphy: aye Snyder: aye Motion passed: 7-0 PUBLIC HEARING CLOSED (6.25PM) Planning Commission January 7, 2025 Page 6 of7 The Chairman advised that Mr. Parron is stepping down as vice-chair and asked if anyone would be willing to step in. Mr. Nolte nominated Mr. White as Vice Chair. Second to the motion: Mr. Murphy On vote: Ashbrook: aye White: abstained Nolte: aye Parron: aye Waddell: aye Murphy: aye Snyder: aye Motion passed: 6-0 6. City Planner's Report Ms. Richard thanked the members for attending the meeting. She stated there are some items in review that should be ready for the February 4th Planning Commission meeting, sO please place the meeting on your calendar and be sure to attend the meeting. Ms. Richard advised regarding the public notice that was put out, it had to be put on the actual property. Last time they had put it out at Cashel Mara Drive it went missing. SMFLUM and EAR will go to the commission meeting next week, but the development order is not until January 28th. With there being no further business or discussion, the meeting adjourned at 6.28 pm. elleySayle,Cheimmen Aaron White, Vice Chairman prepared by Vicki Harrison/CJ Rushing Planning Commission January 7, 2025 Page 7 of7